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Committee of the Whole

Tuesday, February 9, 2021
Council
AgendaMinutesVideo
Updated 3 months ago
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Meeting Overview

The Committee of the Whole meeting focused on public safety, updating governance policies, and contentious transportation matters. Council received reports on significant increases in mental health and suicide calls handled by Fire and RCMP services. Key policy debates included restricting election signage and amending the Community Amenity Contributions policy for greater spending flexibility. The most debated item was the endorsement of the BC Transit Island Highway Priority Project, with concerns raised by Councillors Kowalewich and Rogers regarding the introduction of a new signalized intersection at Atkins Road due to potential traffic congestion, despite the project being fully funded by BC Transit.

Key Decisions

  • Receive the Public Safety report.
  • Receive the RCMP Monthly Media Summary.
  • Receive the report outlining election sign and logo options for future bylaw amendment.
  • Recommend Council approve the Territorial Acknowledgement Policy.
  • Receive the CAO update report.
33
Agenda Items
16/17
Motions Passed
4h 9m
Duration
17
Participants

Transcript

2425 segments
David Screech0:00

Okay, thank you very much.

David Screech0:01

Good afternoon, everyone.

David Screech0:03

And I'll I'll call the meeting to order and acknowledge our friends and neighbors, the Songhees and Esquimalt Nations on whose territory View Royal is.

David Screech0:13

This meeting today is being held under the auspices of Ministerial Order M192 due to the COVID pandemic.

David Screech0:21

This afternoon and this evening, we'll hear from the public during the public participation portion of the agenda.

David Screech0:27

And the instructions on how to dial into that is on your screen.

David Screech0:32

It's 778-402-9227.

David Screech0:37

And then you enter conference ID 488-230-821-pound.

David Screech0:43

And at the appropriate time in the agenda, I will ask you to I will announce the last four digits of your phone number, ask you to mute the live webcast to avoid feedback, ask you to not use speakerphone to ensure sound quality, and that you unmute yourself by pressing star six, and you will then have the opportunity to give us the benefit of your views.

David Screech1:05

If you're providing comments through the chat feature, that feature is open during the public participation period and the question period portion of the agenda, and we would again ask that you provide your name and address.

David Screech1:29

And with that, I just need a motion to approve the agenda, please.

John Rogers1:34

Second.

David Screech1:34

All in favor, okay.

John Rogers1:35

Okay.

David Screech1:36

Everybody's good with that.

David Screech1:38

Opposed, that's carried.

David Screech1:40

Public participation is going to come up very fast, so if there's anything on the afternoon portion that you're hoping to speak to, this would be the time to call in.

David Screech1:51

Next we have the minutes from January the 12th for adoption.

David Screech1:55

Move adoption.

David Screech1:56

Thank you.

David Screech1:57

Second.

David Screech1:57

Any comments, corrections?

David Screech1:59

No.

David Screech2:00

All in favor, opposed, that's carried.

David Screech2:03

There's no petitions and delegations, so we are now at public participation.

David Screech2:10

And staff, is there any public on the line?

J. Wadsworth2:14

Good afternoon, your worship.

J. Wadsworth2:15

No, currently we do not have any callers.

David Screech2:18

Okay, thank you very much.

David Screech2:20

And I'm presuming there's no one on the chat feature.

Jennifer Cochrane2:24

That's correct.

Jennifer Cochrane2:25

We do not have any comments this afternoon, Mary's reach.

David Screech2:28

Okay, thank you very much.

David Screech2:29

And with that, we will move on, and I will hand the chair to Councillor Lemon for Protective Services.

Gery Lemon2:37

Thank you, Your Worship.

Gery Lemon2:38

Um, I have no report.

Gery Lemon2:41

However, the Chief does.

Gery Lemon2:45

Um Chief Hurst, did you want to speak to your report?

Paul Hurst3:00

Good afternoon.

Paul Hurst3:03

Um just before you is the public safety report for November, December 2020.

Paul Hurst3:12

Is this on?

Paul Hurst3:13

Can you hear me?

David Screech3:16

Yeah.

David Screech3:17

We can hear you.

David Screech3:17

I'm not sure if it's on.

Paul Hurst3:22

Just a note, um, you'll notice in the in the bylaw category a bit of an uptick from last year.

Paul Hurst3:30

Um the 2021 files are already picking up.

Paul Hurst3:38

And I and I I directly relate that to some of the COVID stuff with people being at home and uh people being more aware of what's going on in the community.

Paul Hurst3:47

Um I guess the the highlight of the year, obviously, for fire was the uh pandemic and how that shifted operations pretty significantly for staff and volunteers.

Paul Hurst3:59

Of course, we're still under a public health order.

Paul Hurst4:03

The staffing model we're running under right now is the volunteers are uh staying overnight in the building with career staff on a 24-hour basis, so we're not calling in the volunteers from home.

Paul Hurst4:15

So there's a maximum of four people in the building at any given time.

Paul Hurst4:18

That seems to be working well because we're getting good cooperation from uh Colwood and Langford Fire.

Paul Hurst4:23

We're also doing the the same program.

Paul Hurst4:25

So each department is backing up each department.

Paul Hurst4:27

We're not having to call people in unless it's a significant um emergency.

John Rogers4:34

Um what else we got going here?

Paul Hurst4:40

Um obviously, statistically, call volumes uh were down significantly uh from 20 uh 2019 and that's mainly attributed to the cancellation of the medical aid program early on in the pandemic last year where we went from doing about 40 calls a month to zero when they shut that down for about four or five months uh if we were back if we were at our um annual call numbers for medicals we'd be on par with our average years of calls for service anywhere from 850 to 900 calls a year.

Paul Hurst5:17

Other than that uh there's really nothing of note in the um in any particular category um we did see a bit of an uptick in building fires near the tail end of 2020.

Paul Hurst5:33

And of course our our opiate overdose issue is still prevalent in View Royal as are unfortunately suicides.

Paul Hurst5:44

We realized several over the Christmas holiday and then into the new year that's continued.

Paul Hurst5:50

So you know obviously that's that's troubling and difficult for the families.

Paul Hurst5:54

And what we're seeing is and these are in in young adults and young children as young as 12 years old.

Paul Hurst6:01

So it it's it's disturbing, but I I think um you know it could be it could be related to COVID, it could be related to mental health issues.

Paul Hurst6:11

But that combined with the opiate issues that's that's been a bit of a test um but the uh staff and volunteers are coping well with that um the only other thing of note with our our building inspector as you know uh mr fake is went to the city of Colwood took a position there and we have contracted back to him to provide that service and that's working very well for us um we've got good fight feedback from uh contractors and from some of the builders that that's working fine so we haven't had any uh any issues with that arrangement so I'm open to any questions.

Gery Lemon6:45

Thank you.

Gery Lemon6:45

Questions?

Gery Lemon6:47

Customer Manson?

Ron Mattson6:48

Yeah, I'm just wondering, so what's what's keeping you up at night?

Paul Hurst6:51

What's keeping me up at night?

John Rogers6:56

Yeah, God.

Paul Hurst6:57

That's a good question.

Paul Hurst6:58

I mean, obviously we're we're actually starting to see the effects of COVID now with staff and and volunteers.

Paul Hurst7:06

It's been a year now, and everybody seemed to be coping pretty good for the first 10 months, 12 months.

Paul Hurst7:12

But I think as um the uncertainty of the pandemic, um the the vague messaging that's coming from the province and federally, and the uncertainty of when we're gonna open up and get back to some sort of normal.

Paul Hurst7:29

I think I think people people are starting to get a bit exhausted from it and trying to find uh an avenue.

Paul Hurst7:36

Uh staff and the volunteers, I mean, have been really, really diligent in their their approach to COVID and how they, you know, run their lives outside of the organization.

Paul Hurst7:49

I mean, every member that that has to take essential intercommunity travel, you know, they they send an email and they submit a COVID travel plan and and they've been really good that way just to protect the integrity of the organization.

Paul Hurst8:02

I mean, I'm hopeful by the spring we we start to see a light at the end of the tunnel and um people can get out and socialize a bit more.

Paul Hurst8:10

I mean the fire departments are inherently, you know, unlike our police departments where they're individualists and they they hang out by themselves.

Paul Hurst8:17

Fire departments tend to work more as a team and they have more of a social, more of a social aspect.

Paul Hurst8:23

So it's difficult for firefighters when they can't get together and and socialize like they normally do.

Paul Hurst8:30

I mean, that's no reflection on my learned colleague to the left, but uh just an observation.

Paul Hurst8:35

So hopefully we'll be getting back to some sort of normalcy where the volunteers can get together as a group and the association can get together.

Paul Hurst8:41

And they've done well, they've done well over the past 12 months.

Paul Hurst8:44

I'm pretty proud of everyone's work.

Paul Hurst8:46

That's I mean, that's the one thing.

Paul Hurst8:48

I just want to see some travel and see people being allowed to move about and and enjoy themselves.

Paul Hurst8:54

Um the only other thing of note, the uh my wounded warrior run has been officially postponed uh to April 11th.

Paul Hurst9:04

Um April 11th to the 18th, just because of the public health order on intercommunity travel and mingling and and you know, there's there would be 10 of us in a motorhome and hotel room.

Paul Hurst9:14

It was a tough decision to make, but obviously, you know, we have to respect the public health order and and set an example.

Paul Hurst9:15

So they they made the decision.

Paul Hurst9:21

So that's been rescheduled for April 11th.

Paul Hurst9:25

And I'm hopefully and confident that that'll move forward on the 11th, from the 11th to the 18th for that week.

John Rogers9:31

Thank you.

John Rogers9:32

Looking forward to that.

Gery Lemon9:33

Thank you.

Gery Lemon9:34

Anything?

Gery Lemon9:35

A question from Councillor Quadlic.

Damian Kowalewich9:38

I just uh actually I was gonna ask you about the wounded warrior run, so thank you.

Damian Kowalewich9:42

Uh and continue to train and fundraise, please.

Paul Hurst9:46

That's going well on both aspects.

Damian Kowalewich9:48

Uh I actually wanted to ask just kind of uh an administrative question on the building inspector who's being contracted by Colwood.

Damian Kowalewich9:56

I'm just wondering what does that look like when uh is he working in both uh municipalities in any given day, or is he assigned to us um on a contract basis in piecemeal?

Paul Hurst10:07

So it's it's it's all piecework.

Paul Hurst10:09

So he's full-time in Colwood.

Paul Hurst10:11

Um he's made arrangements.

Paul Hurst10:13

Gary had a good working relationship with contractors.

Paul Hurst10:16

So his inspections um are during his lunch hour, uh, some are on the weekends, and some are after 4 30.

Paul Hurst10:23

And it's actually working out quite well with some of the residents because if they book an inspection for five o'clock at night or 5 30 at night, they're home from work, so they're not having to leave work.

David Screech10:33

But it's not through Colwood, though.

David Screech10:36

We're contracting to Gary directly.

David Screech10:38

Sorry, yeah.

Paul Hurst10:38

Yes, that's correct.

Paul Hurst10:39

That's right.

Paul Hurst10:39

He wants his own uh company, so we're contracting directly with him.

Paul Hurst10:43

Yeah, and the workload is such that he's able to manage um both quite easily.

Paul Hurst10:48

So he's busy in Colwood, but um this is filling in quite nicely for him.

Paul Hurst10:52

So he hasn't he hasn't been burdened by View Royal yet.

Damian Kowalewich10:56

And um this is not any kind of an oversight question, it's more of an interest question.

Damian Kowalewich11:00

But like when he's responding on his lunch hour, uh what's he what's he driving there?

Damian Kowalewich11:06

Is he driving a Colwood vehicle?

Paul Hurst11:08

No, no, he he drives his own so Gary is completely independent.

Paul Hurst11:11

He has his own private vehicle, his own iPad, his own computer.

Paul Hurst11:15

Everything is in is independent of uh the city of Colwood.

Paul Hurst11:19

Okay, and the city of Colwood is aware that he is he's helping us out right now.

Damian Kowalewich11:23

Okay with this work.

Damian Kowalewich11:24

And do what are we what are we thinking long term for that position?

Paul Hurst11:27

And if this works well, obviously, I mean something I would support and leave in your hands with Kim but what's the long term visioning for that I mean obviously dependent on on future development in in View Royal right now the workload for Gary is such that he can handle you know the development level that's happening in View Royal.

Paul Hurst11:47

Of course if there was a big uptick uh in the future we would have to to look at that I mean ultimately the the the perfect scenario is to replace that position um but given the the workload right now it it's actually working out quite well for us both operationally and financially.

Paul Hurst12:03

Good.

Damian Kowalewich12:03

Good.

Damian Kowalewich12:04

Thank you.

Gery Lemon12:04

Thanks, Chief okay uh counselor rochers, you had a question?

John Rogers12:08

Yeah, thank you.

Paul Hurst12:09

I'm gonna switch it a little bit um with with the the COVID um you know and the calls that you folks uh you know have to go to uh do you have any specialized equipment that uh protects you uh from the pandemic the virus yeah the so as you know when this first kicked off about a year ago there was a there was a significant shortage in 95 masks, gowns hand sanitizer so over the past 10 months we we started to find avenues to stockpile that kind of equipment we figured out in the summer we what we purchased was four, they're called Draeger hoods and they're uh they're a hood that goes over um the head and it has a uh a positive pressure ventilator hose that comes up the back and it pressurizes that that self-contained unit to actually protect the guys.

Paul Hurst13:02

So we're not burning through uh equipment disposing of and throwing out they're all reusable.

Paul Hurst13:07

So we carry four of those um four on the on the main truck.

Paul Hurst13:12

We're seeing we're obviously seeing COVID in the community.

Paul Hurst13:15

There's it's community spread, and when a medical aid call comes in, there is notation whether the person has those symptoms or whether they have COVID or symptoms related.

Paul Hurst13:24

But every call that we're going to, staff are wearing the the hoods and the gowns as a protective measure.

Paul Hurst13:30

So we're not burning through PPE because we're reusing uh the equipment that we purchased early on, probably in the summer there.

John Rogers13:39

It's working well.

John Rogers13:40

Another question, um uh in the emergency program, you mentioned the um CRD and and the public alert notification system.

John Rogers13:49

Yes.

John Rogers13:49

Um you won't know until March.

John Rogers13:53

How how is all that looking?

Paul Hurst13:54

So we still have a we still have a public alert system.

Paul Hurst13:58

Um the CRD chose to go a different direction with the con the contractor and the CRD have gone in a different direction.

Paul Hurst14:05

There are three submitted the CRD put in a request for proposals for a new provider, and those proposals are with the CRD, and Troy has actually been selected to review those uh RFPs with the CRD.

Paul Hurst14:22

And then there'll be a transition, they'll decide in February and there'll be a transition in March to a new provider.

Paul Hurst14:28

So it'll be seamless.

Paul Hurst14:30

But what it will take is people who have signed up for our current program, they'll get an email and then they'll just have to re-register with the new program.

Paul Hurst14:37

But it'll be a very similar platform.

John Rogers14:39

Okay, yeah, good.

John Rogers14:41

And there was a report on uh evacuation grant funding.

John Rogers14:45

So you've got the 25,000.

John Rogers14:47

So where is the this is this report um just basically to update our our evacuation plans for the town?

Paul Hurst14:55

For the yeah, for the town and for the CRD.

Paul Hurst14:58

If you remember the the signage that was on the highways, the evacuation route, okay.

Paul Hurst15:02

That was all part and parcel of it.

John Rogers15:03

So it was a it was a a regional grant application where all municipalities participated in the program, and that that report has has been completed and um it it's far more effective than the the old program that they had in place yeah and I guess the last comment is you know the pandemic burnout that uh everyone's um you know struggling with um and I I can appreciate you know the the the fact the fact that uh the volunteers are front line on those stresses just as um as the police are with you know suicides and and um domestic uh issues yeah yeah no I appreciate that um follow up.

Ron Mattson15:46

Just to follow up on the building inspector.

Ron Mattson15:48

Yeah.

Ron Mattson15:48

Would on Thetis Lake, for example, like the the the condos or the townhouses be looked at by View royal, or is that all by their own uh the those are those are part three complex buildings, so they're being they're being reviewed.

Paul Hurst16:03

So Gary would simply review the field notes and the reports that came from the architects.

Paul Hurst16:07

Okay so he won't be on site for most of those buildings.

Paul Hurst16:11

Um he did some foundation inspections, but the the actual inspections of the building that'll be field reviewed, and then we'll just review the uh the files as they come in.

Ron Mattson16:19

Okay, so their architecture sign off on it and view roll is not liable at all.

David Screech16:22

That's correct.

David Screech16:23

Okay, thank you.

Gery Lemon16:25

Do you have any questions?

David Screech16:27

How's the new truck?

David Screech16:29

Is it performing up to expectations?

Paul Hurst16:31

Yes.

Paul Hurst16:32

Oh, oh yeah, no warranty issues.

Paul Hurst16:34

Um, there haven't been any issues with it.

Paul Hurst16:36

Obviously, um, if any of you would like to come up and see, we can make arrangements to have you come onto the bay and see it.

Paul Hurst16:43

Um the um and then obviously once we get the restrictions lifted, we'll do something a little more formal with the community.

Paul Hurst16:52

We don't know if the community open house is gonna fly this this summer because it usually does, as with the the annual banquet and a couple other annual events.

Paul Hurst17:02

We just don't know if we're gonna be in a position to do that.

Paul Hurst17:05

Um, but it's working out well, um, which reminds me our uh uh totem pole is looking outstanding.

Paul Hurst17:13

Uh we've made arrangements to have the uh the concrete base constructed.

Paul Hurst17:17

Uh structural engineer with the supports is all in place, and Mr.

Paul Hurst17:22

LaFortune continues to carve and cut, and things are looking good.

Paul Hurst17:25

If you get a chance to go down to the tent on Admirals, it's it's looking pretty spectacular.

David Screech17:29

But we we do want to make sure with that, which I told him when you and I were there.

Paul Hurst17:31

It's looking really good.

Elena Bolster17:32

Thank you.

David Screech17:37

I don't know if you've been there since, but was I mean we'd rather actually have it later rather than sooner?

David Screech17:43

So that hopefully we can do some sort of a small community event here.

David Screech17:48

Yeah, hopefully.

Paul Hurst17:49

Yeah, if I mean if I had a crystal ball, I would hope that April May is going to look a lot better this year than right now.

Paul Hurst17:56

Like last year's May June looked pretty good.

Paul Hurst17:59

We're starting to relax it a bit.

Paul Hurst18:01

We'll see.

Paul Hurst18:01

Yeah, it'd be nice to have a a more of a community unveiling than something private.

John Rogers18:07

Yeah.

Paul Hurst18:07

And just on you on the suicide calls that you mentioned, do you do we have all the necessary resources in place for the force in terms of mental health counselors and things should they need them we do um the the town's the town's been good at funding that we have um we deal with uh the clinic here on the corner at Helmcken uh T.

Malcolm and Associates they have a new a new name but they have a a group of clinicians and of course the members have the uh ability to see any counselor that they want so we manage it initially and make sure that they that they see the and get the help they need and of course the town the town funds that and that's been it's been very successful um in making sure that everyone gets what they need thank you so um last question yeah or my question are are we are we hanging on to our volunteers any through the pandemic have we got any any falling at the wayside so we've got um and not not anything to do with the pandemic okay um we've got five vacancies right now in the volunteer uh group the the challenge as with the even with the career departments we're having we can't we can't hold a competition to bring people into the building to assess them so we're sitting we're sitting right now at I believe I want to say 30 or 31 members.

Paul Hurst19:33

And that's uh we're we're stable right now, but we can't hold a competition until they they left this public health order.

John Rogers19:38

But we're we're doing okay right now.

John Rogers19:40

Right.

John Rogers19:40

Yeah.

Gery Lemon19:40

Okay.

Gery Lemon19:41

Thank you, Chief.

David Screech19:43

So that's it.

Gery Lemon19:46

Second.

Gery Lemon19:46

Second.

Gery Lemon19:47

All in favor.

Paul Hurst19:49

I can't wait to hear what my colleague has to say.

John Rogers19:52

I see.

Gery Lemon19:53

Your friendless colleague is the one you're talking about.

Gery Lemon19:56

Thank you.

Gery Lemon19:56

Thank you, Chief Fun.

T. Preston19:59

Really?

T. Preston20:01

You're worried about what a fireman is doing at night.

Kim Anema20:04

Really?

T. Preston20:06

They're either watching backdraft or they got a bladder problem.

John Rogers20:09

That's the only thing keeping them up at night.

John Rogers20:14

All right.

John Rogers20:15

Donuts.

John Rogers20:16

Yeah.

T. Preston20:17

Thanks for uh Mr.

Gery Lemon20:19

Mayor, Council.

Gery Lemon20:19

Thank you.

Gery Lemon20:20

Welcome, Inspector.

Elena Bolster20:21

Thank you.

T. Preston20:22

Um I'll just go through a quick uh quick overview from January, just a few highlights uh of some of the calls, just to kind of give it perspective of uh what we've been going through.

T. Preston20:29

January 9th, obviously, we we did have the suicide on the trestle there with a 16-year-old.

T. Preston20:36

Um, as my friend here um uh Paul had said, uh the amount of suicides in mental health calls are well, we're up 36% this year, um, which is to put it in perspective uh 1296 uh mental health related calls this year along the West Shore.

T. Preston20:57

Up uh sorry, 1759 up from 1296.

T. Preston21:01

Uh so it's a 36 percent uh increase in in mental health calls.

T. Preston21:05

Not surprising.

T. Preston21:06

I you know what is surprising per se is the fact that this isn't all drug induced, this is COVID induces people that you wouldn't normally associate with these types of symptoms.

T. Preston21:14

And you don't hear about it because it's not one of those things you advertise.

T. Preston21:19

And it's it's brutal.

T. Preston21:25

But we're going to suicide, suicide attempts uh all too often.

T. Preston21:29

In fact, we're going one right now, uh, or we're looking for an individual right now who's made it fairly clear that this individual uh didn't want to uh didn't want to be on this earth anymore, and we're just uh trying to locate a body at this point uh currently.

T. Preston21:43

Um the youth uh you know this isn't just isolated to here.

T. Preston21:47

My brother uh he's in charge of Campbell River detachment.

T. Preston21:50

He was just he had a 12 year old over Christmas, he just had a 14 year old as well uh hang themselves in the last week or two.

T. Preston21:56

Um it's it's rampant, it's everywhere.

T. Preston21:59

Um, and it's no doubt COVID, uh a change in everybody's routines, uh, socialization, um, the you know the limited resources that are available.

T. Preston22:08

And to that end, that's one of the reasons that uh you know I've been working, um, and I know Kim Kim knows about this, it's one of the things we'd like to do is bring in a counselor to work with the RCMP.

T. Preston22:18

Um, it's certainly not a new concept, but other uh other police agencies do that.

T. Preston22:23

We've made um a pitch to the province.

T. Preston22:25

We're gonna continue.

T. Preston22:26

That is a funding that should come from the province, um, although there is perhaps some appetite from a municipal level.

T. Preston22:32

Um, but the idea would be that our community police officer would partner up with a counselor two to three times uh a week.

T. Preston22:39

That they this counselor would be specific to working with the RCMP because all too often we're we're at those calls.

T. Preston22:45

We're in the schools, we're we're going to these things after hours where we identify and recognize the youth, and there's just nowhere to there's nowhere to put these youth.

T. Preston22:53

There's nowhere to mentor these youth.

T. Preston22:55

And so it's more like a mentorship program where we can kind of work with these kids that are at the fork of the road.

T. Preston23:00

And if they're really over here in terms of mental health and state of mind, um we can try to get them into the resources that they need before it becomes tragic.

T. Preston23:08

And for the other ones that are just uh they're at that fork on the road and they can go this way and make a positive uh make positive life choices, or then go this way.

T. Preston23:16

So um hopefully uh by next week I'll have something drafted to forward to the province.

T. Preston23:20

I'll be asking for a support letter from from this uh council here.

T. Preston23:23

Um, like I said, the idea is I know there's some private sponsorship that uh is already approached me saying we we want to give money towards now.

T. Preston23:29

They can't give it straight to the RCMP, but they can give it to you know your town or they can give it to Langford to funnel into our community policing so we can host things like um attract the kids with barbecues and uh take them out and um try to find some farms that would allow these kids to you know to care and nurture uh some farm animals and give them something to look forward to uh instead of going to all to go off in some homes that um you and I would would cringe at if we uh if we were sick on you know, forced to force them out as a young young person.

T. Preston23:57

So that's uh that's one of the initiatives that we're doing um with the young people, especially right now.

T. Preston24:02

I think is really important with everything that's going on with COVID and mental health.

T. Preston24:06

Um January 8th, so I'll just switch uh go switch uh gears here a little bit.

T. Preston24:10

January 8th, our crime reduction unit tracked down on arrest of a 31-year-old suspect on outstanding warrants, including possession of a concealed weapon, theft, driving while prohibited.

T. Preston24:14

Upon arresting the suspect, he was searched and we located 60 grams of uh drugs, suspected heroin and fentanyl, cocaine, meth methamphetamine, um, drug trafficking, $2,000 cash, shotgun ammunition, and the individual was wearing body armor at the time of arrest.

T. Preston24:37

Um, he was on outstanding warrants, breaching his conditions.

T. Preston24:40

So, you know, obviously you have concern when people are starting dealing with drugs and they're wearing uh body armor.

T. Preston24:45

That's that's uh that's a clue.

T. Preston24:46

That's a that's an issue when you start seeing that in your community.

T. Preston24:50

Um hateful graffiti, uh something which is obviously distasteful and uh just so out of out of place and not no place in society.

T. Preston24:58

But you know, we had two separate incidents of uh hate-killed white supremacy uh graffiti, January 21st and uh the 22nd.

T. Preston25:06

Um it looks like it was on rural roads uh park um on the 3200 block of Machosen, and there was spray painting swastikas and and racial slurs against the the black community.

T. Preston25:18

So unfortunately, we we it's uh seems to have stopped and we haven't located any suspects on on that.

T. Preston25:24

Um we received uh this is a concerning, it's an ongoing in uh issue.

T. Preston25:28

We have identified the individual.

T. Preston25:30

Obviously, there's some mental health issues.

T. Preston25:31

This individual likes to spook women on the galloping goose, and so uh we received a complaint that this woman was walking on the galloping goose near Jacqueline and Langford.

T. Preston25:42

Um the woman advised police that she was walking on the portion of the trail just before Victor Chan Memorial when a man approached her and just started to stare at her for minutes.

T. Preston25:50

Just it was almost like an intimidation thing.

T. Preston25:53

And she, you know, obviously panicked and ran down the trail and came across another woman who had said that this same individual had came out of the bush and did something similar.

T. Preston26:01

We've identified this through uh video footage.

T. Preston26:04

We we um were able to locate some video footage here recently in the last few days.

T. Preston26:07

And we we know who the individual is and similar.

T. Preston26:10

It's not uh, this isn't the first time that they've done this, they haven't committed any criminal and overcriminal acts other than just trying to uh intimidate, which is intimidation is a criminal act, but uh the the burden of proof on that's gonna be a little unless we can combine all these together.

T. Preston26:24

But we are a hundred percent gonna be speaking to this individual, letting them know that we know, and we'll be we'll be keeping a close eye on this individual, and hopefully we can get in the some mental health because clearly he uh he needs some mental health.

T. Preston26:36

Um we had a uh January 1st we were called to a residence.

T. Preston26:43

Uh this one was in Langford, actually, a report of a suspect pointing a loaded handgun at another resident inside a home.

T. Preston26:49

We called our emergency response team, our crisis negotiators, and we were able to call the individual out uh at 3 a.m.

T. Preston26:55

He was arrested uh at his home.

T. Preston26:57

We executed our award.

T. Preston26:59

14 firearms were seized.

T. Preston27:01

Again, body armor was also seized uh at that time, and we've seized his firearms license, and he won't be getting his his firearms back anytime soon.

T. Preston27:10

Um 2026, we uh crime reduction unit arrest a 20 year old female and a 25-year-old male and two separate break and enters at two apartment uh buildings.

T. Preston27:19

The suspect broke in and stole Amazon packages from the mail room at the time of the arrest.

T. Preston27:23

The male was found to be intercession of drugs, fentanyl, breaching quarter court conditions.

T. Preston27:29

Um, and so that individual has been sent to court.

T. Preston27:33

Um we had a hit and run on January 5th.

T. Preston27:36

Fortunately, uh a woman was hit in a crosswalk in uh Wish Art.

T. Preston27:39

This was in Colwood, and uh the the individual didn't stop after he hit a woman at a crosswalk.

T. Preston27:45

So um, you know, those are disturbing stories again.

T. Preston27:49

Um we did we ran every video we could find.

T. Preston27:54

We had a partial plate, we ran that through ICBC partial plates.

T. Preston27:57

Um we weren't able to come up, we only came up with one vehicle, and we confirmed that that vehicle was not uh associated.

T. Preston27:59

So we've run dry on leads on this one.

T. Preston28:06

Um on January 9th, uh West Shore RCMP, the drug section organized crime, did a search warrant on a residential property in 300 block of HATA Drive in Colwood, uncovered uh all sorts of evidence of drug trafficking.

T. Preston28:20

The uh the investigation sorry, um the investigation began on January 3rd when police uh investigated a report of a break and enter on a boat docked at uh Petter Bay in Machosen.

