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Committee of the Whole

Tuesday, March 9, 2021
Council
AgendaMinutesVideo
Updated 4 months ago
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Meeting Overview

The Committee of the Whole discussed several major planning and finance items. Key decisions included approving $69,350 in Grants in Aid (waiving policy limits due to Casino revenue disruption), allocating $68,000 for the West Shore Skatepark, and reallocating regional transportation priority points. Council received updates on West Shore RCMP activity and public safety, focusing significantly on the time officers spend waiting at Victoria General Hospital. Development applications for 7 Erskine Lane, 1950 West Park Lane (Phase 3), 287 Palliser Avenue (daycare parking variance), 275 Kerwood Street (shoreline permit), and 2379 Lund Road (townhouses) were received for information, with Council requesting further details, particularly regarding privacy screening for adjacent properties and aesthetic treatments for large wall expanses.

Key Decisions

  • Council received the RCMP's 2020 year-end statistical report.
  • Council received the RCMP's media summary for January 2021.
  • Council received the public safety report. (Note: The motion text references the wrong date range 'November - December 2020' but the report discussed was Jan/Feb 2021)
  • Council approved the listed grants for a total of $69,350, overriding the policy limits for this year.
  • Council received the report detailing the grant applications.
39
Agenda Items
23/23
Motions Passed
4h 23m
Duration
21
Participants

Transcript

2700 segments
David Screech0:00

Thank you.

David Screech0:01

Good afternoon, everyone.

David Screech0:03

We'll call the committee of the whole meeting for March the 9th to order.

David Screech0:09

And we'll begin by recognizing the Lakwangan speaking people, known today as the Esquimal Nation and Songhees Nations, and that their historic connections to these lands continue to this day.

David Screech0:21

This meeting is being held under the auspices of Ministerial Order M192 due to the COVID-19 pandemic.

David Screech0:29

This afternoon and this evening, we'll hear from the public during the public participation portion of the agenda and also during the question period portions of the agenda.

David Screech0:40

If you wish to provide comments by telephone, the numbers are on the screen.

David Screech0:44

It's 778-402-9227.

David Screech0:48

And when prompted, enter conference ID 653-771-533 pound.

David Screech0:56

At the appropriate time in the agenda, I will announce the last four digits of your phone number.

David Screech0:59

I will ask you to mute the live webcast to avoid feedback.

David Screech1:04

Ask you to not use speaker phone, and that you unmute yourself by pressing star six.

David Screech1:10

We will ask for your name and address for the record, and then you may give us the benefit of your views.

David Screech1:16

And if you provide any comments through the chat feature, we would also ask that you provide your name and address.

David Screech1:21

This meeting will be recorded by participating in this webcast.

David Screech1:25

You are consenting to being recorded, and the recording will be available on the town's website for future access.

David Screech1:32

Thank you.

David Screech1:33

And public participation will come right after a presentation we have from the Peninsula Streams Society.

David Screech1:41

So if you're if you're watching and wanting to call in, that would be the time to call in when that presentation is winding down and with that can I get a motion to approve the agenda please moved by counselor mattson seconded by councillor rogers all in favor opposed that's carried we've got minutes a through d move adoption thank you second moved by councillor rogers seconded by councillor lemon there any comments corrections no all in favor opposed that's carried, and then we'll go right to petitions and delegations, and we welcome mr.

David Screech2:20

Bruce from the Peninsula Streams Society.

David Screech2:29

I think you're muted, Mr.

David Screech2:30

Bruce.

David Screech2:39

No, we can't.

Gery Lemon2:44

Nope.

John Rogers2:45

I think I should click it again.

David Screech2:47

But his mute signal is gone, right?

David Screech2:49

His mute icon is gone, but he's still muted.

David Screech2:52

He's gone altogether now.

Ron Mattson2:54

Okay, I'll move for seat.

David Screech2:58

He's back.

David Screech2:59

There he is.

David Screech3:00

We can't hear you for some reason.

David Screech3:02

Your mute icon isn't lit up, so I don't think you're muted.

Lindsay Chase3:12

No.

David Screech3:19

No, you can't hear anything, I'm afraid.

I. Bruce3:35

I hope the quality's good.

I. Bruce3:37

Well, um uh thank you, uh uh Your Honor and and Council for the opportunity to speak today.

I. Bruce3:44

Um I do have the PowerPoint presentation that I provided in November, but things have changed since then.

I. Bruce3:52

Um one of the one of the uh things that we've done, and if you'll notice on the budget that we submitted for the grant and aid, that the ask to uh view royal has gone down from 25,000 to 15,000.

I. Bruce4:06

And we'll be looking for um just a change in scope for that.

I. Bruce4:11

Um also today I found out that another grant that I applied for looks like it came in, and I don't know what all the details of it, but I think it's a significant partnership with respect to um pulling together uh demonstration projects both in the Comox area and in Victoria.

I. Bruce4:29

So the two areas will be featured.

I. Bruce4:31

It would involve, I believe, the Salmon Foundation and some other uh organizations as well, which will bring more money into this.

I. Bruce4:39

And I think that View Royal being situated the way where it is in the head of Portage Inlet, that your you know, the town will be subject to um sea level rise and uh storm surge issues and problems into the future.

I. Bruce4:56

Here's a chance, I think, to use um other sources of money to demonstrate that View Royal is a leader in uh responding to climate change and adapting uh before problems happen.

I. Bruce5:11

So given this new information, I would like to say that for the uh grant aid application that we put in, if you could um keep that placeholder open within your within your um uh budget considerations here, that would be that would be great.

I. Bruce5:28

And like I say, as I think this other partnership money will uh play into it like I said I just found out about it today um the other uh the other the other application we've got is a quite a bit of smaller one which is to support stewardship um on the Millstream Creek um uh watershed and that involves um we're working with stewards from the Goldstream hatchery and stewards um all through the Millstream Creek watershed so we'll be looking to recruit um stewards and stream keepers from Calwood from View Royal from Langford and from the Highlands um so that's what that stewardship um initiative um proposal is.

I. Bruce6:14

So I split them up so that there's two and in case and I know I understand the situation that View Royal's in with respect to COVID in the casino.

I. Bruce6:24

And uh so I took that into consideration when I reduced the budget um for the beach projects, but and also split them apart to give you the most flexibility.

I. Bruce6:36

So I was just wondering if you have any questions.

David Screech6:39

Okay, thank you.

David Screech6:43

Councillor Matt.

Ron Mattson6:45

So uh at the end of the day, what is it you're looking for from us for from from us for from a well in terms of uh in terms of money?

I. Bruce6:56

Yes.

I. Bruce6:58

Well, so you know, to some degree, the 15,000 that we're asking for the beach projects, um, which is you know gonna be leveraged up to um up to about fifty thousand dollars in total, um is is for the beach project.

I. Bruce7:12

That may that may come down a bit based on what I heard today in terms of of your participation, but it's very much I think important that when we work with the municipality and we're leveraging outside money, the the some financial support from the municipality uh gives the project certainly some uh more more gravitas and status if you if if you can follow me on that.

I. Bruce7:38

And um so that is um uh then on on the mill stream project, I I would just like to say thank you again for your past uh support for the both the planning stage and the construction phase of the millstream uh fishway project it was successfully completed this year um we do have is a need to do uh ongoing stewardship and some maintenance um uh associated with the fishway both upstream and downstream and that is that asked for two thousand dollars for this year thank you councillor rogers yeah, thanks um uh Ian.

John Rogers8:18

So uh I just want to get some clarification on the uh the beach projects.

John Rogers8:21

There are actually two.

John Rogers8:23

There's the portion uh along Chancellor and the portion in the Portage Linear Park.

I. Bruce8:29

Right.

I. Bruce8:31

I can I can just for to refresh everybody's memory, I could quickly share my screen and and just show that if with permission through the chair.

David Screech8:40

Sure, yeah.

David Screech8:41

Okay.

I. Bruce8:45

So if you see here, this is the um uh the PowerPoint that I provided um last um last November.

I. Bruce8:59

And there's portage inlet uh there's that little beach there.

I. Bruce9:02

Um uh at the I guess at the west end of the uh the the linear park.

I. Bruce9:09

There's a better picture of it.

I. Bruce9:11

So that beach would be, this is in here and that.

I. Bruce9:14

And that this little bay embayment here that's got the uh piled up dead eel grass in it, that would be built up and out a little bit further than where the tide line is now, provide a sandy gravelly beach that people could uh enjoy, sit on, um, and would also provide substrate for fortress spawning.

I. Bruce9:38

Uh, as well as just around the the gravel and sand would go around the point to the left there, heading to a little bit towards the uh east.

I. Bruce9:48

And if you can look over here, we've got um uh Christie Point.

I. Bruce9:53

The beaches on Christie Point are are quite um impoverished and could do with some nourishment both for sea level rise and for humans and for fish.

I. Bruce10:04

Um Hospital Creek Beach is uh just further to the to the west along here, and you can see this is where the the estuary, this is Hospital Creek coming down.

I. Bruce10:13

And um this is this is again another picture of the estuary.

I. Bruce10:19

This is how we would get sand to the beaches through this property and down here in the summertime when this lawn is sufficiently hard that we can drive on it with dump trucks, and we bring the material in here and spread it.

I. Bruce10:32

Um this is a test patch that we put in in the uh in the fall, and it's being uh monitored over the winter for fish.

I. Bruce10:40

We haven't found any eggs on it yet, but uh we'll be looking again soon.

I. Bruce10:44

And essentially that gravel hasn't moved.

I. Bruce10:48

It's just spread out a little bit, but that was the idea is to see whether it moved either up or down the beach or east or west from that point.

I. Bruce10:57

And this is what attracted me or in in the first place is that to see this um uh estuary sediments di um disintegrating actually before our eyes and um every winter it gets worse.

I. Bruce11:11

So the project what would the project would do would be to put some um some round stones around here just to support the base of the estuary sediments that are left, and then build the beach vertically up in order to protect it against um uh wave action.

I. Bruce11:27

And the the the um beach would be extended along here, and then also uh some back in the back end.

I. Bruce11:34

These property owners have all committed at least a thousand dollars to the project uh each, um herbal commitments at this point.

I. Bruce11:43

And this is what we did as far as the layout was concerned, where we would um uh the different uh drift cells that would be um uh putting beach in.

I. Bruce11:53

Number six may not be done because of uh it might get uh too much sediment into it, so we may just put some into it as a test to see what how it fares over time.

I. Bruce12:05

And that's pretty well yeah um on that.

Gery Lemon12:09

So any questions on on on that, Councillor rogers did that okay go ahead uh thanks so uh ian i'm hearing that um you could be coming up um funding um um money on the and i'm wondering um do you have a cost estimate on the two pieces uh one being porridge park and the other being uh hospital creek i haven't quite split them out but they'd be roughly about uh uh 60 hospital creek and 40 um uh the l up the linear park beach okay thank you counselor um we're getting feedback where's where's that coming from from probably from his okay um um a question as you acknowledged we um the casino has us in a in a bit of a pickle when it comes to grant funding this year um and you did mention that you had other funding coming in and so perhaps we could just kind of put a placeholder in what size would you see that placeholder if not fifteen thousand dollars and not fifteen thousand dollars would be good if it's about fifteen thousand uh uh ten would be ten would be great and and seventy five hundred I suppose would be maybe about the you know the minimum, and then with the sh with the property owners, we could we could we could go with that.

I. Bruce13:41

Um and I think I think that's not a not a uh tough sell, especially if this other third or fourth party money comes in because then it'll help balance off the grant we've asked for from the Pacific Sound Foundation for this.

D. Fownes13:55

Okay, thank you.

David Screech13:58

Okay, everybody's thank you very much, Ian.

I. Bruce14:03

Well, thank you, Mayor and Council for for um uh listening and uh you have giving me the opportunity to be able to present today.

I. Bruce14:12

Thank you.

I. Bruce14:13

No, thank you.

David Screech14:15

So moving on in the agenda, we are at public participation period.

David Screech14:21

Um staff, are there any callers on the line?

Elena Bolster14:25

At this moment, no, your worship, we do not have any callers.

David Screech14:28

Okay, thank you, and nobody on the chat feature.

Sarah Jones14:31

Thanks, Mayor Screach.

Sarah Jones14:32

We do not have any comments this afternoon.

David Screech14:34

Okay, thank you.

David Screech14:36

So we will move right on to protect your services, and I'll hand the chair over to Councillor Lemmon.

Gery Lemon14:43

Thank you, Your Worship.

Gery Lemon14:44

And I my screen has died on me.

Gery Lemon14:49

And so first up, I have no report.

John Rogers14:52

Um where are we?

Gery Lemon14:55

Oh, Inspector Preston.

T. Preston15:04

Thanks very much, uh, your worship, council, for having me.

David Screech15:09

So I have uh a number of documents in front of me here.

T. Preston15:12

I'll just give you a quick update uh in the 2020 um one figures here.

T. Preston15:17

Um so far this year, January, February, we've had 545 files in uh in View Royal, which is a 14% increase uh over a year past.

T. Preston15:27

Pleased to announce uh 20% decrease though in violent crime, uh 18% decrease in property crime, which is good.

T. Preston15:36

So one thing that continues to be present is uh our calls to the hospital.

T. Preston15:44

We had uh 28.

T. Preston15:45

And just to kind of give you an overview of some of the the types of calls that we've been going to over the last couple months at the hospital.

T. Preston15:52

Um I'll just give you a quick overview here.

T. Preston15:55

Uh check well being, mental health, cause disturbance, unspecified assistance, suspicious vehicle or person, assaults with a weapon or causing bodily harm.

T. Preston16:05

911 false uh alarms at the hospital, breaching uh vial or uh bail violations, called error as a result of sexual assault, harassing uh communication, breach probation, indecent act or exposing indecent exposure, assaults, the in talks in public, driving disqualified, um, assisting the fire department, um, missing persons, missing persons, uh check well being, and lost property.

T. Preston16:34

So, those are some of the types of things that we do get called.

T. Preston16:38

Um, I don't think I've I've ever given now that before, just the fact that we get called there quite often, but that's uh some of the rationale as to why we get called to the hospital.

T. Preston16:51

Just general uh occurrences that happened in uh the West Shore here in the last two months.

T. Preston16:57

Uh, a couple things of highlights.

T. Preston16:58

There was a uh residential fire at Newstead Crescents.

T. Preston17:01

The uh fire caused significant damage to the front porch of the residence.

T. Preston17:05

Uh fire was determined to be suspicious.

T. Preston17:07

The investigation led us to arrest two subjects, uh age uh 19 and 18, both were charged and uh have an appearance in court in March.

T. Preston17:17

Uh police are on February 21st.

T. Preston17:19

They're currently investigating an attempted robbery with the use of a handgun near Vetchins Memorial in Percy Place and the early morning at two uh around two o'clock in the morning.

T. Preston17:27

Two suspects demanded cash over the as the victim did not have anything they didn't give, and the suspect fled on foot.

T. Preston17:29

It appears to be an isolated incident, which is good.

T. Preston17:36

February 12th, we responded to a shoplifter at uh West West Shore Town Center.

T. Preston17:41

Uh the 41 year old male that we apprehended had seven outstanding warrants from um the whole CRD.

T. Preston17:47

So an individual that uh we need to address, and obviously don't want in the West Shore.

T. Preston17:53

Um February 8th, police responded to a report of a collision on the 2300 block of uh Salomon Road.

T. Preston17:59

Uh the the driver was uh determined that the driver of a Fiat 500 was was traveling at a high rate of speed, collided with two parked vehicles.

T. Preston18:06

The impact was so violent that uh it caused one of the parked vehicles to be pushed back nearly 30 feet, and uh the two occupants of the of the traveling vehicles were transported to the hospital with serious injuries, and the driver showed obvious symptoms of uh alcohol impairment.

T. Preston18:22

So that's ongoing.

T. Preston18:24

Um we assisted Caldwood Fire with a uh a fawn.

T. Preston18:27

I know that got a little bit of media attention and was glad that we could help uh take uh a fawn that was stuck in a wrought iron gate at a residential property in uh on Porcher Place.

T. Preston18:41

On February seventh, uh we caught a break and enter suspect at your casino here after being alerted by a remote security surveillance company.

T. Preston18:50

We attended and located two suspects.

T. Preston18:52

One of them was arrested for break and enter into a storage room, and the suspect also had multiple outstanding warrants uh on unrelated investigations with some of our municipal partners.

T. Preston19:06

And maybe I'll um I'll just open it up here.

T. Preston19:08

I don't know if you guys have a chance to read the report there.

David Screech19:11

So Matson, I see your hand on the case.

Ron Mattson19:14

Sure, a couple questions.

Ron Mattson19:15

First off, our our new superintendent uh one now is that just you getting a promotion or is there another position coming in?

T. Preston19:25

No, I'm not a superintendent, I'm an inspector right now, and they haven't uh they haven't decided on uh um they haven't finished the process um and determined who will be the detachment commander moving forward.

Ron Mattson19:35

So is that just like an elevation in the position?

T. Preston19:38

It is.

T. Preston19:38

So what happens is uh because the current establishment is hit 140, so that includes uh full-time members and staff, support staff, uh guards.

T. Preston19:46

Once it hits 140, it meets the criteria for um a superintendent's attachment, which means that the position that I currently uh hold would be bumped to superintendent, and then these the operations uh NCO, which is the staff sergeant, uh his position is bumped to an inspector.

T. Preston20:04

So both the superintendent and the inspector positions have to be filled.

T. Preston20:09

Hopeful that uh I'll remain here at this detachment, but time will tell.

Ron Mattson20:13

Okay.

Ron Mattson20:14

Do you want us to provide you know letters of reference or anything for you?

David Screech20:19

That would account for a lot.

Ron Mattson20:20

Yeah, forget it quite hospital uh.

Ron Mattson20:24

Have you had a chance to talk to VHA about sort of what you can do to reduce the amount of uh officers' time in the hospital?

T. Preston20:29

We have continuous, continuous talks with uh not only with the hospital, but with the province.

Kim Anema20:39

Um we're not alone.

T. Preston20:42

Um my municipal friends and partners in Vic and Saanich, they run into the same issue where we take uh people or check well-beings or mental um mental health issues to the hospital.

T. Preston20:53

And some days you'll you'll wait an hour and a half, some days you'll wait three hours.

T. Preston20:57

Um so ideally, I'd love to see the the province look at changing perhaps the capacity at which uh security and and the mandate of security at the hospital that we'd be able to hand over uh these individuals because oftentimes they're especially the ones that aren't violent, it'd be nice to be able to hand them over to security.

T. Preston21:17

But uh because they don't have the status, it says in the uh in the act that um the peace officer has to uh turn them over to a um a doctor.

T. Preston21:26

So if we were able to if the security had peace officer status, we'd be able to turn them over to the security, and then they in turn would be able to wait and and uh and provide them to or give them to the doctor uh at some point.

T. Preston21:39

But but that's something that uh I would encourage you to lobby your provincial government because that's a lot of your money and a lot of your resources being tied up.

T. Preston21:48

And in my humble opinion, uh simply because um yes, there's a little bit of work behind it, but um if the act was changed, it would save millions of dollars across this province.

Ron Mattson21:59

Okay.

Ron Mattson21:59

And my last question, uh, you mentioned the use of auxiliary constables.

Ron Mattson22:03

So I'm wondering how many you have and what are they allowed to do within their scope of authority.

T. Preston22:09

So the auxiliaries, I don't know the exact number currently we have, but uh over the years, obviously their activities that they've been allowed to uh permitted to do has been severely diminished.

T. Preston22:20

Um we are looking at um a program we're hiring a um counselor to ride with our community policing officer.

T. Preston22:31

So um I think it's Lang Lankard and uh Callwood, and I'm not sure if the if they've asked you or not, but I know they they're asking the province for funding as well.

T. Preston22:41

Um they're gonna go ahead and hire a uh a counselor to ride with us.

T. Preston22:45

And we're gonna set up different venues around the uh the West Shore so that we can identify troubled youth, youth at risk, and that's a perfect spot that we're gonna be able to utilize our auxiliaries.

T. Preston22:57

Uh more of a mentorship uh thing where we identify some youth that are at risk and maybe we take them out for for lunch or you know, take them down to the park or um take them to a movie or something, you know, almost like a big brother mentorship program, but using our resources, using uh the auxiliary resources, and using uh the the counselor from um I think it's Pacific um you might know it's Op Am Pacifica or Pacific Family Services.

Ron Mattson23:25

So that's who we're gonna hire the individuals who can just remembered just one more thing.

Ron Mattson23:29

I also noticed in your prolific uh offenders, rather than just sort of you know harassing them into submission, you it looks as if you you know you work with them to get them housing jobs and and things and sort of get them onto the sort of the straight and narrow, and I'm just wondering how successful that is.

T. Preston23:46

That's a tough measuring stick, right?

T. Preston23:48

Uh, because I think a lot of them, unfortunately, it's uh it's very cyclical for them.

T. Preston23:51

They uh seem one step forward, two steps back sometimes, and sometimes uh yeah, you know, that might be the uh although it's it's more of a social a social work type of uh mandate, uh we certainly try to just out of human nature and compassion.

T. Preston24:08

Why wouldn't we try to help if there's uh free free uh space and there's uh counseling and other services available that we know of and that we partner with, of course, we're gonna try to help those that uh that can be helped.

T. Preston24:20

So yeah, we certainly do, and and the ones that um are just out here to to uh to steal and and cause the West Shore havoc, we make sure that we uh we charge them uh very appropriately.

T. Preston24:33

Okay.

Ron Mattson24:34

And while this wasn't in your report, I just one more thing.

Ron Mattson24:38

I was talking to uh someone who who knows a couple of uh you know bikers and one of the the Hell's Angels, etc.

Ron Mattson24:45

And from his discussion, it's almost like you know, just a bike club, but and I was the I'm sort of the total different impression, like I'm assuming that there's must be a lot of illegal things going on with the the what is it, the savages and the house angels.

Ron Mattson25:01

And I'm just wondering if you know if there's anything you could say in this time given we are sort of public and like what sort of activities they're they're involved in and yeah I mean I'm it's a that's a tough one to broach uh in this form but uh thanks John.

T. Preston25:16

Yeah I mean what I will say is we I think as everybody knows we had a a targeted uh homicide here recently um there's certainly ties to other criminal elements uh involved there it like it is targeted so um yeah obviously I have concerns with uh organized crime groups and and the violence that tends to to come with that and you need only look as far as uh Surrey, Kelowna, some of the other places that uh that unfortunately fell victim to organized crime.

T. Preston25:50

So you know to that end, uh you know we don't think that the public's at risk in terms of the the the recent homicide here in Metchosin.

T. Preston25:59

We have seen it before obviously when there's retaliations and so forth that's that's when these things get very concerning and scary.

T. Preston26:06

Not that this isn't concerning and scary but uh in terms of the general public when people get clipped with stray bullets when they go to settle the score, if you will, and then unfortunately the innocent uh that have nothing to do with uh organized crime or these types of groups fall victim.

T. Preston26:23

So that's uh that's troublesome.

T. Preston26:25

And then uh, you know, I did give you a picture there.

T. Preston26:28

Um, and that actually is Eric sitting on that's not photoshopped.

T. Preston26:31

He actually is uh sitting on top of the table, very proud as a peacock.

T. Preston26:35

Um that was as a result of three uh uh three search warrants that we did uh about a week, week and a half ago.

T. Preston26:42

One in Calwood, one in Souk, and one in Langford, uh Triangle Mountain, Bear Mountain, and somewhere out in Souk.

T. Preston26:48

Uh that's a lot of uh that's a kilo of ethamphetamine, eleven ounces of fentanyl, cocaine.

T. Preston26:54

There's a um uh gun there as well.

T. Preston26:57

That's uh I don't know if it's a handgun with the extended barrel on it.

T. Preston27:02

Uh it's just as it's not uh it's not what you'd uh expect to see in in uh the West Shore, uh that type of quantity, and and uh it is concerning.

T. Preston27:13

So that's uh a lot of that was seized out of Bear Mountain.

T. Preston27:16

And uh Eric actually there is the dog, and and uh it went around the property and sniffed out uh the drugs that were in between two rocks in the backyard, is my understanding.

T. Preston27:27

So without the dog, we wouldn't have found that.

Gery Lemon27:29

It's the media onto this story?

T. Preston27:30

Yeah, they are.

T. Preston27:31

It's it's in the media today, actually.

T. Preston27:33

Good morning.

T. Preston27:33

Thank you.

T. Preston27:34

Yeah, you bet.

Gery Lemon27:35

Any other questions?

John Rogers27:38

Yeah, yeah, thanks.

John Rogers27:40

Uh thanks very much um for the report.

John Rogers27:42

One of the things um I recall last year, and then perhaps uh COVID had got in the way, but it was the the plan of um bringing in our hiring uh retired police officers to help offset the the workload.

John Rogers27:55

Uh can you update us on that?

T. Preston27:57

Absolutely.

T. Preston27:57

Um that program is probably one of the most successful programs I've seen in nearly a quarter century.

T. Preston28:03

It's we've got six of them, uh, six retired officers with a combined uh service of close to 200 years of of corporate knowledge.

T. Preston28:11

And so every every day, uh seven days a week from seven in the morning to six at night, they stagger their shifts.

T. Preston28:19

Uh they are there to uh mentor our younger members.

T. Preston28:23

The members on the road write off files of trivial nature that uh, and these members write up the files quickly for them.

T. Preston28:29

It doesn't take them long.

T. Preston28:30

So if there's you know something on the road that uh or a quick curfew check or something like that, they simply write off in a couple sentences, they fire it off, and our members actually create the file at the at the office.

T. Preston28:41

They book the help book in prisoners downstairs.

T. Preston28:44

There's about 12 different things that they do, but a lot of it comes down to being able to free up the sergeants or the watch commander and the corporal who normally would be sitting behind a desk reading all of these files.

T. Preston28:56

And now you've got some you know 25 to 35 year retired staff sergeant or sergeant or corporal sitting there reading these files.

T. Preston29:03

It's just it's a great uh great program and they work it's a perfect retirement job three on six off and uh so they uh they really enjoy it and it's proven to be so it's proven to be very valuable um over the coming years here we'd be looking to expand that uh probably to another have three on at any given time.

T. Preston29:21

It's just so valuable.

David Screech29:22

Okay.

John Rogers29:23

Um yeah thank you very much for providing the information on on new roads.

John Rogers29:27

Uh it would be helpful for for me, I'm not sure about the the rest of the council, but I'd like to be able to see the cumulative numbers of calls for 2018, 19, 20, so we can start getting uh every year a uh a comparison of how many calls you make.

T. Preston29:42

Sure.

T. Preston29:42

Uh so I think there's only two years in here, correct?

John Rogers29:44

Is that what I think?

John Rogers29:44

Yeah, that's right.

John Rogers29:45

Yeah.

John Rogers29:45

Yeah.

John Rogers29:45

But it seemed like a you know a combination of both, but I'd like to see them separately of uh per year.

John Rogers29:50

And that just gives us a sense of of uh how much police involvement there is there.

John Rogers29:55

Um I that's one thing.

John Rogers29:58

I uh your frustration with respect to the number of hours that uh constables uh spend at the hospital.

John Rogers30:04

Uh and um it's really useful for us to hear it, but I would um hope that a uh V Haw board member would invite you to uh speak to uh to the board um about that issue and and inform the rest of VHA board um if they don't know, but to hear that personally, um, you know, that's not just the West Shore, but uh regionally, maybe that uh that would be something that the board would be um able to take up and focus on as a project.

T. Preston30:33

So we've spoken to VHA on many occasions.

T. Preston30:36

Uh the director.

John Rogers30:37

You've been to the board?

T. Preston30:38

Uh not not to the board, but to the director uh who I'm guessing sits on that board.

John Rogers30:42

Um yeah, I take it to the board.

T. Preston30:44

And uh yeah, I mean I'm happy to to do anything that would that would get some momentum going because uh when you talk about inefficiencies, having uh having a police officer sitting there for two hours being a security guard or three hours, uh that's terrible use of resources.

John Rogers30:59

Because I'm sure the board members would like to see you up in their communities as well.

John Rogers31:00

Yeah.

John Rogers31:04

Um and the last question about keep of prisoners.

John Rogers31:08

Um I've kind of lost track of that.

John Rogers31:10

Uh how many do you have uh that you're you're keeping there at the station and who pays for that?

T. Preston31:15

So we don't we don't typically keep them at the detachment for any long periods of time.

T. Preston31:19

It's a short duration, it's not a suitable location to keep them for you know days and weeks at a time.

T. Preston31:24

So we're fortunate here in this area that we can take them to the correctional facilities of sheriffs and we have access to the sheriffs and they'll uh they take them elsewhere.

T. Preston31:32

So last year I think we were s close to 700 prisoners.

T. Preston31:36

I think we might have been down a little bit.

T. Preston31:37

We were over seven hundred and some the year before, and I think we're down a little bit, I'm guessing because of COVID.

T. Preston31:42

Uh there was quite a few months there where it was fairly uh idle, other than mental health calls and domestics.

John Rogers31:48

Thank you very much.

David Screech31:49

Anything else?

David Screech31:50

Yeah, just got one quick one.

David Screech31:52

You you touched on it a little bit with Councillor Mattson.

David Screech31:55

But in the in the annual report where it it said West Shore RCMP, so 96 sworn officers, and then it says one reserve constable.

David Screech32:03

Yes.

David Screech32:03

So is that I mean, is that what the reserve programs come to now?

David Screech32:06

Is that we're down to one constable?

T. Preston32:08

No, so that's there's an auxiliary program and then there's a reserve program.

T. Preston32:11

So the reservist is uh Heinz Krauss, who used to be the corporal in traffic care.

T. Preston32:16

Right.

T. Preston32:17

So Heinz retired, but we hire them back as reservists if they want to if they want to work.

T. Preston32:22

So they retire and they can come back.

T. Preston32:24

It's almost like coming back on contract.

T. Preston32:26

And so we can use them if we have a shift.

T. Preston32:28

Uh the retired members, we can't do that.

T. Preston32:29

They're just they're more administrative.

T. Preston32:31

They're not, we're not, they're not operational.

T. Preston32:35

So they sit in the office and they type off all the files, mentor the members and all that, but they're not actually outworking.

T. Preston32:40

The one reservist we have is Heinz.

T. Preston32:42

So if we're short tonight, we can call Heinz and say, Hey, can you work a night shift?

T. Preston32:46

Yeah, okay.

T. Preston32:47

But if he doesn't have to, if uh he's not on the schedule, it's just basically a contractor, right?

David Screech32:50

So that's so and then so how many auxiliaries are there?

T. Preston32:54

Probably 10 auxiliaries, is there still something like that, eight or ten, something something on those lines.

T. Preston32:59

I know they were still checking here a couple months ago to see solicit how much interest there was.

