Finance & Administration Report - ACTION LIST UPDATE – 1st QUARTER

April 13, 2021Pages 100–1155 sections

A quarterly status update on various council resolutions and actions required by staff across departments.

Date: April 1, 2021Covers actions dating back to 2013Agreement for 494/498 Island Highway signed Dec 2020Fire Department agreement with Langford for tower crane rescue executed

TOWN OF VIEW ROYAL

Page 100–115

Finance & Administration Report

TO: Committee of the Whole FROM: Jennifer Cochrane, Executive Assistant DATE: April 1, 2021 MEETING DATE: April 13, 2021

Page 100–115

ACTION LIST UPDATE – 1st QUARTER

RECOMMENDATION:

THAT the report dated April 1, 2021 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To provide the Committee with the current Action List.

BACKGROUND/DISCUSSION:

Resolutions made by Council which require staff action are recorded in the Action List. This list is being provided for the Committee’s information.

RECOMMENDATION:

THAT the report dated April 1, 2021 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information.

SUBMITTED BY: J. Cochrane, Executive Assistant

REVIEWED BY: K. Anema, Chief Administrative Officer

Page 100–115

Council Committee's FOLLOW UP ACTIONS LIST (non confidential items)

Page 100–115

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status
Council	2017-07-03	C-026-17	THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval.	Sarah Jones	Administration	In progress. Reviewing updates to policies from other area municipalities and incorporating revisions, where appropriate, into draft from TVR's sub-committee.
Council	2018-01-23	C-017-18	THAT Council resolution #C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m2 from the owner of 494/498 Island Highway for $68,407.15; the Town initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration; and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m2 from the owner of 494/498 Island Highway; AND THAT the Town's authorized signatories execute the required documentation.	Kim Anema; Sarah Jones	Administration	In progress. Agreement signed Dec. 2020 and both parties proceeding with required steps to complete. Zoning Bylaw 983 re. FSR on April 6, 2021 agenda for consideration of adoption.
Council	2018-11-20	C-133-18	THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood; AND THAT a report with options be subsequently provided to Council.	Paul Hurst	Protective Services	In progress. Investigation complete of neighbouring Municipalities and review of Bylaw complete. There is currently no appetite to modify or amend bylaw to prohibit fireworks.
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg	Engineering & Parks	In progress. Anticipated to be reviewed in fall of 2021. Either by the Town or by the Developer of Eagle's Nest as part of their development approval process. Staff have discussed with a traffic engineer, the Mackenzie interchange is now completed from a traffic flow perspective. Review could occur in July but it would be more reliable data once Covid issues have been resolved as traffic is not currently typical with so many people still working from home. The cost to review the intersection and implement changes in the signalling would be approximately $6,000 if the Town chose to do the work.
Council	2019-05-07	C-072-19	THAT the Town write to the Lax Kw’alaams Band (formerly the Port Simpson Band) to determine whether the Lax Kw’alaams Band would like the totem pole located at Portage Inlet Linear Connector Park to be refurbished or remain as is.	Kim Anema	Administration	Complete. Based on lack of response from the Lax Kw'alaams Band (formerly Port Simpson Band), allow totem pole to degrade back to its natural state. No further work required.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst	Protective Services	In progress. Report pending.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster	Administration	In progress. Report with options provided to Feb. 2021 Committee of the Whole meeting; bylaw being drafted.
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison	Development Services	In progress. Report largely written but needs some tweaking.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase	Development Services	In progress. Preliminary research suggests more detailed financial analysis needed to understand implications. Specialized consultant support is needed.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase	Development Services	In progress. 1st draft of Land Economic Study expected February 16. Will address query in future staff report.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Paul Hurst	Protective Services	In progress. Report to be provided.
