2026 01 13 Committee of the Whole Meeting - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 9, 2025
Official minutes from the Committee of the Whole meeting held on December 9, 2025, recording discussions on the Urban Forest Strategy and budget updates.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM - Grant Brown
Delegation request form for Grant Brown to present the West Shore Parks & Recreation 2026 Budget and Requisition Request.
WSPR STAFF REPORT: 2026 Budget and Requisition Request
A report from the CAO of WSPRS detailing the proposed 2026 budget and the requisition amounts requested from member municipalities.
2026 BUDGET (Cover Page)
Cover page for the West Shore Parks & Recreation 2026 Budget document.
2026-2030 FIVE YEAR FINANCIAL PLAN (Cover Page)
Divider page for the five-year financial plan section of the WSPRS budget.
West Shore Parks & Recreation Society 2026-2030 Five Year Financial Plan
Financial spreadsheet projecting requisitions, revenues, and operational expenses from 2026 through 2030.
BUDGET COMPARISON (Cover Page)
Divider page for the budget comparison section of the WSPRS budget.
West Shore Parks & Recreation Society 2026 Budget Comparison
Table comparing budget figures for WSPRS across the years 2024, 2025, and 2026.
2026 CAPITAL SUMMARY (Cover Page)
Divider page for the capital summary section of the WSPRS budget.
West Shore Parks & Recreation Society 2026 Capital Budget Requests
Detailed summary of capital funding and specific maintenance, park, fleet, and library projects for 2026.
5-YEAR CAPITAL PLAN (Cover Page)
Divider page for the multi-year capital plan section of the WSPRS budget.
5 -Year Capital plan (Spreadsheet)
Project-by-project breakdown of capital expenditures planned from 2026 to 2030.
RESERVE CONTINUITY (Cover Page)
Divider page for the reserve fund tracking section of the WSPRS budget.
2025 - 2030 Reserve Continuity
Table tracking opening balances, contributions, and expenses for Equipment Replacement and General Capital reserves.
CONVERTED ASSESSMENT TOTALS (Cover Page)
Divider page for the converted assessment data section.
West Shore Parks & Recreation Society 2026 Operating Budget Converted Assessments
Data table showing assessment values and percentage shares for each member municipality.
IMPACT TO TAXATION (Cover Page)
Divider page for the taxation impact analysis section.
IMPACT TO TAXATION (Analysis Tables)
Tables calculating the financial impact of the requisition increase on property taxes and per capita costs for residents.
REQUISITON REQUEST AND PER CAPITA COST (Cover Page)
Divider page for the requisition and population-based cost section.
West Shore Parks & Recreation Society 2026 Budget Requisition Request
Summary table of requisition requests and per capita costs compared to the 2025 population.
OPERATING INCOME AND SUMMARY (Cover Page)
Divider page for the detailed operating revenue and expense statements.
Revenue and Expense Summary by Category
Multi-page detailed financial statements summarizing WSPRS revenues and expenses by program and department.
2026 - 2027 FEES AND CHARGES (Cover Page)
Divider page for the fees and charges schedules.
WEST SHORE PARKS & RECREATION SOCIETY FEES AND CHARGES 2026-2027
Comprehensive listing of user fees for admissions, facility rentals, and golf courses effective September 2026.
WSPRS 2026 – 2030 FINANCIAL PLAN Presentation
Slide presentation deck outlining 2025 highlights, 2026 budget considerations, and requisition impacts.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM - Maureen Sawa, Melina Barnes
Delegation request form for Greater Victoria Public Library representatives to present their 2026 budget.
Greater Victoria Public Library 2026 Budget and Five-Year Financial Plan (Correspondence)
Letter to Mayor and Council submitting the GVPL 2026 budget and explaining the requested funding increase.
GREATER VICTORIA PUBLIC LIBRARY 2026 Budget and 2026-2030 Five Year Financial Plan (Cover)
Title page for the GVPL 2026-2030 financial plan document.
GVPL 2026 Budget Executive Summary
High-level summary of the GVPL budget, including funding sources, expenditures, and cost per capita.
GVPL 2026 Budget and Five-Year Financial Plan (Tables)
Financial tables detailing GVPL revenues, operational expenses, capital expenditures, and reserve transfers.