T. Preston33:05

Uh it's still there, we still have a couple really active ones, but uh um, and they do a lot of volunteer work.

T. Preston33:10

You know, when we're putting on um not so much the last year, but community policing events, you know, the basketball tournament or uh working with the kids, uh, canoe trips or um the first nations or anything of those things, our auxiliaries are they're great, they're fantastic to have.

T. Preston33:25

There are a lot of them are more senior now, they're more um uh they're not your 18, 19, 20 year olds that are looking to join the the RCMP or a city police.

T. Preston33:35

They're now a little more mature and they just do this kind of as a hobby on the side, it's not a stepping stone because uh it's not near as exciting perhaps as it once was.

David Screech33:45

Yeah, good.

David Screech33:46

Thanks.

David Screech33:47

Yeah.

Gery Lemon33:48

Um, thank you, Todd.

Gery Lemon33:49

I I can't imagine there's not a a um council on the island or even BC that couldn't get behind an initiative that would see you in the community and not languishing in an in an emergency room.

Gery Lemon34:02

Um so what can we do, council?

Gery Lemon34:05

Can we can we start with a letter to other councils and and on to the to the government um to the ministry?

Gery Lemon34:15

What can we do?

T. Preston34:16

So if I if I may, we used to have we used to be able to hand over prisoners uh many years ago to the hospital um security.

T. Preston34:26

They had different status back then.

T. Preston34:28

And then I I'm guessing there there was an incident uh where you know somebody was violent or what have you, and I'm not sure use of force or what have you, but as a result, this is what I'm being led to believe, anyways, is that uh as a result of that, they just changed the policy that we would have to stay there and hand it.

T. Preston34:45

And and in 95% of the time when we bring somebody to the hospital, um they're not they're not violent uh to the point where once they get there, they're I think uh ready to see a doctor essentially.

T. Preston34:59

But it's it's the five percent where they're violent, and we wouldn't leave um at that point.

T. Preston35:03

We're not gonna leave somebody to at the hospital that's extremely violent.

T. Preston35:07

We would stay there and use common sense.

T. Preston35:09

But don't worry if they get violent, we would come back to the hospital if all of a sudden but it's just like if you add up the salaries, the uh the hours across this province, like you say, counselor.

T. Preston35:20

Um I don't know how anybody from with any sort of a business sense could think that this is a good idea.

David Screech35:26

So it w what ministry is responsible for that policy?

David Screech35:29

Do you know?

T. Preston35:31

I guess it would be the health and uh the Ministry of Health would have to change um their policies in terms of security at the hospital, the status of the security.

T. Preston35:41

So uh between that and um public safety.

David Screech35:45

Um public safety, yeah.

David Screech35:46

So maybe it's a letter to Minister Farnworth or or a motion to UBCM.

Ron Mattson35:52

Yeah.

David Screech35:52

Yeah, combination of yeah.

David Screech35:55

Can we work on that?

Ron Mattson35:57

Well, actually, if we also just found out who the responsible for that legislation, probably just take staff a phone call.

Ron Mattson36:03

We could when we do our letter to the province, we could CC all the other uh municipalities or something.

Ron Mattson36:09

Unless we have we we must be able to do it electronically without having to I would think it'd be a letter to um Minister Farnworth.

David Screech36:14

I think it'd be under his jurisdiction.

David Screech36:21

Yeah.

John Rogers36:24

So uh the question is this this isn't just unique for the uh West RCMP.

John Rogers36:28

It's also the same with the all the other officers, police officers state municipalities that got to go to Jubilee or Vancouver, New Westminster, Cook Rutland.

T. Preston36:37

So the unique, yeah, it's it's it's across the province, 100%.

T. Preston36:40

And I know my municipal agencies, they run into the same same issue.

T. Preston36:44

I said it the area of chiefs, and we talk about it, you know, Sanish and Vic and Oka Bay and everybody else.

T. Preston36:49

The uniqueness is that um, you know, where it would have to be something that says um basically where appropriate, the discretion would have to be given to the doctor to say that uh that you could turn somebody over to a security or what have you.

T. Preston37:06

Because in a lot of small spots, you know, in the RCP, you know, thinking outside these big cities, when you're in um alert bay and and you and you apprehend somebody, and perhaps there's there is no security at the alert Bay Hospital, we're it.

T. Preston37:21

I guess we're gonna have to stay because there is no other viable options.

T. Preston37:24

The frustrating part is where there is centers and there is other viable options.

T. Preston37:28

That's where my frustration comes from.

T. Preston37:30

It's uh I get that you know we have to be nimble and and you know, we're not a one-size-fits-all uh police force and uh you know, police forces in fact in this province and country, but um where where there is other options, viable options, why wouldn't it you know work and try to take advantage of those options what do you do when you're up in some small community and you're you have somebody and all of a sudden you've got you know a traffic accident to deal with or uh you know a break in that B and E or you know some other crime going on you I'm sorry we got to look just it's it's tough.

T. Preston38:08

Um you know some of the smaller spots I've been where you're you're in the ambulance uh there is no ambulance on there so they'll call you if somebody's hurt or injured, you know, the RCP is also the ambulance.

T. Preston38:19

You know, there's maybe a nursing station on the on the in the community or on the reserve.

T. Preston38:23

And uh so you wear many a hats.

T. Preston38:25

So you're the coroner, you're all that.

T. Preston38:27

And in fact, some of our members right now, they're getting uh they're getting that exact experience.

T. Preston38:29

I think I've mentioned to you before that we're sending two members uh a month.

T. Preston38:35

They pay for it up to Nunavut because I want them to have more experience in First Nations uh policing, and I want them to have more experience um just dealing with some of the more difficult uh uh conditions.

T. Preston38:48

And so they come back, they have they've had some wonderful experiences up in the Nunavut so far.

T. Preston38:54

And uh we we send we got two up there right now, and they continue uh that we continue to do that for probably at least another six months.

T. Preston39:01

Okay.

T. Preston39:01

And lastly, um if council would uh would like, I'm arranging tomorrow with Culwood.

T. Preston39:06

Um, um the dogs, just to um I know we talked about it and I haven't forgotten about it, Councilor Matson.

T. Preston39:12

You know, you wanted to meet some of the other members and some of the other support sections.

T. Preston39:14

You mentioned that to me about a year ago, and uh so I know Callwood is is asked kind of similar things.

T. Preston39:22

I've I've offered tomorrow.

T. Preston39:23

We're setting something outside their city hall with our two dogs.

T. Preston39:26

One's an explosive dog, one's the drug dog, and we're going to do some demonstrations and maybe have the bite arm out.

T. Preston39:31

And uh wouldn't that be great if Mr.

T. Preston39:34

Mayor would volunteer to put the bite arm on?

T. Preston39:36

Wouldn't it be?

David Screech39:36

I was thinking Councillor Matson should probably rubbed in beef jerky beforehand or something.

T. Preston39:44

Yeah, don't have a barbecue the night before.

John Rogers39:46

Yes, that button's own gone.

T. Preston39:48

If you'd like that, uh perhaps I could uh arrange that with you, Councillor.

T. Preston39:51

I mean, um, yeah, for your counseling.

Gery Lemon39:53

Certainly, and uh I yes, I'm happy to assist in arranging as long as I'm not wearing the bite arm.

Gery Lemon39:59

Yeah, no problem.

David Screech39:59

Right, great next couple weeks or okay.

David Screech40:00

Okay, yeah, okay.

David Screech40:02

Well I'll certainly arrange that with you next week.

Gery Lemon40:05

And as per uh a letter, do what are we gonna do here?

David Screech40:10

I think we need to investigate it a little bit in terms of working.

David Screech40:15

Yeah.

David Screech40:15

Okay.

Ron Mattson40:16

Well, we've got probably lots of numbers, Andy, but the amount of time you could quickly estimate something, but just the uh the bigger issue is just who it should go to.

David Screech40:24

Yeah, okay.

David Screech40:25

Let me look and I think uh the the other mayors, I believe, uh Victorian Santa are also tackling the same issue.

David Screech40:31

So let me find out what's happening.

Ron Mattson40:33

Okay, yeah, especially with the setup.

T. Preston40:35

With the increase in in mental health and uh wellness calls.

T. Preston40:37

Right.

T. Preston40:38

Obviously, there couldn't be a better time to try to talk about that.

Gery Lemon40:41

I'll see.

Gery Lemon40:41

I'll see.

Gery Lemon40:42

Yeah, great.

Gery Lemon40:43

Okay, do we have a motion to receive received second it's received thank you thanks thank you very much thank you very much and good luck on the uh motion oh I thought you had good luck on getting rid of my belly I don't have to force I ask Paul but his eager is here he has a run that you you can join him on that sound funny you're up next chief sleeping all night okay uh good afternoon, Mayor and council.

Paul Hurst41:27

Um I have for you the public safety report for January and February of 2021.

Paul Hurst41:35

Um just a usual report from all the divisions.

Paul Hurst41:39

Just wanted to touch base on a couple of um couple of issues.

Paul Hurst41:45

Our bylaws working with uh RCMP on some uh homeless issues and uh subted review for some areas in View Royal that have just become hotbeds of uh of activity, particular underneath the Parsons Bridge and a couple other spots in View Royal.

Paul Hurst42:05

Um I mean, generally last year, obviously, statistically, we were down uh because of COVID, but we're starting to see our our historical numbers come back as people start to uh to move around and we start to see sort of a little bit of a shift in the COVID, COVID modeling.

Paul Hurst42:24

I mean, hopefully, as Dr.

Paul Hurst42:26

Bonnie Henry says, we'll think we're out of this by summer and we're we're moving forward to a whole new different uh normal, which would be nice.

Paul Hurst42:36

Um during the COVID period, obviously we've had the uh the staffing, the four person staffing, which has been very successful, and of course, through the budget will be moving to a similar model in July, which we're all very uh excited about.

Paul Hurst42:51

And just touching on um sort of our homeless and opiate issues, they're still very prevalent in View Royal.

Paul Hurst42:56

Um, the opiate issue is not isolated to downtown.

Paul Hurst43:00

It is unfortunately quite prevalent in View Royal, and it's hitting all aspects of the population, whether it's people of success, people who are down and out or living on the streets, it doesn't differentiate.

Paul Hurst43:17

Bad or dirty drugs are bad and dirty drugs, and those don't differentiate.

Paul Hurst43:22

So we've been working closely with engineering, the RCMP, homeless issues, trying to find people in in V-Royal in these situations, some approved accommodations and and get them off the streets.

Paul Hurst43:35

Unfortunately, when these people vacate that areas, they leave quite a quite a path behind them of debris and whatnot.

Paul Hurst43:42

And there's a obviously a pretty significant cost to cleaning those areas up in View Royal.

Paul Hurst43:48

As the inspector mentioned um two high profile arson fires in the last two months the one over on Newstead Crescent, which uh resulted in a a very a very quick arrest by the RCMP.

Paul Hurst44:02

And then a second one uh on Song Heast First Nation where police were called to a domestic dispute when they came around the corner they found uh the RV uh in the car poured on fire uh up against the house uh again and then a quick arrest of that individual.

Paul Hurst44:18

So those are two cases that are pending right now.

Paul Hurst44:20

Um that'll be going to the courts and uh just obviously thank Mr.

Paul Hurst44:25

Preston and his crew for their for their quick response and and arresting those individuals involved.

Paul Hurst44:31

And more than happy to answer any questions that you might have.

David Screech44:36

Go ahead.

Ron Mattson44:37

So number questions, sir.

Ron Mattson44:38

Yes.

Ron Mattson44:39

Fortunately my my notes of my book have disappeared so I did write down a a few here.

Ron Mattson44:44

But just a quick question to start with you just mentioned uh the RCP.

Ron Mattson44:48

So in general how's that how's our relationship with the RCP?

Ron Mattson44:51

It sounds like it's pretty good.

Paul Hurst44:52

It's it's outstanding.

Paul Hurst44:53

I I think I think we enjoy uh a better than normal relationship in in so much as you know, Vure Royal is a small community, and we have the luxury of working closely with our members.

Paul Hurst45:05

We were working with them on a file today on a on a uh a hoarding issue with a house and uh a mental health issue, which worked quite well.

Paul Hurst45:13

So, I mean I I can't say enough about the RCMP and the work they do here in Bureau and working with us.

Paul Hurst45:19

It's it's it's a great relationship.

Ron Mattson45:21

Okay, thank you.

Ron Mattson45:22

Uh so a few questions here.

Ron Mattson45:24

The you mentioned the public alert notification systems.

Ron Mattson45:27

Yes.

Ron Mattson45:28

So is this the same thing that I get a beep on my phone every now and again telling me about an earthquake or something happening?

Paul Hurst45:35

Yeah, there's there's the federal federal alerting, and then this is the localized one where each municipality controls me piggyback with the CRD on their program.

Paul Hurst45:45

Their program is changing, we're moving to a new program.

Paul Hurst45:48

So Troy has been working with the CRD on that transition.

Paul Hurst45:52

Uh it should be a seamless switchover where people have to re-register or it might just automatically switch over, and we'll know in the next couple of weeks.

Paul Hurst45:59

But we'll still have a notification system in VRL, just be a different vendor.

Ron Mattson46:05

Okay, and our building department contracts that's still working fine?

Paul Hurst46:09

Yeah, so far, so good.

Paul Hurst46:12

Obviously, I mean our building inspections are a bit down from previous years, but I see an uptick coming in the future.

Paul Hurst46:21

There's obviously several proposals on the books right now.

Paul Hurst46:25

But the arrangement that we have right now is is working, and both the CAO and I keep an eye on that.

Paul Hurst46:31

And if uh if it needs to be improved or tweaked, we'll obviously bring that back to you.

Paul Hurst46:35

But it seems to be working quite well right now.

Ron Mattson46:37

Okay, and and bylaw 980, the sidewalk clearing.

Ron Mattson46:41

Yes.

Ron Mattson46:42

Does that sound like some people aren't don't want to be cleaning their sidewalk think it's the town's responsibility or I mean so I'm just curious what's what's the issue with that one.

Paul Hurst46:44

Well, I mean it's it's an interesting one in that I mean obviously the bylaw the bylaw is pretty clear that you're responsible for your sidewalk uh in front of your house.

Paul Hurst46:59

The challenge is um people in some areas were quite diligent clearing the sidewalks, only to about a half an hour later have a snow plow go by and rebury the sidewalk.

Paul Hurst47:12

Um you know, we've we've always encouraged in bylaw either a a sort of a voluntary compliance, or if you know you have an issue with a neighbor or someone in your neighborhood that you you actually approach that neighbor and have a neighborly conversation um I know the issue you're referring to and it it escalated quite quickly and got very personal for some people um that said um I mean the letters were sent out as a as a friendly reminder and and there was no there's no you know recourse to that but that's the challenge we have with with snow here we get it so few off so so few that when it does happen you know it's here for three or four days and then it's gone so it it really hasn't been that much of a problem.

Paul Hurst48:01

V-Royal crews do a good job of their sidewalk clearing and and of course the road maintenance maybe too efficient in reburying sidewalks.

Speaker_Unknown48:10

Okay.

Ron Mattson48:11

And Parsons bridge.

Ron Mattson48:12

So other than the what what exactly is happening under there?

Paul Hurst48:14

We have two individuals living under the bridge.

Paul Hurst48:20

Would be the north side, the six-mile pub side.

Paul Hurst48:24

Um they are they're known to police and they're they're from downtown.

Paul Hurst48:29

They were living under there.

Paul Hurst48:30

They they haven't been there now for well the past, I want to say week and a half, two weeks, they appear to have moved on.

Paul Hurst48:36

But again, the the results of that encampment under the bridge with the graffiti, the garbage, and the encampment, it's it's quite excessive.

Paul Hurst48:47

I know the contracting's gone in and done some work, and they're going to be getting rid of the graffiti if it already hasn't been done.

Paul Hurst48:53

But those two individuals have uh they appear to have moved on.

Paul Hurst48:56

We don't know where they are, but they've they've left that area and moved to somewhere else.

Ron Mattson48:59

No, you know, it's interesting.

Ron Mattson49:01

Is there a conflict between them and the skateboarders or skateboarders taking the winter off?

Paul Hurst49:07

The skateboarders generally keep keep to themselves and they they run a pretty tight shop under there, keep pretty pretty quiet.

Paul Hurst49:13

This there was some perceived conflict.

Paul Hurst49:17

There were some allegations that the skateboarders were coming over and removing articles and dismantling tents, but we I mean we're finding that's probably not the case.

Paul Hurst49:25

It's just a matter of differences in opinions.

Paul Hurst49:32

This is a very young couple in their early 20s, and you know, obviously trying to find their way, and and there's a a really hardcore drug addiction issue going on, and it it's so difficult for these people to to find a place for them and you know you can move them along but where do you move them to?

Paul Hurst49:51

You know, sometimes it's better that we know where they are and manage it versus moving them to a different jurisdiction where they you know become a problem for someone else.

Paul Hurst50:00

So uh they have moved on.

Paul Hurst50:02

I I I don't know where they've gone, but um they have moved on.

Ron Mattson50:05

Okay, and my last question is just the medical aid calls.

Ron Mattson50:08

Are we doing the whole or are we still only sort of answering you know the levels three and four or how's that working?

Paul Hurst50:18

So what we did is is pre-COVID, fire our fire department was responding to uh every medical emergency in the town of Uroyal.

Paul Hurst50:28

When COVID hit, the VC emergency health services reduced that number to zero.

Paul Hurst50:34

They they stopped sending fire to calls except for cardiac arrests.

Paul Hurst50:38

After about four or five months, everyone got their bearings.

Paul Hurst50:44

When they reintroduced it, I reevaluated the program and found that probably a third of the calls that we go to didn't require the fire department to go to those calls, and we've eliminated those calls from our uh from our matrix.

Paul Hurst51:00

So now we respond to obviously life-threatening emergencies, but calls that will result in, or if there's a delay.

Paul Hurst51:07

Uh there are several, there are hundreds of calls below that were still emergency calls, but we don't go to those anymore because they're not life-threatening.

Paul Hurst51:16

So we'll see probably a reduction in our in our medical aid response for 2021 and the tail end of 2020.

Ron Mattson51:24

I just noticed there's a big decrease in January, February.

Paul Hurst51:27

So I just wondered coming, coming, like I said, coming back up to historical sort of people are starting to get on the move again and life is starting to start to get back to normal.

Paul Hurst51:38

And with that, I I probably I'll see a decrease in bylaw complaints and an increase in in fire and medical complaints, it uh as people get back to work and stop working from home, there won't be as much opportunity to observe your neighbor doing something.

Ron Mattson51:53

So okay, thank you.

David Screech51:55

Yeah.

David Screech51:55

Anyone else?

David Screech51:58

Hello, counselor.

John Rogers51:59

Um yeah, first off, um, you know, with the the homeless.

John Rogers52:02

Um, do you have a sense of how many active homeless uh places you have?

John Rogers52:08

And I guess that homelessness depends if there's just the one or or more than one.

Paul Hurst52:12

Yeah, we've got about a half a dozen.

Paul Hurst52:14

Okay.

Paul Hurst52:15

And they're so deeply entrenched you you can't see them.

Paul Hurst52:18

You don't know where they are.

John Rogers52:19

We know where they are.

Paul Hurst52:21

Um for the most part, these people don't draw attention to themselves and they they don't want the attention.

Paul Hurst52:28

Uh it's usually a bylaw infraction or a fire or something that attracts attention to them that raises uh so the one that's up by on on the the Theaters interchange um up on the railroad tracks?

John Rogers52:39

Yes.

John Rogers52:40

Yeah, is that still alive and going?

Paul Hurst52:43

I'll check.

Paul Hurst52:44

I I thought they had moved on.

Paul Hurst52:44

I believe they might be gone.

David Screech52:46

Okay.

Paul Hurst52:46

I know they had been dumping a lot of garbage on that right away and whatnot.

John Rogers52:51

But I guess that's the sorry Paul, but that that's the problem, you know.

John Rogers52:55

They come, they leave the crop, they go.

John Rogers52:57

Yeah.

Paul Hurst52:58

And um Are you referring to the one in between the Trans Canada and the goose?

Paul Hurst53:02

Yeah.

Paul Hurst53:03

Okay, they have moved on, and there is a massive pile of garbage and debris in that in that right away.

Paul Hurst53:09

And uh M O T I has been notified of that.

Paul Hurst53:11

I know they're working to get rid of it.

Paul Hurst53:13

Probably not dissimilar to the one at McKenzie and Pat B where they had to go in and clean that up.

John Rogers53:18

Yeah, I was wondering if it's M O T or E N N, ICF, uh, you know, it was right beside the tracks.

Paul Hurst53:23

I think it could be a combination of those.

John Rogers53:25

Yeah.

John Rogers53:25

Yeah.

John Rogers53:26

Yeah.

John Rogers53:26

Okay, yeah.

John Rogers53:27

Because certainly the the cleanup issue is you leave it, then the next bunch comes in and and uh and so on.

John Rogers53:29

Um, and I guess the just the other comment on on the bylaw um permits.

John Rogers53:32

Absolutely.

John Rogers53:38

I was really surprised to see graphically that uh 2020 was had the same amount of revenue as 2019.

Paul Hurst53:45

I saw that.

Paul Hurst53:47

Let me just uh open reopen up my uh I'm on page four.

Paul Hurst53:50

Yeah, my file here again.

Paul Hurst53:53

They were pretty pretty much the same, um, obviously considerably lower than 17 and 18.

Paul Hurst53:59

I'm hoping for an uptick in 2021 in some of the larger projects that are coming online.

John Rogers54:05

And certainly it's surprising to see a COVID year which would be the same as 2019.

John Rogers54:09

I guess that shows you how bad 2019 was.

David Screech54:12

Yeah, absolutely.

David Screech54:13

Yes.

David Screech54:14

Thank you very much.

David Screech54:16

Go ahead.

David Screech54:18

Thank you.

David Screech54:18

A couple of things.

David Screech54:19

Parsons Ridge.

David Screech54:21

I think in general, we've been a staff report is coming back to us, right?

David Screech54:26

On how to deal with that whole situation under there in terms of jurisdiction with the province.

David Screech54:32

And I saw the septic report, yeah.

David Screech54:35

But just the whole situation, because obviously I don't think we can just let it go.

David Screech54:41

Um, but at any rate, as the the snow clearing bylaw, I was the one fortunate enough to receive a whole lot of phone calls.

David Screech54:51

Thank you on that one.

David Screech54:53

And I showed under my ties next week.

David Screech54:56

My only observation would be I mean, I I don't know how we manage it properly, but it's it's a tough one, right?

David Screech55:04

Because all over town, I mean, if you drove along Helmaken Island Highway, there were uncleared sidewalks everywhere.

David Screech55:14

Um and so I get on Highland Road a neighbor or someone up there complained.

David Screech55:21

But I just I don't know how we deal with it, and maybe it's worth some thought before we have another snowfall.

David Screech55:27

Because what like our neighbor directly across from us, she's 92.

David Screech55:31

There's no way she's going to go out and shovel her sidewalk.

David Screech55:33

No.

David Screech55:34

So I mean, there's also, and that's kind of the flavor of why people were upset, is because they get this letter, and you know, grandma can't do her sidewalk, or as you said, grandma does struggle out and do her sidewalk, and then half an hour later the snow cloud puts it, she puts it all back.

David Screech55:51

So maybe before the next snow event, which probably won't happen for a while, we should just give some consideration of how we're gonna deal with it.

David Screech56:00

Because I I mean I agree that people should do their sidewalks, that would be ideal.

David Screech56:05

Yeah, yeah.

Ron Mattson56:07

So not that we have that many sidewalks.

David Screech56:09

Just my thoughts.

David Screech56:10

Pardon that many sidewalks.

Paul Hurst56:12

Generally, so uh pre-snow season, a letter is sent to all these stratas because obviously they're responsible for the road and their sidewalks.

Paul Hurst56:21

So as a course of action we send that out reminding, but there there's nothing it could be something for a newsletter, it could be something as a reminder, a mail out, something you know that reminds people that you know it's but we do a fair bit, right?

David Screech56:35

I mean staff even advertise it.

Paul Hurst56:37

I've seen it in the Goldstream Gazette and in the newsletter and things that people it's like the 1.7 million people that phoned for a vaccine yesterday when the 54 just I yeah yeah they probably don't read it but I I mean I I I kind of sympathize with our bylaw officer he he doesn't go looking he doesn't go looking for these issues and and unfortunately the the complaints were loud and clear on that particular issue so he not knowing the community flavor we know the community flavor now we understand the way the community operates up there now and we're quite quite attuned to that now um no harm no fight i mean the there there's no record of infraction it's yeah it's a reminder and i think everything is calmed down in that sense up yes no i think it has so does the letter go out in advance saying hey this is a reminder snow season approaches you're responsible for your sidewalk okay i i'd maybe meet with our director of engineering mr rosenberg and see if you could assist with that with that letter give him trouble well you know you know Paul um the island highway sidewalks which which are you know uh that's major yeah they were treacherous they were absolutely treacherous and and in in spots, you know.

David Screech57:49

And our staff normally do those, right?

David Screech57:51

Because it was on a weekend, our park staff weren't here, but normally our parks crew is out and and they do the sidewalks all along here and Helmington.

David Screech58:01

So it was a combination of the thing.

Gery Lemon58:05

Okay, got it.

John Rogers58:06

Okay.

John Rogers58:06

Um sorry, can I just question to you uh your worship?

John Rogers58:10

Was um were the calls from everywhere?

John Rogers58:13

If you walk there was no pattern.

David Screech58:15

No, there was one specific neighborhood in in Riverside Ridge where quite a few people were upset that they were singled out.

Speaker_Unknown58:24

Yeah.

Speaker_Unknown58:26

Okay.

Paul Hurst58:27

If no one's complaining, we're not doing our job.

Gery Lemon58:31

Just want to be noticed.

Gery Lemon58:33

Okay, motion to receive.

David Screech58:35

So moved.

Gery Lemon58:37

Received.

Gery Lemon58:37

Thank you for coming.

Gery Lemon58:38

Thank you all.

Gery Lemon58:38

Lovely to see you.

Paul Hurst58:40

Always a pleasure.

David Screech58:44

So we'll move right into this meaty protective service.

David Screech58:45

Okay.

David Screech58:46

So that's it for protective services.

David Screech58:52

Finance and administration.

David Screech58:53

And Councillor Matson obviously did his homework over the weekend.

David Screech58:56

He had a lot of questions.

Gery Lemon58:57

He probably read the minutes from the last meeting, too.

David Screech59:01

So we'll move right to 6.23A, which is the grants in aid.

Ron Mattson59:11

Just uh I don't have a copy of that because anyways, it disappeared from my my machine.

David Screech59:17

So are we gonna for the for all the applications?

Speaker_Unknown59:20

Yeah.

David Screech59:20

So we want anything with those today or yeah, no, we're going to approve or not approve them today.

David Screech59:25

I'm sure staff can put them up like we have in the past.

David Screech59:28

We can put the list up.

David Screech59:29

It doesn't work.

David Screech59:29

No, they're all but but what's up for very first is our our policy.

David Screech59:34

And I think um I I personally would just move receipt of this for now and go through the grants and aid and see what we want to approve and what we don't want to approve.

David Screech59:48

And if council wishes to um pass a motion to to not follow the policy for this year, that's certainly within our purview.

David Screech59:57

When we get done, yeah.

John Rogers59:58

Move receipt.

John Rogers59:59

So move okay.

David Screech1:00:00

So it's move moved receipt.

David Screech1:00:02

Second.

David Screech1:00:02

Second, so moved by Councillor Rogers, seconded by Councillor Mattson.

David Screech1:00:06

All in favor, opposed, that's carried.

David Screech1:00:09

So next, then we have the grants and aid application package.

Ron Mattson1:00:14

So I do have one question about the last thing.

Ron Mattson1:00:19

I think it's a a percentage and so uh under the percentage we'd of what we got our casino revenue.

Ron Mattson1:00:24

I I my recollection is that we'd only have twenty thousand dollars worth of grants and aid this year, but we decided to keep it at what we had last year or up to 20%.

Ron Mattson1:00:33

47.

David Screech1:00:34

Well, what we just said we what we just decided to do is we just received that report for now.

David Screech1:00:40

I mean, you you could argue that our casino revenue wouldn't really go down because we did replace all the funding with other money.

David Screech1:00:48

Right.

David Screech1:00:49

Yeah.

David Screech1:00:49

So I I think if council, I'm not saying we should approve all the grants and aid by any means, but I think we should go through the list and not feel necessarily constrained by that because that is our policy.

David Screech1:00:59

Um, and then decide at the end.

David Screech1:01:07

But yeah, I mean our casino revenue last year was there was one quarter's worth, right?

John Rogers1:01:14

But thankfully we got that.

David Screech1:01:17

Yeah, yeah.

David Screech1:01:18

So I think probably we should just go through the list like we've done before, although it's not very easy to read.

David Screech1:01:28

Um but I've got it in here as well.

Elena Bolster1:01:31

Yeah, we're sure we can I can make that a little bit larger if you wish.

Elena Bolster1:01:35

Uh it's hard for me to tell how how big it is for your viewing in there.

David Screech1:01:43

Yeah, that's actually not bad.

Elena Bolster1:01:44

Not too bad.

Ron Mattson1:01:50

I could read Crisis Intervention Public Information Society.

David Screech1:01:53

So yeah, so that's so I mean that's the very first one.

David Screech1:01:56

That's one that we've done for years and years and years, right?

David Screech1:01:59

The old crisis line.

John Rogers1:02:01

Is it the where you know I think the U2 suicide, which is a big issue right now, so I'm happy to support that.

David Screech1:02:08

Okay, so seeing general noddings of heads on on the thousand dollars for them.

David Screech1:02:13

So next we have the crossing guards.

David Screech1:02:15

So I was confused on this.

David Screech1:02:18

I mean, is are we only being asked now for two at Eagle View and one at Helmican?

David Screech1:02:28

Staff, are you are you?

Elena Bolster1:02:33

Um yeah, I I'm not looking at the application itself in front of me.

Elena Bolster1:02:39

We would have to refer to the package, um, which I which I can pull up for sure.

David Screech1:02:45

I can go there.

David Screech1:02:45

I mean that that was the impression I got.

David Screech1:02:48

It just seemed it seemed like the amount per crossing guard had had gone up.

David Screech1:02:56

But I suppose when you look at in 2019, they wanted 33,000.

David Screech1:03:01

We have by eliminating the two positions, we have gone down by 10,000.

John Rogers1:03:08

In in reading it, your worship I read three crossing guards?

David Screech1:03:12

Yeah, yeah.

David Screech1:03:12

Okay.

David Screech1:03:13

No, I just wanted to make sure.

