TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 13, 2022
Minutes from the Committee of the Whole meeting on December 13, 2022, detailing approvals, staff reports, and recommendations to Council.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, DECEMBER 13, 2022
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Taylor, Director of Development Services I. Leung, Director of Engineering D. Christenson, Director of Finance Supt. Preston, West Shore RCMP S. Vella, Manager of Accounting B. Lubberts, Deputy Director of Engineering E. Bolster, Deputy Corporate Officer
8 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Tobias called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Brown
THAT the agenda be amended to include items 7(a) and 9.3.2(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held November 8, 2022
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held November 8, 2022 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) K. Gilbert, Vancouver Island South Film and Media Commission, Re: Current State of the Film and Television Industry
Ms. Gilbert gave a presentation regarding the current state of the film industry in the region, including the spin-off benefits provided and growth opportunities. She requested that View Royal consider funding the Vancouver Island South Film and Media Commission at their full ask in the Town’s 2023 budget as either a grant-in aid or as a fee for service.
The Committee thanked the Vancouver Island South Film and Media Commission for bringing jobs to the region and questioned the fee model used by other municipalities, revenue generation, and what the Town could do to attract more filming.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES – Councillor Brown, Chair
6.1.1 Chair’s Report Councillor Brown noted improvements made to CREST communications to ensure good coverage in the region.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Building Department Report for November 2022
- Building Department Report
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Building Department Report for November 2022 be received for information. CARRIED
b) West Shore RCMP Update
- Verbal report from the Superintendent
Supt. Preston gave a report to the Committee regarding statistics, calls for service, open files in View Royal, and the “Cram the Cruiser” event.
The Committee and Superintendent discussed noise from vehicles and crime in View Royal.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the verbal report from Supt. Preston, West Shore RCMP be received. CARRIED
6.1.4 New Business
6.2 ARTS & CULTURE – Councillor Lemon, Chair
6.2.1 Chair’s Report Chair Lemon noted there is a current feasibility study underway for the Greater Victoria Public Library’s Central Branch of which View Royal is a part owner.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
6.3 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
6.3.1 Chair’s Report Mayor Tobias noted the recent visit by Kindergarten students from View Royal Elementary School who wished to express their thanks to the municipality.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Sustainable Infrastructure Replacement Plan and Draft Asset Management Policy Report
- Report dated December 6, 2022 from the Deputy Director of Engineering and Manager of Accounting
The Director of Engineering and Parks introduced C. Paine and D. Morrical who provided an overview of the report.
The Committee and staff discussed Casino revenue, replacement costs of assets and infrastructure, incorporating growth with asset replacement, inability to incorporate into Development Cost Charges, and tax implications.
MOVED BY: Councillor Mattson SECONDED: Councillor Brown
COW-24-22 THAT the report dated December 6, 2022 from the Deputy Director of Engineering and Manager of Accounting titled “Sustainable Infrastructure Replacement Plan and Draft Asset Management Policy Report” be received;
AND THAT the Committee recommend to Council that staff further develop the Town’s Asset Management Program in accordance with the AMBC Framework. CARRIED
b) Council Initiatives for 2023-2027 Financial Plan
- Report dated December 6, 2022 from the Director of Finance
The list of Council identified initiatives was reviewed to determine which ones should be further investigated prior to the 2023-2027 Financial Plan discussions. The table below summarizes the Committee’s discussions:
| Item: | Initiative: | Notes: |
|---|---|---|
| 1 | View Royal art installations | Project summary for 2023 budget deliberations to be completed; Project Summary N-093 (Public art acquisition) already approved in 2022-2026 Financial Plan and subsequently allocated to mural on Helmcken Road. |
| 2 | Thetis Cove/Portage Park accessibility improvements | Project summary for 2023 budget deliberations to be completed. |
| 3 | Volunteer community improvements | Project summary for 2023 budget deliberations to be completed. |
| 4 | Modernizing online engagement tools | Not endorsed; see IT Strategic Plan. |
| 5 | Decision making effectiveness in Council and Committees | Not endorsed; Mayor to investigate and refine. |
| 6 | Erskine Lane habitability | Project summary for 2023 budget deliberations to be completed. |
| 7 | Thetis Vale highway noise remediation | Not endorsed; to be discussed with Provincial government. |
| 8 | Traffic safety Watkiss/Helmcken/Chancellor intersection | Project summary for 2023 budget deliberations to be completed. |
| 9 | Memorial Park | Project summary for 2023 budget deliberations to be completed. |
| 10 | Official Community Plan rewrite | Project Summary N-025 approved in 2022-2026 Financial Plan for project completion in 2023; defer until staff report received in January. |
| 11 | RCMP additional staffing | Not endorsed. |
MOVED BY: Councillor Roger SECONDED: Councillor Mattson
THAT the meeting now recess: 6:03 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Tobias called the meeting to order at 7:47 p.m.
PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor MacKenzie Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration I. Leung, Director of Engineering L. Taylor, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer
7 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION PERIOD
a) M. Wiltshire, 14 Erskine Lane, stated his concern regarding the high cost of noise barrier fencing and the precedence created if the Town installs these along the TransCanada Highway.