T. Preston28:29

Personal items, including fish finders worth approximately $1,000 were stolen.

T. Preston28:33

Search warrant on the home executed uh numerous um items, including that uh that fish finder and other personal belongings.

T. Preston28:39

So um it was also drugs, fentanyl, methamphetamine, um, and drug uh drug paraclonia.

T. Preston28:44

Um so this individual was obviously charged with all the associated offenses.

T. Preston28:49

In View Royal, we had uh January 28th, we had a hit and run that took place on the 200 block of Island Highway.

T. Preston28:55

Um we responded and learned that a minivan had crashed into a parked car on the front steps of a home near this location before backing away and taking off.

T. Preston29:03

And uh the front steps of the home and the vehicle parked for the driver at the time were damaged in the incident.

T. Preston29:08

The homeowner advised that the van uh backed out and just drove away down the island highway.

T. Preston29:12

And again, we had a partial plate on that one.

T. Preston29:14

And uh to this to date, we haven't been able to locate that vehicle or to know the damage uh um, which is surprising with all the amount of video that people have at their their residences now that uh we couldn't couldn't locate more video on it, but uh to date, unfortunately not.

T. Preston29:29

Um and like I said, as of uh you know the I released the um annual report, and the most significant thing I see here is the 36% increase uh in mental health calls.

T. Preston29:41

I think we were down 800 calls, um, which in the grand scheme of things with COVID and everybody being cooped up in their houses, uh there was certainly I think an increase uh perhaps in domestics and uh other things initially, and I think that kind of dampered down throughout the uh the pandemic so far.

T. Preston29:59

But our calls have been down 800.

T. Preston30:01

That's not surprising.

T. Preston30:02

People aren't going to work, we're not getting near as many traffic complaints, um, rest you know, complaints uh associated with businesses, et cetera.

T. Preston30:09

But certainly when the pandemic uh subsides, uh, if it ever subsides, uh I'm sure most people are feeling the same way as me, a little frustrated.

T. Preston30:18

Um we you know, we certainly expect that call volume to dramatically increase.

T. Preston30:22

Um, in terms of a total poll, actually, we're uh we're looking at a total poll ourselves, partnering up with um Aboriginal Policing.

T. Preston30:29

Um, we'd like to do a project as well.

T. Preston30:31

And there's some funding through the federal government and the RCP uh Aboriginal Policing.

T. Preston30:35

So hopefully uh I've asked about it as they uh said that it's certainly something that they would uh look into.

T. Preston30:41

I'd like to have some representation at the detachment uh as well.

T. Preston30:45

Um so I'll keep you posted that in uh spring.

T. Preston30:48

Okay, thank you.

David Screech30:50

Questions?

David Screech30:51

Questions?

John Rogers30:54

Yeah, I uh thank you very much.

John Rogers30:56

I was uh speaking to Lillian uh Spock uh counselor Langford, and I understand that um you know a number of folks are coming together to uh try and find solutions um for the um popularity, if you like, of the Niagara Craigflower, a certain Niagara Gold Stream uh bridge there.

John Rogers31:14

Um I I don't know if they're working with the Isla Corta Foundation, but um possibly signage or or even a railing, um much like you'd see on Burard or or the Golden Gate.

John Rogers31:25

So um you know that that would be interesting to see how that um how do you do anything more?

T. Preston31:31

Yeah, just you know, again, it's one of those things that it's such a a difficult thing to uh to completely uh remove, but we can try to, you know pr potentially mitigate by having some environmental design at the front of the bridge.

T. Preston31:44

I don't think you're gonna ever get a a railing across the bridge.

T. Preston31:48

Uh you know, uh they are looking at putting some fencing at the front uh on both sides of the the bridge.

T. Preston31:56

Um again, there'll be mixed mixed opinions on that because it wants to stop somebody from using wire cutters and and cutting the gate, uh cutting the fencing.

T. Preston32:06

It's not like it's the golden gate where people, you know, they have security looking at this thing day in, day out, climbing the um the fence.

T. Preston32:13

But it does it does pr you know present a barrier.

T. Preston32:16

So it may help.

T. Preston32:17

Um it may mitigate um some attempts.

T. Preston32:22

Yeah.

T. Preston32:22

Um, but I don't think there's any silver bullet uh in in that area personally.

John Rogers32:28

Yeah, no indeed.

John Rogers32:29

Last another question.

John Rogers32:32

Anything more developing as far as your concerns with gangs and organized crime and so forth?

T. Preston32:39

Yeah, we're actually putting together a uniform gang, a three-person uniform gang uh task force.

T. Preston32:44

We are concerned.

T. Preston32:45

COVID, I think, has you know even held up the gang activity, uh overt gang activity, anyways.

T. Preston32:51

And you know, when we see them in in bars and restaurants, uh, we were starting to see quite a bit of that before uh COVID hit, people wearing colors in the area here with the expansion of all construction and uh you know uh with the growing municipalities, with that, like I've told you before, is gonna come organized crime.

T. Preston33:09

They want a piece of the pie as well.

T. Preston33:11

It's always been here, but I think when you look at places like Kelowna and the lower mainland and Red Deers and those places, you start to see more overt um gang activity and um drug activity.

T. Preston33:23

And so uh to that end, anyways, we are putting together a three-person, we are looking to partner with um Santach and Victoria, um, what that looks like at uh you know the gang members, they don't they don't stop at McKenzie, they uh they do the whole area as well.

T. Preston33:38

So we'll certainly be trying to work in partnership with uh municipal partners here as well, trying to just keep a close eye and be an overt presence.

T. Preston33:46

Um we have our our crime reduction, we have our drug section, we have CFSCU, which deals with your mid-level, kind of high higher level drug trafficking.

T. Preston33:54

We have federal drug enforcement, which deals with you know international um drug trafficking and anything to deal with homeland security.

T. Preston34:04

This is kind of a frontline uh more face-to-face type of approach, uh, which is complements those other avenues.

Ron Mattson34:13

Thanks.

Gery Lemon34:14

Council Mance.

Gery Lemon34:15

Yeah, no.

Ron Mattson34:16

So I heard on the news that the uh Sunday municipalities are are pushing the problems to put together, like for the lack of a better term, many river views for 40 to 50 people.

Ron Mattson34:27

Uh people who have drug problems, mental health problems.

Ron Mattson34:30

I don't know if the RCMP has been involved in any of those discussions.

T. Preston34:33

I mean likely not at a high.

T. Preston34:36

I mean, I think it's it's obviously more of a um a health authority.

T. Preston34:42

We would obviously have some um some part of that in in terms of uh how many files we're dealing with and what we're dealing with and some of the the consistencies.

T. Preston34:53

I mean I I'm certainly uh looking at it from a wesher perspective, I would love to see that because um, you know, and I think actually Mayor Helps said it um quite correctly that you know I don't think people are looking for the old institution where you you throw somebody in an institution and uh and and forget about them type thing because they've got a mental health or an addictions problem, but more of a phased-in, more of a modernized uh mental health facilities that can zero in on um each individual needs and kind of a phased-in approach uh and work with those people and pool their resources in um in different venues and and i think they were talking about four around the province or six around the province to start with as a pilot project is what i was uh is what i was hearing and for me uh it would be a welcome approach because i could tell you how many people we take to the hospital that uh they just they get released from the hospital and then we just take them back to the hospital uh because there is no long-term plan and so that would certainly be welcome from from my perspective thank you okay is that it you good no um I've uh I have a couple of questions um the 36 percent hike in suicides.

Gery Lemon36:07

Is there a is there a a gender split?

T. Preston36:10

It's 36 percent in mental health related calls.

John Rogers36:12

Oh, okay.

John Rogers36:13

So no, I'm not gonna do it.

T. Preston36:14

I don't have the suicide I could get there for it.

Gery Lemon36:16

The increase in suicides, is there a gender split?

T. Preston36:18

I I don't know.

T. Preston36:20

I haven't uh I haven't looked into that.

T. Preston36:22

Okay.

T. Preston36:22

What I have noted is off the cuff, I would say I don't think there's one gender over the other.

John Rogers36:28

Yeah.

T. Preston36:28

Yesterday we went to one where it was a female and she, you know, I've cut her wrists very deeply.

T. Preston36:33

And it was actually, I believe, in New Royal.

T. Preston36:35

It was a couple of days ago.

T. Preston36:40

I've been hearing male, female, male, female, so I haven't heard more gender.

Gery Lemon36:43

Good.

Gery Lemon36:44

Um domestics, you said are on the decline.

T. Preston36:48

Uh I haven't uh I I what I've noticed is at the beginning of the uh pandemic, we're getting called to a lot.

T. Preston36:56

Um I don't know if people are just getting used to living with each other uh or or what have you.

T. Preston36:59

Uh or that, one or the other.

Gery Lemon36:59

Or just giving up.

T. Preston37:03

But uh I have noticed just when you know, because I review the files every pass-ons every day, and uh for a while there um I thought we needed a regular Dr.

T. Preston37:13

Phil in the area here for uh some uh family counseling.

T. Preston37:17

But here um it seems to me recently it's been uh certainly decreased, but I've noticed a significant increase in the mental health calls.

T. Preston37:24

Um and I I haven't looked it up, but I'd actually venture to say that um the longer we go in the pandemic here, I think we're just gonna continue to see more and more and more people are really uh at their last thread.

T. Preston37:36

And you know, you talk about business owners that are, you know, the financial stress.

T. Preston37:39

Like I couldn't imagine the financial stress that you're dealing with as a as a business owner and jobs and uh you know your socialization, and just there's just every facet of society has been affected.

T. Preston37:51

So that's sad.

Gery Lemon37:53

I would imagine there are a lot of regular middle class people who are just a paycheck away from from losing it all.

John Rogers38:05

Yeah.

John Rogers38:05

They are.

John Rogers38:06

And yeah.

Gery Lemon38:08

Yeah.

Gery Lemon38:10

Um I have a question about fentanyl.

Gery Lemon38:13

And you you said, you know you it's you seize firearms, etc., etc., etc.

Gery Lemon38:18

etc.

Gery Lemon38:19

in fentanyl.

Gery Lemon38:20

I recall a few years ago hearing and understanding fentanyl was just suddenly on this on the scene, and it was and it was it was devastating and and I understood that you know like a teaspoon could wipe out you know the population of a city or whatever is it the same caliber of strength and deadliness or has or has fentanyl changed in its in its addictive it's it the the hazard yeah it's it's just an extremely addictive and it it's cheap to produce and you literally need granules.

T. Preston38:55

Okay.

T. Preston38:55

And so and you don't know it's just like any really any illicit drug where you don't know the the strength.

T. Preston39:01

So um every time you take it, it's you're rolling the dice.

T. Preston39:05

And it's no different than it's you know, some people are used to heroin it and all of a sudden they get pure heroin.

T. Preston39:11

And that's that's the nail on the coffin.

T. Preston39:13

But fentanyl is just such an addictive uh an addictive drug, and they lace it with other drugs, and you don't know what it's so it's it's kind of I don't think I've answered your question, but um it it it can devastate, it is devastating.

T. Preston39:28

Um and I think that it's a large reason why the numbers of of uh deaths are through the roof.

T. Preston39:33

Yeah, I think that's why you're starting to see some of the uh some of the courts are are certainly um sentencing uh appropriately um higher than certainly higher than other drugs.

T. Preston39:46

We as the police obviously would like to see it uh much higher, but uh at least it's an increase.

T. Preston39:51

There they are recognizing the devastation that it is having in the communities.

Gery Lemon39:55

Yeah, okay.

Gery Lemon39:56

Thank you.

Gery Lemon39:57

Thank you.

Gery Lemon39:57

We're good, motion to receive the report.

Kim Anema39:59

Thank you.

John Rogers40:01

Second.

Gery Lemon40:03

Thanks, Tom.

Kim Anema40:03

Thank you very much.

Kim Anema40:04

Thank you.

Kim Anema40:05

Thank you, gentlemen.

Ron Mattson40:07

Don't no violence once you get them outside.

Paul Hurst40:13

Well, like you know, we went to that accident, so the walker is still awake.

John Rogers40:17

Uh uh, we don't go for that.

Gery Lemon40:21

Bye guys.

John Rogers40:23

Um, take it outside.

David Screech40:31

So that's it for you.

John Rogers40:33

That's it for me.

Gery Lemon40:34

I'm stepping down.

David Screech40:36

So we're going into finance and admin, and the first report is the election procedures bylaw in regards to signs.

Gery Lemon40:48

Sarah, you're everywhere.

David Screech40:49

Sarah, we're he we've got you in person and on the screen.

Sarah Jones41:07

But frightening, isn't it?

John Rogers41:09

Okay, well that didn't work very well.

John Rogers41:15

All right.

Sarah Jones41:16

Now, Don, I'm I will have to get someone to share my screen for me here.

John Rogers41:24

Hang on.

John Rogers41:27

Wait.

Sarah Jones41:30

There we go.

Sarah Jones41:30

Let's see if that worked.

Ron Mattson41:31

No, that did not work.

Sarah Jones41:35

I will just get people who know how to do this to do this for me.

Sarah Jones41:40

There we go.

Sarah Jones41:42

That is fabulous.

Sarah Jones41:45

So this report is coming for you before you today to look at some options primarily.

Sarah Jones41:53

Next slide.

Sarah Jones41:54

I don't think I have any control over this at this point.

Gery Lemon41:57

So I'm sorry?

Gery Lemon41:59

That wasn't in view, right?

Sarah Jones42:01

No, and that actually is uh from Nova Scotia.

David Screech42:05

Uh so are you are you still muted, Sarah?

Sarah Jones42:08

Uh I no, I shouldn't be muted.

David Screech42:10

I think so.

David Screech42:12

I'm just now I'm looking at the screen, which shows your mute, yeah, mute signal.

David Screech42:17

That's why I was curious.

Sarah Jones42:18

Uh no, my mic is on, and that's the feed that that is on, so that should be good.

Sarah Jones42:22

Yeah, they can hear me fine, they're telling me, so that's good.

Sarah Jones42:25

Uh yes, it's my computer that's muted, but the microphone is on.

Sarah Jones42:29

So that that is good.

Sarah Jones42:30

So the background to this report is that changes were made in 2018 in advance of the election, and and this before you, the slide before you tells you uh what those were.

Sarah Jones42:40

So we amended the automated vote counting uh system authorization and procedure bylaw, and that was to bring it into compliance with what we were doing and our practices.

Sarah Jones42:49

And we also adopted a new bylaw, election procedures bylaw 989, and it set in in place these five um things or these five steps.

Sarah Jones42:58

So uh it brought about mail ballot voting, which is great.

Sarah Jones42:59

It changed the date for the second advanced voting opportunity.

Sarah Jones43:05

It meant we did the ballot names by lot.

Sarah Jones43:08

So draw happened then for the names rather than alphabetical by last name.

Sarah Jones43:13

And it uh formalized the candidate information to be on our website, which it had been prior to that, but it wasn't formalized.

Sarah Jones43:20

This formalized it, and it increased the qualified nominators from two to ten people on candidates' forms.

Sarah Jones43:26

Next slide.

Sarah Jones43:29

As well after the election, we thought, okay, it's a good opportunity to look at what happened and what would we like to change and improve upon going forward.

Sarah Jones43:37

So in June 2019, we uh we, you, uh, looked at what had been done and decided that perhaps it was a good time to then look at election signage requirements and limitations on the town's logo.

Sarah Jones43:51

Next slide, please.

Sarah Jones43:54

With respect to election signs, um right now they're exempt in our sign bylaw from permit requirements.

Sarah Jones44:02

We set out in the nomination package when they go out the uh election sign timelines, which is 30 days before the election, the signs can go up, and 48 hours after the last voting takes place, we ask that they come down.

Sarah Jones44:16

Citing, don't put them where they're an obstacle to people walking or driving, um, that type of thing.

Sarah Jones44:23

And we inform people that they would be invoiced for damages, things like creating huge divots, or if they put in something so large it punctures some of the underground sprinkler systems or watering systems or any kind of utilities that they would be built for that.

Sarah Jones44:37

We also send the same information out to provincial, federal, and school board candidates because they're not picking up our nomination package, but we do let them know once we know who's running, we send them an email to the candidate's office to let them know what our rules are, and as well contact information should they have any questions.

Sarah Jones44:54

Next slide.

Sarah Jones45:01

Other corporate officers, things that we've been reading in in the newspapers, and as well complaints or issues that come up from time to time.

Sarah Jones45:09

Not that there's a large number of complaints that come up, but there are from time to time during campaigns, whether it be municipal or otherwise, these issues, where people cite them with in relation to our municipal properties, parks, trails, and open spaces, affixing to utility poles, because that actually is a contravention of work safe regulations because it creates a hazard, even the staples for workers climbing the poles or getting onto the poles.

Sarah Jones45:45

Structure, and also complaints about even if it's on the boulevard in front of their property and not on a person's private property, not being supportive of that candidate or their party.

Sarah Jones45:58

Why is it their sign is in front of my property?

Sarah Jones46:01

And oh my goodness, what will I do about this?

Sarah Jones46:04

So they do tend to be concerned about that.

Sarah Jones46:07

So those are some of the concerns that do come out next.

Sarah Jones46:12

So some of the options that we explore in this report, and one that Kim and I discuss later, and that I have listed as well in the in the PowerPoint, but not in the report.

Sarah Jones46:21

We'll we'll cross to off the list today and talk about a little bit today.

Sarah Jones46:25

The report before you is intended to, with respect to the signs, be a point of discussion.

Sarah Jones46:32

I'm interested in hearing feedback as to what you may want to include or not include in any type of bylaw amendment.

Sarah Jones46:40

So this is just for ideas and feedback today with respect to the signs.

Sarah Jones46:44

Right now they're not permitted on town facilities, so not at town hall.

Sarah Jones46:45

One option prohibit on all municipal property.

Sarah Jones46:51

Can you put a sign or not at the public safety building?

Sarah Jones46:55

Don't put them on parks, trails, and open spaces.

Sarah Jones46:57

But they are permitted on municipal boulevards.

Sarah Jones47:01

This option would prohibit them on all municipal boulevards.

Sarah Jones47:05

So that would just add those to the list of areas where they're prohibited.

Sarah Jones47:09

They could still be allowed on private property, but that's up to council whether they would like that.

Sarah Jones47:13

Who uses this?

Sarah Jones47:14

I looked for other examples in the province, and there's quite a few municipalities where they've already gone through and regularly look at this work.

Sarah Jones47:22

And Burnaby and New Westminster are examples where I could see that they do this.

Sarah Jones47:27

What are some of the benefits of this option?

Sarah Jones47:29

Reduced use of plastics, and that's a response to the climate change emergency, increased safety for pets, cyclists, drivers, and as well fewer distractions.

Sarah Jones47:39

So the two go hand in hand, reduced visual pollution, protection of the workers, getting back to where people put them, maybe in relation to polls, and eliminating the risk to infrastructure.

Sarah Jones47:51

Next slide.

Sarah Jones47:52

Option two, prohibit on municipal boulevards simply in locations list.

Sarah Jones47:58

We're just clarifying that if you're adjacent to parks, trails, open spaces, and municipal facilities like town hall, public safety building, so being really clear about something that isn't expressly listed anywhere at this point.

Sarah Jones48:12

So putting that in bylaw and also within 100 meters of the polling stations for the duration of the campaign period rather than just on voting day only.

Sarah Jones48:21

So right now people can put up their signs on a municipal boulevard within 100 meters, except you have to go out the day of the voting, whether it's advanced voting or the day of the final voting and pull the signs.

Sarah Jones48:35

And so the candidates, volunteers, or the candidate themselves would have to go out and do that.

Sarah Jones48:41

But as well, we send out poll station workers to go and walk 100 meters the periphery, the perimeter in that zone and pull signs just to make sure that they're polled, just we're meeting the legislative requirements.

Sarah Jones48:55

This option, too, just says, you know what, don't even put them up in that zone to begin with and also just saying explicitly also don't put them on the boulevards adjacent to parks, trails and the municipal facilities.

Sarah Jones49:09

Next option.

Sarah Jones49:11

Option three, establish election zone sign zones.

Sarah Jones49:16

And places that already do this would be Coquitlam, North Fan, Port Coquitlam, Port Moody.

Sarah Jones49:21

And so there to better guide candidates around safe locations where, for example, there could be pedestrian issues or conflicts, school zone issues, traffic issues, the municipality could set out specific zones, a handful of zones in the municipality, perhaps at a really good high profile locations where we would set out as a and say these would be between this street and this street along this road, a great place for you to put signs for your campaign.

Sarah Jones50:01

And in the report, it talks about one sign per candidate per zone because you don't know how many people are going to be running in any one campaign or one election.

Sarah Jones50:11

And so it creates basically a level playing field where everybody who runs can put in one sign in that zone.

Sarah Jones50:17

What are some of the benefits?

Sarah Jones50:18

Again, reduced use of plastics because there's not as many signs just going up everywhere.

Sarah Jones50:24

Again, safety, fewer distractions, visual pollution is addressed, protects workers, and again looks at the risk to infrastructure as reduced if we're citing those areas where we know that there's not going to be a conflict with the underground utilities.

Sarah Jones50:39

Next slide.

Sarah Jones50:40

Option four allow on the boulevards with the adjacent property owner or occupiers' consent.

Sarah Jones50:47

This option would require, and this gets around that issue of someone being concerned about having someone sign in front of their property with that maybe perhaps a party that they don't necessarily agree with, whereby the candidate would need to have that property owner's approval even on public property to put their sign on that boulevard, including the strata corporation.

Sarah Jones51:13

It could be, though, a little bit more complicated where there is more than one owner, for example, the strata, or a home with a secondary suite.

Sarah Jones51:22

We could, as a municipality, limit to one sign per frontage, so that there's not a you know two owners or you know, uh multiple signs in one boulevard.

Sarah Jones51:34

It would just be one per frontage.

Sarah Jones51:37

And the municipality could also look to set aside, set a size limit as well.

Sarah Jones51:42

Oak Bay does require this consent feature in their municipality.

Sarah Jones51:48

What are the benefits?

Sarah Jones51:49

Uh, you may see a fewer number of signs posted, um, and therefore fewer negative impacts associated with that.

Sarah Jones51:57

Um, fewer plastics, fewer safety distractions and concerns around visual pollution, safety and impact to the infrastructure.

Sarah Jones51:59

Next slide.

Sarah Jones52:07

Option five just focuses on limiting sign size, including height on municipal boulevards.

Sarah Jones52:15

Here I looked at what places such as Coquitlam have.

Sarah Jones52:20

They have signs that are two sided, so it stipulates in their bylaw.

Sarah Jones52:26

Each side not to exceed in its a two foot by two foot, so 0.61 by 0.61, I think in feet.

Sarah Jones52:34

So I listed feet first.

Sarah Jones52:36

And height, no more than 3.6 or 1.1 meters.

Sarah Jones52:41

I've also seen 0.91 meters, so it's a little bit lower, but I was trying to think of like the real estate sign and that goes in.

Sarah Jones52:50

So it's about 1.1 meters is that.

Sarah Jones52:53

What are some of the benefits?

Sarah Jones52:55

Increased safety again, fewer distractions, visual pollution, reduces the risk to infrastructure, doesn't eliminate it completely, but it reduces it and avoids sign boards and levels of fields.

Sarah Jones53:05

So you're not getting bigger and bigger signs and putting bigger and bigger ones in front of the next fellows or person's sign.

Sarah Jones53:13

Next slide.

Sarah Jones53:15

Option six.

Sarah Jones53:16

This one is a little bit different as an option than the other aspects we've been talking about.

Sarah Jones53:22

This focuses just strictly on safety.

Sarah Jones53:26

Some of the language in the bylaw that could be added to emphasize safety that isn't there right now for election signs.

Sarah Jones53:32

Talks about illumination, animation, and I'm thinking of that blow-up red robin when you drive by and it keeps blowing in the wind, it looks like the character from Gumby and Pokey that's blowing around all the time and catching your eye.

Sarah Jones53:47

This would be a prohibition against having those types of things attached to election signs.

Sarah Jones53:52

Take away rotating or flashing or moving lights, electrical features, don't hang any kites or balloons on them, electronic message center wouldn't be permitted, inflatable devices.

Sarah Jones54:02

Nothing that interferes with traffic sight lines at intersections or with safety of cyclists or PEDs.

Sarah Jones54:08

Now, in terms of the traffic sight lines at intersections or with safety of cyclists and PEDs, this is something we discuss in the nominating package, but again, it's not explicit or expressed in the bylaw right now.

Sarah Jones54:21

I've discussed with both the Director of Public Safety and on the second to last bullet, the Director of Engineering distances from the edge of fire hydrants from fire hydrants and the edge roadway or the face of curb.

Sarah Jones54:35

Other municipalities have different measurements in discussions with those two individuals.

Sarah Jones54:41

They both felt that these numbers were suitable.

Sarah Jones54:44

So I've listed those to have specific distances, signs could be placed from those municipal features.

Sarah Jones54:51

Um, another prohibition could be not placing signs on vehicles or trailers attached to vehicles.

Sarah Jones54:58

I really meant it.

Sarah Jones54:58

Um I see, I've typed it twice.

Sarah Jones55:03

And uh next slide, please.

Sarah Jones55:05

Is option six continued?

Sarah Jones55:08

Um, no signs causing obstruction of sight lines.

Sarah Jones55:11

Uh there are signs that do cause obstruction or sight line hazards would be removed immediately.

Sarah Jones55:15

And we do already tell candidates this that we would remove them, or if it's less of a hazard, we we indicate right now we would ask them to be removed.

Sarah Jones55:26

But if it is an immediate concern, we would tell we tell them right now we would remove them ourselves directly.

Sarah Jones55:31

Several municipalities in the lower mainland already do have this type of language in their bylaws.

Sarah Jones55:37

What are the benefits?

Sarah Jones55:38

It clarifies some of the existing things we do already, increases safety, fewer distractions, reduces visual pollution, and protects workers.

Sarah Jones55:46

And in this case municipal workers as opposed to poll workers.

Sarah Jones55:51

Option seven, next slide.

Sarah Jones55:54

Provisions for siting on private property.

Sarah Jones55:57

And this gets into setting a size a limit of number and size.

Sarah Jones56:03

Here it's proposed that one per property and talks about the same size as mentioned earlier in the report which is two by two with a height limit of 1.1.

Sarah Jones56:13

What are some of the benefits again, safety and visual pollution in residential neighborhoods?

Sarah Jones56:21

Next slide.

Sarah Jones56:23

This is the option that Kim and I discussed late last week, and that is would we ever consider as a municipality prohibiting the use of any plastics and signs in response to climate change and limiting pollutions and pollution and the use of plastics in manufacturing display of election signs.

Sarah Jones56:46

It may result in fewer signs overall because of the cost to produce with other materials.

Sarah Jones56:52

And some of the benefits then, which is simply be environmental, perhaps with fewer signs you would see reduced visual pollution and fewer distractions.

Sarah Jones57:04

Next slide.

Sarah Jones57:05

So the summary of options is before you, and we can come back to this slide.

Sarah Jones57:08

I will continue on in the presentation.

Sarah Jones57:15

I just wanted to summarize them all in one spot.

Sarah Jones57:18

Next slide.

Sarah Jones57:21

Some of the additional information, the options are very broad, and as I said at the beginning, this is meant more to generate discussion and ideas.

Sarah Jones57:30

We don't need to come to any conclusions today.

Sarah Jones57:32

I just wanted to hear from elected officials as to your thoughts and ideas.

Sarah Jones57:38

They touch on many aspects from complete prohibition to limitations on size, location, and number.

Sarah Jones57:45

You can look at a combination of these options.

Sarah Jones57:47

There's so many permutations and combinations, and they can certainly be accommodated unless they're diametrically opposed.

Sarah Jones57:55

Safety is of really the utmost importance to this.

Sarah Jones57:58

Should council choose to amend the bylaw, changes I think ideally would apply to all elections provincial, federal, locally, and including the school board, it would make it much easier to administer the bylaw.

Sarah Jones58:14

And candidate information for View Royals elections would continue to be made available on our website regardless of what options are chosen.

Sarah Jones58:24

It would be important to always have that information available for the public to learn more about the candidates who are running.

Sarah Jones58:30

Next slide the next issue is much simpler to deal with and uh while we do convey information to candidates about use or not use of the logo um the june 2019 motion asks for reinforcing that information that we do put out and so the language you see in italics um is listed as information that could be added to that bylaw um to to make that uh reinforcement possible so other than as authorized in writing no person shall embed or place the elect on their election sign or other advertising materials uh the local trademark or official mark of the town in whole or in part um so that type of information or language next to it.

David Screech59:20

Is it is our logo actually owned by us?

David Screech59:23

Do we have a license on that?

Sarah Jones59:25

Yeah, we have it is we have an official mark, yes.

Ron Mattson59:28

Does that mean the pictures we had in front of the fire truck we wouldn't be able to use?

David Screech59:30

Do we?

David Screech59:30

Yeah.

David Screech59:31

We do.

David Screech59:36

Well, that's a yeah.

David Screech59:37

I mean, I I know we had an incident of a candidate who took a photo with one of the the lamp standards on Helmican in the background, right?

David Screech59:46

And that created an issue, which personally I think is kind of going a little bit over the top.

David Screech59:52

Um blurred out, but I I I'm interested in the Town's logo because I mean, certainly I have been told in the past that we pirated that logo ourselves.