John Rogers1:03:14

Yeah, it's really gonna be very difficult to go dwell into the details because that means you have to find that page in this list.

David Screech1:03:22

It it is worth noting just for next year.

David Screech1:03:25

As much as it's admirable to save the paper, it's really difficult to scroll back and forth through 350, 400 some odd pages in here.

Elena Bolster1:03:36

Your worship, if I may, we we did try to um uh mitigate that by putting the page numbers on this sheet as well so that application starts on page 32, if that's helpful at all.

David Screech1:03:49

Right.

David Screech1:03:49

Thank you.

David Screech1:03:50

So it's just too much.

David Screech1:03:51

Okay, so are we all we're all okay then with leaving the crossing guards in?

Gery Lemon1:03:56

That's not really when we have much of a choice of we'll have just um hang on, I've got to go back up because I was on page 263.

Gery Lemon1:04:06

Um so last year we granted 13,365.

Gery Lemon1:04:11

This year $10,000 more.

David Screech1:04:16

Last year was very odd because of COVID and and different things.

David Screech1:04:21

Yeah.

David Screech1:04:21

So this I think is presuming there'd be a full September and yeah, they're gonna be back and forth.

Gery Lemon1:04:28

Well, just but but just hang on.

Gery Lemon1:04:30

Last year we approved 17.

Gery Lemon1:04:32

That was prior to COVID.

David Screech1:04:36

Yeah, but issued, right?

David Screech1:04:37

Approved and issued.

Gery Lemon1:04:38

So we approved 17,000.

Gery Lemon1:04:40

So why would we repro approve 23 this year?

David Screech1:04:45

Well, I that's sort of the question I was asking, but I I think that's what they were asking for.

David Screech1:04:50

I think the per crossing guard amount has increased.

Ron Mattson1:04:55

Oh well, let's not give them a raise and say it's 17.8.

David Screech1:04:59

So so what what page are they on again?

David Screech1:05:02

Page 32.

David Screech1:05:03

Yes.

David Screech1:05:09

So yeah, that was the information I was trying to glean from their application was whether or not the per crossing guard amount had increased from last year.

David Screech1:05:29

And it's kind of hard to make that out.

John Rogers1:05:35

I'm happy with twenty-three.

David Screech1:05:40

Do we do we want to seek clarification from them?

David Screech1:05:44

Sure.

David Screech1:05:47

Okay.

David Screech1:05:47

I mean, so I I think we should earmark the twenty-three thousand five hundred and fifty for now, but but we could seek clarification as to what is the actual fee per crossing guard this year and what was it for the last two years, just for argument's sake, so we can make that comparison okay staff are you okay with that okay so next we have the Greater Victoria BMX Society nothing no okay so I'm hearing two no's looking to my left damn we ever given them any grants before 500 I guess well I think we approved them for 500 but they didn't they didn't use it because I think because again because of COVID I this is, I believe this is attached to the West Shore Parks and Recreation Facility is my understanding.

Damian Kowalewich1:06:59

But I I do receive semi-regular correspondence from what I believe is this society who promote BMX writing for youth in the West Shore.

Damian Kowalewich1:07:12

And they do operate out of the West Shore Parks and Rec property, which they lease from them.

Damian Kowalewich1:07:18

And they've been providing uh complimentary lessons and whatnot to local youth.

Damian Kowalewich1:07:23

So I am comfortable with 500 if that is the case.

John Rogers1:07:28

Your worship.

David Screech1:07:29

I think they're asking for, I mean, we can give them whatever you I mean, we could certainly give them 500, but I think they're asking for 2000.

Damian Kowalewich1:07:36

Yeah, I was going for five, they're over no.

David Screech1:07:39

Right, okay.

David Screech1:07:39

Yeah.

John Rogers1:07:40

John.

John Rogers1:07:41

Yeah, when I read the um uh the information on page 41, you know, this is a bike loner program.

John Rogers1:07:48

And so anyone the opportunity with bikes giving um, you know, and it makes no mention of West Shore.

David Screech1:07:56

Except it is the West Shore address, right?

David Screech1:07:58

1767 Island Highway.

John Rogers1:08:00

Oh, is that what it is?

David Screech1:08:01

Oh yeah.

Damian Kowalewich1:08:03

So I like I said, I'm gonna rule 500 for uh for a gesture and see how that works.

Damian Kowalewich1:08:09

I'll be able to monitor and report fire.

Gery Lemon1:08:11

I'll support that.

Speaker_Unknown1:08:12

Right.

David Screech1:08:13

Okay, are we willing to do the 500?

John Rogers1:08:16

Then five two thousand.

David Screech1:08:18

Okay, so five hundred it is for the Greater Victoria BMX Society.

David Screech1:08:23

Um bike to Work Society, which has actually changed a little bit, right?

David Screech1:08:28

The bike Victoria Society they're called now.

David Screech1:08:29

Yeah.

David Screech1:08:31

Should we do 500 for them again?

Ron Mattson1:08:35

Why not zero?

David Screech1:08:36

Well, I think they're worth supporting.

Ron Mattson1:08:38

John's gonna want to give them more.

David Screech1:08:39

So I'm gonna go councillor Rogers.

John Rogers1:08:43

Um, well, again, um, this this the whole focus looks like it's changed.

John Rogers1:08:47

Um, they're now uh specifically talking about a bike program for Eagle View.

John Rogers1:08:52

Yeah, creates four and five.

John Rogers1:08:54

And um, you know, they're doing it.

John Rogers1:08:56

That's a society, but they're doing it just for Eagle View, and I'm wondering, you know, right?

John Rogers1:09:00

What did the what about uh View Royal Elementary?

John Rogers1:09:03

Um, you know, why one school not over the other?

David Screech1:09:05

Well, View Royal Elementary did have the CRD ready drop role program last year, right?

David Screech1:09:11

Which is similar, but yeah, but no, I'd forgotten that actually that they are doing a school program.

David Screech1:09:17

It's probably worth supporting them for that.

John Rogers1:09:20

Well, yeah.

John Rogers1:09:21

If it's down to five and and let the parents pay the rest.

David Screech1:09:25

Or should we give them split the difference and do 650?

John Rogers1:09:29

Uh 500.

David Screech1:09:31

500.

David Screech1:09:33

Okay, we're getting lots of 500.

David Screech1:09:34

So 500 for Bike Victoria Society.

David Screech1:09:38

We'll let all the PAC parents talk to Councillor Rogers.

David Screech1:09:42

There's no way to this the South Island Film Commission?

David Screech1:09:47

Zero.

David Screech1:09:47

No, we we should do the 500, right?

David Screech1:09:50

We've done it every year, and it's it's important to them for funding to show that all the municipalities are supporting them.

Gery Lemon1:09:57

I would even go as far as saying a thousand.

Damian Kowalewich1:09:59

I was gonna say, you know, in the spirit of our recent bylaw, which is trying to encourage filming here in View Royal, it may be a nice gesture to meet in the middle of 1000.

Damian Kowalewich1:10:09

Right.

Ron Mattson1:10:10

I thought we were trying to not do it by making them get building permits.

David Screech1:10:14

I'm I'm happy to do a thousand, especially seeing as the executive director lives in View Royal.

David Screech1:10:20

Yeah.

John Rogers1:10:21

Okay, as long as we all get starring roles.

Gery Lemon1:10:24

Okay, so View Royal has been has has had some real cameos in recent movies.

Ron Mattson1:10:31

Okay, so I have to ask what benefit is that to View Royal?

David Screech1:10:34

It's benefit to the region as a whole, I think, right?

David Screech1:10:38

The filming?

David Screech1:10:38

Like Helmican Market was just used for Netflix.

David Screech1:10:42

Um the house on Stewart Avenue.

David Screech1:10:44

Gary helped him.

David Screech1:10:45

Gary Matthews House?

David Screech1:10:46

Yeah.

David Screech1:10:47

Yeah.

David Screech1:10:54

Yeah.

John Rogers1:10:54

I think now that Netflix is really doing a lot of filming.

John Rogers1:10:57

I guess it makes sense.

David Screech1:11:00

So we're doing a thousand for the Vancouver Island Film Commission.

David Screech1:11:06

Number six, I don't remember what this one was.

David Screech1:11:08

I so what what page is that?

Gery Lemon1:11:10

Coffee talks for people with disabilities, seniors and agencies, so they can network it's why coffee online coffee talks to allow people with disabilities to network.

David Screech1:11:21

So that's a no from me.

Speaker_Unknown1:11:22

Yeah.

John Rogers1:11:23

Basically, they want gift certificates so they can get people to participate.

David Screech1:11:28

Okay, so we're hearing no's on that.

David Screech1:11:29

We constantly support.

David Screech1:11:31

Right.

David Screech1:11:32

Third Arbutus Scout Group.

John Rogers1:11:37

What do they want?

Ron Mattson1:11:37

They what do they even ask?

David Screech1:11:38

Well, I think they're asking for I don't is that is it right, Steph, that they didn't get last year's, and so they're asking this year that we double up.

Elena Bolster1:11:48

Uh not exactly your worship.

Elena Bolster1:11:51

Um we did issue them the six hundred and thirty dollars last year, but they only recently um you know, just just prior to the deadline for the grant and aid application, um, informed us that they actually had not been able to use it because of restrictions of COVID, but they but the program continues and they would like to uh um they would like the six hundred and thirty dollars, but they asked whether with they wanted us whether we wanted them to return the $630 so that they could reapply and because of how close it was to this discussion I said well let's just hold on if we if council will approve your program for this year then you can then you could hang on to last year's money and we would not issue you new money for this year.

David Screech1:12:38

Done.

Elena Bolster1:12:39

So it's a zero in the 2021 column because we're going to let them use the 2020 money for 2021.

David Screech1:12:49

Okay, that's great.

David Screech1:12:50

And we appreciate their honesty.

David Screech1:12:53

Yes.

David Screech1:12:56

Peninsula Streams Society.

John Rogers1:12:59

I would support five.

John Rogers1:13:00

I would support 10.

David Screech1:13:05

So this is the first one, right?

David Screech1:13:07

This is the fish beach.

David Screech1:13:08

This is the vineyard part.

David Screech1:13:10

I would support this next year.

John Rogers1:13:13

Just um if I can speak to it, yeah.

David Screech1:13:15

Yeah, go ahead.

John Rogers1:13:16

Yeah, thanks.

John Rogers1:13:17

So um there's a number of benefits here.

John Rogers1:13:20

One is that um uh peninsula streams is bringing in all sorts of other uh funding sources.

John Rogers1:13:26

So I don't know if you caught it, but he's um the actual cost is about sixty thousand.

John Rogers1:13:31

And um they have brought in um and got the parent um the residents involved and and making their donations.

John Rogers1:13:39

Um the the two beaches uh yeah, you know, I don't know if you know, but this is for fish, forged fish.

John Rogers1:13:47

So it's re um re energizing the environment so that uh smelts and and so forth can actually um lay their eggs and and it helps the ecosystem and in that regard.

John Rogers1:13:59

It does, I think, help uh also with um uh sea level rise to a small amount.

John Rogers1:14:04

The uh the big attraction, however, is the beach in Portage Linear Park.

John Rogers1:14:10

That is a huge benefit because that is in uh our park's master plan to create a beach there, and uh the cost of of us doing that.

John Rogers1:14:21

Um the beauty is that Mr.

John Rogers1:14:23

Bruce is a uh biologist and he has very strong credentials and credibility with DFO, as you may recall, when we were doing a shoreline access ramp, that took two years and a great deal of red tape.

John Rogers1:14:37

DFO is supportive of this whole approach of uh, and of course they've had great success up in in um uh Patricia Bay with the First Nations up there.

John Rogers1:14:48

So um at the very least, I would hope that we would support 7500 uh and uh and get this going because it's it is like Mr.

John Rogers1:14:59

Bruce says, it is a placeholder.

John Rogers1:15:01

Um, we've got Victoria and Esquamalt also interested in doing these beaches, and so I I would uh urge council to support it at least to the five seven hundred and fifty five hundred five both.

David Screech1:15:13

I agree with John 750.

David Screech1:15:16

I mean my fifty.

David Screech1:15:17

What's that?

David Screech1:15:21

I don't question that it's it's a worthy project and a great endeavor.

David Screech1:15:26

I'm just not sure in a year where we're that it's the right thing for us to be spending a lot of money on.

David Screech1:15:32

That's my difficulty.

David Screech1:15:33

I mean, I would far rather just see the whole thing come back next year, but I would support something this year.

David Screech1:15:39

Um what are others' thoughts?

Ron Mattson1:15:43

Counselor Matt and I was closer to the 5,000, and I thought that was being generous.

David Screech1:15:50

So we have two at five, one at 7,500.

David Screech1:15:54

Me that kind of is thinking the zero for this year.

Ron Mattson1:15:58

It's up to Damien.

Damian Kowalewich1:15:59

Stress, pressure.

Gery Lemon1:15:59

I could get behind zero too.

Damian Kowalewich1:16:03

I I think given the spirit of their work, uh keeping them involved in our community.

Damian Kowalewich1:16:11

Uh this is a whole I wholeheartedly support 7500.

Damian Kowalewich1:16:15

No issues.

Damian Kowalewich1:16:16

Okay.

David Screech1:16:18

So we have two at 7500.

Gery Lemon1:16:25

And one at nothing.

David Screech1:16:27

Well, one at just thinking they'd be better to just push the whole project to next year, is my thing.

David Screech1:16:33

I don't have any problem with funding it.

David Screech1:16:34

I'm just they've got other grudges.

David Screech1:16:36

I'm not sure at the optics of so I I will begrudgingly support the 7500.

John Rogers1:16:42

And you know, I think we should that what happens is that we're going to be able to get one beach done.

John Rogers1:16:46

Yeah.

John Rogers1:16:47

So if we can get that in a linear park, then um yeah, we can bring in more funding from the neighbors on the next year's project.

David Screech1:16:57

Yeah.

David Screech1:16:58

Well, we'll worry I don't know that I support funding them again next year.

David Screech1:17:02

But anyhow, let's see how this one goes.

David Screech1:17:04

So we're getting 8A is going to be Sarah.

Sarah Jones1:17:08

I just wish to ask for clarification.

Sarah Jones1:17:11

In that release of funds, do you wish to be prescriptive then that you want it to be the portage inlet linear connector park?

David Screech1:17:19

I think there's more interest in that one because of the residents and the residents the residents, I guess, of the hospital creates.

John Rogers1:17:26

Yeah, yeah.

John Rogers1:17:28

Yeah.

John Rogers1:17:28

But I think frankly, they should be I don't know that we should be prescriptive.

David Screech1:17:33

I mean he's the expert, and so I think there should be some leeway to yeah.

Sarah Jones1:17:39

All right.

Sarah Jones1:17:40

Thank you.

David Screech1:17:42

Okay, and then next do we have the I didn't really understood whether or not he still needed this millstream money.

John Rogers1:17:49

I I think that'd be next year.

David Screech1:17:51

Yeah.

David Screech1:17:52

Okay.

David Screech1:17:52

So let's not give them.

David Screech1:17:53

We've done the 7,500 on the the beach, so let's not give anything on millstream.

David Screech1:18:00

So zero for number 17.

David Screech1:18:05

And I'm gonna take back if we if we're gonna fund the sexual assault center again this year, I'm gonna take back my support for the Peninsula Stream Society.

David Screech1:18:15

Because it's clearly becoming an every year, right?

David Screech1:18:18

We did it once to be kind, and then we did it twice again to be kind, and we both times we wrote a letter saying this won't be funded every year, and here it is back again.

John Rogers1:18:32

I completely agree.

John Rogers1:18:33

Okay.

John Rogers1:18:34

Is it this is no longer funding a one-of-the-card program?

David Screech1:18:39

No, there it's operating funding.

David Screech1:18:40

Yeah, yeah.

David Screech1:18:42

So we're gonna gong that one.

Speaker_Unknown1:18:44

Yeah.

Ron Mattson1:18:46

Go talk to those guys.

Gery Lemon1:18:49

Um I I I'm not comfortable with gonging it.

Gery Lemon1:18:54

I would support this over the uh the fish.

John Rogers1:18:59

Yeah.

Ron Mattson1:18:59

I offer a suggestion.

Ron Mattson1:19:00

Damien.

Damian Kowalewich1:19:02

And I think I I would support lowering peninsula streams to five and lowering this, or well, I guess lowering it to 2500 in some sort of a weaning off scenario where we're saying, listen, we we've already said that this is a provincial responsibility.

Damian Kowalewich1:19:22

We're going to slowly decrease the funding, but this is not a View Royal, you know, municipal responsibility.

Damian Kowalewich1:19:28

I just don't feel comfortable taking it all away as well, Counselor.

Damian Kowalewich1:19:32

Um so that's just my suggestion.

David Screech1:19:35

Yeah, I'm just want to look at their app.

David Screech1:19:37

So what page is their application on?

David Screech1:19:41

Go ahead, John.

David Screech1:19:42

Yeah, 160.

David Screech1:19:43

Page 160.

David Screech1:19:45

I mean, we did we did make it clear, right?

David Screech1:19:48

I it it, you know, we can we can do whatever, but it's I mean, it there's also I mean, why wouldn't we, if we're gonna fund the Vic Victoria's Sexual Assault Center, why wouldn't we encourage our place to come to us every year and get operating funding or any number of regional services?

David Screech1:20:08

Um so um I'm I'm not in favor of supporting it at all, I'm afraid.

David Screech1:20:14

Yeah.

David Screech1:20:15

Because I I do think we we made it clear that these were one-offs, and now we're just going to be, and every year we do it, they're gonna come back.

David Screech1:20:23

Go ahead, John.

David Screech1:20:24

Yeah.

John Rogers1:20:24

Um you when you uh what well sorry I'm just trying to find the page.

John Rogers1:20:28

Uh page one sixty-two shows the budget.

John Rogers1:20:33

And um, you know, they are getting funding from Oak Bay, Langford, and Nisquamal.

John Rogers1:20:37

Um and I think even goes on to further including uh Victoria.

John Rogers1:20:42

And they also got uh funding sources when you yet when you look at the the wrap up their funding.

John Rogers1:20:49

I mean it's goodness gracious, what a lot of information.

John Rogers1:20:53

Um I I don't think we we should be putting um peninsula streams in a position where they're not gonna be able to do anything by lowering it to uh to five thousand.

John Rogers1:21:02

Um, I I think seventy five hundred is the least they can uh for peninsula stream success, and uh this is a separate um you know decision process here.

David Screech1:21:13

You know, I so I mean in in the one we're talking about, let's let's not mix up the peninsula streams too.

David Screech1:21:21

So in the one we're talking about, they have pending for this year, O Bay, Langford, and Esquimalt, $15,000.

Ron Mattson1:21:28

In total, yeah.

David Screech1:21:30

But I mean that's pending, so they've applied.

David Screech1:21:32

I don't think it necessarily means that they're getting it, right?

David Screech1:21:37

And and the province, I mean, the the the reason they first came was because the province had cut off their funding, and then the province did step up in a big way and funded them once.

David Screech1:21:49

I don't think so.

David Screech1:21:51

I I think it continued on.

Gery Lemon1:21:53

I thought it was one year funding for 200,000.

David Screech1:21:58

Yeah.

Ron Mattson1:21:59

Well, I'm sort of leaning with Jeremy's just sorry, buddy.

Ron Mattson1:22:05

And just say we're like down to 2,000 or something, or whatever that number is.

Ron Mattson1:22:09

So this is the absolute last time because we think it's a provincial program, should be funded through that.

David Screech1:22:14

Yes.

David Screech1:22:15

So if we do that, do we have an agreement next year when we get the application that will say no?

Ron Mattson1:22:20

Yeah, and I think we should be specific in the letter saying that this is a provincial.

David Screech1:22:24

So we'll do do 2,000 along with a with a clear letter that this is you know that as much as obviously bureau values their services and what they do for the region, that we do feel that this is not the purview of a municipal government to be providing operating funding.

Gery Lemon1:22:43

And lobby Grace Lohr, who brought this to us the first time and is now in MLA.

David Screech1:22:53

Yeah.

David Screech1:22:55

Yeah.

David Screech1:22:56

Okay, so we're gonna leave that in.

David Screech1:23:03

Now, this isn't, I mean, it this is an interesting one because we did specifically write to them and ask them when when we sent them the grant last year, and staff can correct me if I'm if I'm wrong, but we did specifically request that they come and meet with me before they enter and sign another lease.

David Screech1:23:28

And they've now signed a five-year lease.

John Rogers1:23:30

Did they meet with you?

John Rogers1:23:31

No.

Speaker_Unknown1:23:32

No.

David Screech1:23:33

With an increase in rent and and no attempt to talk to us.

Gery Lemon1:23:38

Um Christine was going to call in and didn't.

David Screech1:23:44

I mean, when you, you know, when you're getting 35 or $35,000 from municipality and you get a letter asking you to, you probably should follow up on it, right?

David Screech1:23:57

Um so I'm not sure what I think about this.

David Screech1:24:00

I mean, I I certainly not thinking we should pull the rug out from under them this year, but I I just don't see this continuing on ad infinitum.

Gery Lemon1:24:12

What um and I had a conversation on the weekend um and their membership is participation is growing and in part and younger particul have younger um uh whatever you call them clients patrons um because there's new density in the core and people are finding that there's a little library there so maybe you know maybe maybe we need to put it on them to you know from here on um strive to raise some funds.

Gery Lemon1:24:53

Will will some of the membership contribute just to see their doors stay open.

David Screech1:25:00

Yeah, Damian, go ahead.

Damian Kowalewich1:25:03

I think everyone knows how I feel about the service.

Damian Kowalewich1:25:05

There's uh quite a bit of redundancy involved for the taxpayer.

Damian Kowalewich1:25:09

This particular grant and aid.

Damian Kowalewich1:25:11

Um I I'm disappointed to hear that they didn't respond to a letter from the town.

Damian Kowalewich1:25:17

Uh it's uh really discouraging, to be honest with you.

Damian Kowalewich1:25:20

Uh I'm wondering how the lease works and what would happen if they were to break it.

Damian Kowalewich1:25:27

Uh, do we have any responsibility to that or the independent entity?

David Screech1:25:31

Okay.

David Screech1:25:31

Yeah.

David Screech1:25:31

Other than obviously, there's a you know, a connection between the town and the library, but they're their own incorporated entity.

Damian Kowalewich1:25:40

Yeah, yeah.

Damian Kowalewich1:25:40

I mean, to me, I see a couple of things almost a similar scenario with the last uh line that we dealt with is where we provide notice.

Damian Kowalewich1:25:49

Uh that and I know it's the problem is it's gonna be potentially some different council members, right?

Damian Kowalewich1:25:55

So things always change, right?

Damian Kowalewich1:25:57

But I I don't particularly support this endeavor moving forward at all uh because of the redundancy for the taxpayer.

Damian Kowalewich1:26:04

Um I also think there's potentially an option here to partner with G VPL, and I don't know how that would ever look or the you know they got kicked out.

Damian Kowalewich1:26:12

What's that?

Ron Mattson1:26:13

They were part, they actually were a library, yeah, an official library, but then G VPL, the government kicked them out of it.

Damian Kowalewich1:26:20

Yeah, I doubt that it would I doubt that that um well, it's not really what happened, but you've got the general gist of it well I know I was in a meeting with the province when they yeah threw them out judging by the infrastructure that G VPL currently has I really doubt that location would no task their stress test so to speak so so I I don't support it moving forward and I said this every single year and it's nothing against the society itself it's a wonderful idea I just have a problem with the double um double charge for for library books for the average resident.

David Screech1:27:01

It's a tough one councilor mattson.

Ron Mattson1:27:03

The other part of this is, I mean, in whatever we decide, we should tell them that they actually have to come down here and do presentation to us in terms of explain to us why it's in the interest of the community for us to keep funding this.

Ron Mattson1:27:28

Go in there and get books and of what use it is.

David Screech1:27:32

Counselor Rogers.

John Rogers1:27:34

Yeah.

John Rogers1:27:35

I am also really disappointed that they didn't contact you on before the um uh release and storing that out.

John Rogers1:27:43

And then they got subjected to uh an increase on on that rent and that lease.

John Rogers1:27:49

I understand um the whole point of redundancy of our library services, um, both of which uh come out of the casino, um uh which we don't have much of um i noticed um what page is it page two three three that the actual rent is twenty one thousand one oh five how much twenty one thousand basically let's round it up to twenty two so um yeah I I that might be an option um to and you can see that we've been doing 303030 um and they ask for 35 when actual fact the rent is 22,000 so um I would um support 22 well I think that would just hamstring them I I know why you're saying but I I think it would leave them in the councillor Lemmon they um they're they are planning to go on online um I guess so you could order up books online perhaps so that I I don't have the details but they're they're have some new system coming coming in that will put them online perhaps that would mean audio books I'm not clear on that um but that would make them more accessible but there's there's the investment there plus they buy books yeah so I'm wondering and on a basic this is the town's resource, right?

Ron Mattson1:29:17

So my question is uh is there a way for whatever portion of that building it is to not tax them for that?

Ron Mattson1:29:27

And then give the tell the owner if you want to give a rebate back.

David Screech1:29:29

I the problem is the building is what three or four businesses, right?

David Screech1:29:38

So you couldn't exempt one business.

David Screech1:29:40

You'd have to exempt the entire building, and that we couldn't do because it's owned by a for-profit venture.

Kim Anema1:29:47

So and if I can add the for profit venture is renting it to the library, so the tax is actually in the name and the property is in the name of the property owner.

David Screech1:29:57

Right.

David Screech1:29:57

Yeah, of course.

David Screech1:29:59

I I think probably the thing to do is is I mean, I think we have to give them the 30 at least.

David Screech1:30:07

In fact, I would even say give them 32.

David Screech1:30:10

But I think I should actually write them the letter this year that when the grant check goes and and say that, you know, council is really beginning to question the the validity of the duplicate service.

David Screech1:30:27

Um we're concerned that you've signed a new five-year lease without consulting with us, and we would like to sit down and have a serious conversation about the future of the View Royal Reading Centre, or something to that effect.

David Screech1:30:41

Um because I mean I I I really wonder how many active members there are.

David Screech1:30:47

Um I don't know.

David Screech1:30:49

It's it's a difficult one, but I don't think we can't just pull the rug out from under the feet of of several, you know, your royal residents.

John Rogers1:30:57

And you know, to at least in fairness, their sexual assault center, they they give us the numbers, they tell us how many clientels they have, you know, the hours of service and so forth.

John Rogers1:31:06

And it doesn't matter how many times and how many years, you know, I've asked the reading center to provide a statistics, they simply refuse to.

David Screech1:31:15

They'll tell you they have 4,894 members, but how 2,800 of those could be dead.

John Rogers1:31:23

Maybe less than what would cost.

Ron Mattson1:31:25

I used to be a member twice.

John Rogers1:31:27

People drive from all over, I'm sure.

David Screech1:31:30

So what do we have agreement on then?

David Screech1:31:34

That well, the three.

David Screech1:31:35

Shall we do the 32?

David Screech1:31:37

Because they have had an increase.

John Rogers1:31:39

I yeah, I say 30.

John Rogers1:31:40

They and and as as Jerry says, let them start doing some fundraising.

David Screech1:31:44

I mean, that's certainly an option.

Speaker_Unknown1:31:45

Yeah.

David Screech1:31:46

Well, we can do that.

Ron Mattson1:31:49

The other thing, when you have that chat with them, find out if as the directors, are they responsible for following up or you know paying for the lease if they don't have any money?

David Screech1:32:00

I don't think so.

David Screech1:32:01

I mean they do actually have quite a bit of money in the bank, right?

David Screech1:32:04

When you look at their statements.

David Screech1:32:06

Exactly.

David Screech1:32:06

Yeah.

David Screech1:32:06

Yeah.

David Screech1:32:07

So 30.

David Screech1:32:09

Yeah.

David Screech1:32:09

Okay, so we're gonna give them 30,000.

David Screech1:32:12

And and rather than the letter being the typical grant letter, I'll I'll write a letter what for when it goes out.

David Screech1:32:21

Um, and then we'll address it more and better next year.

David Screech1:32:25

Okay.

David Screech1:32:27

Thank you.

David Screech1:32:28

Uh wounded warrior, we've already okayed.

John Rogers1:32:31

Yeah.

John Rogers1:32:31

How much we have now?

Ron Mattson1:32:33

Oh, don't ask.

David Screech1:32:35

Yeah, let's not ask.

David Screech1:32:37

Yeah, we're almost there.

David Screech1:32:38

I mean, we haven't really shaved a whole lot off.

David Screech1:32:41

Um, there it is.

John Rogers1:32:45

What are we 67?

David Screech1:32:47

67.

David Screech1:32:47

We're at 67.

David Screech1:32:48

No, we're not doing too bad.

David Screech1:32:49

No, okay.

David Screech1:32:51

So next we had it, was it the Victoria brain injury?

Ron Mattson1:32:54

Same thing.

David Screech1:32:55

That's not a no municipal.

Speaker_Unknown1:32:58

No.

Ron Mattson1:32:58

It's good cause, but it's not municipal.

John Rogers1:33:02

I mean, uh yeah, I I agree.

John Rogers1:33:03

When I was reading the um uh their notes, uh there was a motion to apply to V Roll, but no one, no other municipality.

John Rogers1:33:09

So uh I'd be happy if they applied 13 and come back to us.

I. Bruce1:33:13

Okay.

David Screech1:33:13

Well, let's just let's just say no.

David Screech1:33:16

Um okay, so Victoria Brain Injury Society, we're not doing any.

David Screech1:33:22

Yeah.

David Screech1:33:24

Craigflower Housing Cro.

David Screech1:33:25

I mean, I feel badly with this one because I think it's probably a very good project, but I don't honestly see why we should be funding it.

David Screech1:33:32

I agree.

David Screech1:33:33

Although it is a 50 50.

David Screech1:33:35

I mean, if times were better and the casino revenue was rolling in, I arguably might agree with it.

John Rogers1:33:41

We could do it next year.

John Rogers1:33:42

I mean, there's not just not a time specific.

Speaker_Unknown1:33:46

Yeah.

Gery Lemon1:33:46

There'll still be blackberries next year.

David Screech1:33:48

Well, do you want to suggest that in a letter that possibly down the road we would be prepared to reconsider?

David Screech1:33:54

But this is just not the right year.

Ron Mattson1:33:56

Well, my question is is this uh what's this got to do with view roll tax beers?

David Screech1:33:59

Well, I guess arguably it's a fence, right?

David Screech1:34:07

Yeah, I mean, no, you're right.

David Screech1:34:09

I mean, most people who front a road aren't going to be getting their fence.

David Screech1:34:12

Yeah, yeah.

David Screech1:34:13

Yeah.

David Screech1:34:14

Okay, well, we can just say no.