Council	2019-10-15	C-130-19	THAT coincident with the adoption of the Streets Bylaw No. 980, 2019, there be educational materials developed and distributed that highlight the various aspects of the bylaws – such as alternative modes of transportation, parking regulations and the types of permits available – and that such information also note the benefits of the Bylaw	Sarah Jones	Administration	Complete. Parking brochure finalized and provided to Bylaw Enforcement; poster for schools developed and distributed; content provided on website; information in spring 2021 Town newsletter.
Council	2020-01-21	C-09-20	THAT staff prepare a report regarding the potential purchase of hybrid or electric fleet vehicles as replacements when required over time and report back to Council.	John Rosenberg	Engineering & Parks	In progress. Electric vehicle purchase is part of the replacement plan for the fleet. In addition gas powered small tools are being replaced with electric tools. Report submitted for April 6, 2021 Council review.
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Paul Hurst; Dawn Miles	Protective Services	In progress. Collection background information.
COW	2020-02-19	Direction	Staff will develop a Police Operating Reserve policy to guide future reserve contribution levels.	Dawn Christenson	Finance	Not started
COW	2020-02-20	Direction	Crosswalk at Watkiss Way/Stoneridge Drive/Erskine Lane - use operating fund to review the issue.	John Rosenberg	Engineering & Parks	Complete. Will be built as part of the 9 Erskine Ln development.
COW	2020-02-20	Direction	Island Highway LED lighting upgrade (C-65) - move $15,000 for 2021 to 2020, add $30,000 a year to the 2020-2024 Financial Plan funded through Gas Tax Reserve fund and staff to come back with a report and prioritized plan for residential streets.	John Rosenberg	Engineering & Parks	Complete. Staff completed a POS form for consideration in the five year financial plan 2021-2025, to upgrade to LED lights throughout the Town.
Council	2020-03-03	C-37-20	THAT the Town of View Royal enter into the December 3, 2019 Licence of Occupation Agreement with the BC Transportation Financing Authority substantially in the form attached to the March 3, 2020 In-Camera Council agenda; AND THAT the Town’s authorized signatories execute this agreement.	Kim Anema	Administration	In progress. Pending BC Transit development plan.
Council	2020-04-21	C-55-20	THAT the 2020 grant-in-aid approved at the March 17, 2020 Council meeting in the amount of $500 for the Greater Victoria Bike to Work Society’s Spring Bike to Work Week event be authorized for the 2020 Fall Bike to Work Week event due to the COVID-19 pandemic; AND THAT should other 2020 grant-in-aid recipient events be postponed to a future date in 2020, their previously approved funding from the March 17, 2020 Council meeting be authorized for that event later in 2020 due to the COVID-19 pandemic; AND FURTHER THAT the grant-in-aid of $17,820 approved for the Greater Victoria Crossing Guards Association for View Royal Elementary (one position) and Eagle View Elementary School (two positions) from January to December 2020 be reduced to reflect the temporary suspension of the crossing guard program during the COVID-19 pandemic.	Dawn Christenson; Sarah Morgan	Finance	Complete. Reduced payment of $13,365 issued to Greater Victoria Crossing Guard Association (Cheque #5683 May 8, 2020 and Cheque #xxxx January x, 2021) based on months services were provided. Cheque #5682 Greater Victoria Bike to Work Society issued May 8, 2020.
Council	2020-05-19	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	John Rosenberg	Engineering & Parks	In progress. Contract sent.
Council	2020-05-19	C-68-20	THAT the Town purchase gift cards to local businesses to recognize volunteers in the absence of the annual 2020 Volunteer Appreciation Dinner.	Elena Bolster; Sarah Jones	Administration	Complete. Letters of appreciation and chocolate sent in late 2020.
Council	2020-06-02	C-75-20	THAT the letter dated June 1, 2020 from D. McDaid, Re; Chilco Park be referred to staff to bring back a report to Council that will describe a process to ensure that, once the current restrictions on gatherings have eased, public engagement be solicited regarding the request for Chilco Park to be designated an off-leash area for dogs.	John Rosenberg	Engineering & Parks	Tabled. COVID-19 restrictions still in place.
Council	2020-07-07	C-81-20	AND THAT staff provide a report to Council regarding electric vehicle infrastructure in the Town’s Zoning Bylaw.	Lindsay Chase; James Davison	Development Services	Complete.