David Screech1:00:07

Um so I mean, in fact, I think old Mrs.

David Screech1:00:13

Helmicken might have told me that.

David Screech1:00:14

Well it's ours now.

David Screech1:00:14

Yeah.

David Screech1:00:15

But anyhow, sorry, carry on.

John Rogers1:00:26

There you go.

Sarah Jones1:00:28

Next slide.

Sarah Jones1:00:30

So the next steps.

Sarah Jones1:00:32

Um I'm seeking committee feedback today, um or for the next several days.

Sarah Jones1:00:37

Um on options, a combination of options, which can be the basis of an amendment bylaw, and then it could come forward for council to council for bylaws um consideration of readings.

Sarah Jones1:00:49

Any amendments to the bylaw uh would need to be done at least fifty-six days before before the um first day of the nomination period.

Sarah Jones1:00:56

So there is still time because that isn't until October 2022.

Sarah Jones1:00:59

So that is good, but I wanted to get this out to you today.

Sarah Jones1:01:01

So we we have a bit of time.

Sarah Jones1:01:07

And our last slide, please.

Sarah Jones1:01:09

And the recommendation before you is that the committee provide some input on the sign options and with respect to the logo, that the following logo wording be included in the election procedures bylaw.

David Screech1:01:24

Okay, thank you, sir.

Ron Mattson1:01:25

You got comments now?

David Screech1:01:27

So we're gonna go to comments.

David Screech1:01:28

I mean, the one just before we I'll go I'll come to you, Ron.

David Screech1:01:31

I mean, I do want to point out that I don't know how many times over the years I've heard residents say, God, it's a good thing you guys are putting up the signs.

David Screech1:01:42

I wouldn't have known there was an election otherwise so there there are other ways though and it's true right I mean a lot of people don't have a clue there's an election coming until they see signs go up so there's different ways I think that the issue needs to be approached and and I'm not saying there shouldn't be restrictions but I I think we need to be reasonable.

Ron Mattson1:02:04

Councillor Matson yes signs are hideous in the olden days when there were very few of them were our streets look so much nicer I just think during election time it's the dog's breakfast and it always causes feuding, etc.

Ron Mattson1:02:18

So I like option one.

Ron Mattson1:02:21

Not on public property.

Ron Mattson1:02:25

And the option six, I don't want to see people dragging signs around on cars or on on trailers, et cetera, or having the big flashy, flashy signs.

Ron Mattson1:02:36

Option seven.

Ron Mattson1:02:41

Put them on private property, and if you have you have to go bang on someone's door and ask for permission, then you stick it on someone's door, and at least there's been some sort of interaction and they've done done their due diligence.

Ron Mattson1:02:53

Yeah, I like no plastics too.

Ron Mattson1:02:55

I mean, I'd have to get rid of all my plastic signs, but I like that concept.

Ron Mattson1:03:01

So those are my thoughts in terms of all of this.

Gery Lemon1:03:04

Are you running again?

David Screech1:03:08

So you're saying to ban them on all municipal property.

David Screech1:03:13

Yes.

David Screech1:03:13

Option one.

David Screech1:03:14

Okay.

David Screech1:03:14

I just don't so option one.

David Screech1:03:14

I'll speak.

David Screech1:03:16

Yeah, no, I'll come to you.

David Screech1:03:19

So and option six.

David Screech1:03:22

What were you saying about driving them around on trailers?

Ron Mattson1:03:25

Option six is well, that's it.

Ron Mattson1:03:29

You can have big flashy neon signs.

Ron Mattson1:03:33

Or you could be driving around on a trailer or or you'd have big signs on your cars and that that would outlaw them.

David Screech1:03:38

I I don't know that we even have the authority to do that.

David Screech1:03:40

If someone wants to pull a trailer through the town with their sign on them, I don't think we have the authority to to ban that.

David Screech1:03:47

Right.

David Screech1:03:48

I'd be very surprised.

David Screech1:03:49

But at any rate, we could we could certainly research that.

Ron Mattson1:03:52

Staff suggested it, so that was yeah and I you know if somebody wants to put on private property, fine.

Ron Mattson1:03:58

Then they've had to ask the people.

Ron Mattson1:03:59

I'm trying to help so you're covering a whole lot.

Ron Mattson1:04:00

And no plastics, you know.

David Screech1:04:06

I I think let's stick let's stick initially to the issue of of signs on and presuming that we're you I also want to caution the the optics of a sitting council passing draconium regulations that could make it you know presuming that we're all running again and I know that's not likely but I mean it's almost like saying, hey buddy, you're not putting up a sign anywhere.

David Screech1:04:36

So I think we need to be a little bit aware of that.

Gery Lemon1:04:39

Councillor Lemmon I my comfort level was with option two is is um uh prohibit prohibit on municipal board the the election day.

John Rogers1:04:58

Okay.

David Screech1:05:00

So keeping them a hundred meters away from any municipal property.

David Screech1:05:03

Yeah.

David Screech1:05:04

Okay, so we have one for option one at the moment, and one for option two.

David Screech1:05:10

So let's stick to these initial ones before we go into the more peripheral ones of whether they should be made of plastic.

David Screech1:05:19

Okay, so councillor Rogers.

John Rogers1:05:21

Uh keep it as it is.

John Rogers1:05:23

Um I I That's not an option.

John Rogers1:05:26

Just leave it as.

John Rogers1:05:27

Just no, do nothing, you know, do the logo, that's it.

John Rogers1:05:32

You know, as as the mayor's already said, um, you know, for new candidates, and um not being able to have number one in or even even the limitation of the of the signs is um it's only 30 days, really.

John Rogers1:05:50

And um, so I don't think it has any great impact.

John Rogers1:05:53

And um, I guess what my question was aside from Oak Bay, uh, that was mentioned here once or twice, what are the municipalities?

John Rogers1:06:00

What are they doing?

John Rogers1:06:01

You know, it seems like the residents of um you know live with the necessary evil, and and what we're we're proposing is going to be um for the province and the feds as well.

John Rogers1:06:11

Um geez, I'm gonna have to leave you low to find out who to vote for for a province.

John Rogers1:06:17

Um so it's um you know, in in terms of election signs, plastics, pollution.

John Rogers1:06:24

Well, again, um, you know, I I look forward to having a uh plastic bag ban.

John Rogers1:06:30

I think that would have a much greater uh uh impact uh of um on pollution and and uh the environment.

David Screech1:06:38

Okay, so let's stick to the actual sign placing before we get into the issues of private property and and whether or not we should be dictating the what what signs can be made out of it.

John Rogers1:06:50

Basically.

David Screech1:06:51

So so far we have one one for option one, which is ban all signs.

David Screech1:06:56

We have one for option two, we have one for an option that doesn't exist.

David Screech1:07:01

But I fully agree you're within your rights to say that it can just the status quo can remain.

David Screech1:07:07

Yep.

David Screech1:07:07

Yeah.

David Screech1:07:08

Because I mean we do when we look at all this and factor it in, we do have to think about is it really that big an issue now?

David Screech1:07:18

Are we getting that much negative feedback other than from Counselor Matson about the signs that go up now during elections?

David Screech1:07:27

I mean, I agree that at the end of some elections the town looks like a garbage can.

David Screech1:07:33

Um but anyway, Councillor Kowalowicz, your thoughts.

Damian Kowalewich1:07:39

Uh just uh like to communicate with uh Director Jones first.

Sarah Jones1:07:47

What spurred this review uh well after the election we wanted to look at did the changes we we did do for 2018 make sense, and what other changes did we want to consider moving forward?

Sarah Jones1:08:09

And when that report came forward in June 2019, these two items, the election signs and the logo came came from that, is what council had asked for.

David Screech1:08:19

Okay.

Damian Kowalewich1:08:21

Have we had any feedback whatsoever from residents in regards to signage lately?

Damian Kowalewich1:08:27

And by lately, I guess I mean the last election.

Damian Kowalewich1:08:29

And we had a by election quite close to last one, too.

Damian Kowalewich1:08:32

So was there any negative, positive, indifferent?

Sarah Jones1:08:39

Sometimes there is the comment of it looks a little garbagey.

Sarah Jones1:08:44

But that's that's mostly the comment.

Sarah Jones1:08:47

And sometimes there's a bit of vandalism.

Sarah Jones1:08:49

But then you hear from the candidates, you don't necessarily hear from the public.

Damian Kowalewich1:08:53

Okay.

Damian Kowalewich1:08:54

Uh and I'll move on systematically here with my thought process.

Damian Kowalewich1:08:59

I guess I I'm comfortable making decisions on federal and provincial signage, but I do find it a little odd passing our own bylaws on our own signs.

Damian Kowalewich1:09:13

Uh, in particular, we're all incumbents.

Damian Kowalewich1:09:17

Should we return to office or attempt to?

Damian Kowalewich1:09:21

Name recognition for his worship's Screech, Counselors Matson and Rogers are immensely huge in this town.

Damian Kowalewich1:09:29

You know, me included.

Damian Kowalewich1:09:31

We have a significant advantage with signage.

Damian Kowalewich1:09:38

I don't even really know if I feel comfortable making decisions on my own signage.

Damian Kowalewich1:09:42

But my I will share one thing with you.

Damian Kowalewich1:09:44

And I had an idea about signage that I thought about during the election because, and believe me, I'm I'm I've got probably I probably the biggest sign in the municipality.

Damian Kowalewich1:09:53

But one idea I always had was would it wouldn't it be neat if there was a cap on signage for candidates, and I specifically municipal because that's something we can really control.

Damian Kowalewich1:10:03

I think that would be hard.

Damian Kowalewich1:10:04

I mean, I guess you could control federally or provincially in your township if you wanted to, but if you said, okay, everybody gets a hundred signs, everybody gets 50 signs.

Damian Kowalewich1:10:13

I mean, I I don't know if this is uh I just think that there's so many options you've presented, and clearly you you you folks have done a lot of you know put a lot of work and thought into this.

Damian Kowalewich1:10:23

Um there's a lot going on here for uh decisions, and uh I mean I'm with Ron, the fewer the better.

Damian Kowalewich1:10:32

Um, you know, we're moving towards a plastic free world.

Damian Kowalewich1:10:35

This council's already had discussions about banning plastic bags, and I think you know what we have local grocery stores doing that already here.

Damian Kowalewich1:10:42

And meanwhile, you know, I'm guilty of it too.

Damian Kowalewich1:10:45

I've been buying several hundred plastic signs and pop them up run the municipality for 30 days, and they sit somewhere for four years.

Damian Kowalewich1:10:52

So there's a little bit of um you know, uh kind of plot comb kettle black a bit uh from us if we're putting up these plastic signs.

Damian Kowalewich1:11:02

On the other hand, uh, to Mayor Screech's point, there are individuals, uh, residents who aren't uh news watchers, and I legitimately agree with him.

Damian Kowalewich1:11:13

There are people who go, and I've had the people say this to me, oh my god, I have no idea.

Damian Kowalewich1:11:19

There's a there's a municipal election on.

Damian Kowalewich1:11:21

Well, I just saw your sign.

Damian Kowalewich1:11:23

Wow, let's talk about that.

Damian Kowalewich1:11:24

And I'm thinking, okay, um, if my sign was the catalyst for you to know there was an election, maybe they are serving a bit of a purpose, right?

Damian Kowalewich1:11:29

So sorry, go ahead.

Damian Kowalewich1:11:33

And who am I to judge?

John Rogers1:11:36

Well uh, sir.

Sarah Jones1:11:40

Thank you, your worship.

Sarah Jones1:11:41

And I think that gets to your point about the option three of the election sign zone, creating um, you know, five to eight zones in the in the municipality that are fairly high profile that people will do drive by so that they are aware they do know there's an election and that they're you know, a set number of signs from each candidate can be in each spot, and they are a set size, so that may address that issue.

Damian Kowalewich1:12:07

And I'll just follow up with saying, I mean, obviously, somebody's got to make the decision on on these signs, and clearly precedent has been set that other municipalities in the province have been making decisions on signage, as we've seen from today, all the examples that you've shown us, right?

Damian Kowalewich1:12:24

Their councils are clearly the ones passing these bylaws.

Damian Kowalewich1:12:28

Uh am I right?

Damian Kowalewich1:12:29

Yeah.

Damian Kowalewich1:12:30

So at the end of the day, sure, we'll we'll have to make decisions, but um I I don't know.

Damian Kowalewich1:12:35

I I'm just gonna put it out there.

Damian Kowalewich1:12:36

It it is kind of uncomfortable to be honest with you, making decisions on you know, clearly I'm someone who's probably gonna be putting their name forward again, and I'll have an influence over future candidates that are running against me.

Damian Kowalewich1:12:48

So there's there's a you know, that's a bit of a slippery slope.

Ron Mattson1:12:51

I have one more point.

David Screech1:12:53

Well, I was gonna go, but I'll let you go.

Ron Mattson1:12:56

So when we first started, people just put out flyers, and there were very few signs at all when we first started to run.

Ron Mattson1:13:05

And it was inexpensive to run an election, a campaign.

Ron Mattson1:13:09

And you know, as time progressed, I mean I can afford to spend three or four thousand bucks if I wanted on signs.

Ron Mattson1:13:15

There are lots of people who can't, and so that's another thing where fewer signs is better.

Ron Mattson1:13:21

Because somebody can just, you know, like you you put 50 to 100 signs all the way up and down boulevards.

Ron Mattson1:13:28

So it's the person who can afford the most signs get the most recognition versus um any sort of platform.

Ron Mattson1:13:34

And that's one of my other concerns just about over signage.

Ron Mattson1:13:37

And so maybe option three, if we want to show people that there is an election, limit the number.

Ron Mattson1:13:42

I just think fewer is better.

David Screech1:13:46

I just love it when we always go seem to go back to the good old days, right?

David Screech1:13:51

And I guess I guess if we go back far enough, there wouldn't have even been flyers.

David Screech1:13:58

Well, I I know what you're saying.

David Screech1:14:00

I know what you're saying.

Ron Mattson1:14:01

You had to go bang on everyone's door, right?

Ron Mattson1:14:03

That's what you had to do.

Ron Mattson1:14:04

Now you don't have to bang on any doors, you'd be just outsigned people.

David Screech1:14:09

So I I guess for me, I I personally am most comfortable with.

David Screech1:14:14

I mean, I fully agree that they would they shouldn't be in places like our medians out here, right?

David Screech1:14:19

I mean, that drove me crazy in the election.

David Screech1:14:21

And a squimalth doesn't allow that.

David Screech1:14:22

I know Esquimalt just they go along and they pull them out of those mediums as as fast as the candidates can put them in there.

David Screech1:14:29

So I don't think that's unreasonable.

David Screech1:14:31

I did notice a lot of counselor Mattson signs in the medians in the last election.

David Screech1:14:39

But I think number three is a reasonable, you know, when you say you so you take three.

David Screech1:14:45

Like every candidate wants to have a candidate for signs at the entrances to the municipalities.

David Screech1:14:52

So you you know you take the stretch of from the Canadian tire to the four mile bridge or something, and you say that's a zone where candidates can have signs.

David Screech1:15:04

And you do that at the other major entrances to the the town, possibly.

David Screech1:15:08

I mean, I'm just throwing it out there, but I think that would be a far better approach, especially when you think this is going to cover our our counterparts in the provincial government and the federal government elections as well.

David Screech1:15:23

Um, that there are zones.

David Screech1:15:25

I don't think we should be telling private property owners if a private property owner wants to, for the sake of 30 days, put 12 election signs on their property.

David Screech1:15:34

I think that's their right, and I think it's a really dangerous slope for us to be saying that you trying to regulate what they can do within reason.

David Screech1:15:43

Um, but but I would be open to number three.

David Screech1:15:46

In terms of plastic, is fiberglass better?

David Screech1:15:52

You know, do we want people to make plywood signs?

David Screech1:15:55

I mean, they're gonna be pretty ugly.

David Screech1:15:57

So I don't think we want to go there.

David Screech1:15:59

Technically, it's recyclable.

David Screech1:15:59

It's Coroplast.

David Screech1:16:03

You know, as long as we can still buy our milk in two-liter plastic jugs.

David Screech1:16:07

I have a hard time telling people that they can't make signs out of, you know, where do we draw the line?

David Screech1:16:12

Do realtors have to stop using.

David Screech1:16:16

So Kim smiling, like, yes, that would be a good idea.

John Rogers1:16:21

John?

John Rogers1:16:22

Yeah, thanks.

John Rogers1:16:23

Um Damien raised a good point.

John Rogers1:16:25

And uh, you know, so which one was that?

John Rogers1:16:27

Um, you know, the number.

John Rogers1:16:29

So maybe um number five, limit the sign size, the height, and the number.

John Rogers1:16:36

And that way it's a level playing field.

David Screech1:16:39

Yeah, you could put an overall cap.

David Screech1:16:41

I mean, you'd have to but you know, if you it would have to be reasonable, but sure.

John Rogers1:16:45

Yeah.

John Rogers1:16:46

So you know, as far as that, you know, then new candidates are uh just have as much uh recognition and and uh um present presence.

Gery Lemon1:16:54

So there we go zero, one, two, three, and five.

David Screech1:16:58

Right.

David Screech1:16:59

So the thing with the the 24 by 24 sign is that I mean they they suck, right, in terms of visibility.

David Screech1:17:06

Yeah.

David Screech1:17:06

So candidates are gonna want to be able to have, but you could I think have put say a maximum sign of 48 by 48.

David Screech1:17:13

I don't think personally, Damien that we need the uh but even even if the four by eight side.

John Rogers1:17:21

Well three by three, you know, then you get enough.

David Screech1:17:24

But as as Zara says, I think we're just sort of giving her feedback.

David Screech1:17:29

So there seems to be, other than Councillor Mattson's extreme position that no signs be allowed on public property.

David Screech1:17:39

There seems to be an appetite for something.

David Screech1:17:43

Yeah, being a more measured approach.

David Screech1:17:46

And and we've heard leaving it the same, which I don't actually completely disagree with, or possibly setting zones.

Ron Mattson1:17:54

My second choice is number three.

David Screech1:17:56

Your second choice is number three, with limited numbers, signs.

David Screech1:17:59

And number three is the zones, yeah.

David Screech1:18:02

Yeah, no, I don't I think the idea of doing an overall cap is actually not a bad idea at all because there's no doubt as the election wears on and you see it every election, right?

David Screech1:18:12

They candidates go, my god, did you see all the signs for such and such?

David Screech1:18:16

I gotta get it.

David Screech1:18:17

So they then go out and order more to put up.

David Screech1:18:20

So if if there was a cap, that that that would probably solve that problem.

David Screech1:18:25

Um and we're agreed that leaving private property alone.

David Screech1:18:29

Yeah, okay.

Gery Lemon1:18:30

And we don't need to knock on the neighbor's door to ask permission to have it in on the boulevard in front of them.

Ron Mattson1:18:37

Especially if it's on a designated area.

David Screech1:18:40

Yeah.

David Screech1:18:41

Yeah, no, I think that's right, if it's in a designated area, and and presumably we could avoid that.

David Screech1:18:47

I mean, like Helmican, I can see it's it's a little bit of a problem because people put their signs in the R boulevard on the other side of the sidewalk, but of course it is technically in front of the house as well.

David Screech1:18:59

I guess you know, it if I may.

David Screech1:19:00

So maybe Helmican wouldn't be a zone.

David Screech1:19:03

That would be the easiest way.

John Rogers1:19:07

Yeah, um, you know, when if we have specific areas, I'm just thinking of um, you know, will everybody in Virual get a chance to get past that particular area um at some point in the 30 days?

David Screech1:19:21

I think it's likely if you do the entrances, right?

David Screech1:19:24

So, like you would do the island, at least to my way of thinking, you would you would do the six-mile strip right from the Thetis interchange to the to our border.

David Screech1:19:35

And you would do Helmican coming in on off-burn side.

David Screech1:19:40

I mean, you would do the areas where people normally do put out big signs anyways but you wouldn't maybe have like all of island highway I don't know Sarah would have to look at that and come back but yeah I agree that all people you'd have to make sure that all residents would see them.

John Rogers1:19:57

So I'll hold out my election signs we'll do a check see but and I guess that's the thing with you know when we talk about uh you know recycling I we use the signs every year so it's a it's a uh yeah that's true talk about reuse reuse reuse reuse my gosh and counselor matzons is still using his signs from 1974.

David Screech1:20:17

Yeah.

Ron Mattson1:20:22

Had to get a read a stick in front of that one sign.

David Screech1:20:28

So does that help you at all, sir?

David Screech1:20:30

There doesn't seem to be an appetite for limiting materials.

David Screech1:20:34

Um I have a new fatable lemon.

Ron Mattson1:20:37

Two by two signs work better than bigger ones.

David Screech1:20:40

Yeah, but two by two, I mean, I think you have to allow some bigger signs, right?

David Screech1:20:44

I mean, a two by two sign is not a good thing.

Ron Mattson1:20:47

If everyone has a small one, it's the same difference, right?

David Screech1:20:51

If everyone is only allowed 24 by 24, because then they try to outcompete.

John Rogers1:20:55

Everyone tries to max out their size.

David Screech1:20:57

But I think again, you could put a max that if if say 48 by 48, you could put a maximum that you're only allowed five of those or something, right?

David Screech1:21:07

And an X number of 24 by 24s.

Ron Mattson1:21:10

I thought five signs would be great, one for each of the eight locations.

David Screech1:21:13

I think we have to remember that it is for the other levels, the other elections as well.

David Screech1:21:20

And do we really want our MLA coming to be real and saying, I can't put up a sign anywhere in your town?

John Rogers1:21:27

I know I can tell I can hear petitions of delegation.

David Screech1:21:29

Yeah, that that's right, appealing to us to allow more signs.

Ron Mattson1:21:36

Nobody votes for them anyway.

Gery Lemon1:21:39

They don't know who they're voting for.

David Screech1:21:41

All right.

David Screech1:21:42

So does that sort of disjointed conversation help you at all, Sarah?

Sarah Jones1:21:46

I haven't.

David Screech1:21:47

Do you?

David Screech1:21:48

Okay, good luck.

David Screech1:21:49

Yeah.

Gery Lemon1:21:49

Can I just can I just say I I picture a glut of signs that are is just a a real mess of signs in if we're going with zones that will be so indistinguishable.

Gery Lemon1:21:59

Um but look at how much.

David Screech1:22:07

Yeah, I I don't disagree with you.

David Screech1:22:09

I know.

David Screech1:22:09

I I don't disagree with you at all.

David Screech1:22:11

That that I mean like in the last election, some of the intersections in Sandage, where they had so many candidates, were just absolutely insane.

David Screech1:22:20

Because all the candidates.

David Screech1:22:21

So I mean, Sarah may want to give some thought to the status quo remaining with with harsher language around use of medians, too close to intersections, etc.

David Screech1:22:35

etc.

David Screech1:22:36

I know.

David Screech1:22:37

Yeah, yeah, yeah.

David Screech1:22:39

Because yeah, if you cram them all in, then it just is is it's like that picture that Sarah had at the beginning of her presentation.

Gery Lemon1:22:44

Yeah.

Gery Lemon1:22:46

It'd be messier than what we've got now.

Ron Mattson1:22:49

But it what's the purpose of the signs?

Ron Mattson1:22:51

The person who has the most money to buy the most signs wins the sign war.

Ron Mattson1:22:55

So it becomes a sign war as opposed to trying to get elected through any sort of thing.

John Rogers1:22:59

Nobody has to have signs.

John Rogers1:23:01

And you know, to one's point, that's why number five works, because it it standardizes the uh the outlook.

David Screech1:23:08

Which is number five.

John Rogers1:23:09

Sorry, number five was uh limit uh limit size, the size and the number.

David Screech1:23:13

Yeah, no, I think there's general agreement that a cap on the number of them isn't, but it has to be a reasonable cap.

David Screech1:23:19

Yeah, yeah.

David Screech1:23:22

They could have five sides or something within view well.

David Screech1:23:25

I mean, signs are an un, you know, I mean, they're a necessary evil, unfortunately, at all.

David Screech1:23:30

You know, as someone who's walked worked on numerous federal campaigns over the years, I mean, it's it's amazing the signs or the calls you would get saying, you know, what the hell's going on?

David Screech1:23:43

Is is um Keith Martin running?

David Screech1:23:45

I mean, Troy D'Souza's got his signs all over town, and there isn't one liberal size sign in sight.

David Screech1:23:51

So, I mean, they're I I agree with, but they're they are a necessary evil of an election campaign.

John Rogers1:23:59

Imagine if there was a new candidate like it never run before for the NDP.

John Rogers1:24:03

Yeah, and yeah a new candidate couldn't put up any signs.

David Screech1:24:07

So we can't make it too restrictive.

David Screech1:24:09

So, anyhow, I think we've beaten it to death yeah Sarah's kind of got some some some very disparate ideas okay so we need a motion just to receive that please okay moved by councillor rogers seconded by councillor mattson all in favor opposed that's carried territorial acknowledgement I don't think we really need to discuss this we can talk about the logo at all well I think we're just gonna go ahead and do that by the sounds of it but yeah no if you have something you want to add in about the logo go ahead just um so we're just so I'm clear, we're prohibiting the use of the logo for all material for the elections.

Damian Kowalewich1:24:50

Is that what we're agreeing on?

Ron Mattson1:24:52

So you can't have your picture in front of a fire truck.

Damian Kowalewich1:24:54

Okay, so so we'll include any any historical photos that we were involved in will be unauthorized in future materials.

David Screech1:25:02

Yeah, yeah, I mean, David actually raises a good point.

David Screech1:25:05

So if as an active member of council you have your picture taken with the fire chief who happens to be wearing his uniform, I mean, how far are we gonna take it?

Damian Kowalewich1:25:16

So for example, sorry, um like um a lot of us here would have to basically delete our Twitter accounts.

Damian Kowalewich1:25:23

Right?

Damian Kowalewich1:25:24

You know, seriously, because every photo's got something to do with the town.

Damian Kowalewich1:25:28

A lot of them do.

Ron Mattson1:25:29

I'm all for that.

John Rogers1:25:30

I don't have one.

Damian Kowalewich1:25:34

But uh I mean I I what do you do as an administrator if if we're passing this bylaw and you go, hey Damien, December 20th 2018 you got a Twitter photo with you and Paul Hurst he's wearing his patch take it down.

Damian Kowalewich1:25:50

Seriously I mean I these are real questions right because it doesn't yeah no fair enough another candidate might call you on it.

John Rogers1:25:55

Yeah so I if I may if go ahead if you've got that picture and it's Paul and you just Photoshop blurred the the patch.

Gery Lemon1:26:03

So whenever whatever 500 photos trying to blur you do it the on the master you blur it but it it does hit say here no person shall embed or place on any election sign or advertising logo trademark or official mark so Sarah's not talking about um Facebook yeah she's not talking about a photo someone might have posted it's it's more material that's being used to get you reelected i'm I think I'm right in reading it that way but that would be flyers as well it's yeah it's your campaign materials yeah so I think that's a little different than what what Damian's um oh but you but last year we heard we heard concerns that the picture of beautiful downtown or yeah no I know that's right yep that that was that was that was me and I had a pic I had a picture on my Facebook page I think of Helmkin during the fall, which is just so vibrant and so beautiful, but there was banners.

Gery Lemon1:27:08

There were banners and and um I I had to change it up.

David Screech1:27:16

I assume I don't.

John Rogers1:27:17

Oh nice.

Sarah Jones1:27:23

If it's specific to your Facebook for your election campaign or specific to your election campaign, so campaign materials, um so Facebook for for your campaign, because I I believe often um elected officials will have a separate uh face uh separate social media for their campaign as opposed to their regular correct.

Ron Mattson1:27:49

I would say that every social media thing someone does has to do with their election.

Ron Mattson1:27:54

It's all to do with council.

Ron Mattson1:27:56

I would agree.

Damian Kowalewich1:27:57

But again, if the language is such that Sarah's explaining that it has to do if you know if the language is worded that it has to do with the actual campaign, that would be that would solve that problem for historical photos.

David Screech1:28:13

Other than as authoring no prisons, yeah.

David Screech1:28:15

It is, I mean, it's definitely an election sign or election advertising logo.

David Screech1:28:20

So I mean I guess in the one you're talking about, Councilor Lemon, you would just have to make sure that you, I mean, you could use Helmican, you could use the lamp standards, but you'd have to make sure that the logo wasn't in there.

John Rogers1:28:34

Yeah.

John Rogers1:28:35

Yeah.

David Screech1:28:36

Did you have something, John?

John Rogers1:28:38

Oh, yeah.

John Rogers1:28:38

I'm just gonna say well, one just it's easy enough to blur it out um on the Photoshop.

John Rogers1:28:43

And number two, I again I was wondering what other municipalities did.

John Rogers1:28:44

Yeah, that's a good question.

John Rogers1:28:46

Do they take the same position on the logos?

David Screech1:28:50

Just curious.

David Screech1:28:53

I'm not sure.

David Screech1:28:53

I mean, maybe you could check on that before you bring it back.

David Screech1:28:57

Although, I mean, I really we're recognizing the fact that I mean, in terms of a lots of priorities, I don't think we want you to spend um too much work on this.

David Screech1:29:09

Because I mean, in the big scheme of things, it's not big, it's not hugely important.

John Rogers1:29:14

30 days have a four years.

David Screech1:29:16

Yeah.