John Rogers1:34:18

I'm inclined to.

John Rogers1:34:19

Okay.

David Screech1:34:20

So zero for the Craig Flower Housing Cooperative.

John Rogers1:34:23

Sets of precedence.

David Screech1:34:25

And then I think the WandaFuca senior citizen, we should have support that.

David Screech1:34:30

Why?

David Screech1:34:30

Yeah.

David Screech1:34:31

Because I think we should.

David Screech1:34:33

Because we're all you want me to give reasons.

David Screech1:34:35

It's it's a good, you know, they're they the yeah, I just think we should.

David Screech1:34:40

It's a small amount of money.

David Screech1:34:42

Ruth Reynolds is the treasurer who's a big part of Bugh Royal.

Ron Mattson1:34:44

So I mean those guys pay what a hundred dollars a month or a hundred dollars a year to join.

David Screech1:34:52

What's that got to do with them?

David Screech1:34:54

Well, I think this is to let seniors get into the bathrooms easier for Pete's sakes.

Ron Mattson1:34:59

Well isn't the building owned by uh the rec center?

John Rogers1:35:02

Can't they do it?

John Rogers1:35:04

Uh no.

Damian Kowalewich1:35:05

The building is owned by uh wash or personal, that's fair.

Ron Mattson1:35:08

So you guys should be fixing the washrooms, not us.

David Screech1:35:11

Yeah.

David Screech1:35:12

Yeah.

David Screech1:35:12

Cool.

David Screech1:35:14

Yeah.

David Screech1:35:14

And of course, I mean the seniors aren't even in there at the moment.

David Screech1:35:17

It's uh it's a COVID test site.

David Screech1:35:20

So at any rate, who would I certainly am support of of what is only twenty three hundred dollars?

Damian Kowalewich1:35:26

Especially what's the total bill for that?

Damian Kowalewich1:35:28

Um they asked other municipalities for money, yes.

Damian Kowalewich1:35:29

They have yeah, that seems uh like a really expensive door opening that's quite announcements for all of them in the building, Texas.

David Screech1:35:37

Well, there is a fairly detailed thing here.

David Screech1:35:40

Um so what what page is that one on, Stuff?

David Screech1:35:44

288?

Gery Lemon1:35:45

It'll take you forever to get there.

David Screech1:35:48

Page 26.

David Screech1:35:49

I'm pretty quick.

David Screech1:35:50

I'm a page a hundred.

Ron Mattson1:35:53

So why doesn't the uh parks and rec fix their own building?

David Screech1:35:58

Well, I mean they have tenant improvement.

Ron Mattson1:36:00

You guys can do that.

Ron Mattson1:36:02

I don't know why the town should be paying for this.

David Screech1:36:05

Well, the town does own it.

Damian Kowalewich1:36:06

It's got multi multi-layers to to uh to it because you know there's like the society, the seniors association occupy that building typically you know 24-7, right?

Damian Kowalewich1:36:20

And they have revenue streams off there, they rent it out, and it's it's there's multi-levels of things happening there.

Ron Mattson1:36:26

So they're renting it out and worth paying for the cost.

Damian Kowalewich1:36:31

It's certainly certainly not a profitable uh endeavor.

Damian Kowalewich1:36:34

This this uh building for them.

Damian Kowalewich1:36:37

Um, we in all fairness, we don't have a senior center in View Royal, so this would this would serve our seniors of View Royal that would like to go there, those older adults.

Ron Mattson1:36:47

So that means most of us here can go.

Ron Mattson1:36:50

It's only 55.

David Screech1:36:53

So funding requests to other municipalities and other sources is 4,500.

David Screech1:36:58

The WandaFuca senior citizens themselves are paying 3,000.

David Screech1:36:59

The project total is 20,000.

David Screech1:37:09

And when you look at their, yeah.

David Screech1:37:12

So at any rate, who would like to support $2,300 for the seniors from Councillor Rogers?

Gery Lemon1:37:19

I'll support a thousand.

David Screech1:37:21

Okay.

Ron Mattson1:37:22

Well, it's three to two anyway, it doesn't matter.

David Screech1:37:25

So Counselor Matson, you're not supporting anything?

Ron Mattson1:37:28

Well, three people already said $2,300.

Ron Mattson1:37:30

What do I care?

John Rogers1:37:34

Well, it you'll care about the time with this.

David Screech1:37:37

Try to build consensus.

David Screech1:37:38

Did you are you okay with the $2300?

David Screech1:37:41

Certainly.

David Screech1:37:41

Okay.

David Screech1:37:42

So we're doing $2,300 for the senior Citizens Association.

Ron Mattson1:37:44

At least they give council members free membership.

David Screech1:37:50

And then last we have the um the Fastballs Association.

Ron Mattson1:38:00

So don't we already spend like 50 grand a year there?

David Screech1:38:03

Well, we certainly spend a lot more than we used to there.

David Screech1:38:06

I mean, years ago, they maintained the park and did everything, and now our parks crew seems to be doing the vast majority.

Ron Mattson1:38:15

I understand there's very few View Royal residents involved in this now.

Ron Mattson1:38:18

There's my teams.

Ron Mattson1:38:19

I don't want to give them any money.

David Screech1:38:21

Well, there Damien did share an email last week, and um with yeah, just with Kim and I, with some issues there, um in terms of booking field and who's taking precedence and authority and who's you know who has the authority to decide who's going to use what diamond when that type of thing.

David Screech1:38:42

So there are, I think, quite a few things that need to be worked out, and we should probably endeavor to do that.

David Screech1:38:49

And and West Shore Parks possibly would be able to help us with that.

David Screech1:38:53

Um but so I don't know for now if we want to do it, you know.

David Screech1:38:57

I don't know why we again we would do that, do this this year in a budget squeeze.

David Screech1:39:03

Yeah, council.

David Screech1:39:04

Kim.

Kim Anema1:39:06

I did have dialogue with staff today as a result of that email, and I did learn that the uh fastball association does quite a lot of work in terms of the sport itself and the work they do benefits various teams.

Kim Anema1:39:18

So things like lining the diamonds and doing work on the infield to maintain it.

Kim Anema1:39:23

So while the the town does the majority of work, the the uh the association also does a lot of work specific to the games that take place there.

Ron Mattson1:39:33

Well, I mean we used to I used to line the field every time I replayed in Ray Cut.

Ron Mattson1:39:37

I don't know if that really counts.

Gery Lemon1:39:38

Back in the old days.

Ron Mattson1:39:40

Yeah.

Ron Mattson1:39:40

Well, when I coached, yeah.

John Rogers1:39:42

So guys, can you go to page 302?

David Screech1:39:44

302?

David Screech1:39:45

Yeah.

David Screech1:39:46

Hold on.

Ron Mattson1:39:47

No, I can't.

Gery Lemon1:39:48

You got an hour?

John Rogers1:39:49

Oh, here we go on.

John Rogers1:39:52

So page 302 is where they're detailing what they're hoping to do with the seven 7500.

John Rogers1:39:59

And you know, it says we hope to use these funds for several improvements.

John Rogers1:40:05

Now they give examples, and what I'm suggesting is that we would um we could consider giving them funding and specifying which of the examples they've given us on 302 that we want the funds to go to.

David Screech1:40:21

Yeah, I mean, actually, when you look at this, John, I mean, it's so one is the safety netting for Diamond 4 to protect children playing on the playground.

David Screech1:40:27

So we've already said no to that in our our own deliberations.

David Screech1:40:32

I don't see why the town should be providing equipment uniforms for new teams and funding for coach and umpire development.

David Screech1:40:41

So the only thing on there that then is enclosing the batting cage, and I thought the batting cage was fully enclosed.

Ron Mattson1:40:46

I guess not the top.

Ron Mattson1:40:47

No, it is got a net over top.

Ron Mattson1:40:50

Or maybe they want to close it so you can't you won't get the wind and rain blowing through it during the winter.

John Rogers1:40:56

The winter.

Ron Mattson1:40:56

So we should be my thought is that like before we go spending a lot of money on this, and like we need to sort the whole thing.

Ron Mattson1:41:04

What do we want to do with that?

Ron Mattson1:41:05

Yeah, no, I know.

Ron Mattson1:41:06

And like what how well is it being used by view roll residents?

David Screech1:41:09

I I think we could say that we, you know, pending our Centennial Park master plan, that we're not funding anything there until we do that plan and determine the long term future of the park.

John Rogers1:41:20

And yeah, I think it's in that same letter, we also say that uh thank you very much for identifying the need for the net uh and that we have that in our project plan.

John Rogers1:41:28

Yeah.

John Rogers1:41:28

So we're all gonna be we're gonna be paying for that, so we don't have to give you a grant.

David Screech1:41:29

Okay, so we're a zero there.

David Screech1:41:37

So we're 69350.

David Screech1:41:42

Is that the total including the crossing guards staff?

David Screech1:41:45

Yeah, is it yes, your worship?

Elena Bolster1:41:49

That that is what I get.

Elena Bolster1:41:51

Okay, I I will double check it though.

Ron Mattson1:41:54

So even if we wanted to save money, the only money you can save is the library peninsula on the crossing separate.

John Rogers1:42:03

I'm I'm fine with this amount.

David Screech1:42:05

Yeah.

David Screech1:42:06

Yeah, we did pretty well.

David Screech1:42:07

Yeah.

David Screech1:42:08

Okay, so then we need if everyone's good with that, we need a motion to approve the grants so as presented there, and also to override our policy for this year.

David Screech1:42:19

Okay, so moved by Councillor Mattson, seconded by Councillor Rogers.

David Screech1:42:24

Okay, all in favor.

David Screech1:42:26

Opposed.

David Screech1:42:27

That's carried.

David Screech1:42:28

Did our recording secretary get that?

Elena Bolster1:42:31

Your worship, if if I may.

David Screech1:42:33

Sorry, go ahead, Don.

David Screech1:42:35

Your worship.

Elena Bolster1:42:36

Um i as long as council does understand that this does require not only um, you know, kind of a variance from the policy, but also currently in the budget that was presented at February workshops, the amount, because we the staff is we didn't know uh what what council wished to do, had put 50,000 in the budget uh for grants in aid, we would need to increase that to sixty nine thousand three hundred and fifty that doesn't have any impact on the taxation at all right it's just the casino revenue absolutely you are correct okay yeah no I think we're all good with that Don thank you does Don need a motion for that we did we did that we just did a motion to overrule the policy and to approve the grants as yeah okay so that's carried so that's all good um does does council wish to see any of the applicants from prior years that did not apply this year.

Ron Mattson1:43:33

Whatever happened to uh the school.

David Screech1:43:37

I think and now that Barb and crew have just retired from shoreline, that they the there's not much going on there.

David Screech1:43:45

Yeah, that's close.

David Screech1:43:46

And City of Victoria and Fort Rod Hill.

David Screech1:43:48

I mean, we certainly will have to keep them in mind for next year when Canada celebrations, Canada Day celebrations start again.

David Screech1:43:57

Oh, and even the dry grad didn't apply this year.

David Screech1:44:00

That's interesting.

David Screech1:44:07

I don't think we did in the end because they couldn't do their they were going to do a day and then they couldn't do it.

Gery Lemon1:44:13

Yeah, yep, yep.

Ron Mattson1:44:14

Yeah.

Ron Mattson1:44:15

We should let them do that $70,000 study that no one's going to do anything else today.

David Screech1:44:21

Nope, that's good.

David Screech1:44:22

Thanks, Don.

David Screech1:44:23

We should carry on.

David Screech1:44:24

Um, because we've got a fair ways to go here.

David Screech1:44:28

So next up is the West Shore Parks and Rec Skateboard contribution.

Ron Mattson1:44:33

Do we have an option or we've already agreed to do that?

David Screech1:44:35

Well, we have an option, but it would be better to leave this in the budget because we had West Shore has applied for grants.

David Screech1:44:42

I mean it's not likely that it's gonna happen.

David Screech1:44:45

Um, but it's it's casino revenue.

David Screech1:44:48

So I'd I would personally like to see us just leave this in the budget.

David Screech1:44:55

Okay, thank you.

David Screech1:44:56

So it's moved by Councillor Rogers, seconded by Councillor Lemon staff's recommendation.

John Rogers1:45:01

Go ahead.

John Rogers1:45:01

Yeah, comment.

John Rogers1:45:02

So um, you know, looking at the uh the details, I'm sorry, I can't find the page.

John Rogers1:45:07

Okay, here we go.

John Rogers1:45:08

Um on our page or the page seven of twelve, uh, it talks about um two update project cost estimates.

John Rogers1:45:16

And I think we're now what we've done is we're contributing to a portion of the uh phase one and two, 867.

John Rogers1:45:24

I think that's what yeah, I think that's right.

John Rogers1:45:27

So I I guess my question if anyone knows, um, are we going to be seeing another request for funding on the phase two landscaping and colored concrete?

John Rogers1:45:37

Of course.

David Screech1:45:38

I think it's certainly possible.

David Screech1:45:40

Uh huh.

David Screech1:45:40

But I think the whole amount is fluid.

David Screech1:45:43

I mean, when we first approved our portion of this, it was actually more than this again, right?

David Screech1:45:47

This is less now than what it was.

David Screech1:45:50

So I think until we know how much grant there is, um, but this at least is just a placeholder that they can count on that.

David Screech1:45:59

Okay.

John Rogers1:46:01

And my uh other question is um with uh skateboards uh and inherent risks of skateboarding and um dangers and injuries and so forth.

John Rogers1:46:16

Does this have any impact on the uh insurance costs and liability to West Shore and the owners?

David Screech1:46:28

I certainly don't think it would to the owners.

David Screech1:46:30

I'm not sure if it does on West Shore's insurance policy, but I suspect those things have been been looked at.

David Screech1:46:38

But we could ask our representative to inquire.

Damian Kowalewich1:46:41

Sure, I can I can look at it out, but like the mayor screw said it's uh it was a significant blow to have that grant uh not approved not granted uh by the province um seeking alternate funding but I think it's fair to say the chances have significantly decreased for the funding to come soon.

David Screech1:47:01

Yeah yeah it's a shame I mean it it'd be so nice to see that get built and it's so desperately needed on the West Shore.

John Rogers1:47:09

Yeah I mean it's it's an astonishing resource but um yeah counselor if we could just get some sense from the West Shore ownership and and the management about um uh assessing the liability and insurance cost that I you know once it gets built I did I mean they have the BMX tracks there, right?

John Rogers1:47:29

So I mean this has a whole different sense of you know uh skateboarding and biking is I think there's too much.

David Screech1:47:36

Skateboards are dangerous, so you're saying it would be for me.

Ron Mattson1:47:40

So is baseball and everything else, though.

John Rogers1:47:42

Oh no, yeah.

John Rogers1:47:43

No, this is a good idea.

David Screech1:47:44

We can make that inquiry, but in terms of leaving the place placer in the budget, we'll we'll do that for this year.

David Screech1:47:50

It's moved and seconded.

David Screech1:47:51

All in favor?

David Screech1:47:53

Suppose that's carried.

David Screech1:47:54

Committee of the whole format.

David Screech1:47:57

So I'm gonna let Kim talk to this.

David Screech1:48:00

Kim and I talked about this yesterday, and I so just as a leadoff to this whole conversation.

David Screech1:48:08

Since I've been sitting up here for 2002, we've had endless conversations about our advisory committees, our committee of the whole, our chairs of standing committees.

David Screech1:48:24

And one thing that occurred to me was that it might not be a bad idea, and Ron's gonna hate this, but of getting an objective third party person to look at our structure and say you could make it better by doing this.

David Screech1:48:40

And the reason I'm thinking of that is Sanjay, for example, right?

David Screech1:48:43

I mean, they do the what Kim is suggesting of the chair of the committee of the whole rotating through, but then they also have advisory committees that are a mix of members of council and citizens that have some teeth to them.

David Screech1:48:59

You know, and they're they're committees that have far more teeth than our advisory committees.

David Screech1:49:06

Because if we're going to be honest about our advisory committees, they're not successful.

David Screech1:49:10

People on them often feel that they're not doing anything, that they're not tasked.

David Screech1:49:16

So all I'm saying is rather than simply focusing on the issue of whether we want to keep chairs, we should maybe look at the bigger picture and see for the sake of a few months and a few thousand dollars possibly, of whether or not we can improve our whole system and have better committees, better advisory committees, and better governance for a rapidly growing town moving forward.

Kim Anema1:49:41

Kim Thank you, Kim Worship.

Kim Anema1:49:45

The um the report originates with comments from or a request from Councillor Matson that we have the chairs of the separate sections of the committee of the whole meet with staff to talk about the reports in the uh in the agenda and the the program itself.

Kim Anema1:50:03

The current situation originates in 2004.

Kim Anema1:50:08

In November 2003, council received a report from Martin Johnson uh titled An Administrative Work Plan for the Town of View Royal.

Kim Anema1:50:18

And one of the recommendations in that report was that we create a committee of the whole.

Kim Anema1:50:23

And as part of the implementation of that uh report and the recommendations therein, staff recommended that the Committee of the Whole be structured in such a way that the standing committees could be eliminated and the chairs of those standing committees could continue as chairs of segments of the committee of the whole.

Kim Anema1:50:46

When we discussed at a staff level the request from Councillor Madsen, we considered that to meet with five different department heads prior to a committee of the whole meeting is quite a lot of time.

Kim Anema1:51:01

And if there's an issue with reports, then we can work on improving the reports to make sure that they're clear if that's the heart of the issue.

Kim Anema1:51:09

But in discussing it, we we also considered that, well, perhaps now's the time to look at the community of the whole format itself, because in looking at the format and the creation of five chairs, in the current day Town of View Royal, there doesn't seem to be a great amount of benefit for your appointments, other than you get to experience chairing the uh portions of the committee of the whole.

Kim Anema1:51:36

And we thought that perhaps uh the experience of chairing committee of the whole meetings would be more wholesome and more beneficial if you chaired the entire meeting on a rotating basis rather than portions.

Kim Anema1:51:50

Um we would also ensure that if we restructure the community of the whole, we would make sure that those parts of the agenda that have a particular public interest would be on an agenda when the general public is available to make sure that public participation is easily accomplished.

Kim Anema1:52:13

It's not intended that we you know remove from you opportunities to take the lead rule.

Kim Anema1:52:21

Rather we'd like to recreate that in a different fashion so that it is more meaningful.

Kim Anema1:52:26

And that's why the recommendations read the way they do.

David Screech1:52:31

Questions, Councillor Matson.

Ron Mattson1:52:33

Yeah, but I mean that's part of the point is at this point we just sit up here and you know we Jerry's chair for for that committee or I'm in this committee, you know, most times you don't see the agenda till Friday night.

Ron Mattson1:52:48

You don't have any involvement in setting it, you don't have any involvement in sort of the ongoing uh responsibility for that area.

Ron Mattson1:52:56

I mean, most of the the other successful organizations I've been in from VHA to seeing what they did, I think the library board, but and uh if I recall our chair for the even Parks and Rec had some sort of you know they just didn't get the agenda the day before the the meeting or two days before the meeting and sort of carry on.

Ron Mattson1:53:18

They there actually was a responsibility and a role for that person.

Ron Mattson1:53:22

The reason I thought this was a good idea, being supposed to be the governors in this place, Jerry would, for example, have an expertise and be able to talk to Paul about issues coming up.

Ron Mattson1:53:32

And if they have questions, you deal with these.

Ron Mattson1:54:00

Um I I just find it really frustrating just being the coming out and sort of being the chair for a section on on parts of things that I've never had a chance to deal with the agendas, etc., and all these things beforehand.

Ron Mattson1:54:14

I just thought it'd make it more useful for us as members of council if we had a bigger role.

Ron Mattson1:54:19

I know the CRD.

Ron Mattson1:54:20

David, you'd mention don't you have a chat with your who's ever responsible on the CRD about your committee?

David Screech1:54:26

Um CRD, the staff certainly have a responsibility to go over the agenda with the chair.

David Screech1:54:34

I mean, it's not really an interactive discussion, like the chair can doesn't comment on staff reports and things, but yeah, they have an ability to say, you know, I've got these five issues on the agenda next week, and these are the hot buttons sort of things.

Ron Mattson1:54:50

Right.

Ron Mattson1:54:50

So you're, I mean, uh you wouldn't be going over reviewing the reports in advance of the meeting.

Ron Mattson1:54:55

That makes no sense at all.

David Screech1:54:56

No, no, but that's what I'm saying.

Ron Mattson1:54:58

Neither was I suggesting that.

David Screech1:54:59

But yeah, no, no, I know.

Ron Mattson1:55:01

Yeah, and you could, as the chair, you'd say, look, this issue I know has been an issue for a while, and I want to see this on the agenda, the next agenda.

Ron Mattson1:55:09

You know, you got or next meeting's agenda, because we haven't talked about it, and I know it's an issue.

Ron Mattson1:55:13

So you just have a bigger role in helping set establish the agenda and talk about, and you're also as the chair, when it comes to the meeting, you're just not like a deer in a headlight, not really not, you know, because you always have an opportunity to talk to staff and about what they're thinking are and and and and what their their the recommendations are.

Ron Mattson1:55:32

So you get to talk to them a little bit in advance of the meeting.

Ron Mattson1:55:34

And so for a meeting that lasts, you know, on a monthly meeting, as we have committee of the whole, if you spend maybe a couple hours talking to a member of staff over the course of the month, you know, a week before, I don't think that's a huge imposition on task staff's time.

David Screech1:55:50

But would and I'll I'll go to John here in a sec, but just looking at our overall structure, would we be better with uh uh a parks committee that had three members of council and three members of the public, and was making recommendations directly to council, and you get you you you lose the advisory committee in that process.

David Screech1:56:19

Um and the chair and the member of council would be a chair of that committee.

David Screech1:56:26

So that's kind of what I'm asking, is not, I mean, I get what you're saying, and I I I tend to agree that like with the agenda like what you've got tonight, that you probably should have had a chat with staff about those different things just in case you had questions, because you've got to field the the meeting.

David Screech1:56:44

John?

John Rogers1:56:45

Mm-hmm.

John Rogers1:56:46

Um yeah, it it certainly is uh food for thought, and and um I certainly didn't expect that uh Ron's uh uh comments would uh lead to a complete and other review.

John Rogers1:56:57

Um what I would like to do is um have staff bring back the Mark Johnson's report of 2003.

John Rogers1:57:04

So we can see the foundation of how this um, you know, how did it all start?

John Rogers1:57:10

Right?

John Rogers1:57:11

Bring back that report before we go off to a consultant.

John Rogers1:57:14

Johnson prepared to it for us.

John Rogers1:57:14

Um, and then we'd all be on on the same ground.

John Rogers1:57:14

Um, let's see how that started.

John Rogers1:57:16

Let's see what the options that um uh Mr.

David Screech1:57:25

Well, maybe staff could bring that back and also maybe if I mean if it's not a huge amount of work, bring back a couple of examples of what other municipalities are doing, yeah.

David Screech1:57:35

Just as as as um as we move forward.

John Rogers1:57:39

Sure, I'd like to see that.

John Rogers1:57:40

And then you know, one of the big things that changed with uh between 2003 and and the way we had done that um in that process uh to now is is the whole notice of motion.

John Rogers1:57:51

So is there is we formalized that uh in the last five years or so.

John Rogers1:57:56

Right.

John Rogers1:57:56

And uh for me, that's been you know the vehicle five.

John Rogers1:57:59

If I'm feeling that um there's something that that needs to be done, you know, and and we haven't, you know, and it and that gives me the uh the flexibility being able to bring it no matter what is not just parks and rec, it's uh it's transportation, you know, I'm planning, whatever, climate action.

John Rogers1:58:18

So it's um uh I I feel that I'm I'm able to get a lot better uh handle on things.

John Rogers1:58:24

I think one of the beauties of of it being divided into into the five, uh where we all got different segments, is that I just have to worry about parts.

John Rogers1:58:33

And uh when so um and when I'm chair, like when I was chair it would be of planning, I'm really focused on having to make sure that you know that person and that person, this person, and everyone's getting the chance and and diagnose next has a question.

John Rogers1:58:44

I don't have to worry about that.

John Rogers1:58:50

I can just focus in on on um uh the the staff report and what the public is saying and and so forth.

John Rogers1:58:58

So I I see the the rotational thing um better.

John Rogers1:59:02

Uh interesting staff's comments that uh we if there's anything of uh particular interest to the community we can put that in the evening yeah I think there's some finance uh finance and and administration things that should go into the evening so that uh the community could have a a uh uh a discussion of that and and input.

John Rogers1:59:22

So uh yeah, I'd like to start off indeed with uh the the basis of the report and assessing of what other municipalities are doing.

Gery Lemon1:59:29

On my left, I'm I'm just looking for some clarification.

Gery Lemon1:59:35

So is Kim proposing that each of us over the course of say five five meetings, um, each of us chair the entire committee.

Gery Lemon1:59:48

The entire thing the entire committee of the whole meeting.

David Screech1:59:52

Okay, all right.

David Screech1:59:52

So we would start the way it does with me opening the meeting and doing the public participation and then hand it off to somebody else to chair the rest of the okay.

Gery Lemon2:00:01

Okay, so it's it's like being an acting mayor for the night.

David Screech2:00:06

Yeah, basically.

David Screech2:00:07

Right.

David Screech2:00:07

Yeah, okay.

David Screech2:00:08

And it's certainly how well, I mean, I know Savage does that.

David Screech2:00:11

Um, I'm not sure who else does, but I think it is kind of important to look at the because the advisory committees, I mean, when you look at them, right, how often they don't meet because there's no quorum, how often we hear the complaint that they're not getting any meaningful work, you know.

David Screech2:00:30

So whether there's a way to make a whole better system where members of councils would be chairs of certain areas, um, and maybe certain committees only meet bi-monthly.

David Screech2:00:40

I don't know.

David Screech2:00:41

I just I I think there is a better way.

David Screech2:00:44

Damien.

Damian Kowalewich2:00:46

Certainly, I'm open to any uh improvements that could be recommended to council for administrative purposes.

Damian Kowalewich2:00:55

Um for my own uh growth and experience, I would value being able to chair committee of the whole.

Damian Kowalewich2:01:02

Uh my estimates would be we'd probably get about you know two a year, each of us.

Damian Kowalewich2:01:09

Um I would support a moderate staff uh inquiry into other municipalities to to see what they're doing.

Damian Kowalewich2:01:19

I'm not sure I would support a third party uh contract type investigation or report right now, given the current financial status, but certainly if if if there's a you know a way the staff can come back with a brief synopsis of what other places are doing, I'd be I'd be interested in seeing that.

David Screech2:01:39

Yeah.

David Screech2:01:40

Okay.

Ron Mattson2:01:42

Ron?

Ron Mattson2:01:43

Just my last comment.

Ron Mattson2:01:45

Um what I was initially looking at was a way to sort of add value to to me and to council.

Ron Mattson2:01:52

And I don't think my chairing a whole committee of the whole makes one iota difference.

Ron Mattson2:01:57

It's not gonna improve the value of the discussion or the ability of or you know of us to provide additional materials during the meeting.

David Screech2:02:04

I I certainly get where you're coming from, and I'm not I'm not dismissing of that.

David Screech2:02:09

And I think it's also important that members of council have an area of interest and and an area that they're quote unquote responsible for.

David Screech2:02:19

And so I think that all needs to be addressed.

David Screech2:02:23

Um and I I I don't know how we I mean, you know, in Victoria, for and we've talked about this here, is the idea of having neighborhood liaisons as well, so that if there's a problem in a neighborhood, that there's actually in a council liaison.

David Screech2:02:40

Right.

David Screech2:02:41

So there's different ways that members of council could have more prominence and and more connection to what's going on.

David Screech2:02:50

And I think that has to be looked at just as much and the importance of that as it is in what works administratively.

David Screech2:02:59

So I yeah.

David Screech2:03:01

So we could have a motion to staff to dust off the Mark Johnson report from 20 years ago.

David Screech2:03:10

Um and bring it back, and maybe to provide some examples of how other jurisdictions do this.

David Screech2:03:20

Can I ask a question here?

David Screech2:03:22

Go ahead.

David Screech2:03:22

Go ahead.

Gery Lemon2:03:25

I get what what Ron is saying.

Gery Lemon2:03:28

And do we not, you know, I I I've had lunch and coffee over the past couple of years with Paul.

Gery Lemon2:03:39

If there's been an issue come up and and um, you know, there's there's you know it needs to be explained.

Gery Lemon2:03:46

Um and I guess I kind of assumed that through Kim, you know, if there was, you know, if Ron were to contact Kim and say, look, I'm stuck on this, um, you know, possible to spend half an hour or an hour talking to Lindsay on Monday.

Gery Lemon2:04:02

Is that not doable?

David Screech2:04:04

Yeah.

Ron Mattson2:04:05

Part of it's not having not knowing what you're I mean, on Friday I'd have to talk to Lindsay on, for example, on a Monday, because you don't you don't really have a clue what's coming up in the agenda until you see what's happening.

Gery Lemon2:04:19

Yeah.

Gery Lemon2:04:20

So Monday.

David Screech2:04:23

Yeah, but at any rate, let's refer it back to staff to bring the report and some examples.

David Screech2:04:31

And um we'll look at it and discuss it.

David Screech2:04:35

But I think there's general I I get what Ron is saying as well.

David Screech2:04:39

I mean, but but the days are gone when I mean we're becoming a big enough jurisdiction that yes, council has the the responsibility and the interest, but we don't have the expertise necessarily.

David Screech2:04:55

So there's there's a line there too.

David Screech2:04:57

So it all it needs to work administratively and politically.

David Screech2:05:01

Um and I think that's what we need to figure out.

David Screech2:05:06

Okay, so did someone make the Council Rogers made the motion to bring back the Johnson report and some other examples?

David Screech2:05:12

Okay.

David Screech2:05:13

So move seconded by Councillor Lemon.

Gery Lemon2:05:16

Sure.

David Screech2:05:17

Come the archives.

David Screech2:05:18

All in favor.

David Screech2:05:23

And then.

David Screech2:05:24

I think SEPR is here, isn't it?

David Screech2:05:26

So is it getting cold?

David Screech2:05:29

Probably.

David Screech2:05:31

Okay.

David Screech2:05:32

So we'll we'll do our CAO update.

David Screech2:05:36

CAO update or SUPR.

David Screech2:05:38

That's a hard choice.

David Screech2:05:39

Oh, I want to hear this.

David Screech2:05:41

Kim.

Kim Anema2:05:44

Thank you, Your Worship.

Kim Anema2:05:46

Just a few highlights.

Kim Anema2:05:48

The um administration staff have been working with finance to plan for a shift in the service delivery model for council and committee of the whole meetings and uh the webcasting that takes place.

Kim Anema2:06:02

So the the format that we currently have and the execution will change somewhat.