Council	2020-07-21	C-84-20	THAT the matter of a Section 57 notice on title for 17 Eaton Avenue be adjourned until September 8, 2020 provided the property owners, Mr. Seisan and Ms. Manshadi, withdraw the subject property from the real estate market; AND THAT the real estate listing company be informed of the property owners’ need to immediately withdraw the subject property listing from the real estate market until such time as the hearing has been concluded.	Kim Anema; Sarah Jones	Administration	Complete. Item considered at Nov. 3, 2020 Council meeting (see motion C-115-20).
Council	2020-09-08	C-94-20	THAT the email dated August 29, 2020 from A. Neizen, Re: Signage – Distance between Motor Vehicles and Cyclists be referred to staff.	John Rosenberg	Engineering & Parks	Complete. Signs have been installed.
Council	2020-09-22	C-101-20	THAT the Town establish no parking from the driveway of 292 Bessborough Avenue to Helmcken Road.	John Rosenberg	Engineering & Parks	Complete. Signs have been installed.
Council	2020-09-22	C-97-20	THAT a new Community Climate Action Plan be commissioned for 2021 as a sustainable neighbourhood action plan that will include sustainability goals, specific targets, actions and an implementation and monitoring strategy; AND THAT the Town commit the following toward the costs of this initiative: • $70,000 from its budget, of which up to $35,000 may be funded by a grant; In-kind contributions valued at $10,000; AND FURTHER THAT staff apply for the Federation of Canadian Municipalities’ “Sustainable Neighbourhood Action Plan” grant for the Community Climate Action Plan.	Jeff Chow	Development Services	In progress. Application for SNAP Grant submitted.
Council	2020-10-06	C-103-20	THAT the Town of View Royal apply for a grant from the Federation of Canadian Municipalities’ Municipal Asset Management Program for long-term financial modeling to support asset management decisions, asset management policy and presentation templates; AND THAT the Town of View Royal commit to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management program to advance the asset management program; • Long-term financial modeling to support asset management decisions; • Asset management policy statements; and • Asset management presentation templates AND FURTHER THAT the Town of View Royal commit $9,100 from its budget toward the costs of this initiative.	Dawn Christenson	Finance	Complete. Application submitted September 22, 2020.
Council	2020-10-06	C-104-20	THAT the Town adopt a policy that bans the use of anticoagulant rodenticides municipal properties; AND THAT staff communicate to residents and businesses the harmful impacts of anticoagulant rodenticides and the availability of ecologically sustainable alternatives; AND THAT, with a view to increasing protection for wildlife, a letter be sent to the Minister of Environment and Climate Change Strategy requesting a Province wide ban on the use of anticoagulant rodenticides; AND FURTHER THAT the Town use humane practices for pest control on municipal properties.	Sarah Jones; Jennifer Cochrane; John Rosenberg	Administration; Engineering & Parks	In progress. Letter from Mayor Screech sent Nov. 30, 2020; policies from other area municipalities being sought.
Council	2020-10-06	C-105-20	THAT the email dated September 24, 2020 from a resident, Re: Opening and Operating Hours of Juan de Fuca Library be forwarded to the Greater Victoria Public Library.	Elena Bolster	Administration	Complete. Forwarded to the GVPL on 2020-10-13.
Council	2020-10-06	C-106-20	THAT the Town write to the Minister of Municipal Affairs and Housing requesting a minimum of a three-year extension to the grant in lieu of taxes for 94 Talcott Road given the COVID-19 pandemic and its impacts on the Town’s budget.	Jennifer Cochrane	Administration	Tabled. This letter is on hold as per Mayor Screech.
Council	2020-10-06	C-107-20	THAT Keith Armstrong be appointed to the Board of Variance.	Elena Bolster	Administration	Complete. Letter sent to K. Armstrong on 2020-10-13.
Council	2020-10-20	C-108-20	THAT Environmental Development Permit No. 2020/06 for 275 Kerwood Street not be approved as per the report dated October 14, 2020 from the Community Planner titled “Environmental Development Permit No. 2020/06 – Dock Application – Shoreline and Natural Watercourse Development Permit Area – 275 Kerwood Street”.	James Davison	Development Services	Complete.
Council	2020-10-20	C-109-20	THAT Environmental Development Permit No. 2020/07 for 275 Kerwood Street not be approved as per the report dated October 14, 2020 from the Community Planner titled “Environmental Development Permit No. 2020/07 – Shoreline and Natural Watercourse Development Permit Area – 275 Kerwood Street”.	James Davison	Development Services	Complete.