David Screech1:29:16

Well, and then the provincial and elections in between, but yeah, but I think you're hearing general support with the logo that it should certainly not be on any printed material or electronic material that directly has to do with the campaign.

David Screech1:29:33

But if the mayor happens to have a picture on Facebook two years ago where, you know, I mean, I use that backdrop all the time out there with that that signal.

John Rogers1:29:42

Oh no, that that's problem.

Sarah Jones1:29:46

But but I but I would think your worship in the uh Counselor Kualawich's example, if he's saying, vote for me, uh, look at me.

Sarah Jones1:29:55

Here's a picture with the fire chief.

Sarah Jones1:29:58

That to me is a campaign photo, even if it was two years ago, right?

Sarah Jones1:30:02

If you're relying on that photo in your campaign as a vote for me thing, versus you're just leaving it where it was two years ago and you're not resurrecting it as part of your campaign, then it will live where it was two years ago and you're not resurrecting it.

Sarah Jones1:30:15

But if you are bringing it forward and putting it in your promotional materials, then it becomes part of your campaign and you would need to blur out because then it's part of your campaign.

David Screech1:30:26

So then I guess the bigger overall question is does it really matter?

David Screech1:30:30

Right?

David Screech1:30:31

I mean, honestly, I mean I said that does it really matter if a candidate decides they want to emblazon our logo?

David Screech1:30:42

I mean, I I agree in in everyday life, we can't have people taking our logo and using it freely.

David Screech1:30:50

But if you're running for office in the town of Uroyal, um so once every four years for a period of 30 days, there may be a material.

David Screech1:31:05

I mean, I don't know that that is terrible.

David Screech1:31:08

I I because I do think it's unreasonable if Councillor Kualowicz chose to run again and he wants to post a picture of him being friendly with the fire chief, which is kind of the sort of thing the incumbent counselors want to be able to do, that that's not unreasonable.

David Screech1:31:26

I think it's more unreasonable to say you can't post that picture, or you can't post that picture of you with the fire truck.

David Screech1:31:32

Um, or you can't post yet that picture of you standing by the welcome to view royal sign.

John Rogers1:31:38

I think the other point is that you know there's there's an enforcement.

John Rogers1:31:41

There's a lot of labor and work into enforcing checking all the candidates stuff, going page by page and then making reference to that.

John Rogers1:31:44

I mean, that that's like being, you know.

David Screech1:31:52

So is it better just to be silent on the use of the logo?

David Screech1:31:55

Counselor Matson.

Ron Mattson1:31:58

So I'm John X and I stand in front of View Royal's sign there and get my picture taken and I put it on my campaign material.

Ron Mattson1:32:05

Yeah.

David Screech1:32:05

Is that a big deal?

Ron Mattson1:32:07

Yeah.

Ron Mattson1:32:07

I don't think so.

Damian Kowalewich1:32:09

Well, that happened last election.

David Screech1:32:11

Or well, certainly my mean one of my materials, although I wasn't involved in the last campaign, but the one before was definitely my my main picture was me taken with the sign out there.

David Screech1:32:21

Yeah, that's what I think.

Damian Kowalewich1:32:22

We were kind of talked about it, but maybe didn't get an answer.

Damian Kowalewich1:32:24

Do other municipalities enforce this?

Damian Kowalewich1:32:28

Yes.

Damian Kowalewich1:32:28

Yeah, okay.

Damian Kowalewich1:32:29

Okay, so it is standard practice.

David Screech1:32:31

So maybe when you come back, sir, we could get an idea of how many do and whether at the end of the day it's really worth the trouble and and also the trouble, as as Councillor Rogers just said, for staff to enforce and filter and go through candidates' election materials to see.

Damian Kowalewich1:32:52

Well, yeah, I mean, to to the this kind of the spirit of the discussion where we're going, if everybody's allowed to use the logo, and if everybody's allowed to pose in front of the signs, well, then it is a level playing field still.

Damian Kowalewich1:33:06

Right?

Damian Kowalewich1:33:06

Yeah.

Damian Kowalewich1:33:07

And then there's no enforcement needed by town staff.

Damian Kowalewich1:33:09

Now, I don't know if if that's you know, I don't really perceive that as any like major ethical issue and you know really if everybody gets to do it yeah it's just just uh i guess the other side right yeah and if i don't run i plan to sell sell myself with the new people again my new role local i take it back about ethics okay okay so we're gonna move on yes with the mayor's latest gaff of forgetting where we're being recorded so somebody would be owning this stuff move along moving on to the territorial acknowledgement.

David Screech1:33:48

So can I get staff's recommendation moved, please so moved also moved.

Ron Mattson1:33:53

What is the recommendation?

David Screech1:33:54

Just that we we continue to do what we have been doing.

David Screech1:33:57

And and also there's some wording around um, you know, that the the acknowledgement will just remain at at the council level.

John Rogers1:34:06

Council meetings.

David Screech1:34:07

Council and committee of the whole.

John Rogers1:34:11

I I so I think you on speaking to motion.

John Rogers1:34:15

Um so this is saying that advisory committees don't need to have this acknowledgement.

John Rogers1:34:20

Yeah.

John Rogers1:34:21

Okay.

David Screech1:34:23

Yeah, I mean basically that's what it's saying.

David Screech1:34:25

And then and then it is including the the the ones that staff have come up with it.

David Screech1:34:31

And as I think I said at the beginning, I mean, I do sort of vary those a little bit, and I'm gonna continue to do that.

David Screech1:34:36

Um, but that gives a guide of of ones that are there.

John Rogers1:34:41

Yeah, so wait, but it's not gonna limit you.

John Rogers1:34:43

So when you're at a particular public event on behalf of you all, yeah, absolutely.

David Screech1:34:48

You have that.

John Rogers1:34:49

Yeah, yeah, yeah.

David Screech1:34:52

Okay, so everyone's good with that.

David Screech1:34:54

Okay, so it was moved by councillor Rogers, seconded by Councillor Matson.

David Screech1:34:58

All in favor, opposed, that's carried.

David Screech1:35:01

And we're on to our CAO update.

David Screech1:35:06

Kim.

Kim Anema1:35:08

Good afternoon.

Kim Anema1:35:09

Thank you.

Kim Anema1:35:10

I have a brief highlight um what's in the report.

Kim Anema1:35:15

Um, I wanted to highlight that you know, despite COVID, we are getting quite a bit of activity at the front with the deadlines for both the secondary suites and the business licenses system, so we are getting quite a bit of traffic.

Kim Anema1:35:30

Um we have also advertised for our advisory committees, and so council will be refreshing appointments and making new appointments uh in due course, and those advertisements are not with signs.

Kim Anema1:35:44

The annual file rollover is well underway, so that process involves uh older file records being boxed and uh moved to such storage, and we will be sending uh files that have reached their end of the life cycle to be destroyed.

Kim Anema1:36:03

That's an act annual event and it takes up quite some time.

Kim Anema1:36:07

Uh the finance department is um well entrenched in both the budget process and the development of financial statements.

Kim Anema1:36:14

That both of those activities are significant for the finance department, and we can look forward to having council engaged in budget discussions starting mid next week.

Kim Anema1:36:27

Grant and aid applications are also currently being accepted for the town's 21 financial plan.

Kim Anema1:36:35

The deadline for applications is March 1st, and advertising is taking place on the town's website and acceptance of homeowner grants.

Kim Anema1:36:51

Local government in BC has always done that well since since the 80s, and uh the province has now taken that over, and so that means that homeowner grant applications are submitted directly to the province, and they're not accepted at town hall anymore.

Kim Anema1:37:07

And messages about that shift are are being developed and will be posted on the town's website.

Kim Anema1:37:14

Development services is busy.

Kim Anema1:37:16

We um we're happy to have received um development permit applications for both seven Erskine and nine Erskine, and so council will be dealing with those development permit applications in a future community of the whole.

Kim Anema1:37:33

As you know, part of the program for development services in 21 is to begin the process to redo the official community plan, and so staff is developing a survey specifically for council so that we can find from council what issues, what scope of analysis is required, what information council requires to understand the depth to which our consulting group will be reviewing OCP issues.

Kim Anema1:38:07

Usually we have a bike to work week, and uh this Friday is a winter go by bike day.

Kim Anema1:38:15

So we we do have many employees that that commute by bicycle, and so we expect that several of our employees will be participating in that event.

Kim Anema1:38:25

Our operations department has been busy during the month of January with the windy weather.

Kim Anema1:38:31

They've been working hard to clear up debris and down trees as well.

Kim Anema1:38:37

They have had to issue an emergency tree removal permit to deal with an emergent issue on Busboro Avenue.

Kim Anema1:38:46

Off-site roadworks are proceeding well on Glantana.

Kim Anema1:38:50

The latter part of January we saw the concrete curve being placed.

Kim Anema1:38:57

Continuing on the subject of development, the Scottish Cultural Center at Craig Flower Manor is working with the Capitol Regional District to understand more clearly the capacity of the sewer system.

Kim Anema1:39:10

They will determine whether or not there'll be some sewage attenuation required on that site so that the discharge of sewer into the shoreline trunk sewer can be done on a at an unallowable rate.

Kim Anema1:39:29

So once that is concluded, there will be a site servicing design and uh an agreement established.

Kim Anema1:39:39

Off-site services for 242-244 Island Highway is also currently under development.

Kim Anema1:39:45

It's a near approval, and we can probably see some construction of off-site services for that development beginning in March.

Kim Anema1:39:54

They've been working on trail maintenance within parks.

Kim Anema1:39:54

The parks department is very busy.

Kim Anema1:39:59

While completing the work, they have had a lot of allocates from the general public regarding the work that they're doing.

Kim Anema1:40:07

They're currently pruning, trimming, planting material.

Kim Anema1:40:11

They're doing pathway resurfacing and addressing drainage issues and drainage alterations.

Kim Anema1:40:20

The GIS system is also under development somewhat.

Kim Anema1:40:25

We have introduced into the GIS system stormwater videos, and we'll be also adding sanitary sewer videos in the near future.

Kim Anema1:40:36

We have established an inventory of parcels of land that have more than 10 parking spaces.

Kim Anema1:40:42

That that is a relevant number given we we do regulate the drainage off of larger parking lots.

Kim Anema1:40:50

And so the uh the information regarding the size of those parking lots is also being introduced to the GIS system.

Kim Anema1:40:58

And our director of engineering, um John Rosenberg, will be providing you with a presentation after this item on the GIS system, generally speaking.

Kim Anema1:41:08

So if you have questions, I'm sure he will be able to answer them.

Kim Anema1:41:12

And that's my report.

David Screech1:41:14

Thank you.

David Screech1:41:14

Thanks, Kim.

David Screech1:41:15

I'm curious on the homeowner grant, just to I guess what brought it about, but I'm also curious of, I mean, at the moment it's seamless.

David Screech1:41:25

I mean, the it's not up to our staff to question the applicant's ability, etc., etc.

David Screech1:41:29

We just take it and we take the amount of money they pay.

David Screech1:41:35

And so how confident are we that we're gonna have up-to-date constant information from the province upon which to base how much money we collect from the homeowners?

Kim Anema1:41:51

I hesitate to make a statement with respect to the ability of the province to respond on a timely basis in terms of what's collected.

Kim Anema1:41:59

Um I would assume that when an application is made to the province, that the um application is communicated to the town of U Royal.

Kim Anema1:42:07

Yeah, so that penalties are not applied to those sums that have been granted.

Kim Anema1:42:13

Um so I expect that while there will be bumps, the expectation is that the province will have this well in hand, and I'm sure that the uh finance department will communicate regularly with the province when issues arise.

David Screech1:42:27

But it may be fair to say by the sounds of it that it's probably going to result in more staff time on our part.

Kim Anema1:42:35

Hopefully not, but I think that's a distinct possibility the first year.

Kim Anema1:42:39

Yeah.

David Screech1:42:40

Okay.

David Screech1:42:41

Thank you.

David Screech1:42:42

Councilor Madsen.

Ron Mattson1:42:43

Just a quick one in terms of the secondary suites, uh any idea?

Ron Mattson1:42:48

So are we just getting fewer people putting in their applications or do you know if the numbers are increasing or decreasing, or what what's happening?

Kim Anema1:42:56

I don't have that statistic at all.

Kim Anema1:42:58

Okay.

Kim Anema1:42:59

I'm sure that they are increasing.

Kim Anema1:43:02

We we you know annually the folks that have suites renew their application renew their their permits, and um as we grow, the number of secondary suites are growing.

David Screech1:43:15

Counselor Rogers.

John Rogers1:43:16

Yes, thanks.

John Rogers1:43:17

Um following up on Councillor Madison, it would be very helpful to get a sense of um um how many secondary suites um we were re approved.

John Rogers1:43:24

We get a sense year by year.

John Rogers1:43:27

So that would be a great information to have back.

John Rogers1:43:29

And um on on the mayor's point, the homeowners grant.

John Rogers1:43:33

Um, goodness, what a mess.

John Rogers1:43:36

Um the uh the possibilities of individuals walking in not knowing that they'd um had to do this now with a province online or in person.

John Rogers1:43:47

Can you imagine going in person?

John Rogers1:43:49

You know, all these, everybody in the province trying to do something in in you know with only those two options.

John Rogers1:43:55

Uh it's it's really daunting.

John Rogers1:43:57

And and uh if they don't get it done, um they walk in and instead of them thinking they're gonna be probably paying $1,200, it could be $18, $2,000.

John Rogers1:44:09

Yeah.

John Rogers1:44:10

And suddenly and then they do it on the last day to send theirs in, realizing then they get the message back, more work for staff, message back saying uh maybe staff don't say anything to the individuals, and um and you know they're they're shocked that they're having to pay the $1,800 and they don't have the money, or they're late.

John Rogers1:44:28

You know, they can't make a full payment.

John Rogers1:44:29

So there's all sorts of really worst-case scenarios here that uh this thing has quietly happened with the province, and um you know, I think our poor taxpayers are gonna need um as much assistance as possible.

John Rogers1:44:45

So posting on the website uh may be insufficient.

John Rogers1:44:49

I think we have to think of um every way, even even a flyer if the province won't put it out in in the interest of our residents who really care about their taxes.

John Rogers1:45:01

Maybe we should be putting something out uh to every resident uh true in fairness.

Ron Mattson1:45:06

We don't even know how it's gonna work.

David Screech1:45:08

No, we need to wait and find out what the job is.

John Rogers1:45:10

But I think we need to follow this one carefully and um if the province won't uh act properly we may need to for in the good of our best interest of our community on my left questions no um i just wanted just to comment and the work being done down in portas park is lovely and appreciated my dog doesn't like it hurts his feet you gravel you're good okay are you gonna elaborate or tell us what we're supposed to do with these?

Kim Anema1:45:50

I'm not sure what you have in your hand.

David Screech1:45:52

I have the 2020 2021 to 2025 financial plan.

David Screech1:45:57

I'm presuming we're to take them home and read them before next council.

Kim Anema1:46:01

I would encourage you to establish some familiarity with that document in preparation for next week.

David Screech1:46:08

Just making sure I thought that's what you had in mind.

David Screech1:46:10

Oh thank you.

David Screech1:46:12

I haven't had a chance to look, but I'm just wondering if we had the same, you know, we have eight options on this one, just the way we had eight options on the I'm I'm sure there's everything from a five percent tax cut to an eight percent tax increase, just like you asked.

David Screech1:46:30

So thank you, Kim.

David Screech1:46:32

If there's no more questions, we'll receive the CAO update.

David Screech1:46:36

So move second.

David Screech1:46:37

All in favor, oppose that's carried, and we'll go on to the system presentation.

John Rosenberg1:46:44

Thank you, your worship.

John Rosenberg1:46:47

I'm just gonna uh share my screen to go through the presentation.

John Rosenberg1:47:02

Hopefully everybody can see that on the screen.

John Rosenberg1:47:04

This is uh just an example of uh some of the various viewers that we've established previously.

John Rosenberg1:47:11

There is just one place to go and you had to go search for your information now, depending on your department.

John Rosenberg1:47:16

Um we have the ability to uh tailor a custom-made menu for various departments, such as emergency services, development services uh engineering, where you access most of your everyday stuff, and then you can obviously go find other things as well as you need it.

John Rosenberg1:47:34

This is just a convenience for staff when they're looking for various information.

John Rosenberg1:47:40

This is an example of the mobile GIS that we've hooked up.

John Rosenberg1:47:44

Some of our employees have iPads when they're out doing their work in the field for documenting information.

John Rosenberg1:47:53

Mark, for instance, can go out and take a look at if he gets a complaint about a tree being cut down and he's out in the area, he can actually see a tree permit, and whether it's been um granted or not, and whether it's been approved, and that's access that he can see in a mobile uh device, such as his phone or a tablet.

John Rosenberg1:48:15

Um, here's uh access to information through VATOM there's various things that we can pick up, and uh um it's rather timely.

John Rosenberg1:48:23

Counselor Rogers had asked about secondary suites.

John Rosenberg1:48:26

This is a map of uh applications that have been granted uh and applied for from 2016 to 2020 in the areas of the secondary suites.

John Rosenberg1:48:36

So staff can take a look at a map that's similar to this.

John Rosenberg1:48:40

If somebody calls and says, I think my neighbor has a secondary suite, they can quickly take a look and see uh the location of the suite.

John Rosenberg1:48:51

Um, we do go out, and as part of our sidewalk inspections, uh, we have the ability to um not only uh catalog the work but then implement it into the GIS system.

John Rosenberg1:49:04

So if staff gets a concern about a trip hazard, very easily our engineering clerk can go onto the GIS, take a look, see what the issue is, and see if it's already been cataloged, and then depending on the category in this particular case, you can see where it says category two.

John Rosenberg1:49:23

That would tell us that it's not imperative to be done right away, but it is on the list, and we can let the customer know immediately that it's available.

John Rosenberg1:49:34

Here's a tree mapping, or here's a mapping for tree permits, and this is where Mark could take a look at our maps.

John Rosenberg1:49:41

This is just for 2020.

John Rosenberg1:49:43

The red tree would indicate where we allowed a tree to be removed, and a green tree would be a tree where we were only allowed them to prune it or we denied the permit.

John Rosenberg1:50:04

If he's had a complaint from a neighbor thinking that somebody's doing they shouldn't, shouldn't be doing, and again, for our staff, our engineering clerk can quickly determine.

John Rosenberg1:50:13

This is just a visual representation of our mapping for our roads.

John Rosenberg1:50:16

It gives you an indication of where our roads are that we'll be focusing our maintenance on.

John Rosenberg1:50:23

The red lines would be areas where we'd focus maintenance from our uh information.

John Rosenberg1:50:28

You can then drill down from these red lines to determine what the maintenance is, uh, the priority for the maintenance and what type.

John Rosenberg1:50:39

This is an ability we've also cataloged all our signs.

John Rosenberg1:50:43

We've got uh just over a thousand.

John Rosenberg1:50:46

Uh this gives us the ability to um if a sign goes missing, and and some signs are obvious, like a stop sign, but in other locations we don't always know exactly what was there before, so this allows us very quickly to determine what the sign was before and put back an exact replica.

John Rosenberg1:51:03

If it gets stolen or damaged to a point, I mean, if it's still in the area, then we can certainly have it.

John Rosenberg1:51:08

But uh, if it goes missing, we certainly have the ability to put back the proper sign.

John Rosenberg1:51:13

Um, one of the key things we can do is work with other departments.

John Rosenberg1:51:17

And in this particular case, we worked with the fire department, and this is just a map illustrating their six minute and their eight minute service areas.

John Rosenberg1:51:25

This has to do with your insurance requirements concerning how long it takes to service an area from a time response.

John Rosenberg1:51:34

It's one of the devices we use, and if if we were to put in uh traffic calming devices such as speed humps, we'd see if that changed a response time, and then we could alter the map accordingly.

John Rosenberg1:51:46

The last one is uh just mapping when we're asked for uh specific items of a request for open houses or things like that.

John Rosenberg1:51:55

We can uh put together some mapping that's pretty visual.

John Rosenberg1:51:58

This map here just shows uh complaints about intersections and traffic, and it's broken down by residents and commuters, so it gives us a good illustration of the big pie up at the top here, the Helmkin Watkins area.

John Rosenberg1:52:12

It's mostly computers that are complaining, with you know, approximately 25% being residents.

John Rosenberg1:52:18

Um, but then you can also see the solid blue lines, which are residents complaining about traffic and not so much the computers, which would lead us to believe we should be more concerned about those.

John Rosenberg1:52:28

Um that's the end of the presentation.

John Rosenberg1:52:31

If you have any questions, I'll be happy to uh answer them if I can, if they're not too technical regarding GIS.

David Screech1:52:38

Okay, thank you, John.

T. Preston1:52:39

Calcester.

Paul Hurst1:52:40

Just a couple of questions.

Ron Mattson1:52:42

Um how soon is the uh database updated?

Ron Mattson1:52:46

So look at secondary suites, and approval comes in, it's approved.

Ron Mattson1:52:51

And how long before that data gets put in the database?

John Rosenberg1:52:55

The data goes into Vatim quite quickly.

John Rosenberg1:52:58

Um, it's a matter of when we have the time to update it to the map area.

John Rosenberg1:53:03

So depending on what it is and and the frequency, if it's something that's done uh daily, then we'd probably do it on a monthly basis.

John Rosenberg1:53:10

If it's something that doesn't occur too often, like secondary suites, typically it's the beginning of the year, they would apply for a lot of those.

John Rosenberg1:53:17

So we do it once in March and then probably follow up again in the fall for the straggers that happen throughout the year.

John Rosenberg1:53:23

Um, with regards to tree permits, we do that on a monthly basis because we do continuously get tree permits, so we update that on a monthly basis.

Ron Mattson1:53:29

The reason I was asking was if somebody has a complaint and they go out and they have a look at you know, someone chopping down a tree, and they could, you know, staff in theory, we could just look at the GIS system and it would say, Oh, this there's been approval for this tree, but if it takes a month before the data gets put in.

John Rosenberg1:53:50

Yeah, it's just a matter of timing, and currently it's not available to the public for this information.

John Rosenberg1:53:55

There's too many security issues with regards to putting uh actual data on the uh website.

John Rosenberg1:54:01

We could put on PDF forms of the data where they can just see basically a snapshot of the information that's provided.

John Rosenberg1:54:08

We haven't got to that point, and we haven't uh got the staff at this time to figure out how long some of this would take.

John Rosenberg1:54:14

Some of this would be pretty quick and easy to update, and some of it would be rather lengthy depending on what it is.

Ron Mattson1:54:20

No, I was more thinking of staff going out and finding a problem and then thinking going to the database or then going to the GIS system and it says something, you know, that there isn't a permit when actually there is, it just hasn't been input yet.

Ron Mattson1:54:34

So I was that was that issue.

John Rosenberg1:54:36

Yeah, and I mean, you know, ultimately, I mean, when in doubt, they can always uh call staff and ask if it's been in Anastasia and Alex both take care of the tree permit, so he could directly call them if he wasn't sure about what he was seeing.

Ron Mattson1:54:50

Yeah, my other comment, I thought this was pretty cool stuff, and I'm just wondering how we rate compared to other municipalities.

John Rosenberg1:54:58

Uh, I don't know.

Ron Mattson1:55:08

Okay, thanks.

Ron Mattson1:55:09

I just thought we were way ahead of the curve on this, but good job, thank you.

Ron Mattson1:55:15

Councillor Rogers.

John Rogers1:55:16

Yeah, thank you very much.

John Rogers1:55:17

I appreciate the the um uh walkthrough on this.

John Rogers1:55:20

And now um Mayor Screech has something to brag about uh over Coldwood.

John Rogers1:55:25

Um a couple of points.

John Rogers1:55:26

Um on the on the trees, uh it was really handy to see the uh the the permits and and the shows removed, not removed.

John Rogers1:55:34

Um it would be useful to see uh on the tree permits removed, approved, or not approved.

John Rosenberg1:55:40

You know, if are you able to indicate on the map uh the trees that were removed but not approved um i wouldn't think there'd be too many of those because those are results uh in usually penalties and fines so uh uh off the top of my head there might be one or two um there isn't that many that that's data that we have I guess um that was just for presentation purposes um I didn't ask our GIS technician to put on any that were fined over recent years or anything like that and I'm not uh recalling any fines that were uh handed out in 2020.

John Rosenberg1:56:20

So um that's not on there, but certainly that's a a data point that we could add to the uh map if we wanted to.

John Rogers1:56:27

And I found it interesting that the um, you know, and the information is really great, but you know it like the eye opener was uh the road, road conditions.

John Rogers1:56:36

And uh but I found it difficult the different shades of red, of which was uh poor, moderate, and and disgusting.

John Rogers1:56:43

Um so it was uh uh the shading um uh was was a bit of a challenge to read.

John Rogers1:56:49

Are you um yeah, so anything goes, right?

John Rogers1:56:52

Would it be possible, for example, if you wanted to do GIS on um oil tanks underground, if you had access to that?

John Rosenberg1:57:00

Certainly.

John Rosenberg1:57:01

If if we knew where the oil tanks were and what properties they were on, it would be very easy to put that on a map.

John Rosenberg1:57:06

That's just a few hours work for our technician.

John Rosenberg1:57:09

Uh speaking to the the line colors, um, those are totally interchangeable.

John Rosenberg1:57:15

Just again for purposes of the presentation, I wanted to be a simple look, meaning green we're not going to worry about, red will do some kind of maintenance activity.

John Rosenberg1:57:24

Um we could have done an orange, a yellow, and a red to s signify worst, best or worst and and not so bad and kind of bad, but I just wanted to simplify the original presentation.

John Rosenberg1:57:38

Actually did show four different colors, but I was only going to show the slide for about 30 seconds, so I I didn't think the colors would matter.

John Rosenberg1:57:45

But again, that's very easily changed.

John Rogers1:57:47

Yeah, okay, very that's we are sharing.

John Rogers1:57:49

Are you able uh with fabulous uh ways of getting the information?

John Rogers1:57:54

Are you uh information sharing uh or do you get information?

John Rogers1:57:57

For example, say from ICBC on uh not only traffic complaints but traffic collisions.

John Rogers1:58:03

Are you able to collect those?

John Rosenberg1:58:06

We have the ability to ask for that information, and we certainly could catalog that information.

John Rosenberg1:58:11

We're currently not doing that.

John Rogers1:58:13

Okay, thank you.

David Screech1:58:16

Any questions?

Damian Kowalewich1:58:18

Thank you.

Damian Kowalewich1:58:18

No, good.

David Screech1:58:19

Thank you, John.

David Screech1:58:20

That was good to see and and hear.

David Screech1:58:23

Yeah, thank you.

David Screech1:58:26

Um so I don't know if we need a motion to I don't think we really need a motion to receive that.

David Screech1:58:35

No, so okay, so we're now adjourned until seven o'clock.

David Screech1:58:42

So I think we'll reconvene the meeting.

David Screech1:58:44

And by the time I get through what I need to say, um, I'm hoping that counselor Lemon will be back.

David Screech1:58:51

So earlier we did the territorial acknowledgement and we we talked about the meeting being held under the Order M192.

David Screech1:59:00

So for public participation this evening, and that'll come up fairly quickly, but it'll come up after the BC Transit presentation.

David Screech1:59:09

So if you're watching at home, once that BC Transit presentation is winding down, that would be the time to call in.

David Screech1:59:17

And the numbers to call in are on your screen 778 402 9227, and then the conference ID number is 480 488-230-821 Pound.

David Screech1:59:32

And at the appropriate time in the agenda, I will announce the last four digits of your phone number, ask you to mute the live webcast to avoid feedback, ask that you not use speakerphone to ensure sound quality, and then you unmute yourself by pressing star six.

David Screech1:59:48

And you will then have the opportunity to give us the benefit of your views.

David Screech1:59:52

The chat feature will be open during public participation and question period as well.

David Screech1:59:57

And we also ask that you provide your name and address there.

David Screech2:00:01

This meeting will be recorded.

David Screech2:00:03

By participating in this webcast, you are consenting to being recorded, and the recording will be available on the town's website for future access.

David Screech2:00:11

Thank you very much.

David Screech2:00:13

And the first up is the BC Transit presentation.

David Screech2:00:19

So welcome BC Transit.

J. Wadsworth2:00:22

Hello, thank you for having us tonight, uh Mayor Screech.

J. Wadsworth2:00:26

Uh I'm James Wadsworth.

J. Wadsworth2:00:27

I'm the manager of project development at BC Transit.

J. Wadsworth2:00:31

And joining me to help answer questions is Lisa Trotter, our government relations manager, as well as Errol Nordstrom, our program manager for uh infrastructure delivery, he might be available too.

J. Wadsworth2:00:46

So I am just sharing my screen here.

J. Wadsworth2:00:53

And uh I assume that you can all see that.

J. Wadsworth2:00:56

So you can?

David Screech2:00:59

We can, yes.

David Screech2:01:00

Okay, good.

J. Wadsworth2:01:01

So this is uh uh this presentation is in regards to the Island Highway Transit Priority Project.

J. Wadsworth2:01:07

Uh I believe there will be a staff report later on on the agenda that accompanies us.

J. Wadsworth2:01:14

Uh the purpose of this presentation is to provide an app update to council, as well as in the staff report, you'll see we're seeking approval for endorsement of the project so we can continue to advance it.

J. Wadsworth2:01:26

Uh, these this is a couple pictures here of uh people on the island highway using the bus in the morning, uh lining up at the West Shore Recreation Center uh to get on board, and in the evening returning home.