Kim Anema2:06:08

Um effective next month.

Kim Anema2:06:12

Uh the spring summer newsletter is being compiled and will be in mailboxes late March and into early April.

Kim Anema2:06:20

And I'm very pleased to say that the GFOA, the Government Finance Officer Association of the United States and Canada, presented a distinguished budget presentation award to the Town of View World for its 2020 annual budget.

Kim Anema2:06:37

The preparation of the budget is a team effort.

Kim Anema2:06:44

And I think congratulations are in order for all of those that put that budget together, and in particular the Director of Finance.

Kim Anema2:06:52

We also believe that the budget process for the current year will conform to the requirements and will also be submitted.

Kim Anema2:06:59

Hopefully, we'll have success for the 2021 budget as well.

Kim Anema2:07:04

The finance department is not just working on the financial the uh the budget but also the financial statements for the year ended December 31st.

Kim Anema2:07:14

The auditors will be here on August on April the 6th, a few weeks from now.

Kim Anema2:07:20

Um during the last month, we have issued an environmental and development permit.

Kim Anema2:07:25

Uh it was approved for 1950 West Park Lane.

Kim Anema2:07:29

Um we don't have very many of those experienced, but uh we want council to be aware that that was approved.

Kim Anema2:07:37

Uh we have received the first draft of the land economic study, and um that study will be completed in due course, and we're looking forward to the the results of that.

Kim Anema2:07:49

The engineering department has uh has been very busy last month with snow, um not just in terms of the uh the contractor, but our own staff have been working, the park staff have been working in uh sidewalks and high traffic areas, um clearing bus stops and the like.

Kim Anema2:08:07

And so it's been a very busy month for our parks people.

Kim Anema2:08:11

And as the snow gets cleared, of course, the um the subject of gardening comes to mind, and the community gardens, if you will, are prepared for its eighth year of operation, and it is great to see that we are welcoming 14 new participants with only one person eagerly awaiting their turn at the garden for the 2021 season.

Kim Anema2:08:36

COVID 19 safety protocols will remain in place, including a schedule for gardeners to ensure social distancing is maintained throughout.

Kim Anema2:09:00

Ton of Ulhouse.

Kim Anema2:09:02

The Parks Department continues with trail maintenance in the parks.

Kim Anema2:09:08

And good news the Parks Department has purchased a dedicated electric weed eater and an interchangeable head weed eater.

Kim Anema2:09:17

That is a piece of equipment that's piqued the interest of some of our public.

Kim Anema2:09:22

We are looking forward to becoming more and more friendly and uh are acquiring equipment that's suitable as it as it comes available.

Kim Anema2:09:34

Uh, in many instances, going from gas to electric isn't uh a practical thing to be doing.

Ron Mattson2:09:40

Um just equipment on one of these things.

Ron Mattson2:09:47

It's like I got one at home, and after about 20 minutes, I have to try to create a lot of things.

Kim Anema2:09:50

Well, I can't I can't quote a number of hours, but I knew that that's been a significant issue because uh in looking at some of the equipment, what when one proposed uh piece of equipment had a battery pack in a pack sack that an operator would would carry in it, it was far too weighty to be practical.

Kim Anema2:10:09

And so there are compromises that are being made in in terms of um not just employee safety but the amount of energy required to make use of the equipment.

Kim Anema2:10:21

Um the CAO and the uh the fire chiefs of uh Caulwood, Langford, and View Royal have met, and we are exploring how we can expand our partnerships in in terms of the delivery of fire protection.

Kim Anema2:10:38

And we have all agreed that more work is required to clearly understand what the potential is.

Kim Anema2:10:43

And so we will be having the insurance underwriters doing review of the three communities, looking at them as a single unit as well as individual municipalities to understand what can be saved by amalgamating services in a fashion.

Kim Anema2:11:01

And those are the highlights of my report.

David Screech2:11:05

Thanks, Kim.

David Screech2:11:06

Where are we at with changing our charging stations here to pay parking?

Kim Anema2:11:12

That can be done quite easily.

Kim Anema2:11:14

It's all computer controlled.

David Screech2:11:15

But aren't but didn't didn't we decide that we were going to make take that direction or no?

Kim Anema2:11:20

I will follow up with the director of engineering who maybe I should be available to comment.

David Screech2:11:26

It's not, I'd just be curious when you if someone gets a minute just to follow up because I thought we had decided we were going to do that.

David Screech2:11:29

John will have it done tomorrow.

Ron Mattson2:11:34

John Rosenberg?

John Rosenberg2:11:36

Thank you, Worship.

John Rosenberg2:11:37

Um, I I wasn't uh clear on that objective.

John Rosenberg2:11:40

Um certainly uh as uh CAO Mr.

John Rosenberg2:11:44

Anima suggested, we could do it pretty quick.

John Rosenberg2:11:47

Um in either case, it's not a uh toll either way.

John Rosenberg2:11:52

Um it's not a huge uh cost and it's not a huge revenue generator.

John Rosenberg2:11:56

You're talking hundreds of dollars.

David Screech2:11:58

Oh yeah, no, no, I wasn't thinking uh that we were gonna make a fortune.

David Screech2:12:02

I just so often see vehicles that are sitting there for hours upon hours upon hours.

David Screech2:12:08

I mean, is is there consensus that we should start charging something?

Ron Mattson2:12:12

Then they just take the car home and plug it into their house and charge off like that.

John Rogers2:12:12

So the individuals would get the heck off so when someone else can go on.

David Screech2:12:20

Yes, exactly.

David Screech2:12:21

So I'm John, go ahead.

David Screech2:12:22

John Rosenberg.

John Rosenberg2:12:23

Hey your worship, I uh I'm just wondering if you wanted to use the strategy that we'd make the announcement in the newsletter and then we do so right after the newsletter was sent out.

John Rosenberg2:12:31

Sure.

David Screech2:12:31

Good idea.

David Screech2:12:32

Perfect.

David Screech2:12:33

All right.

David Screech2:12:34

Yep, that sounds good.

David Screech2:12:35

So we'll leave that with you.

David Screech2:12:37

You bet.

David Screech2:12:38

Okay.

David Screech2:12:38

Thanks, John.

David Screech2:12:39

Sorry, Kim.

David Screech2:12:40

Back to the CAO report.

David Screech2:12:43

Counselor Rogers.

John Rogers2:12:45

Yeah, thank you.

John Rogers2:12:45

And um, that was gonna be one of my questions as well.

John Rogers2:12:48

Um, great report, thank you.

John Rogers2:12:50

Uh the the um and thanks for staff uh working on getting the trees along West Park Lane.

John Rogers2:12:56

Do we know what um uh these are these going to be reasonably sized caliper trees um that will be uh installed?

Ron Mattson2:13:03

No, they're gonna be fur, not caliper trees.

Kim Anema2:13:06

I I I don't have details in that matter, so I wonder if John does.

John Rosenberg2:13:11

Yeah, there definitely um would be a minimum of 75 millimeters.

John Rosenberg2:13:15

So they're not going to be um statement trees by any means, but they certainly won't be tiny little scrubby trees as well.

John Rogers2:13:22

Good, thank you.

John Rogers2:13:23

I uh I noticed that uh the city of Victoria now has the um homeowner grant centralization must apply um information.

John Rogers2:13:32

So I'm assuming that we'll have ours up on the the website soon too.

David Screech2:13:36

I think it is.

David Screech2:13:37

Oh, isn't that well I know there's a notice on the website about the homeowner grant process.

John Rogers2:13:42

Okay, that's great.

Kim Anema2:13:43

And uh lastly uh i'm really pleased that there was a conference call with um uh volunteer virtoria to try and kick start that in the post-covid years to come mode thank you councillor lemmon um can the changes to uh live streaming how will that change the web and live streaming experience or will it we're hoping that a um a seamless change um we are going to be going to a um a process that is staffed as opposed to a contractor taking care of our production.

Gery Lemon2:14:22

Okay, got it.

David Screech2:14:23

Okay.

David Screech2:14:24

Okay.

David Screech2:14:25

Good.

David Screech2:14:26

All right.

David Screech2:14:26

Thank you.

David Screech2:14:28

So while we're on that topic, I mean, are we?

David Screech2:14:33

I mean, I think the whole are you going to be bringing a report back on any potential changes?

David Screech2:14:38

Like the chat feature, for example, I think is a nice thing to have, but the idea that we're having staff stay here for things like the budget meetings, demand the chat feature.

David Screech2:14:51

I I sort of wonder about the effectiveness of that.

David Screech2:14:53

Sarah?

Sarah Jones2:14:54

Thank you, your worship.

Sarah Jones2:14:56

Yes, as we approach the one-year mark, I had intended to bring forward a report to the one-year mark to webcasting, so um early in the summer, uh, come back to council to say here's here's where I think it would work.

Sarah Jones2:15:09

Um, we aren't getting a lot of uptake for the chat feature except for public hearings, and I think it's a fabulous tool to use at that point.

Sarah Jones2:15:16

Um, so maybe that that is one one recommendation that you'll see in that report is that we use that for that and save the call-in feature for for all other for all meetings plus public hearings.

Sarah Jones2:15:29

So we will include that in in that type of report.

David Screech2:15:32

It bothers me a little too to think of staff spending the time to comb through in case you feel that one of us has inadvertently used somebody's name or something that we shouldn't have to take the time to edit that out.

David Screech2:15:48

I mean, I agree when one of us says something very foolish, like the mayor did two or three weeks ago, that we should be able to possibly suggest that should be edited, but it must take a long time to go through an entire meeting and edit.

David Screech2:16:03

And so is staff doing that on a regular basis?

Sarah Jones2:16:11

Um does need to go through and insert timestamps.

Sarah Jones2:16:15

Um, but at the same time, if we do notice during the meeting, if there are either counselor uh or members of council um moments that we should perhaps reconsider, or perhaps staff comments that we would like to reconsider, we would look at those.

David Screech2:16:32

We're very uh cautious and try to turn our mind to what um kind of FOI lens we would we would put on that and and the type of information we would put out because uh we do realize that people more and more are going to be using the webcast as the official set of minutes in their mind so right but i think kim kim may have had a point as well kim well the uh the contractor advises it's not it's not onerous to do no okay thank you any other questions for kim no so we just need a motion to receive the cao report so all in favor opposed that's carried good thank you everyone we'll see you at seven, and we're all gonna have to stay focused because we have quite a bit to get through this evening.

David Screech2:17:20

Okay, thank you.

David Screech2:17:21

Good evening, everyone.

David Screech2:17:23

And this we're reconvening our meeting.

David Screech2:17:26

We start at 3 30 on the this Tuesday, and then we take a break and start again at 7.

David Screech2:17:32

So the meeting is being held under the auspices of Ministerial Order M192.

David Screech2:17:39

So for the public tonight, there's there's public participation where you can speak to any item that's on the agenda, and that'll come up quite quickly tonight.

David Screech2:17:50

Public participation.

David Screech2:17:51

So if you're thinking of calling in, you probably should be doing so now.

David Screech2:17:57

Then the number is seven seven eight four zero two nine two seven.

David Screech2:18:03

And then prompt when prompted, you enter the conference ID 653-771-533-pound.

David Screech2:18:12

And at the appropriate time in the agenda, I will announce the last four digits of your phone number.

David Screech2:18:14

Ask you to mute the live webcast to avoid feedback.

David Screech2:18:22

Ask you not to use speakerphone to ensure sound quality, and that you unmute yourself by pressing star six.

David Screech2:18:29

And you can give us your name and address for the record and then give us the benefit of your views.

David Screech2:18:35

And through the chat feature, we also ask that you provide your name and address, please.

David Screech2:18:40

This meeting will be recorded by participating in this webcast.

David Screech2:18:44

You are consenting to being recorded, and the recording will be available on the town's website for future access.

David Screech2:18:54

So we have no petitions and delegations, so we are now at public participation.

David Screech2:18:59

So this would be the time to call in if you wanted to speak to any matter on the agenda.

David Screech2:19:07

I gather we have Mrs.

David Screech2:19:09

Founds from Jebur Road, who would like to speak to the email that she had sent about parking.

David Screech2:19:17

So, Mrs.

David Screech2:19:18

Founds, this would be your opportunity if you'd like to unmute yourself just to speak to us and give us your thoughts.

David Screech2:19:34

Found still there, staff?

Elena Bolster2:19:38

Yes, your worship.

Elena Bolster2:19:39

I think she just needs to press star six to unmute.

D. Fownes2:19:42

Okay.

D. Fownes2:19:43

Hello?

David Screech2:19:44

Hi there.

David Screech2:19:44

We can.

David Screech2:19:45

Welcome.

D. Fownes2:19:46

Hi.

D. Fownes2:19:47

Can you hear me now?

David Screech2:19:50

If you're able to speak in to the receiver a little more, that would be helpful.

D. Fownes2:19:55

Uh okay.

D. Fownes2:19:56

Um so uh uh I live at 29 Judberg Road.

D. Fownes2:20:05

Um and I just wanted to talk about the parking issue that we're having on the street.

D. Fownes2:20:12

Um since the new developments at the end uh across the street, uh which they all have um level fleets and all require parking.

D. Fownes2:20:24

So parking has become a remote issue on the street.

D. Fownes2:20:27

Um I also note that there are no parking signs within the strata itself.

D. Fownes2:20:29

I believe those no parking signs are not set by the city.

D. Fownes2:20:36

I believe they're sort of left by construction.

D. Fownes2:20:39

And they just never came down.

D. Fownes2:20:41

So there's actually no parking within the strata.

D. Fownes2:20:52

And maybe creating some parking spots that is specific to the strata.

D. Fownes2:20:57

And maybe having residence only parking for Shedberg Road.

David Screech2:21:05

Okay, thank you.

David Screech2:21:08

We we have your letter, and it's on you you probably don't want to stay on the line tonight unless you're you're really keen because your your letter is the last item on our agenda and we've probably got about three hours of other things before we get to you.

David Screech2:21:25

Um yeah, that's okay.

David Screech2:21:28

But thank you for calling in and um we do have your letter and um we'll be talking about it later on in the in the evening.

Ron Mattson2:21:36

We'll probably just send it to the case.

Ron Mattson2:21:37

Okay, great.

Lindsay Chase2:21:37

Thank you very much.

David Screech2:21:38

Okay, thank you for calling.

Lindsay Chase2:21:42

Bye-bye.

David Screech2:21:44

Are there any other callers on the line stuff?

Elena Bolster2:21:48

Your worship, I do have a caller with the last four digits three six one seven.

David Screech2:21:54

Okay, thank you.

David Screech2:21:55

Caller with the last four digits of 3617.

David Screech2:21:58

Press star six to unmute yourself.

David Screech2:22:00

This is your opportunity if you'd like.

David Screech2:22:09

3617.

David Screech2:22:18

Are you there, caller with the last four digits of three six one seven?

David Screech2:22:29

Are there any other callers on the line stuff?

Elena Bolster2:22:33

No, your worship, not at this time.

David Screech2:22:36

Okay, thank you.

David Screech2:22:37

And is there anyone on the chat feature?

Sarah Jones2:22:40

Thank you, Mayor Speech.

Sarah Jones2:22:41

We do not have any chat comments this evening.

David Screech2:22:44

Okay, thank you.

David Screech2:22:45

So I give one last try to the caller with the four digits 3617.

David Screech2:22:51

If you if you are wanting to speak, you need to press star six to unmute yourself.

David Screech2:23:03

Okay, and with that, we will carry on.

David Screech2:23:06

And there's nothing under parks, so I will hand the chair to Councillor Matson for planning and development.

Ron Mattson2:23:12

Thank you.

Ron Mattson2:23:12

I have nothing under the chair's report.

Ron Mattson2:23:15

Uh I was gonna make some facetious comment about Councillor Rogers not keeping us here till midnight, but I won't.

Ron Mattson2:23:25

So the first item we have on the agenda is uh basically a staff presentation on development permits for number seven Erskine Lane.

Ron Mattson2:23:34

So staff if you could uh move forward with that, we'd appreciate it.

Jeff Chow2:23:40

Thank you, Sheriff Jeff Chelsea Planner here.

Jeff Chow2:23:42

And I'm trying to find my share screen button which is seems to have disappeared.

Ron Mattson2:23:49

Maybe it's the same place as the star six.

Jeff Chow2:24:12

This is very strange.

Jeff Chow2:24:17

Okay.

Jeff Chow2:24:17

Um so plan B is to look at the slides on the agenda and I can call out the slide numbers, if that's all right.

Ron Mattson2:24:29

I'm just wondering if the public can what the public can or can see.

Speaker_Unknown2:24:33

Yeah.

Gery Lemon2:24:35

There it is.

Ron Mattson2:24:36

Oh, here we go.

Jeff Chow2:24:37

Thank you.

Jeff Chow2:24:38

Thank you, Don.

Jeff Chow2:24:40

Okay, so slide one.

Ron Mattson2:24:43

Oh Jeff, can you fill up the screen?

Jeff Chow2:24:46

Oh uh Don, if you can press F5 or I'm sure the public can read that.

David Screech2:24:59

Yeah.

David Screech2:25:01

There we go.

Jeff Chow2:25:04

The uh the slide is also within the agenda package as well.

Jeff Chow2:25:11

Okay, this is a development permit application for seven Erskine Lane.

Jeff Chow2:25:14

It is a form and character development permit for an apartment building, and variances are requested.

Jeff Chow2:25:20

Next slide, please.

Jeff Chow2:25:21

Slide two.

Jeff Chow2:25:42

And uh my understanding is it's possible that site remediation and contaminated soil removal may begin as early as this spring.

Jeff Chow2:25:53

At the time of rezoning, a covenant was registered to secure road dedication and some road improvements that we'll be covering a little bit later in the presentation.

Jeff Chow2:26:02

Slide three, please.

Jeff Chow2:26:05

These are some renderings of the building from different angles.

Jeff Chow2:26:09

It is technically a six story building, but it reads more like a four story building as the uh the site is quite low at the street level where it's four stories and steps back.

Jeff Chow2:26:20

Uh so it's like two uh stepped four-story buildings.

Jeff Chow2:26:25

Uh there would be 71 units, and uh there would be a main entrance on the um from Urskini Lane from the surface surface parking area on the east side on the island highway, so Trans Canada Highway side of the property.

Jeff Chow2:26:41

Uh next slide four, please.

Jeff Chow2:26:45

Uh exterior materials are a combination of uh ceramic type cladding, which is new to View Royal.

Jeff Chow2:26:52

That's in that's uh material number one on the left hand side.

Jeff Chow2:26:57

The remaining materials are a combination of hardy panel, hardy plank, and the hardy plank is in uh item four.

Jeff Chow2:27:05

There is kind of a a wood tone and pattern.

Jeff Chow2:27:09

Slide number five, please.

Jeff Chow2:27:13

This is the site plan that shows how on Erskine Lane uh the site rises to the uh to the east towards or to the project north towards the towards the hospital.

Jeff Chow2:27:27

Uh there are two sets of stairs from Erskine Lane, one at uh one at the adjacent to nine Erskine Lane, that's more of a fire exit from the site, a main pedestrian entrance that is across from the uh parking island, and the main vehicle access is on the east side of the property where it says surface parking is provides the access to underground parking.

Jeff Chow2:27:51

The proposed building is over a rectangular underground parking area, and where it says landscaping and open space, it's a combination, it's kind of an outdoor plaza that's used by residents, includes some green roof features as well.

Jeff Chow2:28:11

At the east end of the site there is a preserved natural area that is a basically top of the hill where there are a number of large trees that would that would be a number of them would be are proposed to be retained and depending on how the excavation goes to uh for the uh for the underground parking area.

Jeff Chow2:28:35

Within this road right away, a number of covenants were secured at the time of rezoning to require a small triangle of road dedication so that the sidewalk along the front edge of this property that to be constructed will line up with a uh future sidewalk along the front edge of Ninerskin Lane that'll lead all the way up to Watkiss Way.

Jeff Chow2:28:55

The parking that's along the frontage of the site that's uh been used for resident parking only will be reconfigured into a parking island, and the turnaround area would go around this parking island.

Jeff Chow2:29:13

Slide six, please.

Jeff Chow2:29:16

This is the landscape plan that shows in a little bit more detail uh the trees to be planted on the east side of the of the site, which is which will create a bit of a green buffer to the adjacent parcel and towards the Trans Canada Highway, and to show that there is a number of more kind of formalized type plantings on top of the parking deck around the perimeter of the building.

Jeff Chow2:29:41

Next slide seven, please.

Jeff Chow2:30:00

Intensive mixed use development permit area guidelines.

Jeff Chow2:30:03

The site is quite the building is quite large to accommodate the 71 units, but the visual impact of the size of this building is mitigated by stepping the building with the slope, articulating the footprint.

Jeff Chow2:30:22

That could break up the massing of the building.

Jeff Chow2:30:25

The roof lines are varied, they go up and down.

Jeff Chow2:30:28

There are canopy, canopy and balcony kind of projections that again help help create some texture to the to the building, and the use of exterior cladding with a variety of different colors and materials.

Jeff Chow2:30:41

The materials being proposed area within the site that is well landscaped with plantings and a partial green roof and also a pergola and a number of seating areas.

Jeff Chow2:30:56

Slide eight, please.

Jeff Chow2:31:00

And maybe the next some additional information is required to uh just complete the review of the development area guidelines.

Jeff Chow2:31:14

In general, those are mostly detailed type items about whether there are um whether rooftop material, rooftop screen, rooftop mechanical equipment is properly screened, what the lighting details are, whether any signs are proposed.

Jeff Chow2:31:31

The main issue to sort of consider here is whether the applicant will consider uh public art or um ornamental feature along the long blank wall at the secondary entrance to the building, and that's shown circled in the area there.

Jeff Chow2:31:47

So when people access the site through the underground parking or the surface parking lot, the entrance from the parking lot is uh has a has a large blank wall that is a great opportunity for some sort of interesting feature there.

Jeff Chow2:32:08

The topography there means that the parking deck is exposed at that in that location.

Jeff Chow2:32:15

It is an inside uh interior lot line, so it's not really visible from the street, but uh you know it some attention should be given to uh make that facade a bit more interesting to avoid it being a target for graffiti and and also provide some visual interest.

Jeff Chow2:32:35

Slide 10, please.

Jeff Chow2:32:38

Uh the zoning review uh the the project largely complies with the land use and density requirements of the zone.

Jeff Chow2:32:49

This is the RM3 zone, which is a uh standard apartment zone in the town.

Jeff Chow2:32:54

Uh there are a number of variances that are required for requested for building height, setbacks, some projections into those setbacks, and fence retaining wall height.

Jeff Chow2:33:04

Slide 11, please.

Jeff Chow2:33:07

So we'll just go through the the four variances here, hopefully quickly.

Jeff Chow2:33:11

Uh this is the building height uh shows how building height is calculated.

Jeff Chow2:33:17

It's measured high building height is measured from the average grade and on a site of this like this where the uh the low end of the site and the high end of the site is almost two stories in height and the building's four stories and the zone it's designed to accommodate four stories.

Jeff Chow2:33:34

This is where a building variance is requested.

Jeff Chow2:33:38

Again the site uh moves with the topography so that it doesn't look like it's more than than uh four stories, except at the one point where the two sections overlap.

Jeff Chow2:33:53

But viewed from the street, it will still view like be viewed as a four-story structure, and then you may be able to see the other structures in behind.

Jeff Chow2:34:02

Slide 12, please.

Jeff Chow2:34:06

Uh kinds of setbacks.

Jeff Chow2:34:07

Uh, there are a couple of minor encroachments.

Jeff Chow2:34:10

Uh the main building itself complies with the setback requirements.

Jeff Chow2:34:14

The setbacks here are requested to permit um to put a a wall at the building entrance at on Erskine Lane and some balcony column supports to be closer to the property line than what the zone permits.

Jeff Chow2:34:29

These are visually unobtrucive, but uh the the variances are recommended because they help provide a bit of um it helps provide a bit of um articulation to the to the building forput and to sort of see here the facade is divided into different components and that provides uh that that minimizes the impact of the massing so it's not just one big big face so there's quite a bit of articulation there both um horizontal and vertical slide 13 please these uh vary variances requested for projections are for uh a number of balconies and rooftop uh projections.

Jeff Chow2:35:19

Uh those are you can sort of see here on the site plan that the building is aligned with the west property line at the at the top side of the diagram, and the property line is a little bit angled, and so there's a couple corners, a couple ends where these projections stick out a little bit.

Jeff Chow2:35:38

Uh they are one of the uh variances, the the first one sorry, uh is for the the balconies, the zoning bylaw permits certain projections of a certain width, so these uh variants are fairly minor because given the the size of the site.

Jeff Chow2:35:57

If the variances are not supported, then uh those projections would happy to be reduced, but the impact uh is um I think doesn't benefit the scale of the of the building.

Jeff Chow2:36:10

Site 14, please.

Ron Mattson2:36:12

Hold on a moment.

Damian Kowalewich2:36:13

Damien uh Jeff Yes.

Damian Kowalewich2:36:14

Hi it's Damien.

Damian Kowalewich2:36:21

Um I just well if we go back one slide um and this is the roof we're looking at right that's correct.

Damian Kowalewich2:36:29

Okay.

Damian Kowalewich2:36:30

I just recall uh Avanti and I'm not sure exactly what um what the roof's gonna look like with ventilation and heating but if I recall Avante um it had a pretty significant impact on just the the optics of of the roof because it had to have screening at it after.

Damian Kowalewich2:36:53

I don't know if anybody remembers that, but um I'm just wondering what exactly it's gonna look like on the roof there.

Damian Kowalewich2:36:59

All right into some other stuff but just before last time we missed it.

Jeff Chow2:37:05

So through the chair.

Jeff Chow2:37:08

Yeah what happened with the Avati is is there were heat pumps that weren't shown in in any of the building permit plans and they ended up being relocated on the roof.

Jeff Chow2:37:17

In this case uh we may have to ask the applicant architect to explain more fully what's on the roof but I can give you a quick tour of it.

Jeff Chow2:37:28

So the building is generally in two has two main levels to it at the roof level there are projections along the uh perimeter of the of the uh of the building which are kind of like they're kind of like dormers so that's where they the you have a raised ceiling and those units have little ribbon windows that provide extra light that go into the building and those are the little squares that you sort of see the building has a bit of a a slope to it as as well and there are um two mechanical units that are shown in in the plans those should have screening on it and that's what we've asked for as additional information uh the building is potentially uh a step code uh level two type building as well.

Jeff Chow2:38:18

So in the bill in the future, and they've kind of indicated there's a site here that um where where solar panels could be arrayed.

Jeff Chow2:38:27

Now, those are the uh gray kind of diagonal lines you see to see in the middle of the building.

Jeff Chow2:38:33

Uh those are just potential sites, no solar panels being proposed at this time, but in the future, if they are proposed, they should also have visual screening as well.

Jeff Chow2:38:42

But the idea is in the future, buildings that are net zero already will have a source of energy to heat the building.

Jeff Chow2:38:51

Those would typically be again either be solar panels or uh geothermal, which is the low grade.

Jeff Chow2:38:58

So to answer Councillor Kralowich's question, uh there are so far there's two mechanical units that are shown to meet the development permit guidelines.

Jeff Chow2:39:08

They should have screening on them, and we'd like to clarify with the applicant whether there's any additional vents, for example, that may be uh on that roof that should be screened.

Jeff Chow2:39:18

So that's part of the additional information that's being requested.

Damian Kowalewich2:39:22

Excellent.

Ron Mattson2:39:24

Okay, thanks, Jeff.

Ron Mattson2:39:24

Continue.

Jeff Chow2:39:25

Thank you.

Jeff Chow2:39:26

Slide 14.

Jeff Chow2:39:29

Slite is a variance for the height of a fence on top of the retaining wall.

Jeff Chow2:39:34

So the um where the uh at the driveway parking lot entrance to the site, uh, there is a retaining wall, and the retaining wall supports a walkway and access to the uh landscape area on the above the parking level at the along the east side of the building.

Jeff Chow2:39:53

Also, you'd sort of see where it says fence there, you'll see the remainder of the the hill that would be preserved with the uh that has some trees on it.

Jeff Chow2:40:02

So this retaining wall is necessary to support that that fire exit.

Jeff Chow2:40:09

And because it's a retaining wall and with a fence on top of it, the height of the fence is measured from the bottom of the retaining wall, and that's why that that variance is requested.

Jeff Chow2:40:20

In front of the retaining wall would be a landscape buffer with a number of plants that would help minimize the the look of that wall.

Jeff Chow2:40:28

And eventually that'll that'll look more like a uh um landscape feature than with than you know having the wall very bare and prominent.

Jeff Chow2:40:40

Slide 15, please.

Jeff Chow2:40:41

That completes the variances.

Jeff Chow2:40:43

So the next steps is to provide some additional information.

Ron Mattson2:40:47

Can you go back that one slide?

Ron Mattson2:40:50

And on the top of the building, there's a sort of those two big gray areas.

Ron Mattson2:40:57

I'm just wondering staff gave any thought to that.

Ron Mattson2:41:00

That just seems to be a sort of a fairly prominent empty area.

Jeff Chow2:41:05

Uh through the chair, we can convey that to the applicant if there's a sort of visual treatment they can make to to uh again minimize those blank walls.

John Rogers2:41:15

Uh this is a yeah, okay.

Ron Mattson2:41:18

Okay, thanks.

Speaker_Unknown2:41:20

Yeah.

Jeff Chow2:41:22

Okay.

Ron Mattson2:41:24

Sorry, I interrupted you.

Jeff Chow2:41:28

Yes, so um that wall most of it will not be as visible from the sidewalk.

Jeff Chow2:41:29

However, sure uh it may be visible from the highway as well.

Jeff Chow2:41:37

So uh so I think maybe some attention should be taken given to that and we can convey that to the applicant.

Jeff Chow2:41:43

Thank you.

Jeff Chow2:41:47

So section three next steps are basically provide some additional information and most of that we have discussed um in this presentation.

Jeff Chow2:41:57

A couple of additional things are are some uh servicing type issues is to make sure that the underground detention tanks to that store and detain stormwater from the site will be uh a size and location that won't uh that will number one support uh vehicles within the surface parking area because they are proposed to be under the surface parking lot.

Jeff Chow2:42:21

And if moving trucks and fire trucks have to access the site, must make sure there's proper support for that, and that was the stormwater management uh provide a bit more detail to confirm those that information.

Jeff Chow2:42:34

So um the recommendation slide 16 is to uh receive the report, and once additional information is provided, we can bring it back to council for uh council for uh for a decision uh following notification of the variances.

Ron Mattson2:42:55

Who'd like to start?

Ron Mattson2:42:56

Can you start down at that?

Ron Mattson2:42:57

Uh with Jerry?