Council	2020-10-20	C-110-20	THAT staff be authorized to make an application to the Community Economic Recovery Infrastructure Program to complete the Hart Road Lime Kiln restoration.	Lindsay Chase	Development Services	Complete. We were refused grant.
Council	2020-10-20	C-111-20	THAT the proposed 2021-2025 Financial Planning Calendar be approved.	Dawn Christenson	Finance	Complete. 2021-2025 Financial Planning Calendar is available on the View Royal website and on Teams.
Council	2020-10-20	C-112-20	THAT the Town of View Royal Housing Needs Assessment Report and Town of View Royal Housing Capacity Assessment Report be tabled to a future Committee of the Whole meeting.	Elena Bolster	Administration	Complete.
Council	2020-10-20	C-113-20	THAT staff provide a report to Council regarding affordable housing options for View Royal Volunteer Firefighters in new multi-residential buildings.	Lindsay Chase	Development Services	Complete.
Council	2020-10-20	C-114-20	THAT staff provide a report regarding the Board of Variance fee structure; decisions made on minor variance applications over the past three years by the Board of Variance; and additional information pertaining to Part 14: Division 15 "Board of Variance" from the Local Government Act.	James Davison	Development Services	Complete. Went to COW February 9, 2021.
Council	2020-11-03	C-115-20	THAT the matter of a Section 57 notice on title for 17 Eaton Avenue continue to be adjourned until March 2, 2021 provided the property owners, Mr. Seisan and Ms. Manshadi, do not list the property for sale; AND THAT the owners diligently pursue a satisfactory resolution prior to that date.	Sarah Jones	Administration	Complete. Item considered at Mar. 2, 2021 Council meeting (see motion C-21-21).
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Lindsay Chase	Development Services	In progress. Met with owners reps from 2 Hospital Way. Meeting with CRD on Feb 12 to understand what mechanism might be used. Research indicates this a SRW for both CRD and Fortis.
Council	2020-11-17	C-117-20	THAT the Capital Regional District be advised to work with Town of View Royal staff to develop a revised plan for the CRD Housing temporary signage to be located at 1910 West Park Lane.	James Davison	Development Services	Complete. Sign Permit issued.
Council	2020-11-17	C-118-20	THAT the View Royal Park Master Plan dated November 17, 2020 be adopted.	Lindsay Chase	Development Services	Complete.
Council	2020-11-17	C-119-20	THAT staff provide a.) an estimate to design the sidewalk and b.) a rough estimate of costs to construct a sidewalk on Atkins Road from the current sidewalk terminus on the southside of Atkins Road near Anya Lane to the municipal boundary with the City of Langford for inclusion in the draft 2021-2025 Financial Plan.	John Rosenberg	Engineering & Parks	Complete. Staff have submitted a POS form for the 5 year financial plan 2020-2025. In addition staff have started work on the design to be submitted for grant consideration under the Resilience Infrastructure program.
Council	2020-11-17	C-120-20	THAT revised Policy No. 1600-020 – Reserves and Surplus be adopted.	Dawn Christenson	Finance	Complete. Policy No. 1600-020 filed with Policy documents
Council	2020-11-17	C-121-20	THAT, coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020, a covenant be registered on the lands at 298 Island Highway for the provision of a community amenity contribution of $3,500 per residential unit prior to issuance of a building permit.	Jeff Chow	Development Services	Complete. Documents submitted to LTSA. Bylaws adopted.
Council	2020-11-17	C-122-20	THAT a Public Hearing for Official Community Plan No. 811, 2011, Amendment Bylaw No. 1060, 2020 be scheduled for January 19, 2021.	Jeff Chow	Development Services	Complete.
Council	2020-11-17	C-123-20	THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 be scheduled for January 19, 2021.	Jeff Chow	Development Services	Complete.
Council	2020-11-17	C-124-20	THAT the Mayor write to the District of Saanich requesting reconsideration of the Watkiss Way boundary adjustment.	Jennifer Cochrane	Administration	Complete. Letter sent December 14, 2020.
Council	2020-12-01	C-125-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-05-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement
Council	2020-12-01	C-126-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-06-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-127-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-07-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-128-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-08-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-129-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-09-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-130-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-10-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-131-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-11-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-132-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-12-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-133-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-13-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-08	C-134-20	THAT the Committee recommend to Council the West Shore Parks and Recreation Society (WSPRS) COVID-19 Restart Grant Funding request be approved in the amount of $100,156 to be funded from the casino reserve account to facilitate the reopening of the WSPRS pool facility in January 2021 subject to the other owners agreeing to provide their requested funding for this initiative.	Dawn Christenson	Finance	Complete. Payment to be issued March 1, 2021, ref# 00315-033
Council	2020-12-08	C-135-20	THAT the Greater Victoria Public Library 2021 Budget and Five-Year Financial Plan be approved.	Elena Bolster	Administration	Complete. Letter sent to GVPL 2020-12-09.
Council	2021-01-19	C-01-21	THAT Development Permit No. 2020/09 not be approved as per the January 12, 2021 report from the Community Planner titled “Environmental Development Permit No. 2020/09 – Natural Watercourse and Shoreline – 335 Stewart Avenue”.	James Davison	Development Services	Complete.
Council	2021-01-19	C-02-21	THAT the owner of 2340 Evelyn Heights be advised to provide staff with an ISA certified arborist report substantiating that the Douglas Fir tree requested to be removed from the backyard of 2340 Evelyn Heights is causing damage to the rock retaining wall and that no other viable solution is available to protect the tree; AND THAT, should such a report be provided, staff approve the removal of the subject tree.	John Rosenberg	Engineering & Parks	Complete. Letter has been sent to home owner.
Council	2021-01-19	C-03-21	THAT the Town of View Royal submit a grant funding application for the Atkins Road sidewalk from Anya Court to the Langford border through the Canada Infrastructure Program – COVID-19 Resilience Infrastructure Stream; AND THAT Council support the project and commit to any associated ineligible costs and cost overruns.	John Rosenberg	Engineering & Parks	Complete. Grant submitted for consideration on January 27, 2021.
Council	2021-01-19	C-04-21	THAT the Canada-BC Restart Grant be allocated to the Casino reserve to replace 2020 and future revenue lost due to the closure of the Casino in response to the COVID-19 pandemic.	Dawn Christenson	Finance	Complete. Funds have been contributed to Casino reserve.
Council	2021-01-19	C-05-21	THAT bird friendly design guidelines be referred to the Official Community Plan process for consideration with the review of development permit areas; AND THAT options for incorporation of bird friendly design be considered for developments where possible in advance of that OCP review.	Lindsay Chase	Development Services	In progress. Information on Bird Friendly guidelines from other places being collected and assessed for inclusion in Design Guidelines for Form and Character Development Permit Areas.
Council	2021-01-19	C-06-21	THAT a 0.50% annual tax increase be incorporated into the Financial Plan for budget discussion to facilitate a funding transition for West Shore Parks and Recreation from Casino revenue to taxation.	Dawn Christenson	Finance	Complete. Item included in the draft 2021-2025 Financial Plan to be considered during February budget workshops.
Council	2021-01-19	C-07-21	THAT a $1,000 grant-in-aid, in support of P. Hurst’s campaign for the 2021 Wounded Warrior Run BC be approved.	Dawn Christenson	Finance	Complete. Cheque #5929 issued March 12, 2021.
Council	2021-01-19	C-08-21	THAT the West Shore Parks and Recreation Society Draft 2021 budget be approved.	Elena Bolster	Administration	Complete. Letter sent to WSPRS 2021-01-21.
Council	2021-01-19	C-09-21	THAT a Public Hearing for Official Community Plan No. 811, 2011, Amendment Bylaw No. 1060, 2020 and Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 for 298 Island Highway be scheduled for February 2, 2021.	Jeff Chow	Development Services	Complete. Public hearing held and concluded.