J. Wadsworth2:01:39

And there's actually three double deckers there that went off to the side.

J. Wadsworth2:01:45

In terms of outline, I'll just talk a bit about regional context, a rapid bus strategy we're developing that accompanies this, the planning process, design, and public engagement, and next steps.

J. Wadsworth2:01:56

This is a quick map here of kind of progress to date, showing uh in green where we've developed bus lanes with the city of Victoria and Ministry of Transportation.

J. Wadsworth2:02:08

In yellow is some areas that we're doing planning for transit priority here in Cullwood and in here in View Royal.

J. Wadsworth2:02:16

Here's a few photos of progress that we've made showing the bus lanes on Douglas Street, as well as a rapid bus station that was just installed at the McKenzie Interchange, and the new Q jump and bus-on-shoulder lanes that are part of the McKenzie interchange.

J. Wadsworth2:02:37

Just a little bit of regional context.

J. Wadsworth2:02:40

Pre-pandemic, this is where we were going with ridership over the last five years.

J. Wadsworth2:02:44

Ridership had increased 23%, significantly more in the West Shore at 31%.

J. Wadsworth2:02:52

And the primary route that operates between the West Shore and downtown Victoria is the Route 50.

J. Wadsworth2:02:58

And over the last five years, it's increased uh uh by 44% the ridership on there.

J. Wadsworth2:03:04

So now it's actually carrying 10,000 people a day, which is pretty good.

J. Wadsworth2:03:08

And this is all, of course, pre-pandemic.

J. Wadsworth2:03:10

Uh with COVID-19, we've seen a decrease in ridership with the uh less people traveling and the restrictions.

J. Wadsworth2:03:18

Uh but we we expect that that over time that ridership will recover as we move forward.

J. Wadsworth2:03:24

Uh just a quick reminder there's a transit future plan, which is the long range strategy um for transit in the region.

J. Wadsworth2:03:32

It it just underwent uh, I guess, a refresh.

J. Wadsworth2:03:37

And as part of that, we're we're doing a rapid bus strategy, which kind of ties the infrastructure and service uh all all together.

J. Wadsworth2:03:47

We're talking here about some of the infrastructure today that supports Rapid Bus.

J. Wadsworth2:03:52

Um, but it's uh a form of rapid transit service, rapid bus uh to connect communities.

J. Wadsworth2:04:00

You know besides bus lanes and Q jump lanes, it can include a branded service, improved customer information and enhanced uh stations.

J. Wadsworth2:04:13

This is a couple of pictures of rapid buses that have been recently implemented over uh on the mainland.

J. Wadsworth2:04:21

Uh you can see there they've colored their translunk buses a a different color.

J. Wadsworth2:04:26

These are things that that we're we're looking at as part of the strategy to to give the bus routes uh a different name and and make them look more interesting.

J. Wadsworth2:04:38

The project history here is uh we we did some analysis of what do we need to do on the island highway in in 2018.

J. Wadsworth2:04:47

We came up with some concepts and we moved them through a planning process and we've been to council, I think it was in 2018, and also Culwood for approval and principal so we could advance the project forward to the next phase.

J. Wadsworth2:05:03

And over the last year we've been completing that next phase.

J. Wadsworth2:05:06

We received direction, I think at the time from council and the transit commission to go do the detailed design work, do some engagement with stakeholders on the corridor, and work with local government to develop these designs.

J. Wadsworth2:05:19

So that's what we've been doing.

J. Wadsworth2:05:22

The concept that we agreed to advance was a westbound bus lane on uh between six mile and the Cullwood interchange.

J. Wadsworth2:05:34

Um and an eastbound shared bus, shared right turn lane onto the island highway that goes through the town center portion in the other direction.

J. Wadsworth2:05:44

This also includes some transit signal priority, and as part of the concept, we made sure there was enough room for for uh buffered bike lanes of 1.8 meters.

J. Wadsworth2:05:56

Um we've the project also included uh some pieces in uh in Cullwood, which includes what we call a bus queue jump lane, which is a short version of a bus lane at the Goldstream intersection that's being delivered through uh the redevelopment of Cullwood Corners as well as uh short bus lanes or Q jump lanes at the whale road intersection.

J. Wadsworth2:06:22

Um we've been working with Colwood on that portion of the design.

J. Wadsworth2:06:26

And so all of this together improves uh I guess transit travel time by 20% which is great.

J. Wadsworth2:06:36

Um that combines uh with the time savings that we've seen on Highway 1 with the bus lanes and the bus lanes on Douglas.

J. Wadsworth2:06:45

Uh I think on the Island Highway, we're looking at between three and four minutes of travel time savings.

J. Wadsworth2:06:50

On Douglas Street, it's four minutes, and that's already been implemented.

J. Wadsworth2:06:54

And on Highway One, it's it's it's up to 15 minutes at peak travel times, which is really uh one of the things that we know we need to do to get more people to choose transit over other modes.

J. Wadsworth2:07:09

Uh in terms of the phase two design, uh we hired uh McElhaney, a consultant, to help us with that, and we developed uh designs for the corridor in detail with View Royal and Culwood.

J. Wadsworth2:07:23

Uh staff, ViewRail staff have reviewed the concepts, and there's a few more things we're just touching up to make them right.

J. Wadsworth2:07:31

And the cost of the View Royal section is estimated at 4.6 million dollars, and the cost of the Calwood section is 3.6.

J. Wadsworth2:07:40

Now, when we were going through the design process, we were looking to see if we could extend the bus lanes onto Burnside Road West, which is kind of under the jurisdiction of the Ministry of Transportation.

J. Wadsworth2:07:51

And when we ran into looking at the bridge and incorporating the galloping goose trail, it wasn't going to quite work.

J. Wadsworth2:08:01

So the ministry is going to carry on and do the detailed design of that section.

J. Wadsworth2:08:07

So that will be a separate project at this time.

J. Wadsworth2:08:15

The changes uh were on the west side of the corridor.

J. Wadsworth2:08:19

And so we went out and engaged with the Six Mile Pub, Shell Gas Station, Integra Tire and Star Auto, talked to them in person or through Teams meetings just like this about the concepts, walked them through them and talked about how they may or may not work for them.

J. Wadsworth2:08:39

And through that process, it was pretty clear that we need to do do some minor changes around Shell to ensure their access points were um working and uh they were happy with the design.

J. Wadsworth2:08:51

Uh, but for Integra Tire and Star Automotive, they were really concerned about access for their customers in and out uh of that area for business business purposes, so the term movements movements in both directions, and it really became clear we needed to signalize Atkins Road for that to work for them, and so that's been incorporated into the design.

J. Wadsworth2:09:14

We also moved where the bus stops were here to put them in a safer possession position.

J. Wadsworth2:09:19

So for pedestrians to cross the road, it's much more safe now.

J. Wadsworth2:09:23

They'll have a signalized crossing.

J. Wadsworth2:09:45

So this will work for that in the future when we get to doing more planning and advancing a project there.

J. Wadsworth2:09:53

This is just a sample of the design.

J. Wadsworth2:09:55

This is in front of the signalized intersection at Atkins.

J. Wadsworth2:10:00

As you can see here, we've added bus lanes to both sides of the road.

J. Wadsworth2:10:05

The 1.8 meter bike lane is there.

J. Wadsworth2:10:08

One nice thing about the project is we've also had the ability to widen the sidewalk out to 1.8 meters.

J. Wadsworth2:10:25

And I think we could take care of it as part of this BC Transit project.

J. Wadsworth2:10:30

You can also see the the bus stops are where the crosswalk is there.

J. Wadsworth2:10:35

And we've introduced a median into the center of the road.

J. Wadsworth2:10:41

In terms of how do we move forward, BC Transit would be the ones responsible for the all of the project costs and the delivery of the project.

J. Wadsworth2:10:52

We'd be looking at with the Culwood pieces here, we'd look be looking at delivering it over two years instead of doing it all at once.

J. Wadsworth2:11:02

And we'd have to stage it, of course, to manage traffic.

J. Wadsworth2:11:07

And out of this, the Transit Commission has directed us to prepare budgets and to uh before we move forward start to develop project agreements with both Culwood and View Royal for this project.

J. Wadsworth2:11:22

And for us to uh secure the funding, we're going to have to complete a BC Transit business case to access the provincial uh funding for this.

J. Wadsworth2:11:33

Uh as I mentioned, we'd also have to complete a project agreement.

J. Wadsworth2:11:37

And my understanding is if we worked with staff to draft an agreement, then it would come back um to council for a final approval.

J. Wadsworth2:11:46

And then once we would be past that, uh we would move into a project tendering and construction phase.

J. Wadsworth2:11:53

So that's a run through of the presentation.

David Screech2:11:59

Okay, thank you, James.

David Screech2:12:00

I'm sure there'll be some questions.

David Screech2:12:03

Questions, counsel?

David Screech2:12:05

Councillor Rogers.

John Rogers2:12:06

Yeah, thank you very much for the uh presentation.

John Rogers2:12:09

I did a couple of lots of questions.

John Rogers2:12:11

Um so when you put in the uh this lane, does that have any effect on the signalization of the six mile intersection?

J. Wadsworth2:12:20

Because we'd work really hard to uh uh change things uh so the uh six mile could have less of a stacking lane yeah my my understanding is that with introducing a new signalized intersection there would have to be a uh a a new signal plan and it would have to be one that's acceptable to um to the town okay so that that would so a new plan for the six mile, which could mean uh altering altering the uh the timing for all the traffic that comes down off the six mile from the Trans Canada I it would there would have to be a new coordinated plan with the signals.

David Screech2:13:02

Why why don't we save that one later for our staff when we when we pause it?

John Rogers2:13:07

Sure.

John Rogers2:13:08

Um I'm also a little concerned with this whole plan of the Atkins Avenue intersection.

John Rogers2:13:15

So if I get things, if I understand it, between the six mile and the interchange, these interchange, the lights that are there, right in the middle, halfway through, you're gonna have another intersection with another set of lights and another crosswalk.

John Rogers2:13:32

Am I right?

J. Wadsworth2:13:33

That would be correct.

John Rogers2:13:35

Yeah.

John Rogers2:13:36

So uh and the purpose of this um obviously you uh you is a mentioned of a parking ride.

John Rogers2:13:42

I gather you want to put a parking ride in there.

J. Wadsworth2:13:46

Uh there would be plans for a future park and ride, but it would still have to go through a process to ensure that it was uh acceptable to the town and that there was funding for it.

John Rogers2:14:01

And and what's the size of the parking ride that you you're envisioning?

J. Wadsworth2:14:04

I I think we would have to determine that with you.

John Rogers2:14:07

Yeah, because I, you know, the number of 300 cars came to mind in a in another report that you had presented uh to to VO Council.

John Rogers2:14:15

Um and I guess you know, with that, um uh it my concerns are if there's a parking ride, then does that mean that the Intec Retire and Star Auto leave and there goes our commercial um uh taxation revenue?

J. Wadsworth2:14:29

No, I I don't believe that would be uh that would occur.

J. Wadsworth2:14:33

I think we'd have to look at the the ministry land available for a park and ride.

J. Wadsworth2:14:38

And I don't believe it's the same same land.

J. Wadsworth2:14:41

And and I'll just mention that that there'd be other locations on the West Shore that we'd be also looking at park and rides.

J. Wadsworth2:14:48

So I I can't say when you know if this one is the priority uh over another location.

J. Wadsworth2:14:54

I do know at this time that the Ministry of Transportation is developing a park and ride uh at 17 mile house as part of uh a safety improvement out there.

J. Wadsworth2:15:05

Um and we have the existing park and ride up at the West Shore Wreck, and we'd also identified another location uh out by Happy Valley that we'd like to see park and ride.

J. Wadsworth2:15:14

So they're not all going to get built at at once.

J. Wadsworth2:15:18

And I think there's different options that we'd have to look and we'd have to go through a process with the communities to determine the best location.

David Screech2:15:27

Sarah, did you have something to add?

Sarah Jones2:15:29

Yes, thank you, your worship.

Sarah Jones2:15:30

I understand the director of engineering had indicated he would like to uh speak, so he may wish to um okay, thank you.

David Screech2:15:39

Go ahead, Director Rosenberg, and don't don't be afraid to jump in if um because I know it's difficult, but anyhow, go go ahead.

John Rosenberg2:15:48

Thank you, Your Worship.

John Rosenberg2:15:49

I'm okay.

John Rosenberg2:15:50

Uh I I thought your uh idea of waiting till my report to answer some of these more town-related questions and and traffic related questions as opposed to transit related questions.

John Rogers2:15:59

I guess I guess you worship and um uh to the presenter.

David Screech2:16:02

Sure.

John Rogers2:16:03

Thank you.

John Rogers2:16:09

My concern is that um when you put a traffic another traffic light in and you put another crosswalk in, um, you know, that then all of a sudden now the the time savings that you've made, you could be losing because of the congestion of people having to wait for another traffic light.

John Rogers2:16:25

So it's um it it seems like it would be counterproductive um to um the savings that you you would spoken of.

J. Wadsworth2:16:32

And you know I just I just say that when when we're doing projects like this, it's important, I feel, for us to be successful to to listen to the the stakeholders along the corridor to make sure that we're coming up with a design that is acceptable uh to all parties.

J. Wadsworth2:16:48

I know that from working at BC Transit in the past, we looked at at uh some changes on Douglas Street that that um where we were looking at put in transit really didn't work for the business owners uh who had businesses along the corridor and we didn't have a successful project and so we know that when we're we're doing these projects that that we want to make sure that we're engaging with uh the you know the stakeholders along the corridor to make sure that we're coming up with a design that that not just works for transit but also works for the community in terms of making sure we have bike lanes and and good sidewalks and also works for you know businesses and access so that's that's why uh you know we've added these to the to the project we think they're uh they provide some value to the community we also really like that the crosswalk provides a safe opportunity for people to cross the road uh to use the transit stops yeah disagree thank you anybody else questions no i'll wait to wear asked down go ahead.

Damian Kowalewich2:18:07

Mr.

Damian Kowalewich2:18:08

Wadsworth, are you still controlling your presentation?

J. Wadsworth2:18:12

Um I am, so i could i could flip to slides I left it that way in case you wanted to see something.

J. Wadsworth2:18:17

Sure.

Damian Kowalewich2:18:18

Are you able to go back to the sample?

Damian Kowalewich2:18:22

Yeah, that's the one.

Damian Kowalewich2:18:23

Are you able to talk to me about that?

Damian Kowalewich2:18:26

And uh I mean I know it says design sample.

Damian Kowalewich2:18:31

Honestly, I don't even really know where this is.

Damian Kowalewich2:18:33

I can't remember.

Damian Kowalewich2:18:34

Okay, so where this is.

J. Wadsworth2:18:36

Right.

J. Wadsworth2:18:37

So the um on the bottom of the screen by the 13, uh that is Price Road right there.

J. Wadsworth2:18:44

Sure.

J. Wadsworth2:18:45

And so that's on the the side of town heading towards uh council or heading towards downtown Victoria.

J. Wadsworth2:18:52

And then the other side of the road is Atkins Avenue on the island highway.

J. Wadsworth2:18:59

Okay, I get it.

J. Wadsworth2:18:59

And so that would be the uh the access point for star automotive in Integra there.

John Rogers2:19:06

So that's out of minor.

Damian Kowalewich2:19:08

That's dirt right now, right?

Damian Kowalewich2:19:10

Correct.

Damian Kowalewich2:19:11

Yeah, yeah.

Damian Kowalewich2:19:12

Okay, okay.

Damian Kowalewich2:19:12

I understand.

J. Wadsworth2:19:14

Sorry about that.

J. Wadsworth2:19:15

You know, I find too when I'm looking at engineering drawings, I'm not an expert at reading them.

Damian Kowalewich2:19:20

So no, no, that's fine.

Damian Kowalewich2:19:22

I uh I'm very used to not uh knowing where I'm looking at at council a lot of the time, and I have no problem saying that I don't know what it is.

Damian Kowalewich2:19:30

Um so that that's very helpful.

Damian Kowalewich2:19:32

So is this uh design sample has been created by um someone from the architect firm or the uh uh yes.

J. Wadsworth2:19:40

So Mac Elhaney did uh design drawings for the whole corridor from uh six mile um to the Culwood interchange.

J. Wadsworth2:19:49

And this is this is a piece of the the drawing here.

J. Wadsworth2:19:52

And so if I if I went back, you can see here is the the big picture.

John Rosenberg2:20:00

So your worship uh director Rosenberg here, I can just interject.

David Screech2:20:04

Um ahead, John.

John Rosenberg2:20:06

When when James talks about a sample, it's actually a uh uh partial uh page of the actual design that we've developed.

John Rosenberg2:20:16

Um staff has reviewed this uh about four times now and we're at about the ninety-nine percent phase.

John Rosenberg2:20:23

So this is the actual design drawing showing the laning and the islands and the signage and so on.

John Rosenberg2:20:28

So this is just one section uh of the overall section between six mile and callwood interchange that represents the new design and it's it was really just shown to illustrate the the changes uh from what you see now which is basically incorporating bike lanes that don't exist uh extra wide sidewalks uh from what we uh were hoping to do uh in the future in our uh development cost charge bylaw um so this this is a design drawing and it's like I say at the 99% stage thank you, John.

J. Wadsworth2:21:02

Yes, thank you.

Damian Kowalewich2:21:03

Mr.

Damian Kowalewich2:21:03

Vladworth or Rosenberg, I'm interested in knowing.

Damian Kowalewich2:21:09

Obviously, this is gonna require more roadway uh and more real estate.

Damian Kowalewich2:21:15

Tell me about you know how much.

Damian Kowalewich2:21:17

I mean, we don't have to get down to the to you know the the inch here, but this this obviously a significant project.

Damian Kowalewich2:21:24

Um I'm aware that this uh abuts areas such as the CRD water uh headquarters, I think.

Damian Kowalewich2:21:32

Um and also there's some residential in the neighborhood.

Damian Kowalewich2:21:37

Maybe just give if you don't mind giving council just a little bit of a synopsis of how this will impact the other side of the road.

Damian Kowalewich2:21:43

I mean, we talked about the Integ retire.

Damian Kowalewich2:21:45

Uh that's all probably a quite a desirable side of the road to develop because you know, the uh least amount of, you know, there's no houses and only a couple businesses.

Damian Kowalewich2:21:55

But what about the other side?

John Rosenberg2:21:57

I can speak to that, uh, Council Kowalowich, uh, through your worship.

John Rosenberg2:22:01

Um we intentionally designed this uh through several iterations so that we would not and transit would not require to purchase any private property.

John Rosenberg2:22:09

It all fits within the existing right of way.

John Rosenberg2:22:12

This was uh at one time a highways right away before um we took it over, and it's a 30 meter right-of-way within this corridor.

John Rosenberg2:22:23

So um there is no requirement to purchase uh extra land and actually um some iterations when staff had asked for some uh additional laning and opportunity for different uh vehicle movements.

John Rosenberg2:22:37

Um we basically just couldn't fit it in within the corridor, so we didn't do it.

John Rosenberg2:22:40

So it doesn't require extra purchase of land.

John Rosenberg2:22:42

I think there if I'm wrong about that, there's a small little portion that's required with Shell's agreement to fit a light onto their property, I believe.

J. Wadsworth2:22:53

Yeah, small SRW.

Damian Kowalewich2:22:58

Okay, and um my last question is will this area still have the same amount of traffic lanes that it currently has for uh normal private vehicles, or will we be taking away any lanes in this area?

John Rosenberg2:23:18

We won't be removing any lanes.

John Rosenberg2:23:20

Uh we keep every all the existing traffic flow as it sits.

John Rosenberg2:23:24

And in fact, uh staff leads for several improvements.

Damian Kowalewich2:23:28

Okay, that's it for me, we're should.

David Screech2:23:29

Just a question.

David Screech2:23:30

Okay.

David Screech2:23:30

Thank you.

David Screech2:23:31

Counselor Matson.

Ron Mattson2:23:33

So I'm just looking at a map here that sort of gives me more, gives me the Atkins Road and the Price Road and the Butkins Avenue, what will it tie into?

Ron Mattson2:23:43

Is it just into that piece of land with the properties?

Ron Mattson2:23:48

Or does it go further than that?

David Screech2:23:51

That's it.

John Rosenberg2:23:52

That uh currently, um, as the design sits today, that's just to help those businesses access that business uh right-of-way there, that corridor.

John Rosenberg2:24:05

Um, when we look at the parking ride in the future, um, it's likely to occur on the other side of the goose in that uh area where that parking lot is now.

John Rosenberg2:24:13

That's that informal area for people to stop and park the cars and get on the the goose with their bikes.

John Rosenberg2:24:19

So that really was in the negotiations with her and I guess not go negotiations but with the engagement with uh integra tire and star automotive had we not put that light in uh they'd definitely be vehemently opposed to this project.

John Rosenberg2:24:35

Um they definitely were concerned about uh access and with the extra bus lanes and so on and the bike lanes it would be even more difficult to make uh lefts it'd be impossible to make the left in, and you couldn't make a left out, which would be severely restrictive to their businesses, and they were worried it'd drive customers away.

John Rosenberg2:24:54

So that's the reason uh we ended up getting to uh installing a traffic signal there.

John Rogers2:24:59

Okay, thank you.

David Screech2:24:59

Okay, Councillor Lemmon.

Gery Lemon2:25:03

Um I I think my question has been partially answered, and I'm grateful to my colleague for asking exactly where this was because I was trying to to visualize this.

Gery Lemon2:25:12

So is it my understanding then is that what we call it the Atkins Road intersection, it's well it's it's where that I didn't even realize that little bit there was still Atkins, but nothing is going to change apart from the signaling um for the going going in and out there.

Gery Lemon2:25:36

There's there's not going to be an extension of Atkins Road through to the real Atkins Road.

Gery Lemon2:25:41

Is that correct?

Gery Lemon2:25:42

No.

Gery Lemon2:25:43

Okay, good, thank you.

Damian Kowalewich2:25:44

Can we go, Mr.

Elena Bolster2:25:44

It's too bad.

Damian Kowalewich2:25:45

Sorry.

Damian Kowalewich2:25:45

Councillor Qualitic.

Damian Kowalewich2:25:47

Wadsworth?

Damian Kowalewich2:25:48

Can we return to the sample drawing, please?

Damian Kowalewich2:25:50

It's my uh favorite slide off.

Damian Kowalewich2:25:56

Okay.

Damian Kowalewich2:25:56

I need I need some clarification on this.

Damian Kowalewich2:26:00

So the the proposal is that there's that a crosswalk be built, or is this actual traffic control devices with red, green, and or uh red, green, and yellow?

John Rosenberg2:26:14

It is a complete signalized intersection.

John Rosenberg2:26:18

Um it'll be activated through uh sensors.

John Rosenberg2:26:21

Uh when you pull up to that stop bar at the top of the page, just below the word avenue, you can see a black line there, a solid half-black line.

John Rosenberg2:26:29

That that'll have sensors there that would trigger that uh traffic movement for somebody that wants to turn left out of Atkins.

John Rosenberg2:26:38

Um, and then there'd also be PED signalization uh on the lampposts that would allow pedestrians to safely cross.

John Rosenberg2:26:45

Again, through iterations, we had looked at uh just pedestrian crossings where we'd have uh uh an island refuge where they would get partway across and then have to wait for another signal and then get part way across.

John Rosenberg2:26:57

And all of those movements now are happening either informally or unadvised because you currently can't do it safely.

John Rosenberg2:27:04

Um, so again, we felt that this was a significant upgrade to what currently exists, and ultimately we felt this was the best upgrade uh for both vehicle safety, pedestrian safety, and transit uh timing.

Damian Kowalewich2:27:19

What's the distance from that traffic light to the one at six mile in Island Highway?

John Rosenberg2:27:28

I don't have that number off the top of my head, but if you made me guess, I'd say around 150 meters, 175 meters.

Damian Kowalewich2:27:36

Okay.

Damian Kowalewich2:27:36

I realize it's petitions and delegations, so I'll uh I'll cease my uh questions there.

David Screech2:27:42

So yeah, we're gonna discuss this later, obviously.

David Screech2:27:44

But the only time this light would change would be people leaving those two businesses.

David Screech2:27:51

Is there even two businesses there, or is it just integratir?

J. Wadsworth2:27:54

It's two businesses.

David Screech2:27:55

Yeah.

David Screech2:27:56

So that's the only time this light would be triggered.

John Rosenberg2:27:59

Uh the other one you worship would be if uh somebody say was uh coming in from Langford and cycling on the goose and then taking their bike across to the bus stop uh to get on the bus with their bicycle or somebody that's walking.

John Rosenberg2:28:13

But yeah, it is it you know, it is again for future design.

John Rosenberg2:28:17

We we would require this light anyways.

John Rosenberg2:28:20

Uh the town itself would have to install this light perhaps sometime in the future, whether it's three, five or ten years from now.

John Rosenberg2:28:27

This light was gonna be required someday.

John Rosenberg2:28:29

We're just fortunate that we're getting it earlier than maybe perhaps it would be justified, other than the transit project, but we're also getting the cost on transit's behalf and not ours.

John Rosenberg2:28:39

Yeah.

J. Wadsworth2:28:40

So this would all be funded by the transit commission.

David Screech2:28:43

Right.

David Screech2:28:44

Thank you.

David Screech2:28:44

Okay.

David Screech2:28:44

Okay.

David Screech2:28:44

Well, thank you, James.

David Screech2:28:48

It is on our agenda later, so we'll be discussing it then.

David Screech2:28:54

Great.

David Screech2:28:55

Thank thank you for the presentation.

J. Wadsworth2:28:57

Thank you for your time.

J. Wadsworth2:28:58

We really uh appreciate uh you uh hearing this, and we also appreciate staff's uh help with um with developing these plans and and working working with us to to put something together that we think will really uh benefit the community and the region.

David Screech2:29:16

Yeah, thank you.

David Screech2:29:19

So next up we have public participation.

David Screech2:29:24

Um are there any callers on the line, staff?

J. Wadsworth2:29:28

Your worship, we have no callers at this time.

David Screech2:29:31

Okay, thank you.

David Screech2:29:32

And is there anyone on the chat feature?

Jennifer Cochrane2:29:35

Thank you, Mayor Screech.

Jennifer Cochrane2:29:36

We do not have any chat comments this evening.

David Screech2:29:38

Okay, thank you very much.

David Screech2:29:40

So we will move on, and there's nothing under parks, so we'll go right to planning and development for Councillor Matson.

John Rogers2:29:48

Thank you.

Ron Mattson2:29:49

Um nothing under the chair's report.

Ron Mattson2:29:54

Um staff has a presentation on the community amenity contribution policy amendment.

John Rogers2:30:01

Take it away.

Jeff Chow2:30:04

Thank you, Chair.

Jeff Chow2:30:05

Jeff Chow, Senior Planner.

Jeff Chow2:30:07

I'm just going to share my screen and this is the community amenity policy, proposed amendments.

Jeff Chow2:30:21

Does do the members of the committee have any questions or would they like me to run through the changes?

Jeff Chow2:30:28

The proposed changes.

John Rogers2:30:32

Okay.

John Rogers2:30:33

Oops.

Jeff Chow2:30:34

The purpose is to refine the refine the the policy now that it's been placed for what two years and we are uh at a point where we're ready to s to receive some contributions.

Jeff Chow2:30:46

Uh the first change was to section one of the policy, where this is a minor change where the policy just said defining the coming community money is something that uh one avenue of determining it is is through discussion with a development proponent, and we just can reword it to say it's it's something that's accepted by council through the development application process because ideas can come from the community or the applicant or through negotiation.

Jeff Chow2:31:13

So that's a minor change.

Jeff Chow2:31:15

Section two of the report, which talks about cash amenities, um is the uh more substantive part of this amendment.

Jeff Chow2:31:25

Uh section 2.1 talks about uh we just uh talks about uh how the amenities are calculated and received.

Jeff Chow2:31:34

And the wording here is just streamlined, just to be less wordy.

Jeff Chow2:31:38

Uh how they're just how they're calculated hasn't really changed, and how they're received hasn't really changed, but uh some of the detail about what the covenant uh has has just been shortened there so uh section two point two is the more significant it's probably significant change uh the policy is written to say that cash amenities would be uh there would be a written agreement with the applicant uh and looking at it a bit closer the the cash amenities are defined through the policy they're uh how they're s how they're utilized is defined in the policy.

Jeff Chow2:32:17

So the the idea here is is that simply that if a contribution is made uh that the the the funds are received and used by counsel at at the discretion of the policy.

Jeff Chow2:32:28

The way it's written uh the there would be a a written agreement for you know how and when the money would be spent and that could mean the money could be tied up for a period of time before it can be used.

Jeff Chow2:32:41

So so in reality we sh really should be something that's kind of not restricted.

Jeff Chow2:32:46

So it's uh just used in accordance with the policy.

Jeff Chow2:32:49

And the final section for 2.3 has just been uh deleted because the town does follow generally accepted accounting practices.

Jeff Chow2:32:58

So section three of the report again is just streamlined wording again about the uh shortening the wording about uh uh how and when the money any any tangible amenities are are received and uh what goes in the covenant.

Jeff Chow2:33:14

So there's no change in in actual practice in this in this section.

Jeff Chow2:33:19

So those are basically the changes to date.

Jeff Chow2:33:21

Uh the most key thing is that uh if for if a cash amenity is offered, uh it would be received in accordance with the policy and used accordance for policy.