Gery Lemon2:42:58

Um I don't have a lot of questions, Jeff.

Gery Lemon2:43:01

Generally, generally I I find it attractive, but like Ron said, the those two gray blocks are um need some needs some treatment.

Gery Lemon2:43:13

It's it's um it distracts from the good looks of the building.

Gery Lemon2:43:18

Um but I I just want some clarification.

Gery Lemon2:43:21

Read the building height.

Gery Lemon2:43:22

Theoretically, it is like two conjoined four story buildings, correct, with one appearing to be from the road from Erskine Lane, six stories because of the topography.

Gery Lemon2:43:37

Is that right?

Jeff Chow2:43:39

Uh through the chair, that's correct.

Jeff Chow2:43:42

The the the two building sections do overlap.

Jeff Chow2:43:44

So there is a section that is six stories.

Jeff Chow2:43:44

Most of that is the two levels include uh underground parking but from the exterior yes it appears like two four two four story buildings that are stepped up a hill.

David Screech2:43:57

Okay all right that's good thank you Amyan uh no that's good for now for me thank you no I'm I'm good I I like the design of the building I I do agree Jeff with with your observation on both of those large concrete expanses um that they need to figure out something with those before it comes back for final approval, because I think they're both gonna really stand out.

David Screech2:44:29

Yeah.

David Screech2:44:30

But other than that, I like the design of the building.

David Screech2:44:32

I think it looks good.

David Screech2:44:35

Thank you, John.

David Screech2:44:36

Yes, sir.

David Screech2:44:37

Sorry.

John Rogers2:44:38

Yes, uh, I agree.

John Rogers2:44:40

There's a lot of really uh uh great features about this.

John Rogers2:44:43

Um view roll being solar ready.

John Rogers2:44:46

Um this is about the only example I know of where we're actually getting a uh roof treatment with uh solar panels.

John Rogers2:44:53

So my my congratulations to the applicant on that.

John Rogers2:44:56

Um I'm really pleased that they're going to step code two.

John Rogers2:44:59

Um, the uh uh the gardens and and the the deck feature, the um amenity features um uh for the residence is are terrific as well.

John Rogers2:45:10

Um I agree with uh councillor mattson that the the two blank walls way up top facing erskine uh is uh problematic that is very boring so i hope that they uh add some interest to that um i i like the way they're putting the greenery on the rock wall um and in terms of treatment of that blank wall you know and maybe it could be um a rock surface with lights shining down this is going to be a strata building and you know any art that they're gonna put on it will have to be maintained by the strata so I'd be curious to see what happens there um Jeff, I'm I'm trying to get a sense of what the view would be like from VGH and Janice Place.

John Rogers2:45:53

Do we have any perspectives of of what that's going to look like uh with this four-story buildings on top of the hill and the whole length of the building?

Jeff Chow2:46:02

Yeah.

Jeff Chow2:46:03

Through the chair.

Jeff Chow2:46:04

Yeah, through the chair.

Jeff Chow2:46:05

We don't have a rendering at this time.

Jeff Chow2:46:07

The applicant uh indicated they do have a digital model of this, and that's that's kind of the the black and white kind of drawing, I think at the beginning of the architectural package.

Jeff Chow2:46:17

Uh so it should be possible then to show a view of what the site would look like from that angle.

Jeff Chow2:46:23

Uh should note that that site is um separated from the hospital by another large property where uh we expect a large development to happen in the future, but certainly in the interim, um it would be visible from from the hospital and and it'd be uh that information we can ask for them to provide.

John Rogers2:46:44

Yeah, yeah, thanks.

John Rogers2:46:44

And I agree eventually that too will be developed.

John Rogers2:46:49

Um I I note that um they're going to be doing their site remediation soon.

John Rogers2:46:54

Um I assume staff are going to be working with the uh applicants on traffic control.

John Rogers2:46:59

Uh this is a large building with I'm sure going to be lots and lots of workers.

John Rogers2:47:03

Um, do we have any uh and it would be really amazing if we could also have the them uh work their magic like um on Glantana, where there was going to be um you know arrangements locally uh for all those workers to be able to park close and and get in without stacking it all up on Erskine Lane.

John Rogers2:47:22

Um I'm assuming staff are gonna be working with the applicant on that.

Jeff Chow2:47:27

Um through the chair, through the service agreement, if I may speak for the engineering department.

Jeff Chow2:47:34

In the servicing agreements, these days parking plans are part of the servicing agreement.

Jeff Chow2:47:40

So at this point, we're not that level that point yet.

Jeff Chow2:47:45

Okay.

John Rogers2:47:46

The storage tanks that you speak of for stormwater, um, are these storage tanks also have the ability to do um for settlement uh collection and and um where they can maintain those palms and and I'm assuming that it also hopefully uh will prevent uh pollutants from uh running off into Craigflower Creek?

Jeff Chow2:48:05

Uh through the chair, the the landscape plan, well that's why we're asking for a stormwater management, a more detailed stormwater management plan.

Jeff Chow2:48:14

Uh there are landscape beds that are around the perimeter of the surface uh parking area where storm water would drain into them and there would be some treatment would be done before they enter those detention tanks.

Jeff Chow2:48:27

So there is some sort of treatment, but uh we'd like some more details on that.

Speaker_Unknown2:48:31

Okay.

John Rogers2:48:31

Thank you for your help.

John Rogers2:48:32

Appreciate it.

Speaker_Unknown2:48:33

Okay.

Ron Mattson2:48:34

So most of my uh questions have been responded to or answered just in the discussions.

Ron Mattson2:48:39

But I was wondering about the sort of resiliency of uh ceramic cladding.

Ron Mattson2:48:43

I haven't heard about that before.

Jeff Chow2:48:46

Um through you, Chair.

Jeff Chow2:48:48

Uh I did a bit of research as well, and and the uh the project architect can probably answer that if he's if he's online.

Jeff Chow2:48:55

But uh from what I've seen, uh it's actually lower maintenance than Hardy plank because it doesn't require painting it's a uh it's a hard coded uh hard coded sighting that siding that lasts a very long time and is a high quality finish um so I believe uh I believe the architect may be present and if he's if if there are questions that that the committee would like to direct to them I believe they uh should be able to respond.

Ron Mattson2:49:26

Sure so I guess after we're finished if there were anything that you feel you weren't able to address and could ask him, that would be great.

Ron Mattson2:49:34

I I just have one more question.

Ron Mattson2:49:35

I'm looking at uh picture number 11 or slide number 11.

Ron Mattson2:49:38

And given some of the things I've seen in the surprises we've got with some of the roof treatments, and you see a nice looking building, but you're looking down on them and they have this absolutely horrible roof that takes away from the building.

Ron Mattson2:49:51

And I'm just I'm not sure if A, you can actually see the roof here from anywhere, but I mean it looks like the roof looks sort of uncluttered in this picture, and I'm just wondering if that's what we're gonna get in real life here.

Jeff Chow2:50:03

Uh through the chair, it is a large building.

Jeff Chow2:50:05

We'll be viewing it mostly from uh from below.

Jeff Chow2:50:09

So unless there's a high rise in on the adjacent parcels, um the that's why we have those screening screening guidelines.

Jeff Chow2:50:18

So we'd like to see some screening there to sort of for anything on top, just to make sure that it stays relatively clean.

Ron Mattson2:50:25

Okay, thank you.

Ron Mattson2:50:26

And does anyone have any oh carriosity?

Gery Lemon2:50:29

Um another quick question.

Gery Lemon2:50:31

Um the report, Jeff, refers to it as an apart apartment building, but one of my colleagues referred to it being a strata.

Gery Lemon2:50:41

So is it is it going to be strata con just for clarification, strata condominiums or rental apartments?

Jeff Chow2:50:50

Um through the chair.

Jeff Chow2:50:51

Uh the this this is it's an apartment building in terms of the form of construction.

Jeff Chow2:50:59

Uh in terms of tenure, whether it's strata or rental, um, that's not a zoning requirement.

Jeff Chow2:51:05

So indications to date have been that it will be a um condominium.

Ron Mattson2:51:13

Uh, but uh that's not uh set in stone got it okay thank you i'll move proceed second all in favor against carried thank you very much Jeff thank you now okay so next we have the development application for 150 West Park Lane phase three yeah, thank you, Chair.

Jeff Chow2:51:48

And I'm still not finding my.

Jeff Chow2:51:50

Oh, actually, they have updated the program, so things are in different places.

Jeff Chow2:51:54

So it looks like I can share my screen now.

Jeff Chow2:51:58

It used to be in the bottom and now it's in the upper right.

Jeff Chow2:51:59

Okay, so at this point I am blowing up the screens and I think I can share now.

David Screech2:52:11

Sharing is carrying.

David Screech2:52:12

He's pleased.

Jeff Chow2:52:13

Yeah.

Jeff Chow2:52:14

Yay.

David Screech2:52:15

Okay, great.

Jeff Chow2:52:16

Um so this thing about teams is updates are done all the time, but we don't uh really get notified what they are.

Jeff Chow2:52:24

Uh okay.

Jeff Chow2:52:25

So this is a farm and character and environmental development permit for phase three townhouses at West Park Lane.

Jeff Chow2:52:32

So the project is called West Park at Thetis.

Jeff Chow2:52:35

Uh Council will recall this site.

Jeff Chow2:52:38

We've looked at it several times over the past few years as it goes through the comprehensive development process.

Jeff Chow2:52:44

This is for phase three and which is for townhouses and variance requested.

Jeff Chow2:53:06

Access to this site is through an easement over 1910 and 1920 West Park Lane, where the CRD housing project is.

Jeff Chow2:53:16

The proposal is to construct 15 residential units in three triplexes and three uh three duplexes, buildings L M N O P Q.

Jeff Chow2:53:28

A development permit was approved earlier last year that allowed clearing, pre clearing of this site, and that has dealt with a lot of the uh the uh geotechnical issues.

Jeff Chow2:53:41

Um this is we'll focus more on the buildings that are being proposed.

Jeff Chow2:53:47

Uh the buildings would be in duplex and triplex form.

Jeff Chow2:53:52

Uh this slide shows the exteriors of the buildings, which are fairly similar to what was approved in phase one and two with the Mulline windows and you know windowed garages, which is uh a more contemporary look.

Jeff Chow2:54:07

What's a little bit different in this phase is the introduction of uh some uh some stone type cladding on some of the units, which provides a bit more uh visual visual visually grounds the buildings a little bit more.

Jeff Chow2:54:24

And these color samples show the general color scheme, so there's a bit of variety but a bit of uh consistency as well in terms of the uh the color themes.

Jeff Chow2:54:37

This is the landscape plan.

Jeff Chow2:54:39

Um so most of the plantings would be there would be a boulevard trees along the driveway.

Jeff Chow2:54:44

There are a couple of selected beds where it'd be a combination of native and ornamental planting to sort of provide some seasonal interest, and uh the thing that would be feature that would be continued from the previous phases is a perimeter landscape in adjacent to the park.

Jeff Chow2:55:03

So there would be a there's a chain lake fence to separate the site from the from the park.

Jeff Chow2:55:08

There's no direct access all access is through the uh the central entrance of through the Tetris Lake parking lot the way all everyone else accesses the park.

Jeff Chow2:55:22

And in this case there is some there is some uh topography changes which is why in the right hand side of the screen you sort of see a couple of retaining walls but these are all uh allow the site to step up and these all would comply with uh all these all would all be under 1.2 meters or four feet high uh Jeff before you move on I'm just wondering I see some planting in the front of the buildings um but there doesn't seem to be a lot in the back and I'm just wondering why um this is a townhouse type development so so the individual units have patios in the back's back but uh those are sure they do show lawn there and that's similar to what was previously proposed in phase one and two and the reason why you see lawn rather than typically we want to see a lot more planting is the second part of this development permit has to do with um with uh in the environment which includes uh hazards so in this case this is a wild land um uh interface area where buildings that are adjacent to the forest that's Thetis Lake Regional Park um must have a 10 meter separation of that's clear of combustible type vegetation and that's why we have that's why you have these cleared areas and that's yeah and that's those are kind of the meets the fire smart principles.

Ron Mattson2:56:59

All right no it's good, thank you.

Jeff Chow2:57:01

Okay.

Jeff Chow2:57:03

Slide okay.

Jeff Chow2:57:04

The uh the reports um basically again we'll cover the relevant development permit area guidelines, zoning requirements.

Jeff Chow2:57:11

This one will touch a little bit more on on-site servicing and what is needed to move forward to council consideration of the application.

Jeff Chow2:57:20

The proposal generally complies with the guidelines of the NICS residential development permit area for farm and character.

Jeff Chow2:57:28

Uh again, these buildings are similar to what was what was approved for phases one and two that are under construction right now.

Jeff Chow2:57:35

It is a contemporary west coast treatment uh with a lot of uh hardy plank, mulling windows, extensively glazed entry doors, and again the the uh the garage doors, which is a uh a more uh visually friendly feature.

Jeff Chow2:57:52

The cladding is horizontal plank, board and batten, uh hardy hardy panel type material, cemetitious siding.

Jeff Chow2:57:59

Um they do have uh a variety of different patterns.

Jeff Chow2:58:03

So some of it is plank and some of it is the board vertical board and bat patin, which provides visual uh interest.

Jeff Chow2:58:10

And um the stone, all all those types of materials are also uh fire smart friendly because they're fire uh fire resistant.

Jeff Chow2:58:18

The buildings are arranged along the central driveway and kind of move up along the step up along the topography, and the lighting as shown will be light dark skies friendly.

Jeff Chow2:58:30

Some additional information is requested, and we'll cover that at the end of the report or the presentation.

Jeff Chow2:58:37

In terms of the sensitive terrestrial ecosystems development permit area, which covers environmental and hazard impacts, there was an overarching development permits that that uh includes requirements for addressing steep slopes and interface fire hazard management.

Jeff Chow2:58:55

Um, and we've already discussed that pre-clearing grading and uh has already been approved for the site.

Jeff Chow2:59:04

There will be the development program does include a requirement to have a covenant registered at the end of the the overall development that will certify that all the rock cuts will be uh are stable and the site is safe for the use intended, and would also include uh also include a recommended schedule to inspect those slopes to make sure that that uh no significant erosion or rockfall hazards will be uh will be looked after.

Jeff Chow2:59:37

Um sediment and control uh plan has also been provided and in terms of the interface fire hazard management.

Jeff Chow2:59:46

Um item A is talking about the 10-meter low fuel, low fire fuel areas between the buildings and forest edge and fire-resistant materials, enclosed metal soffits and buildings recruiting.

Jeff Chow3:00:03

The proposal complies with the zoning in terms of um building heights and setbacks.

Jeff Chow3:00:11

Uh this zone is a comprehensive development zone, so we're also tracking the overall zoning requirements for the entire entire site.

Jeff Chow3:00:21

And so far, we're within the limits.

Jeff Chow3:00:24

There is some information that we need on lot coverage for this phase and how much impermeable surface there is because we could track that for the overall site.

Jeff Chow3:00:34

The setbacks all comply.

Jeff Chow3:00:35

The one variance that's requested is uh how to measure the average grade of the height of the buildings.

Jeff Chow3:00:43

The zoning bylaw requires the height be measured from the average grade, which is the natural grade or the finish, whichever is the lower.

Jeff Chow3:00:51

This site is as was done in you know in Datus Veil, phase one and two of this development, and probably the future sites, uh, future um phases of this development.

Jeff Chow3:01:05

Because a lot of the site has to be blasted and regraded so that vehicle access is possible.

Jeff Chow3:01:13

Um the there's there's lots of cut cutting and filling, and trying to measure from the natural grade or the finished grade is is challenging because there's so much of the site will be modified adjacent to the driveway.

Jeff Chow3:01:28

That uh the plan has been to measure from the finished grade.

Jeff Chow3:01:32

So the this development permit and and previous ones that we've done have been measured from a finished grade that the applicant has to commit to, and building height is measured from that grade.

Jeff Chow3:01:43

So this diagram here shows how the site can really change in terms of the topography to make to make buildable sites.

Jeff Chow3:02:00

So in terms of servicing, um the site servicing is already in place for the entire comprehensive development.

Jeff Chow3:02:10

And the some additional, basically, some additional information needs needs to be provided just to make sure that the this phase complies with what the expectation was for the overall site servicing.

Jeff Chow3:02:23

So there was a conceptual servicing plan that's been provided, just some more details to make sure that we're kind of on track and not going to be over the capacity that was done for the uh done for the existing site overall site the next step is to provide some additional information and most of this is just details um but once that information is provided we can uh move forward to a council meeting once a uh neighborhood notification has been conducted for the one variants so recommendation is to receive the report okay thank you.

David Screech3:03:02

Uh questions.

David Screech3:03:05

John?

David Screech3:03:06

Yep.

John Rogers3:03:07

Thanks, Jeff uh a couple questions.

John Rogers3:03:09

Um, and I'm looking at uh I don't know of your your presentation.

John Rogers3:03:14

Let's let's do number uh it's your number four.

John Rogers3:03:24

Is that it?

John Rogers3:03:25

Sorry, the next steps or um I says it says four at the bottom left of Michael, um, but I don't know.

John Rogers3:03:32

Maybe that's geez.

John Rogers3:03:34

They've been misnumbered here.

John Rogers3:03:35

I'll keep going up and I'll let you know when to stop.

John Rogers3:03:39

Uh the next one's number four.

John Rogers3:03:42

That one right there.

John Rogers3:03:43

So I I guess um, you know, it I'm kind of surprised.

John Rogers3:03:48

I I would have thought that you know we have the lettering O N P L Q, whatever.

John Rogers3:03:53

And you know, I would have thought that that would have been a really good opportunity to put um some, you know, let's say a three-story or whatever, uh, right on the corner, both sides facing the park.

John Rogers3:04:07

Um, it uh you know, there's an awful lot of land there.

John Rogers3:04:09

I'm surprised that they didn't uh offer uh to put it and and um and value there at that corner.

Jeff Chow3:04:20

Uh through the chair, you can I suppose the applicant would have to answer to uh can probably address that better than I can.

John Rogers3:04:29

Um that's um that's I guess a comment you can take back to them.

John Rogers3:04:35

Um the the other um aspect um I'm counting on the street.

John Rogers3:04:38

You got 14 um or they're we're proposing 14 trees on the street.

John Rogers3:04:42

I'm assuming those again are going to be uh decent sized caliber trees with um irrigation.

Jeff Chow3:04:48

Uh they would be similar to boulevard trees that we see, and they would be irrigated.

John Rogers3:04:54

Okay, yeah, some boulevard trees can be very small.

John Rogers3:04:58

Um and I'm also looking at um uh let's see, so in in that picture, I don't know if you can blow it up, but there's um we got the on-street parking, and there's a whole bunch of that on street parking about maybe about uh 10 stalls.

John Rogers3:05:15

Um do you know what I'm you guys know where I'm referring to?

John Rogers3:05:19

Yeah.

John Rogers3:05:20

So um right there, that is the yeah, that's it.

John Rogers3:05:24

Excellent.

John Rogers3:05:25

Um that's the only access point right there um for the green space um above it.

John Rogers3:05:33

The rest of it um is gonna be in phase five and phase four where the buildings are up against um you know that that rock face.

John Rogers3:05:40

So that's the only access point.

John Rogers3:05:42

And I'm thinking of the huge success that um Lamona had uh had made uh when they built their their tot lot on on uh Chyco Road.

John Rogers3:05:51

And um there were uh stairs uh going up to Edwards Park and then down to Robin Hill Park and uh it gave a uh really great access up into the um uh the green space.

John Rogers3:06:04

So with that success that Lamona had um in uh in Chico, what does that say call that phase five um or six, um I'm surprised or you know if they can do that because it's I think that that hilltop is going to be a um uh a a huge amenity a huge benefit um to the to the entire strata complex all 350 units the views will be amazing what they're gonna have to knock down to get to those no they won't have to knock down anything you see they but I mean just the rock they're gonna have to blast out to be able to put those houses no like just like um what they've done on the um on choco they um they put upstairs.

John Rogers3:06:47

It'd be this probably the same height.

John Rogers3:06:49

So anyway, I I for the uh saleability and and for the attractiveness of the future residents, um, I would uh strongly urge that recommendation going forward to to the applicant.

Lindsay Chase3:07:03

So through through the chair, this is Lindsay Chase, Director of Development Services.

Lindsay Chase3:07:10

The green space that is shown as part of the environmental uh protection covenant areas.

Lindsay Chase3:07:18

Um and I'm I'm not sure that active recreation was intended in those zones.

John Rogers3:07:25

Well, it's it's much like Edwards Park.

John Rogers3:07:28

We don't have active recreation in Edwards Park either.

John Rogers3:07:34

We have a trail.

Ron Mattson3:07:37

So this is actually the first time we've actually ever talked about anything other than just having a green space that people can't use.

David Screech3:07:45

I I mean I don't think this is it's not our property, right?

David Screech3:07:48

I think it's just it was a it was a protected area more than so I don't think we ever discussed access.

Ron Mattson3:07:54

No, they're gonna be fencing around it so people other than those who live there can't won't be able to access it anyway.

John Rogers3:08:01

Well you know didn't and I suppose it's the strata and and uh you know eventually the strata people will decide themselves if they want to have access but it's um you know it's it's not it's their green space.

Ron Mattson3:08:13

Yeah it's sort of like it's not ours that's like the taut lot they've created now that they've agreed to it that it.

Ron Mattson3:08:19

It's sort of out of our hands.

Ron Mattson3:08:22

Damien, you had a question?

Damian Kowalewich3:08:25

Well, I was actually gonna ask um along kind of similar lines as Councilor Rogers, but I don't know what the other phases will look like.

Damian Kowalewich3:08:33

But I do see, you know, eventually if the whole residential development is chain link fenced, somebody they will eventually just make a hole in it, is what's gonna happen.

Damian Kowalewich3:08:46

So I just don't know how that's gonna work for the long term.

Damian Kowalewich3:08:50

Uh I don't know what the other phases are gonna look like.

Damian Kowalewich3:08:52

But if you were to fence off the whole thing chain link fenced, um matter of fact, the old trailer park there used to have a chain link fence and there was a hole in it.

Damian Kowalewich3:09:01

Because I remember because I used to go there.

Damian Kowalewich3:09:03

Um, anyways, that I'd be interested to see how that happens moving along because I know there's some pretty close um geographically uh advantageous egress there right to the park.

Damian Kowalewich3:09:15

Um yeah, my my other question would be parking is I know Lamona, uh who's the developer for this.

Damian Kowalewich3:09:24

I'm disappointed in their the size of their parking spots as their phases uh carried on throughout uh the Choco area, they continue to get smaller, and I noticed that larger vehicles protrude onto the sidewalk.

Damian Kowalewich3:09:39

Um it's very it's very evident that the parking spots in some of the houses in the later phases are significantly smaller.

Damian Kowalewich3:09:46

And I'm just wondering um what that looks like, uh Mr.

Damian Kowalewich3:09:51

Chow, and how that measures up in this particular proposal here.

Speaker_Unknown3:09:56

Yeah.

Jeff Chow3:09:56

Uh through the chair, yeah, uh in so the each unit has the required number of parking spaces.

Jeff Chow3:10:04

The each one has two parking spaces.

Jeff Chow3:10:06

Some have more.

Jeff Chow3:10:07

So for example, uh Building N, which I previously measured, was actually at 12 meters, 11 meters, almost uh almost 12 meters of parking in in that location.

Jeff Chow3:10:17

Um a lot of these do have uh parkings they are set back six meters from the from the driveway so cars will not intrude into the sidewalk to um as we've learned from the uh the thhetas veil kind of experience.

Jeff Chow3:10:34

Uh so these parking spaces uh will exceed the parking requirements and in addition to that the applicant has provided us visitor parking spaces that will um provide parking for visitors as as there's no opportunity for on street parking but those uh those driveway spaces are six meters and we'll well at least five point five and will will accommodate uh a vehicle in particular would it accommodate say four F 150 without six for the sidewalk uh if they're longer than five point five then they might proceed might proceed.

Jeff Chow3:11:16

So I'll have to we'll uh report back on that for the uh council meeting.

Damian Kowalewich3:11:21

Thank you.

Damian Kowalewich3:11:22

I'd be interested in airing that.

Damian Kowalewich3:11:23

I I know for a fact that that there are concerns in the later phases for Thetis Vale in the Choku area with any moderately sized pickup truck basically half blocking uh pedestrian sidewalks.

Ron Mattson3:11:36

Okay.

Ron Mattson3:11:36

Um Jerry, you had a question?

Gery Lemon3:11:38

Um yeah, um Jeff, you mentioned that the only access to and from this was via West Park Lane, and I I get that for vehicles.

Gery Lemon3:11:51

Um but just back to the chain link fence question.

Gery Lemon3:11:55

For for the residents say of N, um or O or N M.

Gery Lemon3:12:02

Will there be any kind of um lock system access through a gate into the park?

Jeff Chow3:12:09

Um through the chair, that's not part of this proposal.

Jeff Chow3:12:14

The regional district doesn't really support that either.

Jeff Chow3:12:17

The town's own experience is that whenever you have individual lock in access, it's still an opportunity for people to to sort of deposit waste in the in the park.

Jeff Chow3:12:30

So the CRD's interest is that that there would be no direct access from this property.

Gery Lemon3:12:36

Okay.

Gery Lemon3:12:37

So for so if you're in the farthest corner living within this this whole compound, you still have to walk along West Park Lane and then through the parking lot and into the park.

Ron Mattson3:12:47

Okay.

Ron Mattson3:12:47

Or you can drive into the parking lot.

John Rogers3:12:50

Don't drive to the parking lot.

John Rogers3:12:53

But you know, and then they're gonna have to pay on the parking lot.

David Screech3:12:58

Yeah.

Ron Mattson3:12:58

John, do you have any last comments?

John Rogers3:13:00

We're basically common sense.

Ron Mattson3:13:04

You okay?

John Rogers3:13:04

You're good?

John Rogers3:13:05

Go for the park.

Ron Mattson3:13:07

Okay.

Ron Mattson3:13:07

So I I do have a couple of questions.

Ron Mattson3:13:08

Uh so did this does this meet our EV charging station bylaw?

Jeff Chow3:13:14

Uh through the chair.

Jeff Chow3:13:15

The bylaws now in effect.

Jeff Chow3:13:17

So you would have to apply it.

Jeff Chow3:13:19

The uh at the building permit stage has confirmed that every space is electrified.

Ron Mattson3:13:23

Okay, great.

Ron Mattson3:13:24

Um and what sort of lighting will there be on the street?

Ron Mattson3:13:27

Is like is there ornamental lighting?

Ron Mattson3:13:29

I'm I don't I was there and I can't remember what was there.

Jeff Chow3:13:34

Uh through the chair, they did provide some details, uh, but would be would be ordinary type street lighting along the driveway.

Jeff Chow3:13:42

They won't be shining into the sky or anything, they're all downward cast.

Jeff Chow3:13:46

Meet safety requirements.

Ron Mattson3:13:49

Can here's I have one more query and I I don't know what I don't I think it's too late to do anything about it, but if you go to the first page or your second page, and it's the there's a site diagram, that one.

Ron Mattson3:14:02

So if you look at the road that goes from uh phase three straight down, it hits nicely into Google goes it goes basically straight into the townhouse or into the apartment blocks.

Ron Mattson3:14:16

And so John Rogers and I were wandering up there, and it's like I'm just wondering if it's gonna, does it tunnel the light right down into the apartments?

Ron Mattson3:14:25

I'm just wondering because it's on a hill, and when the cars go up, they just it looks like it glares right into the existing apartments.

Jeff Chow3:14:33

And I'm you know, I know there's nothing we can do about that, but I just want to know whether I'm mistaken in that the lights will be lighting up the whole building or um so the chair the uh the future faces haven't been fully designed out yet, so we don't exactly know what the uh the grades between the two kind of areas are gonna be like.

Ron Mattson3:14:54

Um I mean the existing road, and that's the road we're walking up, and it goes it's it's higher than the apartments, and it goes uh it looks as if the lights just be shining right into the apartment, and I'm not sure what you know.

Ron Mattson3:15:07

Again, it's it's a strata, probably be a strata issue, but the people living in that apartment, I'm just wondering what the impact will be on the people currently or who are yeah currently living in the apartments.

Ron Mattson3:15:19

Maybe you could just bring that back next meeting.

Ron Mattson3:15:22

I know you probably don't have an answer for that one.

Ron Mattson3:15:24

I I don't.

Jeff Chow3:15:26

Okay.

Jeff Chow3:15:26

Thank you, Chair.

Ron Mattson3:15:28

Thank you.

David Screech3:15:28

And I'll move for seat.

David Screech3:15:30

Second.

Ron Mattson3:15:31

All in favor, against carried.

David Screech3:15:36

Oh move receipt.

John Rogers3:15:41

Where are you?

David Screech3:15:44

I'm on the next next agenda item, two eighty-seven Palliser Avenue.

Ron Mattson3:15:49

Okay, so so this is basically to allow speakers.

Ron Mattson3:15:54

The three spots to allow the uh what do you call it?

Ron Mattson3:15:58

The daycare.

John Rogers3:15:59

Yeah.

John Rogers3:15:59

Well it just let me see if I get this right.

John Rogers3:16:02

You know, they uh there's they wanted to lack uh to relax that and we're saying no.

Ron Mattson3:16:08

No, I think staff saying two.

David Screech3:16:09

Staff saying yes.

David Screech3:16:11

Staff saying yes.

John Rogers3:16:12

Yeah, okay.

John Rogers3:16:12

Uh I need to discuss this.

David Screech3:16:15

All right.

John Rogers3:16:21

No.

John Rogers3:16:22

Okay.

John Rogers3:16:23

So my understanding is that um um you know, in the staff report, uh, by relaxing it, then um the way I read it is that then people can just park on the street.

John Rogers3:16:35

There's lots of street parking, so we don't need any more parking st parking stalls um to be created on site.

John Rogers3:16:42

Is that how I'm reading this?

James Davison3:16:45

Um through the chair.

James Davison3:16:47

Uh this is James Davidson, uh community planner here.

T. Preston3:16:50

Uh I trust you can hear me.

Ron Mattson3:16:52

Yep.

Ron Mattson3:16:53

Yeah, we hear you fine.

James Davison3:16:54

Um the the proposal is really to split the use uh according to the times of peak use for the various uses.

James Davison3:17:06

So weekend use would be parking for the church, which is uh lawful nonconforming use.

James Davison3:17:15

It's been there for a number of years, uh well before the town was was a town.

James Davison3:17:21

Um it's a heritage uh registered site.

James Davison3:17:25

Um there are only nine spaces uh provided there, but those aren't used during the week.

James Davison3:17:32

And the proposal is really to uh to to allow the parking to not be allocated to the church use during the week, but rather to daycare during the week.