6.2 FINANCE & ADMINISTRATION – Mayor Tobias, Chair
b) Council Initiatives – Continuation from afternoon session:
| Item: | Initiative: | Notes: |
|---|---|---|
| 12 | RCMP new facility | Project summaries by staff already in process for 2023 budget deliberations. |
| 13 | RCMP body cams | Not endorsed; equipment costs are included in the pooled RCMP contract. |
| 14 | E-Comm funding | Project summary by staff already in process for 2023 budget deliberations. |
| 15 | Fire Department staffing | Project summary by staff already in process for 2023 budget deliberations; staffing proposed for 2024 and later years. |
| 16 | Transportation Master Plan rewrite | Not endorsed; tied to Official Community Plan. |
| 17 | Active Transportation Network Plan implementation | Not endorsed. |
| 18 | Bus shelters | Project summary for 2023 budget deliberations to be completed. |
| 19 | Watkiss Way sidewalk | Project Summary C-081 approved in 2022-2026 Financial Plan for completion in 2024. |
| 20 | Advance left signals at 3 intersections | Project summary for 2023 budget deliberations to be completed. |
| 21 | Atkins sidewalk | Project Summary C-107 approved in 2022-2026 Financial Plan for completion in 2024. |
| 22 | View Royal Park parking lot sidewalk | Not endorsed. |
| 23 | Watkiss Way Park fencing | Project summary by staff already in process for 2023 budget deliberations. |
| 24 | Little Road Park Plan | Project summary by staff already in process for 2023 budget deliberations. |
| 25 | Tree drought mitigation | Not endorsed. |
| 26 | Wayfinding urban design plan | Project Summary C-124 approved in 2022-2026 Financial Plan. |
| 27 | Crossing guards funding | Not endorsed. |
| 28 | Council conference attendance | Not endorsed. |
| 29 | CRD Housing fund | Not endorsed. |
| 30 | Climate Action Coordinator | Not endorsed. |
| 31 | Staffing plan | Project summaries by staff already in process for 2023 budget deliberations. |
c) Budget Variance and Projects Update Report to November 30, 2022
- Report dated December 6, 2022 from the Manager of Accounting
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the report dated December 6, 2022 from the Manager of Accounting titled “Budget Variance and Projects Update Report to October 31, 2022” be received for information. CARRIED
d) CAO Report
- Report dated December 7, 2022 from the Chief Administrative Officer
MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson
THAT the report dated December 7, 2022 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Email dated December 11, 2022 from D. Screech, Re: Council Initiatives
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated December 11, 2022 from D. Screech, Re: Council Initiatives be received. CARRIED
8. CLOSED MEETING RESOLUTION
9. BUSINESS ITEMS
9.1 PARKS & RECREATION – Councillor Kowalewich, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.2 ENVIRONMENT – Councillor MacKenzie, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.2.4 New Business
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
9.3.1 Chair’s Report The Chair noted that on future Committee of the Whole agendas, he would like to periodically receive update reports on larger in-stream development projects.
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Environmental Development Permit with Variance 2022/08 – 297 View Royal Avenue Slope Stabilization
- Report dated December 5, 2022 from the Community Planner
The Community Planner gave an overview of the report to the Committee.
The Committee and staff discussed water discharge, longevity of gabion walls, and surface material.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated December 5, 2022 from the Community Planner titled “Environmental Development Permit with Variance 2022/08 – 297 View Royal Avenue Slope Stabilization” be received for information. CARRIED
COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
9.4.1 Chair’s Report
9.4.2 Business Arising from Previous Minutes
a) Rapid Transit Mobility Hub
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-25-22 THAT the Committee recommend to Council that both the Ministry of Transportation and Infrastructure and BC Transit be requested to provide traffic studies relating to the impacts of the proposed traffic light, pedestrian use, and the potential park and ride facility at the Atkins area Rapid Transit Mobility Hub.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-26-22 THAT the Committee recommend to Council that BC Transit be invited to provide an update on the Rapid Transit Mobility Hub and the rapid transit project at an upcoming meeting in early 2023.
9.4.3 Reports
STAFF REPORTS
a) Highway Noise Mitigation Options
- Report dated December 7, 2022 from the Director of Engineering and Parks
The Director of Engineering and Parks gave a summary of the report to the Committee.
The Committee and staff discussed sound mitigation options.
The Committee agreed that the action at this time will be specific to the noise barrier fence option only as the trees/vegetation buffer option and that option’s related irrigation requires further exploration due to anticipated costs.
MOVED BY: Councillor MacKenzie SECONDED: Councillor Lemon
THAT report dated December 7, 2022 from the Director of Engineering and Parks titled “Highway Noise Mitigation Options” be received for information. CARRIED
MOVED BY: Mayor Tobias SECONDED: Councillor Lemon
COW-27-22 THAT the Committee recommend to Council that the Mayor and Chief Administrative Officer work with the Ministry of Transportation and Infrastructure to devise an agreement to fund a noise barrier fence to address TransCanada Highway noise in the Thetis Vale area. CARRIED
COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Email dated November 8, 2022 from K. Kirkpatrick, 2147 Highland Road, Re: Parking on Street in Excess of 72 Hours
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-28-22 THAT the Committee recommend to Council that the email dated November 8, 2022 from K. Kirkpatrick, 2147 Highland Road, Re: Parking on Street in Excess of 72 hours be referred to staff. CARRIED
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 9:27 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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