Council	2021-01-19	C-10-21	THAT the offer to purchase 2379 Lund Road received from Ash Mountain Construction Ltd. be countered as follows: • Increase the sale price from $575,000 to $600,000; • Require the deposit to be due within two business days after acceptance; • Move completion to be three weeks after removal of all conditions; • Require the submission of a complete Development Permit application within forty-five days of acceptance; and • Change the irrevocable date on the counteroffer to Friday, December 18, 2020 at 5:00 p.m.; AND THAT staff be authorized to execute the required documentation to proceed with the sale of 2379 Lund Road to Ash Mountain Construction Ltd. should a further counteroffer be received from that Purchaser between $575,000 and $600,000; AND FURTHER THAT, should the Purchaser accept the counteroffer, that staff proceed with the work required to satisfy the Vendor’s conditions of this agreement, including signing of required documentation.	Sarah Jones	Administration	Complete. Purchaser's Environmental DP and Mixed Residential Form and Character DP application (2021/02) with variances approved at the April 6, 2021 Council meeting.
Council	2021-02-16	C-14-21	THAT Territorial Acknowledgement Policy No. 0100-052 be approved.	Julie Paterson	Administration	Complete. Policy No. 0100-052 approved
Council	2021-02-16	C-15-21	THAT an amendment to Policy No. 6400-041 – Community Amenity Contributions be approved.	Jeff Chow	Development Services	Complete.
Council	2021-02-16	C-16-21	THAT the BC Transit Island Highway Priority Project be endorsed; AND THAT the Town of View Royal support the BC Transit Island Highway Priority Project throughout the process as required.	John Rosenberg	Engineering & Parks	Complete. Confirmed at the March 2, 2021 Council meeting.
Council	2021-02-16	C-17-21	THAT in response to the Capital Regional District Board’s request to provide regional transportation priorities, the Town of View Royal indicate its 100 points be allocated to the creation of a regional governing body for transportation issues.	John Rosenberg	Engineering & Parks	Complete. Information submitted to CRD.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	John Rosenberg	Engineering & Parks	In progress. Staff have started the process by engaging a traffic engineer to review the process.
Council	2021-02-16	C-19-21	THAT the email dated February 9, 2021 from S. Johnstone, Re: Dogs Off-leash in Knockan Hill Park and off leash parks in general within the municipality be referred to the Parks, Recreation and Environment Advisory Committee.	Julie Paterson	Administration	Complete. Parks, Recreation & Environment Advisory agenda for March 23, 2021.
Council	2021-02-16	C-20-21	THAT Mateo Ayala and Kyle Porter be appointed, and Janet Baker, Katy Fabris, Dick Faulks, Adam Flint and Hari Sharma be reappointed to the Community Development Advisory Committee from March 1, 2021 to February 28, 2023; AND THAT Marc Cittone be appointed, and Ian Brown and Ryan Painter be reappointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2021 to February 28, 2023.	Elena Bolster	Administration	Complete. Letters sent to new and reappointed members.
Council	2021-03-02	C-21-21	THAT the matter of a Section 57 notice on title for 17 Eaton Avenue continue to be adjourned until September 7, 2021 provided the property owners, Mr. Seisan and Ms. Manshadi, do not list the property for sale; AND THAT the owners diligently complete the work described in Building Permit 2573 to address the enclosed breezeway prior to September 7, 2021; AND FURTHER THAT the owners diligently pursue a satisfactory resolution of the outstanding issue related to two decks prior to September 7, 2021.	Sarah Jones; Paul Hurst	Administration; Protective Services	Complete. Council passed motion at April 6, 2021 meeting to rescind motion C-21-21 and conclude this matter given that property owners completed BP 2573 work and outstanding deck issues.
Council	2021-03-02	C-22-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	In progress. Waiting for approval.
Council	2021-03-02	C-23-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Social Services Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	In progress. Waiting for approval.
Council	2021-03-02	C-24-21	THAT staff prepare the 2021-2025 Financial Plan with a property tax increase of 4.5% for 2021.	Dawn Christenson	Finance	In progress. 2021-2025 Financial Plan will be returned to Council for approval in principle at April 13, 2021 Committee of the Whole.
Council	2021-03-02	C-25-21	THAT Phil Devonshire be reappointed to the Board of Variance from March 1, 2021 to February 29, 2024.	Elena Bolster	Administration	Complete. P. Devonshire informed 2021-03-03.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones	Administration; Finance	In progress. Pending approval of March 16, 2021 Council meeting minutes.