Jeff Chow2:33:32

There's no need for a written agreement.

Jeff Chow2:33:34

So if there's any questions, I'd be happy to take them.

Ron Mattson2:33:37

Sure.

Ron Mattson2:33:38

I I just wanted clarification on a couple of items on here.

Ron Mattson2:33:41

One of them, it talks about, and sorry, I'm not exactly sure where it is, that the uh oh it is under 1.2 community amenities.

Ron Mattson2:33:50

You limit identified uh amenities include those identified in the OCP, parks, master plan, or other town documents.

Ron Mattson2:33:58

So I'm just wondering if the strategic plan is included in there.

Ron Mattson2:34:01

I guess I'm trying to get it as wide as possible so there's sort of no limitations on what we can spend it for.

Ron Mattson2:34:05

So that's what I was wondering if it also includes the strategic plan.

Lindsay Chase2:34:10

Thank you, Council.

Lindsay Chase2:34:11

Um, Councillor Mattson.

Lindsay Chase2:34:13

I I think that the way that the policy is currently written, it could include tangible amenities that are identified in the strategic plan.

Lindsay Chase2:34:22

The concern is that uh one should not be using community amenity contributions for any operational um items.

Lindsay Chase2:34:29

So it should be something that the community has a tangible long-term benefit from.

Lindsay Chase2:34:35

And if there are projects identified in the strategic plan, that would certainly be one of the town documents that could be considered.

Ron Mattson2:34:42

So our sewage are, you know, the 300,000 we spend every year are or for every one of our sewage pump station improvements.

Ron Mattson2:34:50

I mean, that's a tangible asset and it gives a benefit to the town.

Lindsay Chase2:35:02

I'm sure that the community would be very interested in having a conversation about what kinds of amenities they believe are needed in light of the impacts of new development I I and it uh that would be uh I think a broader council discussion as to whether or not um such a project for um ongoing sewer replacement uh would would qualify as uh under our community amenity policy.

Ron Mattson2:35:34

Also concerned too that there's in here it says uh in three point one point two um talks about establishing a provision of tangible community amenities and if that tangible amenity is not completed the contributors claim to the security deposit would be released and the town.

Jeff Chow2:35:54

Does that mean we have to give the money back if uh through through the chair it's Jeff Jeff here?

Jeff Chow2:36:01

Uh no, the intent is that that when people offer to make to provide something to the town, uh they would provide a security deposit for it.

Jeff Chow2:36:10

And if it's not completed, then we would use that security deposit.

Jeff Chow2:36:13

So maybe the uh wording can be a little bit uh clarified to say it's released to the town.

Ron Mattson2:36:19

Okay.

Ron Mattson2:36:20

My my last question would be um do we have to it sounds as if we have to specify what the money is gonna be used for for the amenity?

Ron Mattson2:36:29

Or is it just all we have to do is spec it's just specified now that as long as it meets the requirements of this policy.

Jeff Chow2:36:38

The intent is if if a cash contribution provided, then then council can use it in accordance with what council determines to be a council c community amenity.

Elena Bolster2:36:50

Okay.

David Screech2:36:55

So I suppose I'm c curious.

David Screech2:36:57

I mean, I've always thought of a community amenity as I don't know.

David Screech2:37:02

I mean, let's suggest that we decided we wanted to spend half a million dollars on putting pickleball courts in Helmican Park.

David Screech2:37:11

And that wasn't listed in any document.

David Screech2:37:14

Are you saying that we wouldn't have the freedom to decide that that's how we wanted to spend that money?

Jeff Chow2:37:22

Uh through the chair, I think that's how section one is proposed to be uh reworded as something that's accepted by council through the development application process.

Jeff Chow2:37:32

So if it is something that council feels is a community amenity, I mean the definition of a community amenity does include uh recreational uh type facilities.

Jeff Chow2:37:42

There's another section of the bylaw that has some definitions of what a what a community amenity is.

Jeff Chow2:37:48

Uh so those are not servicing requirements, it's things that are bonuses, right?

Jeff Chow2:37:53

That's what an amenity is.

Jeff Chow2:37:54

So uh so the other section of the definition of what a community amenity is would probably cover that.

Lindsay Chase2:38:01

So the wording uh this is this is Lindsay again.

Lindsay Chase2:38:06

The wording uh change here also says may include those identified in the in in in various town documents or those accepted by council through the development application process.

Lindsay Chase2:38:18

Um and further, further on, it goes on to say that it is um it that the decisions really are at the discretion of council.

David Screech2:38:29

Yeah, so I mean, what with my pickle ball court example, if if we didn't identify it through the development application purpose, but in the following budget, the the idea came forward and we said use community amenity funds.

David Screech2:38:45

Well what just just out of curiosity, what's driving the changes in the policy?

David Screech2:38:50

We just adopted it not long ago.

David Screech2:38:54

Um so what what's the driver to make the changes?

Jeff Chow2:39:00

Uh through the chair.

Jeff Chow2:39:02

The main change was uh something was clarification of some of the points in the policy, but uh section 2.2, the existing section 2.2 talks about uh written agreement for cash amenity.

Jeff Chow2:39:14

So that's that's a little bit too binding.

Jeff Chow2:39:16

Um the purpose of the policy is that if there's no specific tangible amenity offered and people are just applicants are providing cash, um the idea is that is that it doesn't need to be restricted through a written agreement.

Jeff Chow2:39:31

It's just should be received again, again used used at a future time when council feels there's a community amenity that that it wants to spend money on.

John Rogers2:39:41

Okay.

John Rogers2:39:41

So thank you.

Damian Kowalewich2:39:42

Uh Damien Thank you.

Damian Kowalewich2:39:46

Um I think I mean, really, first of all, I think just for the if this document's on the um on the internet for our agenda, I think it's actually supposed to be community amenity policy in the top right of the PowerPoint presentation instead of amendment policy.

Damian Kowalewich2:40:01

But just a small point, just so fix it, but my point uh is I think it's been made here.

Damian Kowalewich2:40:09

Uh we uh should continue to have options with with this money within reason.

Damian Kowalewich2:40:17

Like Ron's example of uh using it for uh sewage pump station.

Damian Kowalewich2:40:21

Well, a lot of residents might argue that that is a community amenity because it'll uh for for various reasons, right?

Damian Kowalewich2:40:27

But it'll you know help help during tax time and it's part of infrastructure.

Damian Kowalewich2:40:32

So I mean I my whole spirit is I just want us to have options with this, uh, as many as as we can.

John Rogers2:40:38

Within reason.

John Rogers2:40:40

John, yeah.

John Rogers2:40:42

Uh thanks for the uh presentation.

John Rogers2:40:44

And you're hearing this, and I'm looking at the proposed 1.1 community amenities where it says and those accepted by council through the development application process.

John Rogers2:40:55

So this is the development application process of that specific development.

John Rogers2:41:00

So if if this was um this the car CACs for number nine, then at that time during that process for number nine, we'd have to come up with and be clear where the community amenities would be going to.

John Rogers2:41:15

It's a time limited uh time frame that we've got to work in to make that allocation.

John Rogers2:41:20

Am I right?

David Screech2:41:22

I didn't think so.

David Screech2:41:23

That was kind of my question.

Lindsay Chase2:41:25

Thank you, Council.

Lindsay Chase2:41:27

Uh Councillor Rogers.

Lindsay Chase2:41:32

The amenities accepted by Council through the development application process are really the any tangible amenities that the developer is actually going to be providing.

Lindsay Chase2:41:43

An example of that would be the the pathway uh behind the Glenn on Glentana.

Lindsay Chase2:41:49

That is a tangible amenity that the developer is constructing.

Lindsay Chase2:41:53

Council accepted that offer through the development application process.

John Rogers2:41:59

Okay.

Lindsay Chase2:42:00

Any anything anything beyond beyond that?

Lindsay Chase2:42:04

Um the the most we we recognize that we want council to have um flexibility as to um meeting community needs.

Lindsay Chase2:42:25

And at this time right now, we are by and large accepting cash amenities.

Lindsay Chase2:42:30

We're not accepting we we don't have a tremendous number of offers for physical amenities.

Lindsay Chase2:42:45

We'll be reporting on them on a on a yearly basis.

Lindsay Chase2:42:48

And council will have hopefully some fun decisions to make around how they want to how they want to spend this money.

Lindsay Chase2:42:57

The funds are, however, very uneven from year to year.

Lindsay Chase2:43:02

And it is it may or may not be something that is a shall we say a predictable predictable funding source.

Lindsay Chase2:43:14

So these will be decisions that council will make sporadically and as funds are available.

John Rogers2:43:23

Yeah, I I think I yeah, I understand.

John Rogers2:43:25

So I just let me see if I can paraphrase uh 1.1 of the community managers.

John Rogers2:43:29

It would be um yeah, accepting whatever the discussions it had and and particular projects at the time of number nine or glantana, um, but you know, being their additional dollars, then those um could be then identified through the OCP market master plan and other town documents.

Lindsay Chase2:43:44

And other town documents is a very broad statement.

John Rogers2:43:51

Yeah, that's good.

John Rogers2:43:52

Thank you.

Ron Mattson2:43:53

So I'd like to just bring my colleagues' attention to uh not on this document, but under uh 1.6 under sort of um the policy.

Ron Mattson2:44:06

It's just for example, it says non below non or below market or special needs housing.

Ron Mattson2:44:12

It says community manning contributions are not expected for residential units that would be in per perpetuity, non-market, below market, or special needs.

Ron Mattson2:44:21

And my issue is just having that in policy versus it being a decision of the council at the time.

Ron Mattson2:44:29

So maybe on that statement, make it less definitive and or less definite, and make it uh you know at the option of council.

Ron Mattson2:44:43

Well, well, that's in the policy.

Jeff Chow2:44:46

Uh through the chair, I think I think what that section is talking about is if somebody's proposing non-market or special needs housing, that we won't we wouldn't be expecting community amenity contributions from them.

Jeff Chow2:44:58

So if BC housing was saying, here's a um you know um below market housing project that we're proposing to rezone for, uh, we wouldn't be asking them for community amenity manager contributions from that project.

Ron Mattson2:45:13

No, I'm certainly aware that's what it says.

Ron Mattson2:45:14

My question is, you know, I personally would rather have it our option rather than it being listed as a policy.

Ron Mattson2:45:21

Because each each proposal could you know has to be sort of taken on its own merits.

Ron Mattson2:45:27

And uh depending on how many of these things the town sees, you wouldn't want perhaps not to get contributions from all of these versus making the decision at each at each time making the decision not to provide a not to require a contribution.

David Screech2:45:45

Yeah, where exactly are you on that?

David Screech2:45:48

Is it is it in the existing policy?

Gery Lemon2:45:50

Go down to the polls and go way down to the smallest one in the second.

Gery Lemon2:45:54

Staff report.

David Screech2:45:57

So it's in the existing policy.

Gery Lemon2:45:59

Yeah.

Jeff Chow2:46:02

I will uh I will share that on the screen here.

John Rogers2:46:13

Oh and uh through the chair, I think I what I hear staff saying is that CACs would not be um it would not be there would not be an expectation of CACs from residential units that would be permanently non-marketable.

John Rogers2:46:27

So it's not it's not not gonna be these are not CAC special needs housing or non marketing.

David Screech2:46:32

Yeah, I I'm okay with that being in there.

John Rogers2:46:34

Yeah.

John Rogers2:46:35

Really?

John Rogers2:46:35

Yeah, I'm not.

Ron Mattson2:46:37

I mean, I'd rather see council at the time make that this have that discussion at that for that particular project.

David Screech2:46:43

Yeah, well we I get that's your opinion.

John Rogers2:46:44

I I see the point that uh staff's recommending because these the whole point of of non market, below market and uh special needs and so forth for that housing, is that uh you know, because if we are going to ask this community many contributions, then that drives up the the uh the cost for the developer and suddenly the project does not become marketable or becomes expensive.

David Screech2:46:46

I just don't agree.

Ron Mattson2:46:48

How does everyone else feel?

Damian Kowalewich2:47:12

Damon, I mean we c I mean we just we just did get a community amenity for a low the the development did it got a playground building for it.

Damian Kowalewich2:47:24

It's kind of a community amenity, that's how it was kind of presented.

Damian Kowalewich2:47:27

So it's kind of well it was.

Damian Kowalewich2:47:29

So it's it this would preclude us from even asking for a developer for a playground.

Damian Kowalewich2:47:29

No, it wouldn't be.

Gery Lemon2:47:33

You're talking about TDC.

Damian Kowalewich2:47:35

Well, yeah, okay, but that's not the screw, then correct me, but it was it was presented as somewhat of a longness.

Damian Kowalewich2:47:41

And we did negotiate it and talk about it.

Ron Mattson2:47:44

And the other aspect is you might decide because you aren't getting uh CACs that you might not want a project that you otherwise would accept.

John Rogers2:47:57

I don't know, just yeah.

Damian Kowalewich2:47:59

I mean maybe the language just needs to be cleaned up a little bit, just so it's not.

David Screech2:48:03

I mean, I don't know This is no different, right?

David Screech2:48:06

This is not changing this language.

David Screech2:48:08

It's not in what staff and yeah, I mean the there's municipalities in this town that are in this greater Victoria that are are going on record as having in written in policy that DCCs for affordable housing units are are cut by 50 percent or waived, and all we're saying is that we don't expect a community mendy contribution for special needs housing or below market housing.

David Screech2:48:34

I don't think that's a stretch.

David Screech2:48:36

I mean, I would hope that would be a give is my feeling.

John Rogers2:48:40

Yeah, I and the uh the staff support aren't really speaking to that, they're spoken speaking to the other aspects of how we're going to acquire and uh these amenities and the covenants and so forth.

Ron Mattson2:48:54

I understand all this, but I just wanted to bring it to your attention that that's in policy, whereas you know that would certainly impact on my decision whether or not I wanted one of these projects in the town.

Ron Mattson2:48:59

Okay.

Gery Lemon2:49:03

Yeah but that's very true.

John Rogers2:49:07

Anyway I can move this back and second.

Ron Mattson2:49:11

All in favor?

Ron Mattson2:49:13

Against?

Elena Bolster2:49:13

Carried.

Ron Mattson2:49:20

You guys aren't Democrats.

John Rogers2:49:24

Ah.

Ron Mattson2:49:25

And now we have the exciting Board of Variants update report.

Elena Bolster2:49:30

Staff.

James Davison2:49:31

Thank you, Chair.

James Davison2:49:33

I did I did I notice a hint of sarcasm there?

John Rogers2:49:37

No, I was I was very enthusiastic.

Ron Mattson2:49:39

I d I do even have some questions that I have to bring that I will uh raise later.

James Davison2:49:44

I'm disappointed that no member of the public showed up.

James Davison2:49:44

You know, I'll I'll I'll soldier on.

James Davison2:49:49

Uh thank you.

James Davison2:49:51

Um this the uh the report addresses uh specific council action list item from the October 20th uh 2020 meeting of council.

James Davison2:50:04

It was really to uh report uh board of variance fee structure as well as provide a list of minor variants applications over the past three years.

James Davison2:50:16

To give a little bit of a background, I know we haven't talked about the board for a while now.

James Davison2:50:21

Um, under the Local Government act, uh, the board can order a minor variance, the important issue being minor.

James Davison2:50:29

Um, and I've cut the one of the important bits out here.

James Davison2:50:36

Of the the board is of the opinion that the variance or exemption does not do any of the following.

James Davison2:50:41

Uh result in inappropriate development, adversely affect the natural environment, substantially affect the use and enjoyment of adjacent land, vary permitted uses and densities under the applicable bylaw, defeat the intent of the bylaw, or vary the application of an applicable bylaw relating to residential tenure.

James Davison2:51:01

So as is a lot of the local government act, this is fairly subjective language.

James Davison2:51:06

So there's a lot of wiggle room here, but really of critical importance to the board's um mandate or the two tenants regarding variances that are minor and variances that are based in hardship.

James Davison2:51:20

Now both terms are described and defined by the board.

James Davison2:51:27

And over the years, uh staff has really noticed that these notions uh that the board has of these two terms, uh there's been three things that have stood out.

James Davison2:51:38

Uh if there's any substantial neighborhood opposite neighbor opposition, if someone shows up to a board meeting and doesn't like it, it's probably not a good candidate for an approval.

James Davison2:51:48

And that's been pretty consistently played out by the board.

James Davison2:51:51

Uh if the application is for a new build and varies existing regulations, which have not changed since construction, that is um zoning bylaw hasn't hasn't changed and hasn't made significant uh changes to the zone, to the setbacks, to uh any of those siting regulations, um, it's really not a good candidate.

James Davison2:52:12

If someone's built a house in the past year and then decides that they need a big deck, not a good candidate for the board.

James Davison2:52:19

Uh and if there's many variances, if there's you know two or three variances that that um have to be made to fit something into a project, it's also not a good candidate for an approval.

James Davison2:52:30

Uh the notion of hardship, uh just so you're aware, isn't it isn't financial hardship, it isn't, it isn't um anything like that.

James Davison2:52:38

The hardship is based in zoning regulation.

James Davison2:52:41

So if you have a tiny little house on a tiny lot, it's in an R1 configuration, and it wasn't designed to meet the R1 regulations, and it was built 100 years ago.

James Davison2:52:55

And doing something would be logical on the site, but doesn't necessarily meet the existing regulations, that's that's what hardship refers to.

James Davison2:53:07

So an applicant has the right to choose to make an application to the board rather than to council.

James Davison2:53:16

As someone who administers the board and as someone who usually talks to people at the front desk and try and do a little bit of a customer service job and say, look, this is probably not a good candidate for a board application.

James Davison2:53:29

You're probably better going off with a development variance permit to council.

James Davison2:53:34

I I can't stop anyone from making one application or the other, but I can provide some guidance.

James Davison2:53:39

But it can really go to either either council or the board.

James Davison2:53:48

And the difference is in a board in a board application is staff doesn't make a recommendation to the board, unlike to council, where I or my colleagues will make a recommendation.

James Davison2:53:59

We don't do that with the board.

James Davison2:54:01

We just do a technical overview of all of the things and leave it at that.

James Davison2:54:07

Having said that, uh, I think the board is really on the same page as staff, and uh, in almost 10 years that I've been administering the board, I really haven't witnessed something that I really disagreed with.

James Davison2:54:21

So, regarding application denials, appeals, new application, a board of variance decision is final as per the local government act, so it can't be appealed to council, but an applicant may make a new application to council as a development variance permit to address a variance which was turned down by the board, and vice versa.

James Davison2:54:40

So something that was turned down to the council can also be made a new application to the board.

James Davison2:54:47

I haven't seen either of those situations in the last 10 years, so it's not a big issue.

James Davison2:54:56

Fee structure.

James Davison2:54:57

So board of variants application is $300, a development variance permit is $500.

James Davison2:54:59

There's reasoning behind this.

James Davison2:55:05

So a board of variance application isn't typically circulated to all departments.

James Davison2:55:09

It doesn't go to engineering, it doesn't go to fire.

James Davison2:55:12

Normally just development services, i.e.

James Davison2:55:15

planner, and uh building inspector are the only two departments involved.

James Davison2:55:21

And the reports and agendas are much simpler, much less time is required to review applications.

James Davison2:55:27

Uh the report doesn't go to any directors, it doesn't go to Kim to sign.

James Davison2:55:33

It's really just is a very short report that goes directly onto the agenda.

James Davison2:55:40

So staff believes that the board has really done a great job.

James Davison2:55:44

We've we've had excellent board members over the years, and uh I have genuinely been very proud of what we do and how they serve the town and their expertise.

James Davison2:55:52

So you know, typically they're builders, and uh currently our board is all made up of experienced builders, uh, and they've been doing an excellent job.

James Davison2:56:02

What we could do a little bit better is publish a statement of things that they already feel are um part of their mandate.

James Davison2:56:13

That is a statement of definition, a statement of definitions of minor in terms of what usually constitutes a minor variance, as well as a statement of what hardship means, and maybe examples of what the board would consider to be acceptable versus unacceptable.

James Davison2:56:32

And as well as staff could investigate its ability to make recommendations for approval or denial of an application to the board.

James Davison2:56:40

But that really hasn't been an issue thus far and uh you know it's um it would be a nice to have but not very necessary at this point.

James Davison2:56:51

Thank you very much very much.

Gery Lemon2:56:56

Thank you Jane that that James that was um really helpful.

Gery Lemon2:56:59

I recalled that I can't remember what the issue was that came to us um late last year that I I know we were all kind of baffled about how something would come to us as opposed to going to the board and vice versa but could you could you give give us give me a couple of just tangibles of an example of something that would just clearly go to the board of variants as opposed to coming to us.

James Davison2:57:29

Right so quite often what what happens with board applications is that there like I said there's a hundred year old house or a 70 year old house that was built well before View Royal was was even incorporated under a very different zoning zoning regulation environment, perhaps with no zoning at all.

James Davison2:57:51

And uh this house sits really close to a side lot or um sits closer than than uh two meters, let's say in the R1 zone, um at 1.8 meters.

James Davison2:57:59

So it's just a little bit too far away.

James Davison2:58:08

But building a deck on the back would mean that the deck would have to be bumped out by 20 centimeters to meet the definition of the bylaw.

James Davison2:58:19

But 20 centimeter deck, that house has been there forever, you know.

James Davison2:58:28

That would be a really good example, and that's something that we see quite often is that 20 centimeter variance to build what would just be logical decks straight off that would otherwise look strange and wouldn't serve anyone.

James Davison2:58:42

That's a really good example of a board application.

James Davison2:58:45

Okay.

James Davison2:58:46

Um what sorry on.

Gery Lemon2:58:48

Nope, no, go on.

Gery Lemon2:58:49

Carry on.

James Davison2:58:50

I just say what what isn't a a really a really good board application in the opinion of our board, and we have sat down and we we sit down and touch base with them every once in a while and just check in and see how they're doing and just reinforce that they're doing a good job because they have been.

James Davison2:59:08

If someone shows up and and three other neighbors show up and say, I don't want this, I don't like this, which has happened quite frequently in the last two or three years, uh that's really an indication that it it's there's a bit more of a political or conflicting um requirements to to considering an application and that's better off going to council.

John Rogers2:59:32

Okay.

Gery Lemon2:59:33

Thank you.

Gery Lemon2:59:33

And in the case of the board um of the hundred year old house and and uh the deck that just has a bit more reach did or would the board of variants approve it?

Gery Lemon2:59:48

Typically something like that yes yeah okay great and just just a question regarding the board um you know when we used to have volunteer dinners we'd meet them but I've no I I don't know the members of the board at all.

Gery Lemon3:00:03

Are are um board members difficult to come by or are they are those positions easily filled?

James Davison3:00:10

And how often do they meet uh first part of the question uh regarding filling those positions, uh we've had a pretty static uh board.

James Davison3:00:21

Um one of our members left some years ago uh due to illness.

James Davison3:00:27

And just recently uh a really lovely man, um Rick Rick Tacoma uh moved out of out of municipality.

James Davison3:00:37

So I think we're looking to fill that uh position.

Lindsay Chase3:00:41

We have filled that position, actually.

James Davison3:00:42

We have filled that position, okay.

James Davison3:00:44

Yeah.

James Davison3:00:45

And we haven't met in a while.

James Davison3:00:46

This is why I'm uh and which leads into my next my next answer being uh we meet as necessary.

James Davison3:00:53

So if we don't have a board uh item that is going that is is required um to meet, we don't meet.

James Davison3:01:03

And typically the board will meet once a month.

James Davison3:01:07

Occasionally during the summer months, uh we will move things around if someone is away or we don't have quorum, we will set up special meetings uh that are not the second Wednesday of every month as we normally do.

Gery Lemon3:01:23

Okay, thank you.

John Rogers3:01:24

Appreciate it.

John Rogers3:01:26

John.

John Rogers3:01:27

Yeah, th thanks very much for the report.

John Rogers3:01:29

Um it it was very useful to see at the last page um all the applications that had been made to the Board of Airings uh uh from two thousand eighteen to to the current time.

John Rogers3:01:39

And and uh I'm just wondering if these had because some somewhere I recalled where um a case or two had gone to the board of variants and the individuals were not satisfied of the results, and then they so they came to council.

James Davison3:01:55

I don't recall any any uh situation like that um where where it has come to council.

James Davison3:02:01

I I could be wrong, but I uh not not off the top of my head.

John Rogers3:02:07

Yeah, fair enough.

John Rogers3:02:08

And um and on page two of your report, uh you gave some examples where uh some common themes have emerged and and that there was substantial neighborhood of opposition to the variants, it's not a good candidate for the approval of the board of variants.

John Rogers3:02:22

So, you know, you really don't know.

John Rogers3:02:25

I I I'm I'm guessing that you probably wouldn't know what uh what strength of opposition there might be to a variance until the notice has gone out.

John Rogers3:02:33

And so now you've got the notices and and had had the um so is is it a case where you find there's a lot of opposition, so you have to take it off the agenda of uh the board of variants?

James Davison3:02:43

Not at all.

James Davison3:02:44

No, we we don't uh we we don't have the ability to say no to an application.

James Davison3:02:48

What I was referring to there was if if an application comes to the board and the board is meeting and uh a number of neighbors show up in opposition, the board is very unlikely to approve that variance.

John Rogers3:03:04

I see.

John Rogers3:03:06

Okay, I see what you're saying.

John Rogers3:03:07

So uh yeah, not a good candidate for approval, so the board will likely reject it.

John Rogers3:03:11

Okay, thank you.

Ron Mattson3:03:13

So, James, one of the ones I was curious about, only because I thought it was sort of a no-brainer to be approved.

Ron Mattson3:03:22

Fraser McCall asked for uh a six-foot-high fence and um I don't know, gate, and it wasn't approved.

Ron Mattson3:03:32

So I'm just curious as to why what was the rationale for not approving that.

James Davison3:03:39

Um if in my recollection there was there was a couple of reasons.

James Davison3:03:44

You know, it's the board's decision ultimately, um, but they felt it was too high.

James Davison3:03:50

And I believe we did get uh a letter or two of opposition.

Damian Kowalewich3:03:55

Oh, really?

Elena Bolster3:03:56

Okay, thank you.

Lindsay Chase3:03:57

Any other questions?

Lindsay Chase3:03:58

It is um just for for council's information it is an interesting um situation the board doesn't actually have to give reasons for declining an application um it is it yeah yeah that it's it's just uh it's a they they may they may speak to an application but they don't actually have to provide reasons for for declining or for approving an application so I I suppose it's difficult to be talking about one specific one but but I'm also interested in that one because when I I spoke with the applicant afterwards, he gave me the impression that the board felt that it wasn't within their purview to deal with it.

David Screech3:04:42

And that's why they denied it, and that he was actually bringing that forward to counsel.

David Screech3:04:48

So is that not the case in staff's mind?

David Screech3:04:51

I mean, this was the one that originally piqued my interest, because I my understanding of the Board of Variants is that they deal with minor variances, generally to do with building sighting on a property or setback changes, et cetera, et cetera.

David Screech3:05:08

So I was curious as to why this one would have gone to them in the first place.

David Screech3:05:14

Because really it has nothing to do with hardship.

David Screech3:05:17

Um, and it has nothing to do with building siting.

David Screech3:05:20

And so I was curious why this application would have would have gone to them, period, and and how we and you've answered that a little bit in your report about how we make that determination.

James Davison3:05:37

But yeah, I to answer if if I may, um, to answer that, um, as as I said, staff has no ability to fetter these applications.

James Davison3:05:50

So uh the the applicant is quite um within their rights to go to the board.

James Davison3:05:57

I was a little miffed myself with that whole process given um let's say the experience of the applicant.

James Davison3:06:04

Um he should have a good perspective on these things.

James Davison3:06:09

I think it was misread uh without going too into too too much depth.

Lindsay Chase3:06:15

Yeah, this this is one of the most the most challenging aspects of supporting both the applicants and the board.

Lindsay Chase3:06:24

Um so so staff staff have a dual role in in this particular situation.

Lindsay Chase3:06:30

And an applicant can insist on going making a board a variance application and moving forward to the board and then having their application turned down by the board because the board deems it's not a it's not minor, it's not a hardship, it's not within their purview, etc.

Lindsay Chase3:06:50

But it is ultimately the decision of the applicant as to which process they would like to try first and in in in any in in any situation many applicants will will um at least explore the border variance application process prior to um ultimately settling on a ddp application okay thank you thank you anyone else i'll move fast recommendation second all in favor against carried and i'll pass on the chair it's going to i would like to call to order the public works and transportation committee meeting committee of the whole.

Damian Kowalewich3:07:34

First up.

Damian Kowalewich3:07:36

Anyone have any business for I do?

Damian Kowalewich3:07:41

Excellent um i understand we have a report on the BC Transit Island Highway Priority Project.

John Rosenberg3:07:50

Thank you, Councilor Kwalowich.

John Rosenberg3:07:53

As you heard earlier this evening from BC Transit, this is a project concerning uh adding different uh transit amenities to our corridor.

John Rosenberg3:08:03

Um the project in question actually falls within one of our current DCC projects that we've got listed within our development cost charge program bylaw.

John Rosenberg3:08:16

That project um was to add uh 1.5 meter bike lanes and then put back the 1.5 meter sidewalks that are there now, and that was gonna run us, I believe, uh about $1.8 million dollars.