GVPL 2026 MUNICIPAL CONTRIBUTIONS
Table showing the breakdown of the total 2026 requisition by each member municipality.
GVPL 2026 MUNICIPAL PER CAPITA CONTRIBUTIONS
Analysis of municipal requisitions adjusted for population to determine cost per capita.
Notes to the 2026 Budget and Five-Year Financial Plan
Detailed explanatory notes for individual GVPL budget line items and cost drivers.
Appendix 1 - Reserve Fund Balances
Status report of GVPL's reserve funds including ITS replacement, personnel, and contingency funds.
GVPL 2026 Budget Presentation to the Town of View Royal
Presentation slides highlighting GVPL's community impact, service model, and financial requests.
COMMITTEE OF THE WHOLE REPORT: REZONING APPLICATION NO. 2025-01 FOR 258 HELMCKEN ROAD
A report regarding a developer's request to reduce the minimum required floor area for a café use at the 'Royale' development.
Report to Committee of the Whole Re: Rezoning Application No. 2025-01 for 258 Helmcken Road
Staff report recommending an amendment to Zoning Bylaw No. 900 to reduce the minimum required floor area for a cafe use at the Royale building.
Attachment 1 - Subject property location map
A map showing the location of the subject property at 258 Helmcken Road.
Attachment 2 - Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1160, 2025
Proposed bylaw amendment to define principal uses and conditions of use for the CD-26 zone.
Attachment 2 - Schedule 1 Subject Property Map
A detailed property map identified as Schedule 1 for Bylaw No. 1160.
Attachment 3 - Text Amendment for Land Uses at 258 Helmcken Road (Applicant Letter)
A letter from Island View Land Management requesting land use changes to support a broader range of commercial tenants, including a café and medical clinic.
Attachment 4 - Commercial Space Requirements for Medical Clinic at The Royale
A letter from prospective medical clinic tenants expressing concern that a 1,500 sq ft café requirement would negatively impact clinical operations.
Attachment 5 - New Builds - Coffee Shop Lease Comparables
A table prepared by Colliers Victoria showing lease comparables for coffee shops in the region.
Presentation: REZONING APPLICATION REZ2025-01 for 258 Helmcken Road
Slide presentation summarizing the purpose and recommendation of the rezoning application for 258 Helmcken Road.
Official Community Plan Review Update: What We Heard Report #3 – Vision Survey Engagement (Staff Report)
Staff report presenting the findings of the third OCP engagement touchpoint focused on the draft vision statement and goals.
WHAT WE HEARD REPORT Phase 1: Vision Survey Engagement
A detailed comprehensive report analyzing public feedback and survey data for the Town of View Royal's 2050 Official Community Plan vision and goals.
Presentation: Official Community Plan Update: What We Heard Report #3 – Vision Engagement Survey
Slide presentation summarizing the engagement findings and demographics for the OCP Vision Survey.
Official Community Plan Review and Update: What We Heard Report #4 – Western Gateway Community Corridor Engagement (Staff Report)
Staff report presenting the results of public consultation regarding the future of the Western Gateway Community Corridor.
WHAT WE HEARD REPORT Phase 1: Western Gateway Community Corridor Engagement
A detailed report on the engagement process and feedback received regarding land use scenarios for the Western Gateway area.
Official Community Plan Review and Update: What We Heard Report #4 – Western Gateway Community Corridor Engagement
A detailed summary of public feedback gathered regarding three land use concepts for the Western Gateway Corridor, highlighting community preferences for growth and development.
Appendix A: Open House Display Boards
Information boards used during public open houses to visualize the OCP process, land use designations, and the three proposed growth scenarios for the Western Gateway.
Appendix B: Community Workshop Feedback (October 18)
Photographic records of maps and sticky-note feedback collected during the community workshop held on October 18, 2025.
Appendix C: Open House Feedback
Visual documentation of interactive board input provided by residents during the open houses on October 18 and 22, 2025.
Official Community Plan Update: What We Heard Report #4 – Western Gateway Community Corridor Engagement (Presentation)
A slide deck summarizing the key outcomes, participant demographics, and recommendations from the fourth OCP engagement touchpoint.