James Davison3:17:44

So we don't anticipate that there would be any conflicts during the week, given that three uses are required by the daycare.

James Davison3:17:53

And uh there are nine, there are nine spaces on site and and you know plenty more um on the street parking.

James Davison3:18:02

So we don't anticipate that there would be any issue during the week.

James Davison3:18:05

But the way our zoning bylaw is written, uh, we require the basics.

Ron Mattson3:18:10

So I do have a couple of questions.

Ron Mattson3:18:12

When you mentioned street parking, there really isn't any street parking.

Ron Mattson3:18:15

I mean it's a narrow so I mean the only parking is the new parking they put on this on the side and the the stuff the parking that always always been there.

Ron Mattson3:18:28

But as for the rest of the street parking, it's it's narrow and there really isn't any.

Ron Mattson3:18:32

You because you can't park on the asphalt and there is no boulevards.

John Rogers3:18:36

Yeah.

John Rogers3:18:37

So that's that's my point.

John Rogers3:18:38

There's no sidewalk.

John Rogers3:18:40

This is the whole situation on Rudyard.

John Rogers3:18:42

When um parents come to pick up their kids, they park on the street, um, causing you know all sorts of challenges, where again on Rudyard, there's no sidewalk.

John Rogers3:18:51

This is the same situation all over again um uh that uh is being proposed.

John Rogers3:18:56

And and no, I that's that's unacceptable for you know the this is a large daycare.

John Rogers3:19:02

You know, parents are going to be coming and going um and they're gonna be parking on that street, and it whereas an actual fact there is a parking lot um right next to the church on not on the street side, but on the other side, they've they've created a parking lot.

John Rogers3:19:19

Why aren't they using that?

David Screech3:19:24

Well, why do we presume we're they're not using that?

John Rogers3:19:26

Well, because at this moment they're only referring to the street parking on Palliser and uh and Stewart.

John Rogers3:19:32

They're not referring to the parking that's available behind the hall between the the uh hall and the residential house of two ninety five.

John Rogers3:19:43

So there's lots of parking on on the whole church site.

John Rogers3:19:44

They don't need to park on the street and I um and unless of course we're talking about the street that's only in front of the the church but what happens is that uh when the churchgoers come they park on the other side of the street thereby you know creating a a pedestrian access issue.

Ron Mattson3:20:04

Well living on the street they park on both both sides.

Ron Mattson3:20:07

But my other concern is I also understand they rent and and I'm not sure if they're still doing it but one time they used to rent out the parking spots some of the parking spots, like for the people who worked at the doctor's office, they would park doctors off the they would park there and and walk to walk to work rather than use up their own parking spot.

Ron Mattson3:20:27

So I don't know if this is something you can that we should check into before we sort of give permission on this.

Ron Mattson3:20:34

Yeah.

David Screech3:20:35

David.

David Screech3:20:36

Well, I mean, a people are dropping off children and picking up children.

David Screech3:20:41

It's not like they're parking for hours, right?

David Screech3:20:45

I mean, I think that's an important consideration.

David Screech3:20:47

There it's it's drop off and pickup.

David Screech3:20:51

Um, and and I I don't know why we're presuming when there's all those spots on the church site, the parents wouldn't be using those as opposed to just parking on the road.

David Screech3:21:04

So I don't know that we have all the information through the chair of the staff about um, but I don't know why.

David Screech3:21:11

Are we presuming they're not going to use the spots on the site?

Gery Lemon3:21:19

Can I just point out there's there we're talking about 24 kids here?

Gery Lemon3:21:22

We're not talking about the volume that might be in Bureau Elementary School.

Gery Lemon3:21:28

So, you know, that's very limited traffic coming and going, and and you could almost squeeze 24 cars into the available parking.

David Screech3:21:43

John?

David Screech3:21:44

Yeah.

John Rogers3:21:44

Um, I guess this this is you know, school has the parking lot, they have the circum um uh the circulation, and I know there's there's certainly a lot more kids, but just suddenly plunk in.

John Rogers3:21:55

Um, and and we presume that the there's the pickup and and leave and drop off and leave, but then there's also the circumstances where like at the at this s that's the same principle that should be arriving or happening um at the um at uh at a school, but they don't.

John Rogers3:22:10

They park on the street and they wait for their kids and or whatever.

John Rogers3:22:14

So uh I think there's lots of available parking on the site.

John Rogers3:22:19

And uh I just take exception to um you know the comment there's a lot, you know, with staff saying in the report, there's a lot of available adjacent park street parking, where in actual fact there's not a sidewalk and pedestrians still have to negotiate Stewart and and uh pass it.

David Screech3:22:38

I don't quite know you know what Kim's got his hand up, maybe.

Kim Anema3:22:41

If that would like you respond to the issue.

Ron Mattson3:22:44

Thank you, Chair.

Ron Mattson3:22:47

Does he?

Ron Mattson3:22:47

Okay.

James Davison3:22:51

Um just to clarify, uh I I was not suggesting any use of the street parking.

James Davison3:22:59

I was merely saying that the uh street parking, as you can see in the travel area here, has been used for the church church use and could potentially be used for drop-off.

James Davison3:23:13

But I I'm not saying that uh any designated parking would be other than the nine spaces on the site because only three spaces are required for a large daycare.

James Davison3:23:27

And I'm saying that there are plenty of spaces during the week to accommodate those three spaces on site.

David Screech3:23:36

Okay.

John Rogers3:23:38

So again, a question.

John Rogers3:23:40

Uh sorry, just for clarification, you're saying there's three spaces for available.

John Rogers3:23:45

What about the staff parking?

John Rogers3:23:46

There's going to be five staff here.

James Davison3:23:50

There are three required spaces for a large daycare.

James Davison3:23:54

There are nine spaces available on the property.

James Davison3:23:57

So I I would imagine that uh even if even if uh all five people are driving, all five employees are driving, there would still be four spaces, uh which are more than the required for a large data so steph i'm I'm curious as to how you get nine I mean on one side the gravel side there seems that there seems to be a number of spots there and then there's parking on the Palisere side in as part of the nine just on that one side as as part of the package uh in the attachments um there's there's a parking plan that shows nine spaces stacked up stacked up here.

James Davison3:24:48

I can clarify when this when this item comes to council if you wish.

James Davison3:24:52

I can I can uh measure in any way or something provide photos.

John Rogers3:24:59

That's right.

John Rogers3:25:00

And and Steph, I thank you for doing that.

John Rogers3:25:02

And um if we can also have um maybe some creative thinking on how um the applicant would want to uh place that where they would suggest they would have to start parking, where they would have sign is for pickup and drop off, just make it a little more organized so that um you know um it it works well for the neighborhood as well.

Ron Mattson3:25:23

And I forewarned council someone will be coming to you for a request for a speed bump, giving all the additional traffic on Palisier Avenue.

David Screech3:25:33

Yes, yep.

David Screech3:25:38

So from me, I think it's wonderful, and I just want to convey that.

David Screech3:25:43

I mean, I think a child care right in the heart of the community like that is can only be a good thing.

David Screech3:25:51

I cannot imagine that the traffic problems are going to be, you know, that you know, we're presuming that every single parent is going to drive, um, which isn't necessarily the case.

David Screech3:26:03

Um, and really what we're dealing with is a very minor variance.

David Screech3:26:07

That's what we're being asked to comment on, and that's the three spaces, not an overall parking plan.

David Screech3:26:13

Yeah, but at any rate, I'm certainly supportive of it moving forward, and I'll move receipt.

Ron Mattson3:26:18

Second, all the second.

Ron Mattson3:26:18

All of us second.

Ron Mattson3:26:19

Okay.

Ron Mattson3:26:19

Anyone not in favor of it moving forward?

Ron Mattson3:26:22

I didn't think so.

Ron Mattson3:26:23

All right, all in favor?

Ron Mattson3:26:24

Again.

John Rogers3:26:25

Carried.

Ron Mattson3:26:27

Uh geez, it's my favorite 275 curwin.

Ron Mattson3:26:33

And staff.

Ron Mattson3:26:34

We've got the owner on the yeah, I understand.

Ron Mattson3:26:36

And when staff goes over this, could you describe to me, like I in reviewing this, I really didn't see a difference between this plan and the last plan.

Ron Mattson3:26:44

And so when you bring it to attention, could you show me how I'm wrong and that when you do the presentation?

Ron Mattson3:26:49

So thank you, staff.

James Davison3:26:50

Thank you, Chair.

James Davison3:26:51

Sure.

James Davison3:26:53

So uh purpose of this is is to present the development permit uh for all of the changes proposed on site, stairs, landscaping, retaining walls, uh a reduced size boathouse, which is one of the major changes that that that you're um that you're referring to, as well as the dock, ramp, and float.

James Davison3:27:16

So the requested variance is uh retaining wall constructed within the setback, uh variance to the setback for the boathouse, ramp, and float structures from 15 meters to zero meters, which is our standard variance on all structures that straddle the foreshore.

James Davison3:27:35

As well as the variance to the maximum height of a retaining wall from 1.2 to 1.52.

James Davison3:27:39

There's also been a slight change in the configuration of the retaining walls.

James Davison3:27:44

Uh there is um uh a degree of of history with these applications.

James Davison3:27:49

Uh this is the third time that this application has come back to council.

James Davison3:27:53

Um to address the private docks.

James Davison3:27:56

We have the guidelines here for the dock, uh the ramp and float first.

James Davison3:28:00

We can refer back to these uh these these guidelines if necessary, but uh this this dock, this ramp and float application is unchanged from the last uh the last application that came forward um earlier this year or late 2020.

James Davison3:28:20

I can no longer remember.

James Davison3:28:22

Um it extends approximately 27 to 28 meters rather than the 25 within the guidelines.

James Davison3:28:29

It's merely to reach deep water.

James Davison3:28:32

So it is it is um meeting the spirit of the regulations as far as it is only going out as far as it needs to reach deep water.

James Davison3:28:41

Now we have uh the stairs, uh stair configuration is is um largely unchanged from from the um the past applications.

James Davison3:28:53

Uh the retaining wall height is uh 1.52 up from the 1.2 permitted.

James Davison3:29:01

The boat house um the applicant does retain the opinion that the boathouse is still a lawfully non-conforming structure, but is now being included in the application, and the proposal removes the wings, the side portion of of the the boat house, and as you can see in the the site plan here, leaves a square structure rather than one with um with wings on either side that pres that presents that presented a a larger longer facade on the water side the the environmental report uh it has not changed from the last time uh you know there's not a significant impact geotechnical has not changed from the last application uh so really there are are are sort of two counts two issues for council to consider the impact of the proposal on the environment the impact of the variance the total impact of the improvements on use and enjoyment of adjacent properties so really uh you know the the structures prior were are quite poor shape.

James Davison3:30:07

Um staff doesn't really believe that the there's going to be any significant negative impact on the natural environment.

James Davison3:30:16

And the retaining wall behind the boathouse uh will prevent slumping of the uplands, and that's probably gonna be a benefit to prevent soil falling into the marine environment.

James Davison3:30:27

Regarding the impact on the use and enjoyment of adjacent properties, uh the current retaining walls, they're they're they're only you know 30 centimeters over the the uh maximum permitted in in uh residential zones, so not significantly higher.

James Davison3:30:45

Uh the issue of course remains that uh the the boat house existing in its current location uh is is really um a significant amount of of structure within the foreshore and and it's council's um council's job to really to to determine whether that is a benefit to the property without providing uh a negative impact on the adjacent properties.

James Davison3:31:13

The dock itself, the ramp and the float, very similar to other uh ramps and floats in all along the shoreline there.

James Davison3:31:21

I think most properties have have some form of a dock there.

James Davison3:31:24

So the recommendation is to receive.

James Davison3:31:27

Thank you.

John Rogers3:31:33

I'm happy to hear from the applicant if he wants to address.

Ron Mattson3:31:37

Do we even have a spot for the applicant on that?

Gery Lemon3:31:40

I don't have any questions, but I have comments.

John Rogers3:31:43

No, no questions.

Gery Lemon3:31:47

My only comment is that these people have tried repeatedly to get it right by us.

Gery Lemon3:31:55

And they're trying again.

Gery Lemon3:31:59

And having visited the property, I this makes sense to me.

Gery Lemon3:32:02

They the the I could the need for a solid retaining wall is very clear to me.

Gery Lemon3:32:11

The stairs as they are now are neck breakers.

Gery Lemon3:32:15

And what they're doing is fully in um not just in the spirit of trying to get it right, but in the it it it um it's a lovely um it's a lovely work of of um environmental architecture that I think will only be an enhancement.

Damian Kowalewich3:32:37

Okay, Damien Well, I'm just trying to make sure I'm clear on exactly kind of what was what was changed.

Damian Kowalewich3:32:46

I I definitely saw some new language and uh staff's report indicating um the environmental impact could actually potentially be improved by some of the structures that are being built by the retaining wall, which I like to hear, um, and removing some of the they're called wings on on a boathouse.

Damian Kowalewich3:33:08

I'm interested in hearing, I mean, in in you know, 30 seconds or less, how does how is this different from a month ago?

Damian Kowalewich3:33:17

And I know you just you just went through a really detailed one, but like what what has significantly changed here other than that that wing and I believe was there a building that was um taken out of this proposal as well uh James?

David Screech3:33:30

Big boulders.

David Screech3:33:31

Was added.

James Davison3:33:32

Uh through the chair um the the if if you recall the staff was of the opinion that the boathouse was uh torn down and rebuilt.

James Davison3:33:44

You know we had photographic evidence and the the the applicant was of the opinion that the boathouse was a lawfully non-conforming structure that it had been uh existing um in its current form uh through the application and thus it did not need a variance yeah I think the applicant has has has made a a stated attempt in in their letter to uh to council to um listen to council's previous input and reduce the size of the boathouse.

James Davison3:34:19

I mean I think it goes without saying here that um the the the boathouse and the stairs and and everything in that marine environment will look better than the and not only in the marine environment but the the uplands uh the question is um are these changes uh acceptable to council in as much as uh they are changes in the foreshore.

James Davison3:34:45

Um will that change uh provide a as a significant improvement to the site and that that smaller boat house, and I understand that they they want to now only use it for boat related activities, which uh if you recall much earlier, D was really interested in in just having um boat related functions, so a boathouse not be somewhere that that uh there was a bunkhouse or that that it was a hangout spot.

James Davison3:35:17

And I think the applicant has done this.

James Davison3:35:19

I uh there there's no question that it's going to look better than before.

James Davison3:35:22

Sure.

James Davison3:35:23

Question is that is that acceptable to council.

Ron Mattson3:35:26

Thank you, David.

Speaker_Unknown3:35:27

Thanks.

David Screech3:35:28

Thank you.

David Screech3:35:29

So I asked this question before.

David Screech3:35:31

So on our page 17, there's a couple of graphics and one looking from the water, and it shows the top of the boathouse and the stairs.

David Screech3:35:44

And there's big splotches of brown.

David Screech3:35:57

Because I don't know what is happening in those areas?

David Screech3:36:06

Are is all the native rock you know come gonna be covered by soil or um how's it no?

David Screech3:36:15

Yeah, that doesn't help me.

David Screech3:36:16

That's native rock.

David Screech3:36:18

The artificial looking rock is native rock, okay.

John Rogers3:36:21

That's the only way they can interpret it.

David Screech3:36:24

Yeah, I've seen better schematics to sort of show what it would look like.

David Screech3:36:29

So then what about the brown areas?

David Screech3:36:31

Are those all planted with native species?

Speaker_Unknown3:36:34

Yes.

James Davison3:36:36

Through the chair, there there is there was uh in in my recollection landscape plan um provided within the environmental court.

James Davison3:36:48

Uh we should make that more prominent when that comes forward to council for approval.

David Screech3:36:52

It would be good to see that.

David Screech3:36:54

I mean, I I did read that, but I just don't when I look at that photo, I don't equate that at all.

David Screech3:37:00

It looks to me like a completely artificial environment.

David Screech3:37:11

Okay.

David Screech3:37:12

Thank you.

David Screech3:37:13

John?

David Screech3:37:14

Yeah.

John Rogers3:37:14

Um I agree with uh uh Council Lemon.

John Rogers3:37:17

There's there's a lot of uh improvements and changes here.

John Rogers3:37:20

Um the the real retaining wall is now behind the boathouse, and uh that's the 1.5 uh meter wall.

John Rogers3:37:28

Uh and that does most of the work in terms of retaining the slope.

John Rogers3:37:32

That means then the other two walls are have gone from 2.5 to 1.5.

John Rogers3:37:38

So they've the two walls have have uh decreased in size, and these are rock walls, um not boulder walls.

John Rogers3:37:44

So that's that was an uh thing that we were concerned about, the boulders.

John Rogers3:37:51

Um, and that's been alleviated.

John Rogers3:37:53

The stairs used to be concrete.

John Rogers3:37:55

They're now wooden stairs, so there's a much more aesthetic uh weaving and and natural uh feature to the stairs.

John Rogers3:38:02

Um yes, I I would hope that the next time uh we come forward that the applicant will show that that picture and somehow maybe uh get a because the gray is the natural rock.

John Rogers3:38:14

That's the rock that's been sculptured by the glaciers, and that's the rock we're causing the the soil to slope or to sluff into the ocean.

John Rogers3:38:24

Um and with the yeah, there's very still the um requirement for native species in that brown section.

John Rogers3:38:31

That's brown dirt, and and um as far as I I hope the applicant will show that as as shrubs or whatever, identify next time what shrubs the he intends to plant in there.

John Rogers3:38:43

Otherwise, um I'm really pleased that he's decreased the size of the boathouse that we'd wanted, um, as a lot more aesthetically uh suitable to the uh from from the view of the water.

John Rogers3:38:55

Frankly, I'm a little surprised that we had to uh extend the wharf another three meters to to deep water.

John Rogers3:39:04

I I thought there was pretty deep water as it was.

Ron Mattson3:39:11

Through through the through the chairs, um the applicant is available and okay so just before he speaks i just want to in my comments i still don't see this is appreciably different from the last time you know we talk about the boathouse now being smaller well that was offered up before that they those two sides would have gone there just seems to be an awful lot of unnatural rock and or you know brick work done here and I just don't see the need for the uh the retaining walls I mean if the idea is to get something that's natural in there, it's this is about as opposite of natural as you can get.

Ron Mattson3:39:51

So with that, I will just sort of turn it over to Lindsay if you want to let the applicant speak.

David Screech3:39:59

Yeah, although we don't need a long presentation at all.

Ron Mattson3:40:06

So I don't Lindsay.

Lindsay Chase3:40:10

Mr.

Lindsay Chase3:40:10

Law, are you available?

E. Law3:40:12

Yeah, I'm available.

E. Law3:40:13

Can you hear me, everybody?

Ron Mattson3:40:15

Sure.

Ron Mattson3:40:15

If you could just uh yeah, not too long a discussion here would be, but you know, just a few minutes would be great.

Ron Mattson3:40:22

Thanks.

E. Law3:40:22

Sure, great.

E. Law3:40:23

Thanks.

E. Law3:40:23

Thanks everybody for taking the time to uh to review the proposal.

E. Law3:40:28

Uh just a couple of things.

E. Law3:40:30

The wharf um was not extended three meters.

E. Law3:40:34

I believe.

E. Law3:40:35

Uh James can correct me if I'm wrong, but possibly maybe one meter.

E. Law3:40:42

Um, and again, that's just to do with the positioning of the gangway as related to the existing dock structure.

E. Law3:40:50

Uh we had proposed um an angle on the on the actual ramp that went down to the dock along the previous commissions, but being that it was a difference of less than a meter, it uh made more sense to have it uh straight onto the dock.

E. Law3:41:06

Um and just to clarify as far as 3D renderings go, uh anywhere on the 3D renderings see the brown.

E. Law3:41:14

Um there's been uh an environmentalist that has uh come up with uh the planting scheme.

E. Law3:41:21

And of course, everything in that 15 meter set effect is is um natural plant as specified by the environmental planet and i would understand that um the the city would hold us to some sort of planting scheme or or you know some sort of uh landscape plant that would go within that and again we've also gained the footprint in the structure before we had solid concrete stairs we now have floating wood stairs similar to what you would see up in the pino if you ever went up into the some of the forest area which allows the water to penetrate the ground and allows the plants to grow better, natural vegetation to grow better underneath.

E. Law3:42:07

As well, we've also based all of the concrete with box, which is similar to the neighboring property, and so that it looks the same from the ocean, so you don't see any hard concrete.

E. Law3:42:20

And of course, just to reiterate, the natural landscaping plant is literally going to grow over top of those rocks and cascade down.

E. Law3:42:28

So we don't expect your really going to see much of the rocks once everything grows in.

E. Law3:42:33

So we think we've done, we've listened to what council says, we've met with a couple counselors on site.

E. Law3:42:39

Um, you know, we've done our best to go through and and build this as as friendly to the neighborhood as we possibly can.

E. Law3:42:47

So I'm not sure what else we can do, but um, you know, we've we've put our best work forward, that's for sure.

Ron Mattson3:42:54

Okay, thank you, Stoin.

David Screech3:42:56

I'm not gonna proceed.

Ron Mattson3:42:57

Second, second.

Ron Mattson3:42:58

Second so you guys are happy with it going forward to a decision by council?

Ron Mattson3:42:59

Okay thank you.

Ron Mattson3:43:05

Uh all in favor?

Ron Mattson3:43:07

Yes carried almost forgot about that part.

Ron Mattson3:43:11

So where are we now?

David Screech3:43:12

Um Lund Road, our property.

Ron Mattson3:43:15

Yes.

Ron Mattson3:43:16

239 Lund Road Environmental Development Permit.

James Davison3:43:22

Presentation by thank you chair this so um Jeff Chow, our senior planner, presented uh a previous report here that is very similar, has a lot of similar issues, um, including wildland urban interface for fire protection.

James Davison3:43:43

Uh, we're right up against the park here with this.

James Davison3:43:47

Um this is uh both an environmental development permit and a mixed residential form and character development permit for six townhouses in three buildings at two three seven nine Lund Road.

James Davison3:44:01

So it's really the last developable portion of land in the Lund Road area as far as the the northern portion goes, uh subdivided in 2019 to create this portion of the property, uh zone C D nineteen B, uh really mirroring the the style and form of the Casey Place townhouses to the east.

James Davison3:44:22

Uh really quickly here, uh there is a variance, same as Jeff described, variance to definite define grade as per the grading plan.

James Davison3:44:31

So there is a significant cut that is going to be made into the side of the hill there, and a grade established, and the building height would be measured from that finished grade.

James Davison3:44:46

So really we have the um the CD19B regulation as well as the proposed here.

James Davison3:44:53

If we need to return to this, but uh there are no variances requested as far as the site's going to be cleared.

James Davison3:45:08

It won't retain any natural elements.

James Davison3:45:11

If if council wants to see an environmental report included as part of this, that can be done before it comes back to council.

James Davison3:45:14

We don't really see a huge need for this.

James Davison3:45:22

Some of the environmental issues on site relating to the trees are covered in the forestry report, as well as the Arborist assessment.

James Davison3:45:34

40% of the trees on site really struggling and suppressed due to the spread of forest pathogens.

James Davison3:45:40

The entire site is within Fire Smart Priority Zone 1, which again, as Jeff discussed, 10 meters needs to be a fuel-free zone.

James Davison3:45:48

And you'll see on the landscape plan, much the same as uh the earlier application, hydroceded grass along most of the uh the landscaping to the rear because uh it's it's really a safety issue.

James Davison3:45:59

There's a geotechnical report.

James Davison3:46:04

Geotechnical is critical on this site given the the degree of cut.

James Davison3:46:09

Uh there's a lot of detail in there, but uh it's it will be uh uh viable according to Ryzik Geotechnical.

James Davison3:46:17

Here we see the the site plan as far as the cut that would take place into the side of the hill.

James Davison3:46:26

Uh that we have contours here uh showing the units pushed up against the uh the cut.

James Davison3:46:34

Um really quickly.

James Davison3:46:36

There's six units.

James Davison3:46:38

Um there are four visitor parking spaces as well as all of the required parking, in fact, an excess of parking supplied for each unit.

James Davison3:46:49

So parking is is uh more than well supplied with four visitor parking spaces in addition to each unit requiring parking.

James Davison3:46:58

A note that yes, these parking spaces will all be electrified.

James Davison3:47:04

There is no requirement to electrify those visitor parking spaces, um, but there is a requirement for the required spaces for the townhouses.

James Davison3:47:15

We have a quick site profile here.

James Davison3:47:17

Uh cross-section is is along this A line here, showing the cut.

James Davison3:47:26

So the majority of the lands will be hydro seeded with grass as we discussed, or rock outcropping, or be landscaped.

James Davison3:47:29

The front of the houses are landscaped.

James Davison3:47:36

The entire form and character of the site will be very similar to the rest of the Lund Road neighborhood, and will, you know, as far as massing and landscaping goes, uh it figure it will blend quite nicely.

James Davison3:47:52

The patios which project uh in into the um the required yards are in A and C.

James Davison3:47:59

Uh these don't require variances, but really staff's uh only concern on the site regarding siting is that it's rather tight up against the property line here with these rather small patios.

James Davison3:48:13

Uh the applicants uh and and and I have discussed that this week.

James Davison3:48:18

They're they're of the opinion that uh small patios are all that some people require, which you know is or want because they they don't want to maintain a large space, which is fine.

James Davison3:48:29

Um, but I I I would prefer to see it if at all possible that pulled back.

James Davison3:48:36

Uh the applicant does note that pulling these these conditions back from that property line uh may likely require a further cut into the side of the hill, which would potentially even extend out of their property.

James Davison3:48:54

So I mean it it is a little bit of an awkward site.

James Davison3:48:58

I've done some landscape design in my time.

David Screech3:49:09

Staff James, when when you say it's very close to the neighbors, what what sort of distance are you talking about?

James Davison3:49:18

From the from these so these patios here's there's a three meter space between that building face along block B to the property line.

James Davison3:49:29

So that's you know the the patio is recessed in there a little bit but uh you know less than 10 feet.

David Screech3:49:36

But to the actual homes that are there.

David Screech3:49:39

It must be much more than that, is it?

David Screech3:49:41

That's property line to property line.

James Davison3:49:43

Uh property line.

James Davison3:49:44

Yeah.

James Davison3:49:47

Sorry, the you mean building face to building face?

James Davison3:49:52

Uh quite a bit more than that.

James Davison3:49:59

Mike Buyer's on the line.

James Davison3:50:00

He could probably respond, but I think there's uh eight or nine meters between uh this property line and the neighboring uh townhouse.

James Davison3:50:11

So yeah, there there will be a good amount of space, but the private uh space to the retaining wall there uh will is is less than 10 feet.

Damian Kowalewich3:50:24

It's it I I would think that it's a little tight there, but I'm not gonna be living there thank you uh damience well i have spoken to actually quite a few residents who are living there um and this is a concern for them obviously this has been on their minds for several years they um they're they're aware of this property uh we've had our signs up there for years um so it is a concern and i'm i am interested in seeing if we can work with making that space particularly um the the one that you were speaking of mostly james, it's tight to the looks like it's a rendering of a fence because I believe there's a there is some fencing there with with those other townhouses.

Damian Kowalewich3:51:11

Um that would be a priority for me uh to make as much space as possible.

Damian Kowalewich3:51:15

There clearly they can't be going outside of their their boundary.

Damian Kowalewich3:51:20

That's not something that um we'll you know be able to accommodate, but um certainly that's that would be their responsibility to to work uh to work at that.

Damian Kowalewich3:51:30

Um they're accomplished uh developers, so they'll they'll find a way.

Ron Mattson3:51:34

I'm just wondering so James, when we see this again, could we also get a diagram to show where the adjacent buildings would be in relation to these?

Kim Anema3:51:44

Yes.

Ron Mattson3:51:47

That'd be helpful.

Ron Mattson3:51:47

And and the whole issue about the fence, how high that is, what's we're trying to determine what the impact on the adjacent properties would be, and that sorry, that that that doesn't help us too much.

Damian Kowalewich3:51:58

So, Damon?

Damian Kowalewich3:51:59

Yeah, and just to finish up, I'm just wondering will there be a fence being because I think there are some pretty existing fences there.

Damian Kowalewich3:52:06

I'm not sure exactly, but will there be fence improvements?

Damian Kowalewich3:52:10

Um and also how many is this a two-story uh townhouse, James?

James Davison3:52:15

Seven and a half meters, yeah.

James Davison3:52:17

There's uh there's a rendering here on this page.

David Screech3:52:21

Yeah.

David Screech3:52:22

Two story.

David Screech3:52:25

David.

David Screech3:52:25

Well, I I mean I suppose I mean we need to remember that this is our property and and part of the condition of sale is that a development permit is issued.

David Screech3:52:35

Um so we need to keep that in mind, and whether or not it's I mean, the schematics that we've seen for this property over time are certainly like what is being presented here.

David Screech3:52:49

And if there's significantly more blasting to go towards the park, then what is the potential damage to the park?

David Screech3:52:57

And what are the the cost at what point do the costs to the developer of having to do that much blasting make the whole deal a non-starter?

David Screech3:53:07

So I think when it comes forward, we need answers to those questions.

David Screech3:53:12

If if we're not, I mean, 10 meters between buildings.

David Screech3:53:15

I mean, I'm trying to think of, you know, rank what's the regular rear yard setback?

David Screech3:53:21

What what what is our normal setback stuff from property line to edge of building?

Ron Mattson3:53:27

25 feet, I think.

David Screech3:53:28

No.

James Davison3:53:28

And then in that neighborhood through the chair it would be uh six meters.

James Davison3:53:29

So there'd be 12 meter separation.

James Davison3:53:33

Okay.

James Davison3:53:36

Um to be clear my my concern is less about the separation between the the two buildings and more about the private the amount of private space in the back there and I would agree that that uh there there would need to be a compromise set between how much cut there is into that the the side of the hill there uh versus you know is there a way to improve the site.

James Davison3:54:02

I don't know.

James Davison3:54:03

I'm just pointing out that that that's rather tight there.

James Davison3:54:07

It might have to be a compromise on the site.

Ron Mattson3:54:10

I guess it is our our park they can if we wanted we could give them permission to cut into it.

Lindsay Chase3:54:14

And and just to be clear for council this is not a variance request.

Lindsay Chase3:54:23

This does meet the setback requirement.

Lindsay Chase3:54:26

It will just be a tight rear yard okay okay.

Gery Lemon3:54:31

Just a question James the the gray line that um surrounds block C and A, does that represent the uh the the rock cut into the hill that's correct.

John Rogers3:54:45

Okay, thank you.

Ron Mattson3:54:48

John?

Ron Mattson3:54:49

Thank you.

John Rogers3:54:50

Uh yes, uh looking at uh page six oh seven.