Council	2021-03-16	C-27-21	THAT “Share the Road” signage be installed in locations as indicated in the Deputy Director of Engineering’s report dated March 8, 2021 titled “Share the Road Signage” for a cost not to exceed $2,500.00.	John Rosenberg	Engineering & Parks	Complete. The signs have been installed, locations will be reviewed and adjusted as required.
Council	2021-03-16	C-28-21	THAT the Town of View Royal enter into an agreement with the City of Langford's Fire Department for the provision of tower crane response and rescue services within the Town of View Royal in the form attached to the Fire Chief’s report dated March 2, 2021 titled “Tower Crane Rescue Agreement”.	Paul Hurst	Protective Services	Complete. Agreement executed.
Council	2021-03-16	C-29-21	THAT the following 2021 Grants in Aid be approved by waiving the funding amount limitation in Policy No. 1600-012 (Grants in Aid) for 2021 only: • Crisis Intervention and Public Information Society of Greater Victoria - $1,000 • Greater Victoria BMX Society - $500 • Greater Victoria Crossing Guards Association - $23,550, contingent on confirmation of fee per crossing guard in 2019, 2020 and 2021 • Juan de Fuca Senior Citizens Association - $2,300 • Peninsula Streams Society (Portage Inlet Beach Nourishment Project) - $7,500 • The Bike Victoria Society - $500 • Vancouver Island South Film and Media Commission - $1,000 • Victoria Sexual Assault Centre - $2,000 • View Royal Reading Centre - $30,000 • Wounded Warrior Run BC - $1,000 AND THAT the 2021-2025 Financial Plan include the total of $87,350 for grants in aid; AND FURTHER THAT $4,600 be added for allocation later in 2021, funded from the contingency budget.	Dawn Christenson	Finance	In progress. Pending approval of March 16, 2021 Council meeting minutes.
Council	2021-03-16	C-30-21	THAT the 2021-2025 Financial Plan contribution for West Shore Parks and Recreation Skatepark be amended to $68,000 in 2022, funded from Casino revenue.	Dawn Christenson	Finance	In progress. Pending approval of March 16, 2021 Council meeting minutes.
Council	2021-03-16	C-31-21	THAT staff bring forward the 2003 consultant report titled “An Administrative Work Plan for the Town of View Royal” and examples of other committee governance structures from other municipalities.	Sarah Jones	Administration	In progress. Examples from other municipalities being sought.
Council	2021-03-16	C-32-21	THAT the Town’s 100 points for the Capital Regional District’s regional transportation priorities be amended from full allocation to the creation of a regional governing body for transportation issues to instead allocate twenty-five (25) points to non bus mass transit and seventy-five (75) points to the creation of a regional governing body for transportation issues (governance).	John Rosenberg	Engineering & Parks	Complete. Change of point allocations were submitted to the CRD by Engineering staff.
Council	2021-03-16	C-33-21	THAT the email dated March 1, 2021 from D. Fownes, Re: Parking on Jedburgh Road be referred to Bylaw Enforcement.	Paul Hurst	Protective Services	Assigned.
Council	2021-03-16	C-34-21	THAT the Mayor write to the Premier of British Columbia, the Attorney General, Minister of Health and Minister of Mental Health and Addictions to request that security staff at hospitals be given both the authority and training to assume the care and custody of those apprehended under the BC’s Mental Health Act and taken to emergency rooms; AND THAT this letter be forwarded to all BC municipalities; AND FURTHER THAT the Mayor write to the City of Victoria Council to indicate that the Town would be interested in making a joint Union of BC Municipalities’ resolution submission with the City regarding the use of police resources required by Section 28 of the Mental Health Act.	Jennifer Cochrane	Administration	Complete.
Council	2021-03-16	C-35-21	THAT a letter of support be sent to the Province supporting the City of New Westminster’s letter in support of laid-off Hotel and Tourism Industry Workers.	Elena Bolster	Administration	Complete. Letters sent 2021-03-22.
Council	2021-03-16	C-36-21	THAT the letter received February 28, 2021 from the residents of Chancellor Avenue and St. Giles Street regarding requested improvements to the acoustic barrier for the mitigation of TransCanada Highway noise be forwarded to the Ministry of Transportation and Infrastructure; AND THAT the Ministry of Transportation and Infrastructure be requested to undertake an evaluation of existing noise barriers along the TransCanada Highway in the Town of View Royal with a view to their aging condition and deterioration along with consideration of their adequacy based on the community's growth since installation and increased highway traffic.	Elena Bolster	Administration	Complete. Letter sent 2021-03-23.