Presentation: West Shore RCMP Facility Expansion Council Validation

Project Summary

The West Shore RCMP Facility Expansion Project will consist of:

• the demolition of the 1966 portion of the facility (7,642 square feet)
• the construction of a new facility in its place (55,714 square feet) to current post-disaster, accessibility, and Step Code sustainability standards
• renovations to the 1999 portion of the facility (25,941 square feet)
• the development of a combined structure (81,665 square feet) to accommodate the RCMP for the next 25 years

Financial Implications

• The CRD estimates the annual debt-servicing on $103M over 25 years at $7.3M per year.
• The apportionment between the Owners is based 50% on population and 50% on assessments
• Current apportionments are approximately 60% Langford, 25% Colwood, and 15% View Royal
• View Royal’s 15% share of $7.3M per year equates to a requisition of $1,095,000 per year.
• The requisition will be offset from leases to Metchosin, the Province, and the Firearms program.
• The CRD will consider a Development Cost Charge (DCC) program to offset capital costs related to growth, although requiring considerable staff resources.
• Early estimates are $180/year per representative home without factoring in offsets.

Project Justification

• The 1966 portion of the facility is reaching the end of its 60-year expected life.
• The last expansion of the RCMP building was in 1999 and was expected to provide adequate space for 12-15 years.
• The population of the West Shore communities has grown from 46,387 (2001) to 104,188 (2025) with a resulting increase in officers and support staff.
• The population of the West Shore is expected to grow to approximately 150,000 by 2050 with a resulting increase in officers and support staff.
• Post-disaster construction ensures the safety and readiness of the RCMP in the event of a disaster
• Providing “adequate accommodations” is a contractual obligation under the Police Act and the Municipal Police Unit Agreement.

Project Background

• The West Shore RCMP facility is co-owned by Langford, Colwood, and View Royal.
• West Shore RCMP also serve Metchosin, Highlands, Songhees Nation, and Xwspesum Nation.
• Superintendent Preston brought forward his concerns about insufficient space in 2019.
• RCMP provided Space Needs Assessments and architectural concepts in 2019 and 2020.
• Owner’s feasibility study recommended redeveloping the existing site in 2021.
• Joint Police Services Steering Committee (3 Mayors & 3 CAOs) was established in 2022.
• A Class D estimate of $82.4M plus 25% contingency ($103M) was recommended.
• Project plans were presented to the Steering Committee before and after the 2022 election.
• Steering Committee selects Integrated Project Delivery (IPD) procurement in 2023.
• View Royal, Langford and Colwood passed resolutions requesting the CRD to establish a sub-regional service to finance the expansion debt in 2023.
• A project budget of up to $103M was established with $87.5M for construction, and the remaining $15.5M for land, project management, insurance and contingency.
• A Validation budget of $1.2M was established in 2023, later increased to $2.1M in 2025.
• Colliers Project Leaders was selected as IPD Advisor in April 2024 through public procurement.
• General Contractor (Kinetic) and Architect (Group 2 & Stantec) were selected in September 2024.
• Engineers and Trades were selected through a public procurement process in November 2024
• The assembled IPD Team obtained security clearances and commenced the Validation Phase in late January 2025.

Validation

• Validation is a process to determine if the project can be delivered for the target cost of $87.5M while meeting the Owner’s Conditions of Satisfaction
• The Conditions of Satisfaction include operational continuity, functional design, facility access, future-proofing to accommodate future growth, post-disaster resilience, and sustainability.
• The Validation Report represents the IPD partners commitment to design, construct and deliver the project that meets the Conditions of Satisfaction for the target cost of $87.5M.

Recommendation

THAT the Committee recommends the following to Council:

a) Endorse the West Shore RCMP Facility Expansion Council Validation Report; and

b) Direct the CAO to prepare the necessary contracts for execution; and

c) Approve moving forward with the detailed design and construction of the project.