John Rogers3:54:54

Um I I think that was a staff report.

John Rogers3:54:57

Um it seems to me that if there was some reconsideration of building design, like block C has the garages stuck out onto the sides.

John Rogers3:55:07

If the garages were side by side um on block C, then that would uh make that building smaller so that the um building B could be moving moved more down towards that way, hopefully, um, you know, in a in a better location um away from uh the homes that I really appreciate um you know the uh the noise aspect.

John Rogers3:55:33

Um, having a a mirror chain link fence dividing uh along that property line um for the homes in the back, I think um needs to seriously be rethought.

John Rogers3:55:45

Um, a good fence is good neighbors, so um why not a wooden fence like um they have elsewhere in other uh developments, and that would uh provide much better screening, much better soundproofing, and and much greater uh privacy.

John Rogers3:56:02

So uh I hope um we hear from the the neighbors on Casey Lean um and what their suggestions are, and and I staff, I really hope that you can work with the applicant to uh I'm not saying that you have to move into the cut, but perhaps a a uh another look at the design that would enable a win-win.

David Screech3:56:22

So staff is I gather the applicants on the phone, sure.

David Screech3:56:26

So you may want to ask.

Ron Mattson3:56:27

I just want to get some clarification for staff.

Ron Mattson3:56:29

So as much as I'd like to sort of redesign this property or project, I'm just kidding about that part.

Ron Mattson3:56:35

But so just so that I'm I understand, so it meets all the requirements of the bylaw.

David Screech3:56:40

Yeah.

David Screech3:56:41

Yes.

Ron Mattson3:56:41

So in terms of our requirements of form and character, does do we also have the sort of the leeway to you know look for changing building?

Ron Mattson3:56:53

Uh you know, where the buildings are set, set on the property, though those sorts of things.

Ron Mattson3:56:58

And I I'm not even sure it's necessary, but I'm just curious as to what what our abilities are in terms of this part of the process.

James Davison3:57:06

Thank you, Chair.

James Davison3:57:07

Um yes, the council, because of this form and character um development permit uh has has a significant ability to exercise their OCP guidelines as far as form and character over the site.

James Davison3:57:25

Try and make the site as as as livable as possible.

James Davison3:57:43

So it does meet the bylaw, but in terms of a rear yard acting as a side yard, it's it's less than ideal.

James Davison3:57:54

Uh you know, if if you notice that uh the rear yard uh is where the the cut is, it's significantly deeper.

James Davison3:58:01

Sure.

James Davison3:58:02

And and the depth, that depth is typically designed to to give a decent amount of space in a rear yard.

James Davison3:58:10

This is an awkward site.

James Davison3:58:11

Uh nobody's questioning that.

James Davison3:58:13

Uh but this is these these two spots here, one down here, if you can see my pointer, and one over here are side yards according to the zoning bylaw.

James Davison3:58:24

If this was actually a rear yard situation, you'd be pulling it back almost cutting this building in half.

James Davison3:58:30

So I'm just pointing out that uh a side yard isn't typically um that setback is isn't designed to be a rear yard situation, but this is this is the this is how it's turned out with this design here.

David Screech3:58:44

Okay, thank you, David I well, I'm I'm not sure what to say.

David Screech3:58:51

I mean it we're told on one hand that it meets all our requirements, but on the other hand that we should say no essentially, which tells us a bit, but I suppose we can discuss that.

David Screech3:59:06

But the applicant is on the phone and he would like to speak.

Ron Mattson3:59:09

Sure.

Ron Mattson3:59:09

I'm not sure.

James Davison3:59:10

Through the chair, I I'm not necessarily saying say no to this, I'm just pointing it out.

David Screech3:59:15

Well, I I get that you're pointing it out, but I I would point out with respect that council is regularly told that something meets all our requirements and we shouldn't raise objections.

David Screech3:59:27

Right?

David Screech3:59:28

I mean that that's and I'm not trying to be critical, but but that does happen that we're we're told that it meets the requirements, and and that's the way it is.

David Screech3:59:38

And that seems to be the the case here, and but we're we're wanting to ask the applicant to rejig it.

David Screech3:59:46

Um but I think we should let the applicant speak, Mr.

David Screech3:59:50

Chair.

David Screech3:59:51

All right.

Ron Mattson3:59:52

Okay, so John, did you want to?

John Rogers3:59:54

No, I'll hear the applicant and and but I would like to make some comments.

John Rogers3:59:57

Sure.

Ron Mattson3:59:59

So Mike, would you like to provide some comments?

Ron Mattson4:00:04

Well, you have to ask him to oh hello, anyone there.

David Screech4:00:09

I can't see.

David Screech4:00:10

No, he's there.

David Screech4:00:11

Is he a good one?

David Screech4:00:11

Can you hear me open?

David Screech4:00:13

Hello.

David Screech4:00:14

Hello.

James Davison4:00:14

Yes, Mike.

James Davison4:00:15

Hi.

James Davison4:00:16

Can you hear me all right?

James Davison4:00:17

It's Mike Fire.

Ron Mattson4:00:20

You can?

Mike Baier4:00:22

Okay, great.

Mike Baier4:00:23

Thank you very much.

Mike Baier4:00:24

All right.

Mike Baier4:00:25

Yes.

Mike Baier4:00:25

Um this isn't actually Lamona's uh it's uh Ash Mountain construction, which is my son, which I think you know, and I'm just acting as an agent and helping out here.

Mike Baier4:00:36

So but uh we've we've this is a really really tough site, and I think we all know that from day one.

Mike Baier4:00:43

So uh we've probably done seven or eight different layouts trying to make it all fit, and we've this and and we spent a lot of time trying to make it fit, and we've shrunk the houses a fair bit with the again, um make it make it work.

Mike Baier4:00:59

And uh as far as the setbacks from uh the back of these townhouses to the Casey Lane townhouses, the very there's a very close point of sixteen point eight, which is the corner of a house, and most of it is twenty meters away from the other townhomes.

Mike Baier4:01:19

So foundation to foundation.

Mike Baier4:01:21

So that that's a ch I mean we we don't have that anywhere in in uh all of Thetis Vale.

Mike Baier4:01:27

As as far as the three meter rear yard where the patio is concerned, et cetera.

Mike Baier4:01:34

Um, we've got many, many, many houses up in Thetis Vale that back onto a big rock cut, and our magic number has always been three meters and just under it.

Mike Baier4:01:46

We gotta be able to give them enough room for barbecue and put a table out there and some chairs, et cetera, to to make it uh make it usable.

Mike Baier4:01:55

And there's a lot of people do not want to have a big yard.

Mike Baier4:01:59

They don't, I mean that's what people move into townhomes mo mainly is so that they don't have a yard to to deal with.

Mike Baier4:02:06

And uh so I I I I point that out with respect to uh to staff that yeah I did it it is three meters but it's not everybody wants, you know, six, eight, ten meters in their rear yards.

Mike Baier4:02:20

So uh and and and these these yards actually spill out on the sides if you look at the site plan if they want to get or around there.

Mike Baier4:02:30

I d you know, something like that might not be uh, you know, a big a young family.

Mike Baier4:02:35

It might be just somebody like is our age that, you know, just wants to hang out and not have to a lot of work to do.

Mike Baier4:02:43

So um and like I say, th there are a lot of houses in Tetis Fale that just have three meters.

Mike Baier4:02:50

They they back onto the big rock cut.

Mike Baier4:02:52

They may you know, we're far enough away for the to meet the rear yard setback, but it backs on to a cliff.

Mike Baier4:02:59

So um and it there's there's n no real wiggle room.

Mike Baier4:03:04

We can uh we can juggle juggle things over maybe a half a meter or a meter, but the further we go over there the the worse it there's pretty big rock cuts.

Mike Baier4:03:17

And you know, this work is being done in between you know, right up against some other existing um homes.

Mike Baier4:03:26

So it it's a big challenge and that's why the site sat for sale for eight months.

Mike Baier4:03:31

It's a it's tough.

Mike Baier4:03:33

So anyway, that's that's all I have to say.

Mike Baier4:03:36

And you know, as far as redesigning it, it it really would be uh I don't think we can do any better, that's all.

Ron Mattson4:03:43

So Mike, one of the things I'd heard is about the and and I didn't know what the fence was, but it's sort of a uh sort of a wire fence versus a wood fence.

Ron Mattson4:03:54

I mean, so what are you planning?

Ron Mattson4:03:55

What's planned to be put in there and would improve would you would the privacy aspects be improved if it was a you know say a six-foot wooden fence?

Mike Baier4:04:05

Oh yeah, no, I I I think that's a great idea to put a wooden fence.

Mike Baier4:04:08

Staff has not asked us for one.

Mike Baier4:04:10

There is there is a fence that we installed at the back of C C Lane.

Mike Baier4:04:14

Um those were very deep lots, and so we put a chain link fence back there because back then it was it wasn't park, it was the Martino land, and we're uh uh always obligated to fence other properties or parkland.

Mike Baier4:04:30

So we fenced that where we thought it was appropriate.

Mike Baier4:04:34

And um and uh so at the back of this particular uh development, yeah, yeah, I think it would be a great idea to put um a six foot cedar fence to provide more privacy for everybody.

Ron Mattson4:04:48

Okay just so we're talking talking the same so this is we're good with that.

Ron Mattson4:04:53

Townhouses are and this property.

Mike Baier4:04:56

I'm sorry?

Ron Mattson4:04:58

It's where the between the townhouses and this property we're referring to for the yeah.

T. Preston4:05:03

Yes.

Mike Baier4:05:04

Okay.

Mike Baier4:05:05

No problem.

David Screech4:05:07

So John?

John Rogers4:05:08

Yeah.

John Rogers4:05:09

Thanks Mike.

John Rogers4:05:10

Yeah hi Mike uh thanks a lot.

John Rogers4:05:12

Um I I think you know certainly the uh a six-foot fence um probably hopefully would uh alleviate a lot of the concerns of the neighbors on on Casey Lane.

John Rogers4:05:21

Um you can appreciate um the as staff are pointing out, the challenge of having a rear yard hitting up against a side yard, you know, where you know you have individuals on one side of the fence where they're partying in the backyard and the house where people may have bedrooms um having having unwanted noise.

John Rogers4:05:43

So, you know, I think that's uh and particularly since um this this property is going to be elevated um uh above the uh um the other property.

John Rogers4:05:53

So th those are the concerns that we're we're trying to make this a win-win for for your development as well as the neighbors that have to live with it.

Mike Baier4:06:00

Well, if uh uh Council Rogers, if you take a six-meter, uh typical six-meter rear yard um that uh Casey Lane would have, I mean it's it's it's much further than six meters.

Mike Baier4:06:13

We're twenty meters apart basically.

Mike Baier4:06:19

Which is a massive, massive diff difference.

Mike Baier4:06:23

So there's you know, you you can call it whatever you want, side yard, rear yard, whatever.

Mike Baier4:06:28

It it's still it is way beyond any setback that you guys have in in most zones.

John Rogers4:06:35

Well, you know, it'll it'll certainly as as um council mason is saying, it'll certainly be a lot more helpful when we get to see the uh the plans um in relation to all the other homes and and yards that are that are there.

John Rogers4:06:49

So staff bring that back, we'll be we'll know more.

Ron Mattson4:06:51

So Mike, I just wanted to say you don't have to respond to John anymore.

David Screech4:06:55

Okay.

David Screech4:06:56

There you go.

Mike Baier4:06:57

That would be great, thank you.

E. Law4:06:59

Thanks.

Mike Baier4:07:05

Biting my tongue as you can imagine.

David Screech4:07:09

Is there any receipt?

Ron Mattson4:07:14

Second.

Ron Mattson4:07:15

Okay.

Ron Mattson4:07:17

John Confident?

John Rogers4:07:18

Yeah, provided that you know staff are going to be bring back some other comments to make this a workable situation for Casey Lane.

David Screech4:07:25

Yeah.

Ron Mattson4:07:25

I'd still just like for my own edification to see where the other property is and how the other property looks adjacent to this one.

Damian Kowalewich4:07:33

Damon?

Damian Kowalewich4:07:34

Just um was there any planned um participation or engagement with the neighbors by white there's a public participation at the the council no but by the you know yeah well I mean I'm assuming they got letters by now from town from they had to be notified of the DP or will they because there's no variances.

Ron Mattson4:07:57

Well development permit anyway they'd still be required to provide comments to talk about that.

James Davison4:08:02

I don't think so can we just check on that James staff wrong yeah will there be communications to the adjacent to the neighbors in advance of this coming back to us or thank you chair yes the there is one variance, there is the variance to the definition of braid.

David Screech4:08:19

Right.

David Screech4:08:22

But it's I mean, I just once again we'll point out that I mean we these people were unhappy right when we subdivided the lot to sell it.

David Screech4:08:33

So I I doubt if that's changed in the intervening time.

Ron Mattson4:08:37

Well, true, but you still have to give them an opportunity to do that.

David Screech4:08:39

Yeah, no, I agree we need to hear from them, but I don't think they're going to embrace the project.

Ron Mattson4:08:45

So, Damien, you had a comment?

Damian Kowalewich4:08:46

I I just want to make sure that um they were notified somehow and that they had their proper notice to communicate to council and the developer as this moves forward.

Ron Mattson4:08:56

Question through toft.

Ron Mattson4:09:00

Um so with a development permit that's going up, there's an opportunity for the public to come and speak by comments, and you'll be provided you know, letter 400 meters or something.

Speaker_Unknown4:09:10

Correct.

David Screech4:09:11

One uh 100 meters, I think.

Ron Mattson4:09:13

So how what's the distance?

David Screech4:09:14

It's 100 meters.

Paul Hurst4:09:14

Perfect.

Paul Hurst4:09:16

100 meters.

Paul Hurst4:09:16

Okay.

Paul Hurst4:09:17

Excellent.

Ron Mattson4:09:20

So we've moved that we've received that.

Ron Mattson4:09:23

So I'm starting to figure out where the heck I am now.

Ron Mattson4:09:26

I'm feeling like Joe Biden.

Paul Hurst4:09:28

You're done.

Paul Hurst4:09:28

You're done.

Ron Mattson4:09:30

Okay.

David Screech4:09:30

You feel like who?

David Screech4:09:32

Joe Biden.

Ron Mattson4:09:34

Lost.

Ron Mattson4:09:35

Where am I?

Ron Mattson4:09:36

No, I need a I need that card in here to tell me what to do.

Damian Kowalewich4:09:39

I assume that was endearing.

Damian Kowalewich4:09:40

Uh I will uh call the meeting of the public works and transportation to order.

Damian Kowalewich4:09:46

And it looks like there is a blue item that uh does the regional transportation priority setting.

David Screech4:09:54

Yeah, can I understand?

David Screech4:09:56

So maybe staff could give it some background on on why this is what it is.

David Screech4:09:59

Thank you, Chair.

John Rosenberg4:10:03

I can um John Rosener, Director of Engineering.

John Rosenberg4:10:08

Um, I had a meeting with uh other uh local government staff members and um the CRD concerning the priority for the transportation.

John Rosenberg4:10:19

And we went through uh they went through a PowerPoint presentation uh showing the various uh choices made by municipalities, uh presenting them, asking for changes.

John Rosenberg4:10:31

Uh for instance, if you look under governance and funding, um under the funding aspect, um Sanage and Victoria actually want their funding to go to active trails or active uh transportation, so they're gonna add another funding column to that.

John Rosenberg4:10:47

Uh and then they're going to move that funding request that the funding actually goes to active transportation.

John Rosenberg4:10:54

So as part of that conversation, they wanted to let everybody know that they had the ability, if they so choose, to change their submitted uh requests if they felt that they might be able to uh perhaps uh move priorities by reallocating some of their choices.

John Rosenberg4:11:13

So we have until Wednesday to say if you notice View Royal has put 100% of their vote and points to governance.

John Rosenberg4:11:24

That can stay there if council's desire is to do so, or it can be moved and split up in any form that they wish.

John Rosenberg4:11:30

You had that opportunity before, but now that you see how everybody else has voted, you have the ability if you so choose to uh alter uh your choice thank you, Director.

Damian Kowalewich4:11:43

Uh Ms.

Damian Kowalewich4:11:44

Preach.

David Screech4:11:45

So just putting on my CRD hat for a minute, because as you know, I'm the chair of the CRD Transportation Committee, and I'm gonna have to deal with this at our committee at the CRD.

David Screech4:11:57

And I would already ask the question how on earth, out of this, do you get some key priorities that we're going to take to the province to say this is what we want to do with transportation in our region.

David Screech4:12:12

Your worship?

John Rosenberg4:12:14

What I do have is we commiserated with uh Mr.

David Screech4:12:15

No, you go ahead if you've got a good answer.

John Rosenberg4:12:17

I do not.

John Rosenberg4:12:22

Hicks saying that there's no way that uh he's going to be able to come up with some kind of priority or direction based on what you're looking at there, and we commiserated with the challenge that lies ahead of him.

David Screech4:12:35

And and it's kind of amazing that we're the only ones that consider governance important.

David Screech4:12:46

So I other than that, I I don't know what to say, but okay.

Damian Kowalewich4:12:50

Well, thank you for your insight uh through the CRD.

Damian Kowalewich4:12:54

Uh and it reaffirms probably what we were all thinking.

Damian Kowalewich4:12:56

Uh, Councillor Rogers?

John Rogers4:12:57

Yeah, question to uh Mr.

John Rogers4:12:59

Speech as Chair.

John Rogers4:13:01

You know, when we were discussing uh there's there seems to be a couple of four columns that seem to be uh related.

John Rogers4:13:07

There's governance and funding and um and then policy and advocacy.

John Rogers4:13:13

I'm wondering if those if you combine those together, then you would get um a significant weighting.

John Rogers4:13:21

Yeah, that's true.

John Rogers4:13:22

Yeah.

David Screech4:13:22

And maybe staff will do that when you're gonna do that.

John Rogers4:13:24

Yeah, that's right.

John Rogers4:13:25

So if you got T demand demand management, policy and advocacy, governance and funding, all that then would suddenly equal 545.

David Screech4:13:33

It might be a bit closer.

John Rogers4:13:35

Then you've got to wait.

John Rogers4:13:36

That's the that's the one-weighted uh grouping.

David Screech4:13:40

I guess the question for us is just simply whether we want to take some of our hundred that we placed on governance and place it somewhere else.

Gery Lemon4:13:52

Counselor Lemon would like to see some of our hundred placed into rail.

John Rogers4:13:58

Not an option.

John Rogers4:13:59

It's not even there.

David Screech4:14:00

Yes, it is.

Gery Lemon4:14:01

Yes, it is.

Gery Lemon4:14:02

Well island corridor.

David Screech4:14:04

Well, they're there as a reporting agency.

Gery Lemon4:14:06

No, but non bus master.

David Screech4:14:08

Yeah, you could put it there.

David Screech4:14:09

Yeah.

David Screech4:14:10

Okay.

John Rogers4:14:10

So non bus.

John Rogers4:14:11

Oh yeah.

John Rogers4:14:12

Yeah.

Speaker_Unknown4:14:13

Yeah.

Gery Lemon4:14:14

So I would I would like to see, say, 25% put there.

Ron Mattson4:14:20

Counselor Manson, I'll happy to go for another 25% to get over there.

David Screech4:14:25

All right.

Ron Mattson4:14:26

It's not good.

Ron Mattson4:14:26

None of this is going to matter anyway.

Damian Kowalewich4:14:29

Okay.

Damian Kowalewich4:14:29

So for discussion on uh reallocation of the hundred points of light.

David Screech4:14:36

Oh yes, Miss Minister Fleming.

David Screech4:14:39

Our our council we we studied and we had all sorts of research before we allocated where our percentage should go to.

Gery Lemon4:14:47

But then we were told we had to do it by Wednesday.

Damian Kowalewich4:14:52

So is there a flavor to change our hundred or should uh his worship go back as a chair and CRD and try to communicate that potentially some of the topics could be uh become one?

David Screech4:15:04

Well, I think we could change personally.

David Screech4:15:06

I think we we could reallocate some of our hundred, but I think we should certainly still leave something in governance.

David Screech4:15:14

Okay, but um I seventy five percent.

David Screech4:15:16

75 percent.

David Screech4:15:18

If you want to do that between 75 and 25.

Damian Kowalewich4:15:20

Do uh okay.

Damian Kowalewich4:15:21

Uh um so the recommendation is and I'm not sure if we made a motion for this, probably because we're changing it.

Damian Kowalewich4:15:28

Okay.

Damian Kowalewich4:15:29

So 75 uh for governance and 25 for non-bus mass transit.

Ron Mattson4:15:35

Yes.

Damian Kowalewich4:15:35

Uh second, I have a seconder.

David Screech4:15:38

I think I mean I think counselor lemon is a good question.

Damian Kowalewich4:15:42

Ron made a motion second by counselor lemon.

Damian Kowalewich4:15:44

Okay, and discussion on that.

Gery Lemon4:15:46

And that doesn't mean segues.

John Rogers4:15:50

Noted.

John Rogers4:15:50

Well, I won't I won't pressure bus mass transit wit, which I think it's.

David Screech4:15:53

Well, I mean, I I think it through the chair, I think it does include Callwood's ferry.

David Screech4:15:59

Although, mind you, the Island Carter Foundation must think it's only a train.

David Screech4:15:59

I don't think it's a slam dunk that that is just train.

Gery Lemon4:16:06

And Disquimalt would think it's train.

David Screech4:16:08

Yeah.

Damian Kowalewich4:16:09

Yeah.

Damian Kowalewich4:16:10

And the ferry thinks it's a ferry.

Damian Kowalewich4:16:12

So uh it's all up to interpretation.

John Rogers4:16:15

I don't know why Machosan would go for it.

Gery Lemon4:16:18

This is silly, really.

Damian Kowalewich4:16:20

Well, if Machosen could go for it because it would be a ferry potentially, right?

John Rogers4:16:23

Exactly.

John Rogers4:16:24

That's what they're thinking.

John Rogers4:16:25

Yeah.

John Rogers4:16:25

Right.

David Screech4:16:27

Sorry, through the chair.

David Screech4:16:29

I wonder if we can send a note through back to the CRD with this.

David Screech4:16:34

Although it'll be obvious to them, but it'll come to you.

David Screech4:16:36

I mean, the whole the whole thing of doing this or trying to move forward with regional transportations is to I hate to say get direction from experts, but really it is, right?

David Screech4:16:53

It's it's it's to have a group of professionals look at our region and say, these are the gaps.

David Screech4:17:01

You know, transportation demand strategy policies are gonna make a significant difference.

David Screech4:17:06

Um using the ENN, it it's not for a group of elected officials, you know, to say that they think rapid bus is the answer to all the problems, or that parking and access upgrades is gonna really solve.

David Screech4:17:25

I just and I mean, I guess I need to say this at the CRD, but um I just think it's asked backwards.

David Screech4:17:32

We need to be, we need to be get taking expert advice on what our region needs to move forward into the next century with world class transportation options.

David Screech4:17:45

And I don't see that going about it this way is gonna do that.

David Screech4:17:49

Anyhow, I'll be quiet there.

John Rogers4:17:50

So once that motion is once the motion is cleared, I'll make another motion.

Damian Kowalewich4:17:55

Okay, so any further discussions on the 7525 distribution.

Damian Kowalewich4:18:00

All favor?

Damian Kowalewich4:18:02

Closed.

Damian Kowalewich4:18:03

Uh carried.

John Rogers4:18:06

Okay, and I I would um also move that um governance and funding be combined with TMD and advocacy.

John Rogers4:18:14

Um with with I'm sorry.

John Rogers4:18:15

That we have to those four columns all into one.

John Rogers4:18:19

So you've got you've got governance and funding in the blue light blue line combined with TMD policy and advocacy.

John Rogers4:18:27

Those four should be rolled into one.

Damian Kowalewich4:18:30

Perhaps maybe we could just through the through as mayor worship uh we could have him communicate that we would recommend those are fine.

Damian Kowalewich4:18:39

I'm not sure if a motion would be needed for that uh or required or even able.

David Screech4:18:44

We could certainly have a post script or something that view roles suggests that.

David Screech4:18:49

Okay.

David Screech4:18:49

I think John's got his hand on.

Ron Mattson4:18:50

Oh Director Rosenberg, yeah.

John Rosenberg4:18:52

Thank you, Chair.

John Rosenberg4:18:53

Yeah, um, certainly I can bring forth the uh idea of rolling that over.

John Rosenberg4:18:57

It's similar to the conversation that we had at the staff level with regards to that funding and adding a column uh in the active transportation node.

John Rosenberg4:19:05

So um I'll just uh follow up with administration with regards to the actual request that you're looking for, and I'll make sure that gets passed on to the CRD.

Damian Kowalewich4:19:14

Very well, thank you.

Damian Kowalewich4:19:16

Uh Council Matson.

Ron Mattson4:19:17

And I'd like to move that uh 50% of highways under auto be moved over to governance.

David Screech4:19:29

Now again, isn't it amazing that M O T I put a hundred percent of theirs on highways?

David Screech4:19:37

Of course.

David Screech4:19:38

I mean, that is just such an indication of what our priorities are in the region.

John Rogers4:19:43

No, it's not.

John Rogers4:19:44

So did North Sandage.

David Screech4:19:44

Yeah.

Gery Lemon4:19:45

Isn't that?

Gery Lemon4:19:46

Yeah.

David Screech4:19:46

Is that self-discipline?

Speaker_Unknown4:19:48

Yeah.

John Rogers4:19:50

Is that self-serving?

John Rogers4:19:52

You mean like Island Corridor Foundation would be saying well, yes.

David Screech4:19:55

No, I absolutely Island Corridor Foundation is just as self-serving in a different way.

David Screech4:19:59

Yeah.

David Screech4:19:59

Yeah.

Gery Lemon4:20:00

So BC Transit just divvied up the kind of buses.

Damian Kowalewich4:20:04

Right.

Damian Kowalewich4:20:05

Okay.

Damian Kowalewich4:20:05

Well uh why don't we move on to uh correspondence?

Damian Kowalewich4:20:10

Yes, yes, I'm trying.

Damian Kowalewich4:20:12

Uh we've got two emails.

Damian Kowalewich4:20:15

Um I believe we obviously we dealt with one earlier, I believe.

James Davison4:20:20

But we need to do that.

James Davison4:20:21

Not yet.

David Screech4:20:21

I think we need to refer that.

Damian Kowalewich4:20:23

That one's just oh, do we?

Damian Kowalewich4:20:24

Okay, I thought we uh oh no, you're sorry, she called it.

Damian Kowalewich4:20:26

We heard from it.

Damian Kowalewich4:20:27

Okay, yeah.

Damian Kowalewich4:20:28

So uh correspondence 10A.

Ron Mattson4:20:29

All favor.

Ron Mattson4:20:30

I actually move we refer to staff to get some features.

Ron Mattson4:20:32

Second.

John Rogers4:20:34

So that's uh the staff segment is to bylaw enforcement.

John Rogers4:20:38

It's referring to bylaw enforcement.

Damian Kowalewich4:20:41

Uh it's the letter just says she's not sure what can be done.

Damian Kowalewich4:20:44

Um basically asking for it matters to be looking to staff to come up with a solution.

Ron Mattson4:20:49

Yeah.

Ron Mattson4:20:50

Right.

David Screech4:20:50

Well yeah, but John's talking about the cheat sheet, and staff are suggesting refer to bylaw.

David Screech4:20:56

Yeah.

David Screech4:20:56

But but I don't, I mean, I don't know that there's any bylaw infractions going on.

John Rogers4:21:01

Um maybe maybe staff looking at solutions as well, including bylaw and see if the work can be done.

Ron Mattson4:21:07

I don't particularly want it to go to bylaw.

Ron Mattson4:21:09

I want staff to see if there's a solution other than giving uh staff as a comment.

Kim Anema4:21:15

The referral to bylaw isn't intended to suggest it's a bylaw infraction, but we want bylaw to confirm the issues and discuss with engineering what recommendations we're looking for.

John Rogers4:21:27

Thank you.

Kim Anema4:21:27

So a referral to staff or referral to bylaw, either way works.

David Screech4:21:32

Okay.

Damian Kowalewich4:21:33

Very well.

Damian Kowalewich4:21:33

All in favor?

Damian Kowalewich4:21:34

Opposed?

David Screech4:21:35

That's carry.

David Screech4:21:36

Just before we do the next one, just for any public um who's tuned in, question period is coming up very fast after the next matter.

David Screech4:21:44

So if you were going to dial in with a question, now is your opportunity.

David Screech4:21:49

And I think we just need a motion to receive right on this next one.

Damian Kowalewich4:21:55

10 B motion for receipt.

Damian Kowalewich4:21:58

Council Rogers.

Damian Kowalewich4:21:59

That's carried.

Damian Kowalewich4:21:59

And second invite Councillor Lemon.

Damian Kowalewich4:22:01

Discussion?

Damian Kowalewich4:22:03

No.

Damian Kowalewich4:22:03

All in favor?

Damian Kowalewich4:22:05

Opposed?

Damian Kowalewich4:22:06

And back to Mary Scripture.

David Screech4:22:07

Thanks, Jamie.

David Screech4:22:09

So we're now at question period.

David Screech4:22:12

And if you have any questions, and questions can be about anything.

David Screech4:22:15

It doesn't have to be a matter that it was on the agenda.

David Screech4:22:18

We dial 778 402 9227.

David Screech4:22:25

Then enter conference ID 653 771 533 Pound.

David Screech4:22:32

And we will give you uh a minute to dial in.

David Screech4:22:38

Is there any callers on the line stuff?

Elena Bolster4:22:43

Your worship, we only have the one caller with the last four digits 3617.

Elena Bolster4:22:48

Um, who did not unmute previously.

Elena Bolster4:22:50

Not sure whether you want to give him another opportunity or her.

Elena Bolster4:22:54

Um, other than that, we have one attendee only that I uh watching the live broadcast, and I have no other callers at this time.

David Screech4:23:03

Okay, thank you.

David Screech4:23:04

So the caller with the last four digits 3617.

David Screech4:23:08

If you are there and you had a question, this is your opportunity to unmute yourself.

David Screech4:23:23

You must have fallen asleep on the phone.

David Screech4:23:26

Okay.

David Screech4:23:28

Okay, well, I think we'll move on.

David Screech4:23:29

Thank you, Mary Screech.

David Screech4:23:30

Is there anyone on the chat feature staff?

Sarah Jones4:23:35

We do not have any chat questions this evening.

David Screech4:23:37

Okay, thank you, Jennifer.

David Screech4:23:39

Okay, then we need a motion to terminate.

David Screech4:23:42

So move.

David Screech4:23:42

Okay.

David Screech4:23:43

Good.

David Screech4:23:44

Thank you, everyone.