OFFICIAL COMMUNITY PLAN REVIEW: WHAT WE HEARD REPORT #5 – POLICY REVIEW ENGAGEMENT (Staff Report)
A staff report presenting the findings from the fifth engagement touchpoint, which allowed residents to provide feedback on nine draft policy chapters of the OCP.
What We Heard Report - Phase 2: Policy Review Engagement
A summary report of the Policy Review survey results, detailing levels of community support for draft objectives in areas like transportation, housing, and the environment.
Official Community Plan Review and Update: WWHR – Policy Engagement Purpose & Background
Presentation slides summarizing public engagement results for the Official Community Plan review, focusing on policy engagement objectives and demographics.
Staff Report: West Shore RCMP Facility Expansion Council Validation
Report seeking Council validation and authorization to proceed with the detailed design and construction of the West Shore RCMP facility expansion.
Appendix A: West Shore RCMP Facility Expansion Council Validation Report
Detailed validation report for the RCMP facility expansion project, including design concepts, project overview, team commitments, and site block plans.
Appendix B: West Shore RCMP Detachment Expansion Project Charter
Document outlining project purpose, objectives, scope, requirements, risks, and governance for the RCMP expansion project.
Appendix C: Memorandum of Understanding - West Shore RCMP Building Cost Sharing
Agreement between the Cities of Langford, Colwood, View Royal, and the Capital Regional District regarding cost-sharing for the RCMP building expansion.
Appendix D: Council Decision Context – Validation Report
Supporting document outlining the strategic context and implications for the Council regarding the RCMP Validation Report approval.
Appendix E: Population and FTE analysis in West Shore RCMP Communities
Statistical table showing population growth and police officer staffing (FTE) projections for the West Shore communities through 2050.
Presentation: West Shore RCMP Facility Expansion Council Validation
Presentation slides summarizing the project summary, financial implications, and justification for the RCMP facility expansion.
Staff Report: Chancellor Park Playground Equipment Award
Report recommending the purchase and installation of new playground equipment for Chancellor Park from Habitat Systems Inc.
Staff Report: Chancellor Park Playground Equipment Award (Excerpt)
A staff report recommending the purchase and installation of new playground equipment for Chancellor Park, focusing on inclusive play options.
Attachment 1: Playground Options
Visual renderings and plan views for three different playground equipment options: Option 1 (Venti), Option 2 (Treetops), and Option 3 (Volo).
Presentation: Chancellor Park Playground Equipment Award
Slide presentation summarizing the playground equipment award report, financial implications, and recommended options for Council.
Staff Report: Volunteer Community Improvement Grant Program
A report presenting a proposed grant program to fund community-led beautification and community-building projects in View Royal.
Attachment 1: Non-Capital Project Summary (N-110)
A summary sheet for the Volunteer community improvement program project, detailing business objectives and financial plans.
Attachment 2: Policy Manual - Volunteer Community Improvement Grant Program
The draft policy document outlining rules, eligibility criteria, and the review process for the new volunteer grant program.
Presentation: Volunteer Community Improvement Grant Program
Slide deck overview of the grant program's objectives, background, and proposed implementation steps for 2026.
Staff Report: Departmental Update
A monthly update from the Chief Administrative Officer providing highlights on significant activities across various municipal departments.
2025 Building and Housing Summary Reports
A collection of data reports for November and December 2025 detailing building permit activity, revenue, and housing starts.
Report to Council: West Shore Municipal Approaches to Supporting Access to Primary Care
A report from the Mayor briefing Council on regional healthcare access challenges and potential municipal actions to improve primary care coverage.
Official Community Plan Review and Update: What We Heard Report #5 - Policy Review Engagement
A staff report from the Senior Planner summarizing community feedback from 125 survey questions regarding the draft objectives of the 'View Royal 2050' Official Community Plan update.
Appendix A: Open House Feedback
An appendix containing photographs and transcribed text from interactive feedback boards used during public open houses regarding the OCP Policy Review.
Official Community Plan Update: What We Heard Report #5 – Policy Review Engagement (Presentation)
Title slide for a presentation regarding the 'What We Heard' engagement report for the Official Community Plan update.