John Rosenberg3:08:30

It didn't include any work basically between the curb lines other than adding the bike lanes and just expanding a little bit to fit them in.

John Rosenberg3:08:38

This project with BC Transit increases transit times, gives us our bike lanes, but at 1.8 meters instead of 1.5, which is kind of nice with the traffic volumes that are on Island Highway, as well as a little wider sidewalk, which again, because of probably the increased volume in that area, a little wider sidewalk is nice as well.

John Rosenberg3:09:01

In the end, uh staff has looked at this uh project design uh several times.

John Rosenberg3:09:06

It started out with uh concepts, and then we saw a 30% design review, a 70% design review, a 90% design review, and we're currently just putting the final uh pen strokes on an ultimate design.

John Rosenberg3:09:21

The piece that James called a sample was actually just a section of the roadway that is being uh designed, and it does represent truly what uh we have that.

John Rosenberg3:09:30

We have incorporated the philosophies of the town within that design with regards to our priorities.

John Rosenberg3:09:38

The laning is 3.5 meters.

John Rosenberg3:09:40

It is slightly different uh near the six mile intersection to fit that bus lane in so they go down to 3.3 meters, which is uh acceptable with regards to a width.

John Rosenberg3:09:51

Um, and our medians uh are going to change uh in width and vary from 1.2 meters to 4.5 meters.

John Rosenberg3:09:58

So the design in the concept are very similar to what's in the subdivision servicing bylaw for this area of the town with regards to the bicycle lanes, the sidewalks, uh the median treatments um and everything that's uh being proposed by BC Transit.

John Rosenberg3:10:15

The um one big advantage is that we're not paying for it, they are.

John Rosenberg3:10:20

Um, our slight um increase in cost is the fact that the lights coming on sooner than uh we probably would have been required to put that light in uh at the Atkins intersection.

John Rosenberg3:10:33

And I agree with, I think it was Councillor Lemon or Councillor Kwalowich.

John Rosenberg3:10:37

Actually, the very first time I looked at that road, I thought that can't be Atkins, but it's just, I guess the intent was that at some point Atkins must have swung down onto the highway before everything was formally built differently.

John Rosenberg3:10:52

So it just remained with the same name.

John Rosenberg3:10:55

We did engage with uh the CRD, Shell, uh Integra Tire, Steve Star Motors, and Shell seemed to be very cooperative and open to any kind of changes.

John Rosenberg3:11:08

Uh they had a few requests which we took care of.

John Rosenberg3:11:10

And as James mentioned, there is an SRW that we've asked for to move one light to uh increase lighting in that area.

John Rosenberg3:11:18

Um probably the biggest opposition we received was from Steve Star Motors, which was very upset that he'd lose a significant amount of business because the left turn basically would be removed by this work uh coming out of Atkins and it'd be very difficult to make the left turn in.

John Rosenberg3:11:34

So Integra Tire understood the need for um improvements and had asked us to look at alternatives and this was the solution and I don't believe this solution isn't required.

John Rosenberg3:11:46

I just believe that perhaps without transit's assistance we'd be putting it in the future.

John Rosenberg3:11:51

So by all means I think the small cost of adding maintenance on an annual basis perhaps five to ten years early is well worth the price compared to the actual cost to build that intersection and do the rest of the work.

John Rosenberg3:12:05

So for that reason, uh staff would uh ask that council um agree with the recommendation to uh proceed with the project.

John Rosenberg3:12:14

Our plan is to bring it back to council because it will require a variance permit because it is um uh slightly askew from our uh subdivision bylaw with regards to the cross section.

John Rosenberg3:12:28

But in staff's opinion, it's actually um, if anything, better than what we currently have in that the bike lanes are a little wider and the sidewalks are a little wider, so that's kind of nice.

John Rosenberg3:12:38

And the little sl uh smaller um travel lanes are inconsequential.

John Rosenberg3:12:44

Uh, concerning the traffic light itself, it is close.

John Rosenberg3:12:47

And in the perfect world.

John Rosenberg3:12:48

We wouldn't want uh intersection traffic signals to be that close, but we will coordinate those lights much like we coordinate the other lights along the island highway, and there are opportunities for that light to turn red when it's coordinated when uh your traffic staggered by a red light at six mile, for instance, when it allows that traffic to go through from six mile onto island highway, and then it turns red again.

John Rosenberg3:13:13

There will be a pause of 10 or 15 seconds, which will let those couple of vehicles slide through there.

John Rosenberg3:13:18

And and I wouldn't uh anticipate that the changes in traffic flow would be significant enough to uh not do the work.

John Rosenberg3:13:26

And and James was correct, we will have the signal timing plan reviewed through the corridor to make it optimized.

John Rosenberg3:13:32

I'm open for questions and hopefully I can answer them all.

David Screech3:13:35

Public staff recommendations second.

John Rogers3:13:40

Okay, one question.

Damian Kowalewich3:13:42

Yeah, uh, thank you, Director.

Damian Kowalewich3:13:44

Uh we've uh note the uh recommendations support.

Damian Kowalewich3:13:49

Uh actually, Councillor Levin will have her hand up first.

Gery Lemon3:13:54

Um quick, probably obvious question, um, Director Rosenberg.

Gery Lemon3:13:59

The 1.5 meters.

Gery Lemon3:14:04

Uh okay, the the bike lane.

Gery Lemon3:14:06

Oh, that's the bike lane wheel.

Gery Lemon3:14:08

The the bike lane and the um transit lane, our our piece of it will go right from the the um the intersection where the Trans Canada loops down, the axe the access egress to the Trans Canada up to Jenner or up to our borders and then then carries on to colwood which which how much is our piece our piece stops at six miles so the piece we're talking about goes from the shell station basically to the uh new enn rail trail just uh west of the uh bridge uh on burnside so it it in total length I think the project is about 350 meters or so all right um so in the future will it my my understanding from the report was that there's the Colwood piece coming down in in the future will we not go up beyond six mile there's certain areas and and I believe it was Counselor Qualowich that touched on it with regards to opportunities for land purchasing and the width.

John Rosenberg3:15:22

We are restricted in the right of way right around Parsons Bridge.

John Rosenberg3:15:25

Right.

John Rosenberg3:15:26

In that area is very restricted so there isn't an opportunity to um add a bus lane especially on the bridge.

John Rosenberg3:15:33

I shouldn't say there isn't an opportunity but the costs and the benefits it it would be so outrageous of a cost to justify the benefit just you couldn't put a business case to it that somebody would support I don't believe um and in Colwood, that's actually the case there is they can't get enough width within their right of way to actually get transit bus lanes.

John Rosenberg3:15:51

So they're doing Q jumper type things where and signal prioritization in areas.

John Rosenberg3:15:56

And there may be a couple opportunities around Heart Road for us to do something similar to that with future development in that area.

John Rosenberg3:16:04

But for now, no, this would be it with regards to our work on the near future.

John Rogers3:16:09

Okay, good.

Gery Lemon3:16:10

Thank you.

Gery Lemon3:16:10

Oh, oh, and I and I do want to say um I often had to turn left coming out of Starboaters or from the tire shop.

Gery Lemon3:16:20

And um I would have welcomed a light, would welcome a light.

Gery Lemon3:16:24

However, you know, I there there is quite a bit of land there, so I can imagine if there's further development, which I you know I I would guess is feasible, possible, um that might increase, should that happen, the numbers of people triggering that light to go and uh over time and that could eventually be an irritant for people coming down during rush hour off the highway.

John Rosenberg3:16:52

Yeah, hopefully it pushes them onto the Trans Canada even sooner.

Gery Lemon3:16:55

There you go.

Damian Kowalewich3:16:56

Thanks.

John Rogers3:16:58

Councilor Rogers.

John Rogers3:16:59

Yeah, I'll be uh voting against the proposal.

John Rogers3:17:03

If uh if this light at um um is being proposed by the the two shops um is the cost of this um uh so called rapid bus improvement, then I don't see much rapid bus.

John Rogers3:17:19

Um certainly um the the this let me ask you a question.

John Rogers3:17:23

Um the uh light that will be put in in the pot crosswalk, is that a pedestrian controlled crosswalk where they'll be able to push the light and trigger the traffic to stop?

John Rosenberg3:17:34

They'll certainly have the ability as a pedestrian to do so, but they don't control it with regards to timing.

John Rosenberg3:17:40

So that signal would basically coordinate with the other lights and it would wait until uh the opportune time say again when six mile travels through onto Island Highway, when that light goes back to red and you've got that pause between the two, that would be the opportunity for the pedestrian to go through there.

John Rosenberg3:18:00

And certainly there will be a uh a couple of added delays during that time.

John Rosenberg3:18:05

Um, but by far the benefits outweigh the the costs and and certainly um part of the uh transit study and everything that they've had on their side with regards to their experts, um it leads me to believe and and I'm quite certain that when we go to optimize and coordinate those lights that we will see a significant amount of transit uh uh efficiencies uh through the process.

John Rosenberg3:18:29

And that light's gonna be required whether we put a transit uh efficiencies in there or not.

John Rosenberg3:18:34

Not today, not tomorrow, but sometime in the future that light will be needed.

John Rogers3:18:39

Yeah, okay.

John Rogers3:18:40

So my turn.

John Rogers3:18:41

Um the I remember when vehicles used to turn left um out of there and and when the road was there.

John Rogers3:18:49

And there were a lot of accidents.

John Rogers3:18:51

So um, you know, I I appreciate that.

John Rogers3:18:55

But um, you know, we're we're putting in a light for two businesses.

John Rogers3:19:01

And the and what's what's really interesting is that the folks at the CRD water board, when they need to go to Langford, what they do is they drive up, turn in to where this the uh the two shops are, and then they'll drive out.

John Rogers3:19:17

So only because they want to go to Langford.

John Rogers3:19:20

So the vehicles that are there will activate you know the the um uh and block the traffic.

John Rogers3:19:27

So the AMPM traffic flows are are going to be uh you know pretty significant.

John Rogers3:19:32

Um and when you consider you know um uh Wilford, Hart, six mile, and then the interchange, and now this new light, um it's uh I I think the overall uh implications, and we're not talking about these are individuals that cannot get onto the interchange.

John Rogers3:19:44

Well, maybe if they no, they they cannot.

John Rogers3:19:50

They will not be able to get up to the Trans-Canada Highway.

John Rogers3:19:53

These are people coming in from Calway.

John Rogers3:19:55

And so if they those individuals that want to come into town, well, I guess the only opportunities for them to get on a bus, because I have a I have a really strong suspicion that this is going to be doing it's it's the darndest of blocking traffic, not only in the AM back up to Calwood, but in the PM, uh, you know, stacking up traffic on on Trans Canada.

John Rogers3:20:16

You know, here we are talking about on 298 that we were going to prevent uh left-ins and left outs.

John Rogers3:20:22

And here we go.

John Rogers3:20:24

You know, this is um and and Council Lemon's quite correct.

John Rogers3:20:27

These individuals, this business can um, you know, you it's a it's a wonderful redevelopment plan, I must say.

John Rogers3:20:29

Unless of course um trans has got the option to to buy that for their 300 car parking ride.

John Rogers3:20:40

It's um you know I'm I'm really seriously uh I I think we're causing so much trouble on on the traffic flows and um I don't think that um you know transit caved on on a on a a remarkable problem here and I don't think they're gonna get any rapid bus benefits because of that.

Damian Kowalewich3:21:05

Councilor Rogers, thank you.

Damian Kowalewich3:21:07

Uh clearly uh you're not impressed with the this councillor mouse.

Damian Kowalewich3:21:13

Did you have your hand up down there before?

Damian Kowalewich3:21:15

No.

Damian Kowalewich3:21:16

Okay.

Damian Kowalewich3:21:16

Oh so uh your worship's ministers, go ahead.

David Screech3:21:19

Um thank you.

David Screech3:21:21

I just want to say that I have complete confidence in transit that they've done their homework on this, and and we need to remember that this is it's a regional plan of getting buses from the downtown to the west shore it faster.

David Screech3:21:37

And I mean it's so we're objecting to it on, but at any rate, my my main point is council is not road designers.

David Screech3:21:46

This has obviously been through a huge, thorough, iterative process, and as Director Rose Burdenberg has told us, has has is now at 99 percent.

David Screech3:21:55

And I have complete confidence that the experts and the professionals have done their job, and um it makes complete sense to me.

David Screech3:21:59

We're getting bike lanes all the way along there.

David Screech3:22:05

The number of times that light is going to change is going to be negligible.

David Screech3:22:10

Um, and you know, one could argue that's actually better for trying to dissuade commuter traffic and cut through traffic from coming through the town.

David Screech3:22:20

So I have no problem with supporting it.

David Screech3:22:22

Thank you.

Damian Kowalewich3:22:23

Uh thank you, your worship.

Damian Kowalewich3:22:25

Councillor Manson, anything before I comment?

John Rogers3:22:27

Uh just no, I'm gonna vote in favor of the motion.

Damian Kowalewich3:22:30

Okay.

Damian Kowalewich3:22:31

Um well, I guess I just wanted to ask Director Rosenberg.

Damian Kowalewich3:22:36

I'm having a little bit of problem understanding it, so I'll be honest with you.

Damian Kowalewich3:22:40

Um, you mentioned you mentioned some comments about uh the fact that the light would eventually have to go in anyways.

Damian Kowalewich3:22:47

Um, are you able to tell us more about that?

John Rosenberg3:22:51

I just think that it's inevitable.

John Rosenberg3:22:52

There there isn't currently a safe uh crossing uh to get from that area of the island highway to the other side where that uh transit stop is if you needed to get across there.

John Rosenberg3:23:04

Um I have seen it on occasion people try to run across partway, they get into the uh uh combined left turn lane and then they stop and wait, and then they try to go across again.

John Rosenberg3:23:13

And it's just uh, you know, it it's just a recipe for disaster.

John Rosenberg3:23:18

I haven't seen it often, but currently what they'd have to do is walk down to the intersection at the interchange where the in-end rail trail is to cross or to go down to six mile, and those crossings are a long ways away, and there's not too many people that would do that.

John Rosenberg3:23:33

I um believe that most of the area in there now is either owned by the CRD or by the ministry.

John Rosenberg3:23:40

So it's not anticipated that there'll be any more private development um between Atkins Road and the Colwood Interchange portion.

John Rosenberg3:23:48

And true, the Integra tire and the the tire uh in Steve Star Motors at this time are probably underutilized development-wise.

John Rosenberg3:23:57

So I would anticipate that at some time in the future, those would uh be developed into something that would generate significantly more traffic.

John Rosenberg3:24:05

And at that time, um, I'm sure that one of the results of that would be to have that traffic light installed.

John Rosenberg3:24:10

And I would note that we we do know that that CRD movement is evident, and in fact, we allowed them to pave a part of the gravel portion between the the roadway and the goose so that they can make easier turns with their vehicles to help them out with that.

John Rosenberg3:24:26

And the light would be uh designed so that if they're making a right-hand turn and they move within 20 seconds, it wouldn't actually trigger the light.

John Rosenberg3:24:34

So I would think many times within that time period, and again, I'll leave it to the traffic engineers who are the true experts to figure out that timing.

John Rosenberg3:24:43

But just because somebody pulled up to the light, if they're making a right-hand turn, there'd be a delay to allow them to make that right before that signal would actually be activated so that it wouldn't go off as often.

John Rosenberg3:24:55

Um, whereas with the left-hand turn, they would stay there and wait, it would be activated and then it would coordinate into the other signal timing.

John Rosenberg3:25:01

So I'm I'm quite certain that you know, as designed and as proposed, it'll work uh optimally.

Damian Kowalewich3:25:09

Thank you.

Damian Kowalewich3:25:09

Um I have to be honest, I'm I'm not convinced yet.

Damian Kowalewich3:25:13

I um I have some concerns with three traffic control devices within an area of about 800 meters.

Damian Kowalewich3:25:22

Um I'm concerned that the principal reasons for installing the new traffic control device uh rely solely on the uh concerns of well, two businesses uh and uh and the speculation of pedestrians crossing uh crossing the road without a a pedestrian crossing uh if if those are the two sole reasons for installation obviously I see the bigger picture of regional transit I get that um but I I do have to agree with the counselor Rogers a bit if we are installing three traffic control devices within 800 meters trying to improve traffic flow I I can't and I'm not a traffic expert I can't help but think that that there's a bit of a problem with that though um so I I'm just a little I feel like this is coming on pretty quickly um tonight and I'm just I'm not comfortable with it but uh nonetheless there's a motion on the floor.

John Rosenberg3:26:16

So unless there's a pick counselor Kwalowich, I I just can speak to that for a second.

John Rosenberg3:26:21

Um, the original iteration um when we were at 70 percent was no traffic signal.

John Rosenberg3:26:27

Transit, I think would be thrilled to save the probably 300,000, 350,000 to install that signal and everything that goes along with it.

John Rosenberg3:26:36

Um, I think that if council truly does not like that signal and is prepared to uh deal with the ire of those two businesses for you know your reasons mentioned that you feel like it's uh not warranted at this time and your concerns for the uh proximity of the other signals, then council certainly has within their prerogative if they want to eliminate that signal, and we'll go back to most of the uh design elements at 70 percent, and we can move forward on the project.

John Rosenberg3:27:06

This is not something that transit's insisting on.

John Rosenberg3:27:09

This is just transit trying to provide the best design moving forward.

John Rosenberg3:27:14

Um, if council would like something less than that, then certainly we can uh work towards that with them.

Damian Kowalewich3:27:21

And and I understand, and I understand exactly what you said.

Damian Kowalewich3:27:25

And I guess I'm concerned that there's this ongoing regional transportation improvement for BC Transit.

Damian Kowalewich3:27:34

We know this, it's it's very active, it's it's promoted heavily.

Damian Kowalewich3:27:38

And I'm just I'm I'm just worried that there's an element of appeasement happening here, and BC Transit saying, okay, fine.

Damian Kowalewich3:27:47

You know what?

Damian Kowalewich3:27:47

You guys want traffic lights?

Damian Kowalewich3:27:49

Sure, we'll put traffic lights in, we'll make this thing happen.

Damian Kowalewich3:27:51

Whereas I I'm just I'm wondering if in like long term our residents are going to go, okay, hold on.

Damian Kowalewich3:27:57

You installed another traffic light in the middle of two that are 800 meters apart because of two businesses and maybe pedestrians crossing the road.

Damian Kowalewich3:28:05

Like I I personally I'm I'm not comfortable saying that.

Damian Kowalewich3:28:09

Um and I I just I would implore uh my colleagues to consider this before and I know it was council still, but I I mean I think it's really a really robust discussion still.

Damian Kowalewich3:28:20

Um I mean, correct me if I'm wrong, convince me.

Damian Kowalewich3:28:23

Um, but I just I'm trying to work this out for myself and get on board with it because I I I like the regional transportation plan, obviously.

Damian Kowalewich3:28:31

Um, but this is this is a tough one right now for me.

Damian Kowalewich3:28:34

Council Rogers?

John Rogers3:28:36

Yeah, um no one possibility might be that the transit goes ahead and um um you know builds the intersection but doesn't put in the lights you know like put in the wiring you know pre pre-wire it and then we could see w how that uh how that looks um and the implications but I guess the the other worry that I've got is that we work so hard to um for all the traffic that that um um that is coming down um from up island down off of the six mile off ramp on the six mile road and you know, all the problems we had with traffic backing up and we changed the signal signalization.

John Rogers3:29:20

One, I'm not so sure that the signalization is going to stay the way it is, because we've now got another intersection to play with.

John Rogers3:29:27

And two, that that other intersection has the worst case scenario where it not only backs traffic up to Coldwood, but it also backs traffic up six mile because you know there was nowhere to go.

John Rogers3:29:38

You had two lanes that weren't turning anywhere because the other light stopped it.

John Rogers3:29:42

So yeah, I think I'm not a traffic consultant, but I can imagine worst case scenarios.

Damian Kowalewich3:29:51

Thank you.

Damian Kowalewich3:29:52

Thank you.

Damian Kowalewich3:29:52

Uh your worship merch.

David Screech3:29:54

Well, I'm just gonna make the obvious observation that transit is prepared to pay for this, um, which should be kind of a bonus all in itself.

David Screech3:30:04

And I mean, we agreed in principle ages ago to this project, and we gave staff in BZ Transit the authorization to move forward to detailed design.

David Screech3:30:16

Um, admittedly, we didn't talk about a signal, but I mean, how often have all of us seen in the summer months kids running across that stretch?

David Screech3:30:27

Right?

David Screech3:30:27

Because they don't go across the crosswalk at Six Mile Road and the Island Highway.

David Screech3:30:33

They go apart down and then they realize they have to run across the road to get to so I mean just the the crosswalk alone would seem to be a safety element that we should be thrilled to have.

David Screech3:30:48

I mean, we're we're about local and and we're talking about wanting to keep that road as a as a freeway, essentially.

David Screech3:30:55

So I really don't understand that.

David Screech3:30:57

I mean, the city of Victoria just put a crosswalk right in the middle of Blanchard.

David Screech3:30:58

That stretch of Blanchard, they just put a crosswalk in so that people can get across.

David Screech3:31:02

Right?

John Rogers3:31:07

Great distance.

John Rogers3:31:08

That's a huge distance, you're right.

David Screech3:31:11

Yeah, but I don't know that that distance is significantly more than the distance we have of no crosswalk.

David Screech3:31:18

But regardless of that, I don't know as a council why we are trying to out guess the um, and and maybe the businesses also, which is worth considering.

David Screech3:31:30

Maybe those two businesses do have very legitimate concerns.

David Screech3:31:35

Once there's an express bus lane there, and there's going to be six lanes as opposed to four through that stretch, you know, of the effect on their business of people getting in and out.

David Screech3:31:46

So I think, and obviously, transit took that feedback as a serious enough issue that they agreed to put in a light.

David Screech3:31:54

So while you're busy discounting the light, remember those two businesses and the negative effect that that may well have on their business.

David Screech3:32:03

So I just don't know why we would be saying no to a light that's going to be triggered not very often in the big scheme of things.

David Screech3:32:13

So thank you.

Damian Kowalewich3:32:14

Uh Councilor Matson.

Ron Mattson3:32:17

So I I too um share with my colleagues' concern about not having uh a way for pedestrians to get across.

Ron Mattson3:32:25

But uh you know hearing some of the concerns about you know we building it partially and delaying it, so why don't we just build it fully and we don't actually have to have the lights working until we think it's needed.

John Rogers3:32:38

Turn it off, turn it on.

Ron Mattson3:32:40

So you it can just be turned on, you could have it all built, and sometime in the future or immediately, whatever council decides at the time, you can then have the lights working.

Ron Mattson3:32:50

But I'd hate to see us have to spend another three hundred thousand dollars four to four years down the road because we didn't take advantage of BC Transit uh building it.

Damian Kowalewich3:33:00

Well, okay, and I'm not even sure if that's possible that we would they would build it and not turn it on.

Damian Kowalewich3:33:06

But let me put let me pose the question to you.

Damian Kowalewich3:33:09

If if BC Transit was not offering to build this light, would we seriously consider paying for this light without them?

John Rogers3:33:19

We haven't, you know, there's never I don't think there's ever been um a requirement or a recommendation from the staff that we put a light in there.

John Rogers3:33:26

I don't I've never seen a need to have a light and um in all these years of there's never appeared to be a plan.

John Rogers3:33:34

I mean heart road, heart road we had to put a light because we had a whole bunch of houses, you know, uh at development that that you know necessitated that.

John Rogers3:33:43

But this this is just two businesses.

Damian Kowalewich3:33:50

Okay, well, not seeing any other hands.

Damian Kowalewich3:33:52

So we've uh got a motion and a seconded uh so uh all in favor that the committee recommend the council endorse.

Damian Kowalewich3:34:02

Um okay, uh opposed, counselor and rounders opposed.

Damian Kowalewich3:34:08

That's carried and moving on.

Damian Kowalewich3:34:12

Yes, it's going to council, yeah.

Damian Kowalewich3:34:15

Uh thank you, Director Rosenberg.

Damian Kowalewich3:34:18

Next up is the distance between motor vehicles and cyclists request signage.

John Rosenberg3:34:27

Thank you, Councilor Kualovich.

John Rosenberg3:34:28

Uh this is just a follow-up from uh request from council.

John Rosenberg3:34:33

Uh we received an email from a uh I believe it's a resident uh several months ago asking us to install uh a sign.

John Rosenberg3:34:43

I I think he saw it somewhere over in Europe.

John Rosenberg3:34:46

Um we've we've reviewed it and we we've uh looked at the Transportation uh Authority of Canada, which we call the TAC for motor vehicles.

John Rosenberg3:34:58

We've also looked at the BC uh ministry traffic signs catalog, and we've also uh researched the BC Motor Vehicle Act, and and in none of those instances were we find did we find an opportunity to support this request.

John Rosenberg3:35:13

Um so staff's recommending that they receive the report for information.

John Rosenberg3:35:17

And if you've got any questions, I can uh answer them.

John Rogers3:35:20

Move received.

Damian Kowalewich3:35:22

Second uh move received by Councillor Rogers, seconded by Councillor Lemon and Councillor Matson with the comments.

Ron Mattson3:35:29

Yeah, yeah, I'm not sure in sort of what locations it would be helpful, but for someone who sort of travels down Island Highway from Hamlicken to Beaumont, there's no lane.

Ron Mattson3:35:40

And sometimes cars when you're riding there drive fairly close to you.

Ron Mattson3:35:46

So I would feel more comfortable as a cyclist to just see one of those signs with the car and the cyclist with the that's sort of the distance apart that one spot is it really is somewhat chilling seeing cars zooming past you at you know whatever speed they are.

John Rogers3:36:06

Okay.

John Rogers3:36:06

Okay, thank you.

John Rogers3:36:07

Counselor Rogers have a good yeah, I I I guess my concern is that that road, um, I don't think cars have enough um space, you know, to go over 1.5 meters.

John Rogers3:36:19

You know, there's a possibility they may be in the other lane.

John Rogers3:36:22

Thank God we have the ENN uh corridor that uh where most uh east to west traffic um, you know, in battle days, yes, we had the island highway.

John Rogers3:36:31

Now it's um we do have the ENN as an alternative.

Ron Mattson3:36:34

I ride it now.

Ron Mattson3:36:35

It's dangerous.

John Rogers3:36:36

You silly.

David Screech3:36:38

Yeah, I mean, I I would be quite happy throughout the town in spots where we don't have proper bike lanes, etc., to boot have see the share of the road signs up.

David Screech3:36:47

Um, and I don't think it would hurt to have some of those intervals.

David Screech3:36:50

I don't think we can do the it's the law one because I don't think the province of BC has a minimum, right?

David Screech3:36:56

It's it's a constant.

David Screech3:36:58

There's a there's a real lobbying going on to the province to to put that in law that there's a minimum distance that you can you can pass a cyclist.

David Screech3:37:08

I mean, it's one of those things that you have no idea how they would ever enforce it.

David Screech3:37:12

But um, in theory.

David Screech3:37:14

But I mean, I don't disagree with Counselor Mattson that it would be you know not a bad idea in certain roads in the town to have that share of the road sign up.

John Rogers3:37:23

Yeah, I don't mind share the road.

Gery Lemon3:37:26

I'll share the road.

Damian Kowalewich3:37:30

Excellent.

Damian Kowalewich3:37:30

Um I'm in agreeance that the share of the road signs are they're quite prevalent all around um you know CRD in Canada.

Damian Kowalewich3:37:37

I've seen them lots, and uh I can I can support that.

Damian Kowalewich3:37:40

So is it fair to say that staff can begin to look into kind of some of those signs and areas that they'd be appropriate?

John Rosenberg3:37:48

If counsel would like, we can uh I I um I I hesitate to pollute, maybe that's not the word.

John Rosenberg3:37:56

Um litter the streets with share the road signs.

John Rosenberg3:38:00

Yeah.

John Rosenberg3:38:01

Um I I I would agree that certainly we do have some areas um that perhaps we could uh remind motorists that they do need to be cognizant of uh cyclists.

John Rosenberg3:38:11

And um I can do an informal ask of staff to say, do we have any areas or have we had any comments about concerns about cyclists on the roadway?

John Rosenberg3:38:21

And certainly several of our counselors are avid cyclists, so we'd be open to suggestions from them as well if they wanted a few extra share the road signs up.

John Rosenberg3:38:31

Um staff can at some point create a traffic order, and before actually initiating that traffic order, bring it back to council for consideration for additional signage for the um authorized um WC 19 and WC 19S, which is the uh picture of the cyclist beside the vehicle and the actual share the road words and try to find some areas where we can place some of those signs if council wishes.

Damian Kowalewich3:38:58

Yeah, yes, please.

Damian Kowalewich3:39:00

Uh that's that sounds like a good census.

Damian Kowalewich3:39:02

Thank you.

Damian Kowalewich3:39:02

Uh Councilor Rogers, with another comment?

John Rogers3:39:04

Yeah, that and and um to um I think the mayor's point.

John Rogers3:39:07

Um we have bike lanes going up four mile, and and where it says uh bike lane ends, that's probably where we need to tell the drivers to share the rip.

Damian Kowalewich3:39:18

Yeah.

Damian Kowalewich3:39:19

Yeah, well you like you could even replace that sign.

Damian Kowalewich3:39:22

I don't know.

David Screech3:39:22

You could have what watch out for old members of council on bikes.

Damian Kowalewich3:39:27

And middle-aged as well.

John Rogers3:39:30

Thank you.

Damian Kowalewich3:39:32

Um okay, thank you.

Damian Kowalewich3:39:34

So was that that was uh motion to approve?

Damian Kowalewich3:39:37

Did we do that already?

David Screech3:39:38

We received it, Chief.

Damian Kowalewich3:39:39

Excellent.

Damian Kowalewich3:39:40

Uh all in favor?

Damian Kowalewich3:39:42

Opposed, that's carried.

Damian Kowalewich3:39:43

Uh moving on, item C, the regional transportation priority setting.

John Rosenberg3:39:50

Thank you, Councilor Kowalowich.

John Rosenberg3:39:52

Uh, this here is at Crown Council's discretion with regards to where they would best like to see their vote counted with regards to a regional vote that uh the CRD is looking for from the various municipalities.

John Rosenberg3:40:05

Um this is not uh uh an easy exercise by any means.

John Rosenberg3:40:09

It is going to be very much, I believe, a uh local um jurisdictional type uh review.

John Rosenberg3:40:18

I'm sure Sydney's idea of improving the uh West Shore bus lanes for Highland for Highway One isn't nearly high as a priority as it might be perhaps for Lankford Colwood and View Royal.

John Rosenberg3:40:31

So it will be interesting to see what actually comes out in the wash with regards to the uh regional priorities, but certainly things like uh traffic demand management and and um various uh other uh ideas um might get some uh regional consensus.

John Rosenberg3:40:49

Um but today before you what they're asking you to do is basically take a hundred points and any way you'd like under anything if you don't see anything there that you're supportive of, but that you feel you have your own need from a council perspective, by all means staff can take that forward.

John Rosenberg3:41:06

And their intent is just to give every municipality a hundred points to to put them uh towards whatever they feel their most prudent um ideas would be with regards to helping the traffic situation in the area.

Damian Kowalewich3:41:19

Certainly, I think I'd like uh Mayor Screech, our CRD director, to speak first on this.

David Screech3:41:25

Well, thank you.

David Screech3:41:26

I'm just curious, John, is this and this is one of these motions that got passed by the board and I I kind of sit there and wonder exactly what it is we're hoping to to get out of it at the end of the day.

David Screech3:41:41

But when you're one of 24 um it's just sometimes easier not to um prolong the agony.

David Screech3:41:51

But is is this what um is this what the CRD sent us this table or is this your example of things that we could consider?

John Rosenberg3:42:02

This is their example of things we could consider.

John Rosenberg3:42:06

Um and it's based on taking a kind of a synopsis from the South Island Transportation Strategy, and probably part of their actual own uh regional transportation strategy that they have as well that they've done several years ago.

John Rosenberg3:42:14

I have been dealing with the uh um traffic manager a manager within the CRD John Hicks.

John Rosenberg3:42:29

Right.

John Rosenberg3:42:30

Um so he he has basically sent this table out to all the municipalities as an example of priorities that their councils could consider and come back.

John Rosenberg3:42:38

Some municipalities have taken it to council, others have just taken their uh own internal documents, applied uh the philosophies of those documents and send what they thought would best represent what uh the town wanted.

John Rosenberg3:42:53

And in our particular case, our current uh transportation plan is quite old.

John Rosenberg3:42:59

Um, so I felt it would best uh to bring it forward to council to get their opinion on it and see if there's anything specifically that they had concerns about that they wanted to make sure that the CRD board heard.

John Rosenberg3:43:09

Now, having the chair sitting in front of me tonight, I'm quite certain our our our wants and needs will be well represented on the CRD board.

David Screech3:43:18

But um except I can I can guarantee you putting on my CRD hat and sitting as the chair at the transportation committee.

David Screech3:43:27

That anyhow, I mean it'll be very interesting.

David Screech3:43:30

We would the motion was to to ask councils their regional transportation priorities, and I suppose it depends on how you look at it a bit.

David Screech3:43:40

But to me, and and I'll I'll pass it back to the chair here in a minute, but to me, our number one regional transportation priority is we need a regional transportation governance body.

David Screech3:43:52

And that's not even on here.

John Rosenberg3:43:55

Certainly, that could be what we put all 100 points to.

John Rosenberg3:43:59

If if council was uh I mean, certainly that that is the whole purpose of this to invite discussion and come up with what best suits the town's needs.

John Rosenberg3:44:10

And and certainly if that's where council's headed, then that's exactly what we would submit.

David Screech3:44:17

Thank you.

Damian Kowalewich3:44:18

Thank you, Mayor Screech.

Damian Kowalewich3:44:20

That was helpful.

Damian Kowalewich3:44:20

Uh Councillor Rogers.

John Rogers3:44:22

Yeah, you know, a point we're taken on on the governance thing is um, you know, I I understand we wanting to get into tangible things, and certainly I've got my wish list of tangible things, but um if we don't have the governance body, how are we gonna do it?

John Rogers3:44:38

Exactly.

John Rogers3:44:39

Where you know how how do we work with the province and where do we find the money?

Elena Bolster3:44:43

Exactly.

David Screech3:44:44

Yeah, no, I mean that that's uh that's my you know I mean it it's wonderful.

David Screech3:44:49

We can come up with all these priorities, we can all agree on them, maybe.

David Screech3:44:52

A wish list, but then we have no mechanism by which to instigate them or to make them happen because we have no transportation service.

John Rosenberg3:45:02

So that you know, at any rate, I mean we can certainly comment on those ones that are there, but well I've one I've got more to add your I I I would remind the uh council or mayor and council that you only have a hundred points and they are hoping for only three or less I don't think they want to see 20 at five points each.

John Rogers3:45:27

Well I can't help it if they haven't thought of my ideas.

Ron Mattson3:45:31

Sounds more nonsense now I mean realistically the more we put in the more watered down the points system is so I mean given how little credence whatever we say is going to have in the in the big picture.

Ron Mattson3:45:48

I mean putting one thing down and getting a hundred points to it probably makes more sense than having even two at 50.

Damian Kowalewich3:45:57

Certainly thank you.

Damian Kowalewich3:45:59

The suggestion of actually putting our points towards a regional committee, although be it uh somewhat um humorous, uh symbolic may may not actually accomplish anything, uh although I would support it.

Damian Kowalewich3:46:13

Um or we could simply talk about one item to to put forward to this um not really sure what it is.

David Screech3:46:20

I guess it's just uh the committee and uh of yeah I mean the the committee hasn't even had a s I think our first meeting is next Wednesday of the transportation committee.

David Screech3:46:30

Right.

David Screech3:46:31

Right.

John Rogers3:46:31

So councillor Rogers?

John Rogers3:46:33

Yeah.

John Rogers3:46:33

So you wish I made you wonder why we don't have a form of councils, but of course, COVID days, that's that's understandable.

David Screech3:46:39

Well, I think we might down the road.

John Rogers3:46:41

Okay.

John Rogers3:46:41

Yeah.

John Rogers3:46:44

When Transit gave their presentation, the one thing, the nagging thing for me, is um why we don't have dedicated bus lanes that would take north and south or east and west, wherever you want to go, from McKenzie to Helmoken.

John Rogers3:47:01

Because we don't have dedicated, you know, the rapid bus lanes.

John Rogers3:47:04

They've got rapid bus lanes that that go up to McKenzie, but that's where it ends.

Damian Kowalewich3:47:08

They don't Yeah, I think that had to do with the rock.

John Rogers3:47:11

Yeah, no, exactly.

John Rogers3:47:13

Yeah.

John Rogers3:47:13

Exactly.

John Rogers3:47:13

A hundred foot of rock.

David Screech3:47:15

Yeah, I think they're coming.

David Screech3:47:16

I think I do think that's part of a plan.

John Rogers3:47:18

Yeah.

John Rogers3:47:18

But I know if but that that being part of the plan, that's um at least that's something where we could um you know support and back that we could get rapid bus lanes down that stretch that far.

Damian Kowalewich3:47:29

Um question for your worship, but would that be the problem span for that that part?

David Screech3:47:34

Yeah, I would I would presume for sure.

Damian Kowalewich3:47:36

So maybe we could ask for something else then.

David Screech3:47:38

I mean the one obvious thing that's missing on this list is the EN corridor.

Gery Lemon3:47:42

That's what I was gonna say.

David Screech3:47:44

Um right, revitalization of the ENN corridor.

Damian Kowalewich3:47:47

Oops, yep.

Damian Kowalewich3:47:48

Okay, that's not very worthy, uh Director Rosenberg.

John Rosenberg3:47:52

Yeah, I just wanted to um remind council that I I I think CRD's ultimate goal, if if they could accomplish it, would be as a region, we could sink our teeth into one or two asks for the province on behalf of the region, even though we don't have the board as Mayor Screech is suggesting.

John Rosenberg3:48:09

I think their hope is, and and and I I agree with your your discussion tonight that the likelihood of everybody coming together with a consensus is pretty slim.

John Rosenberg3:48:18

But I think their hope is, you know, for instance, is everybody had a couple of points towards the the program that said a regional T PDM program aimed at minimizing pressure during traditional peak demand periods, then that's at least a philosophy of how do we you know manage this traffic and what can we accomplish to go there and get the province to put a little more teeth to their studies?

John Rosenberg3:48:41

Um, because it it is going to be difficult to come up to a consensus.

John Rosenberg3:48:45

And and I I I do agree with uh I believe it was Councillor Mattson that said that trying to come up with one that at least says we're this is our main issue would help.

John Rosenberg3:48:55

But certainly I think what you're gonna find, Mayor Screech, is that your your discussions at the CRD level will probably be more broad with regards to what can we do philosophically to help?

John Rosenberg3:49:05

And again, maybe the ENN rail is that one to say let's not give up on that, whatever that looks like.

Paul Hurst3:49:12

So moved.

John Rogers3:49:13

Yep.

John Rogers3:49:13

Counselor Levin?

Gery Lemon3:49:15

Yes, um, I would like my hundred points to go to the ENN corridor.

Damian Kowalewich3:49:19

Thank you.

Damian Kowalewich3:49:20

It's noted.

Damian Kowalewich3:49:22

Uh anyone else uh or would like to make a motion or have comments about this, Councilor Matson.

Damian Kowalewich3:49:27

I'm with the ENN.

Damian Kowalewich3:49:29

Uh Councilor Matson moving 100 points towards the ENN vitalization.

Damian Kowalewich3:49:34

Yes.

Damian Kowalewich3:49:35

Uh looking for a second or that is that the answer is Councillor Levman for discussion on the ENN 100 points.

John Rogers3:49:44

Okay, for discussion.

John Rogers3:49:44

Good, that's three.

John Rogers3:49:47

I agree the EN is really important.

John Rogers3:49:52

But actually really important, not the most important.

John Rogers3:49:55

You know, I I think if there is some thought that the province is going to fix and get rapid bus to Helmoken, I'd say that's just as important as the ENN.

John Rogers3:50:06

No, I wouldn't.

Ron Mattson3:50:07

I wouldn't call let's call the question.

Damian Kowalewich3:50:10

Well discussion on the ENN 100 points?

Ron Mattson3:50:14

Yeah, Mars Groot.

David Screech3:50:16

So I mean, I mean I I don't disagree, but I again I will say if there's no governance body to run something on or to make something happen on the ENN, it's complete and utterly redundant and irrelevant.

David Screech3:50:31

And that's why nothing has happened on the EN since the Island Corridor Foundation was formed.

David Screech3:50:37

Because there's no governance structure, there's no governance body to make something happen.

John Rogers3:50:43

Are you putting 100 points on the governance body?

David Screech3:50:44

Is that what you're saying?

David Screech3:50:45

I would put 100 points on the governance body, but I do agree with the ENM.

David Screech3:50:49

But I honestly I think the biggest priority in the region, and and I'm going to be saying this at the transportation committee next, is that we have to get the municipalities to come on board and let us form a regional transportation service.

John Rogers3:51:03

I'll go with 100 points on that.

Damian Kowalewich3:51:05

Well, then let's call the question and move on to the other thing here.

Damian Kowalewich3:51:08

Uh all in favor of what's that?

John Rogers3:51:11

So are you saying I'm just rejecting it?

John Rogers3:51:13

This is the ENM.

John Rogers3:51:13

This is the ENN.

John Rogers3:51:14

So this is the EN one, 100 points.

John Rogers3:51:16

But do we have another 100 points to put on the other thing?

John Rogers3:51:20

And then we're going to be getting a lot of things.

Damian Kowalewich3:51:25

All in favor of the EN to receive 100 points.

Damian Kowalewich3:51:30

Okay.

Damian Kowalewich3:51:31

Opposed.

Damian Kowalewich3:51:32

Counselor Squarovich.

Damian Kowalewich3:51:34

Rogers and our Screech opposed.

Damian Kowalewich3:51:37

I have another motion on the floor.

John Rogers3:51:39

I would move the governance body.

John Rogers3:51:40

Second.

Damian Kowalewich3:51:41

Councilor Rogers is making a motion for 100 points towards a new governing body in the region, seconded by Mayor Screech.

Damian Kowalewich3:51:48

All in favor.

Damian Kowalewich3:51:49

Oh, sorry, discussion.

Damian Kowalewich3:51:50

Discussion.

Damian Kowalewich3:51:53

No discussion.

Damian Kowalewich3:51:55

Okay.

Damian Kowalewich3:51:55

All in favor?

Damian Kowalewich3:51:57

Opposed.

John Rosenberg3:52:05

Just to be clear, I'm not voting.

John Rosenberg3:52:07

I in no way think I have a vote.

John Rosenberg3:52:10

I just would like to make a comment.

John Rosenberg3:52:14

Yes.

John Rosenberg3:52:14

Just to be clear.

John Rosenberg3:52:16

Thank you.

John Rosenberg3:52:17

Um, I am uh Mayor Screech did mention that there is a meeting next Wednesday, and therefore I do need to give them some semblance of what council decided this evening, tomorrow morning.

John Rosenberg3:52:31

So, just for clarification, what I am instructed to tell the CRD is that Council of Uroa would like to put a hundred points towards the CRD establishing a governance body that would have the ability to direct projects on behalf of the region?

John Rosenberg3:52:44

Okay.

James Davison3:52:47

No.

David Screech3:52:50

I think that the the council is giving the hundred points to the to the creation of a regional transportation governing body of some sort.

David Screech3:53:01

That there's a lot of people who don't think the CRD should actually have anything to do with it.

David Screech3:53:06

Perfect.

David Screech3:53:07

Right?

David Screech3:53:07

So it's just the formation of a regional body and yeah.

John Rosenberg3:53:11

Okay, great.

John Rosenberg3:53:12

So I I'll put that forward as uh the input from council, and then obviously, Mayor Screech.

John Rosenberg3:53:19

Um, at the board, you can certainly clarify what we meant by that if that comes up for discussion.

David Screech3:53:23

Sure.

David Screech3:53:24

You can tell them the in and rail ran a close second.

John Rosenberg3:53:27

We could do ninety nine in one.

Damian Kowalewich3:53:29

Um CAO Alma.

David Screech3:53:30

Right.

John Rogers3:53:37

Through the chair.

Kim Anema3:53:38

Are you saying that you want the CRD to have a transportation function?

John Rogers3:53:45

No.

David Screech3:53:46

No, we're saying, I mean, the what the what the line has been to the minister and is that the province needs to assist the region in setting up some sort of regional governance body for transportation issues.

David Screech3:54:04

And that may well not be the CRD at the end of the day.

David Screech3:54:08

It could be something like a mini translink.

John Rogers3:54:10

Yeah, right.

David Screech3:54:12

Yeah.

David Screech3:54:12

So we're not trying to get stuck on a CRD service because there's certain councils that won't even entertain that thought.

John Rogers3:54:25

Maybe we didn't get a sheet on it.

Damian Kowalewich3:54:29

Okay, uh hand the chair back to Mary Screech for uh a couple of new business.

David Screech3:54:36

Yeah.

John Rogers3:54:39

That's you.

Damian Kowalewich3:54:40

Yeah, still you oh, okay.

Damian Kowalewich3:54:44

Um these are both okay.

Damian Kowalewich3:54:45

Uh new business, Erskine Lane, Councilor Matson.

Ron Mattson3:54:48

So, what I was wondering if we'd sort of talked about it periodically about uh saving trees, moving the sidewalks and cycle lanes somehow in between the trees, or you know, we currently have a road format, and so it basically will be you know 66 foot wide or whatever it is, with uh you know, might be a median cycle, you know, two lanes, cycle lane, and then a bike lane, etc.

Ron Mattson3:55:19

And I understand that we'll lose a number of trees when we do this.

Ron Mattson3:55:23

So my question is is there a way of getting the sidewalk and cycle lanes in without chopping down a bunch of trees, and it might mean moving them over uh away from the sidewalk or sorry, away from the road.

Ron Mattson3:55:40

So you have a and the other benefit, if that was possible, is a it would keep sort of that rural flavor that it has versus something more city like.

Ron Mattson3:55:51

And it might be a horrible idea, but I just thought I'd see if that was possible.

Damian Kowalewich3:55:56

Thank you.

David Screech3:55:57

Well, I guess I'm curious on on our in the subdivision servicing bylaw on a road like Erskine Lane, would there be bike lanes on both sides of that?

John Rosenberg3:56:10

Uh councillor, Councillor Qualo, it's true to Mayor Screech.

John Rosenberg3:56:15

Um, our current uh cross sections don't allow for local streets to have bike lanes at all.

John Rosenberg3:56:21

Okay, um, all of our local streets within the subdivision servicing bar are basically shareos.

John Rosenberg3:56:27

Um and just to to help maybe with the discussion, uh I did have staff go out and take a look at the uh development frontage and then along the uh way down towards the goose, which is where the bike lanes would go and then the sidewalk area.

John Rosenberg3:56:42

But it uh tree wise it it appears that regardless of how you try to get some kind of path that was informal that that would be multipurpose wide enough for perhaps a a stroller and a cyclist or bi directional pedestrians or anything like that, you're gonna lose trees no matter what way you go.

John Rosenberg3:57:02

So it might be a case of you lose, you know, twenty or thirty doing one thing or twenty-five or thirty-five doing another.

John Rosenberg3:57:09

I don't believe with the intent of trying to save trees that much would be accomplished.

John Rosenberg3:57:14

Um so if that's the intent, I I I think that you're probably not gonna achieve that goal.

John Rosenberg3:57:20

If it is try to maintain a rural flavor, then by all means uh if if the applicant was doing something different than the servicing bylaw, then it would require variants of council and council would have the ability to approve that new design.

John Rosenberg3:57:34

And certainly staff through the servicing agreement has the ability to work with the developer and change the cross section, uh knowing what council's trying to achieve and could attempt to do something like that through uh work with their designers.

John Rosenberg3:57:49

But uh I'm not optimistic that uh the goal of saving trees could be achieved.

Ron Mattson3:57:55

Nobody cares about the rural flavor.

Kim Anema3:57:58

I like the rural flavor.

John Rogers3:57:59

It's a lane.

David Screech3:58:01

Well, I think it's important to remember that I mean, the one thing we consistently heard from the residents was that there wasn't enough width on that road already, right?

David Screech3:58:11

And so they were worried with the extra traffic that was going to be coming from the 120 new units on there, that there was enough width for people to pass.

David Screech3:58:22

And they demanded the sidewalk, right?

David Screech3:58:24

So I don't know how I mean I don't think our lane width would be huge on a road like that, anyways.

David Screech3:58:32

But I I get what you're trying to say and do, but I don't understand how you could do it and and keep the road to what the residents are now expecting.

Damian Kowalewich3:58:44

Director Rosenberg had a comment?

John Rosenberg3:58:46

Yeah, I I just you know, and and I can appreciate what people feel and what they think.

John Rosenberg3:58:51

But from a traffic point of view, the last thing you want to do is make those lanes wider.

John Rosenberg3:58:57

If you make those travel lanes for those cars wider, they will drive faster.

John Rosenberg3:59:02

You need to keep those lanes narrow.

John Rosenberg3:59:05

Now we can talk about, you know, what do we do to protect cyclists?

John Rosenberg3:59:08

We can put a little one-foot buffer painted line and then have the cyclists.

John Rosenberg3:59:12

We could remove the parking that currently would be the cross section that would be anticipated there because it is a higher development, and and understand that council's objective is to protest protect the pedestrians and the cyclists and keep the speeds down.

John Rosenberg3:59:27

But going with a wider traffic lane because they don't feel safe is exactly the reason why you stay with the narrow lane because people that don't feel safe drive slower.

John Rosenberg3:59:37

If they feel like they've got an airport runway, they drive faster.

John Rosenberg3:59:42

So I I would encourage you to let us design the road from an uh expert point of view rather than what residents feel would be better.

John Rosenberg3:59:53

It just we we do understand what's trying to be achieved here.

John Rosenberg3:59:57

And um what I am hearing is that we shouldn't worry about parking.

John Rosenberg4:00:01

And with not worrying about parking, that's 2.5 meters of cross-section where we can provide some uh pedestrian and cycling room to maybe do something there.

John Rosenberg4:00:12

Now we are going to have challenges between that property getting down to the goose, uh, what we would do, but certainly within that frontage, we we should have some solutions if we didn't have to put the parking in there.

John Rosenberg4:00:24

Um so I just thought I'd make those comments.

Damian Kowalewich4:00:27

Thank you.

Damian Kowalewich4:00:27

Very helpful for me in particular.

Damian Kowalewich4:00:30

Uh Councilor Rogers was next.

John Rogers4:00:31

Yeah, I um certainly uh I agree.

John Rogers4:00:33

Director Rosenberg with um having narrow lanes, driving lanes, and um I think the the ask was uh for those individuals cycling back up the hill.

John Rogers4:00:44

It's not coming down the hill, it's uphill like the four mile.

John Rogers4:00:47

Um going up the hill, uh, then having that that width.

John Rogers4:00:51

Um, and maybe it's a multi-use, but it's um, you know, because it's not just for the local residents, it's gonna be also for those that live in in the uh the Stone Ridge area that are constantly going back and forth to the goose.

John Rogers4:01:04

So it was whatever we can do to get narrow lanes and a small bike lane that goes up the hill.

John Rogers4:01:11

I think that's what they ask.

Damian Kowalewich4:01:14

CAO Anima.

Kim Anema4:01:16

Thank you.

Kim Anema4:01:17

I um I just wanted to comment that you know in our history we have observed that when sidewalks are within trees, safety becomes an issue.

Kim Anema4:01:27

You know, I recall the goose at one point needed lighting because safety was an issue.

Kim Anema4:01:33

Those that are walking along that hidden area become exposed to what risks are associated with um lit or a meandering in the woods type environment.

Kim Anema4:01:44

And so that is a large consideration.

Kim Anema4:01:48

It can be done in terms of development variance permit, but I don't think from a staff perspective that we would ever recommend that.

John Rogers4:01:55

Thank you.

Damian Kowalewich4:01:56

Councillor Matzer had another comment.

Ron Mattson4:02:04

I like the concept narrow roads, roadways to keep the traffic slowed down.

Ron Mattson4:02:08

That was part of my the whole thing of that rural ambience because you can't really drive too fast on those roads.

Ron Mattson4:02:14

So whatever we can do to uh keep some of the character, but keep the road so that slows down the traffic uh as well as make it you know safety for the pedestrians and the cyclists is and I'm supportive.

John Rogers4:02:28

Okay.

Damian Kowalewich4:02:29

Uh I don't think there's a motion required for that.

Damian Kowalewich4:02:31

No, okay.

Damian Kowalewich4:02:33

Thank you, uh Councillor Matton.

Damian Kowalewich4:02:35

Uh moving on to 934B.

David Screech4:02:39

Nurse Creek.

David Screech4:02:41

So thank you.

David Screech4:02:41

Just to the public, if you're considering calling in for question period, this would be a good time to do that because we're going to be there very fast.

David Screech4:02:51

Um, Kim and I and the chair of the school board and the superintendent um had a Zoom meeting about the expansion of possible expansion of Shoreline School.

David Screech4:03:07

Um and it looks like the favorite option is that Craigflower Elementary will close and they will build an expansion onto the shoreline property and remediate the existing building to be a middle school and an elementary school.

David Screech4:03:25

That that seems to be the cheapest of all the options that are on the table.

David Screech4:03:30

What concerned me was that at the end of this meeting, I may just made a comment that you know that intersection in my mind had some challenges.

David Screech4:03:45

Another 150 children or something in there.

David Screech4:03:48

I I felt that that should be considered and looked at.

David Screech4:03:52

And their response surprised me in that they said they understood that the Christie Point expansion redevelopment would take care of any of those intersection problems.

David Screech4:04:03

So I just I just I talked to John Rosenberg about this earlier, but I thought it was just a time to maybe consider doing a safety audit of that intersection and seeing what recommendations that ICBC might have for it.

David Screech4:04:23

And also maybe being proactive and doing our own traffic studies so that when the school board does come, um we may be in a better position to make demands.

David Screech4:04:35

So, you know, rather than us being told that we're going to be responsible for those roadway improvements down the road, that possibly we can work with the province to insist that they do some of them.

David Screech4:04:47

That's kind of in the nutshell.

John Rogers4:04:49

Yep.

John Rogers4:04:50

Good.

John Rogers4:04:50

Yep.

John Rogers4:04:51

And because it's if I may.

John Rogers4:04:53

Yes.

John Rogers4:04:54

Yeah, I totally agree because it's not just the pedestrians, the cool kids, the LMX school kids that are coming in and out, but it's going to be all the traffic, you know, in and out, and it's going to be a lot more.

David Screech4:05:05

A lot of pedestrian traffic, a lot of vehicle traffic in the peak hours.

John Rogers4:05:09

Yeah.

Elena Bolster4:05:09

Yeah.

David Screech4:05:10

Yeah.

David Screech4:05:10

So I'll make that motion that just that we refer that to staff for a possible safety audit and a possible.

David Screech4:05:16

Okay.

Damian Kowalewich4:05:17

Okay.

Damian Kowalewich4:05:18

Yeah.

Damian Kowalewich4:05:20

Also to take in consideration, obviously, as things are moving along with the corner for the Craig Flower Manor, the mansion, that is going to be a factor as well.

Damian Kowalewich4:05:29

Yeah.

Damian Kowalewich4:05:38

Busier there.

David Screech4:05:39

It could at times, yeah, sure.

Elena Bolster4:05:41

Yeah.

Elena Bolster4:05:41

Yeah.

Damian Kowalewich4:05:41

Um, so yes.

Damian Kowalewich4:05:43

Okay.

Damian Kowalewich4:05:44

So we've got a motion on the floor to communicate with the school district in the province.

Damian Kowalewich4:05:49

Was that it?

Gery Lemon4:05:50

Do a safety audit.

David Screech4:05:51

To do a safety audit and look at a traffic study.

Damian Kowalewich4:05:54

Okay.

Damian Kowalewich4:05:54

Uh Director Roseburg.

David Screech4:05:56

All right.

David Screech4:05:56

John's gonna tell you all the reasons why this is a bad idea.

John Rosenberg4:06:02

Your worship, this is an open public forum.

John Rosenberg4:06:04

I would never suggest that uh the mayor had a bad idea.

John Rosenberg4:06:08

Um I just wanted to inform council that um if they do in fact come back with um adding another school there that we do have the ability to ask for a traffic impact assessment for that.

John Rosenberg4:06:20

So by all means I think it's a great proactive move to get uh ICBC involved and see if they'd be willing to do a safety audit and see what that happened what that is.

John Rosenberg4:06:30

Um I just wanted to get uh confirmation from council that we do have the ability with this second school to ask for that traffic study and have them pay for it, or we can be proactive and pay for it ourselves.

John Rosenberg4:06:43

And I would think the number would be somewhere in the five thousand dollar range.

John Rosenberg4:06:46

So um I just wanted to make sure you're aware of that.

John Rosenberg4:06:49

And and by all means, uh I think we can go either way on that.

John Rosenberg4:06:52

We can be proactive or reactive, but both ways we'll get that uh study accomplished.

John Rosenberg4:06:57

Um and I will follow up with ICBC to see if we can get them to do something from an ICBC perspective as well.

John Rosenberg4:06:59

Okay.

Damian Kowalewich4:07:07

Good.

Damian Kowalewich4:07:08

We got a motion and a seconder, correct?

Damian Kowalewich4:07:11

Okay, all in favor?

Damian Kowalewich4:07:12

Opposed?

Damian Kowalewich4:07:13

That's carried.

Damian Kowalewich4:07:15

Thank you.

Damian Kowalewich4:07:16

And now we've got correspondence.

Damian Kowalewich4:07:18

So 10A, we've got uh email from Mr.

Damian Kowalewich4:07:22

Brown.

John Rogers4:07:23

I would move receipt of A and B.

David Screech4:07:25

Okay.

David Screech4:07:26

Second.

Damian Kowalewich4:07:28

Any discussion?

Damian Kowalewich4:07:31

Okay.

Damian Kowalewich4:07:32

The both um both letters had questions to staff in there, and we'll let uh staff communicate with those individuals on their own time.

Damian Kowalewich4:07:41

Um all in favor?

Damian Kowalewich4:07:42

Opposed, that's carried.

David Screech4:07:44

So we're now at question period.

Damian Kowalewich4:07:44

And back to Murray.

David Screech4:07:46

Yeah, thank you, Dean.

David Screech4:07:49

Is there any public on the line staff?

J. Wadsworth4:07:53

Your worship, we do not have any callers at this time.

J. Wadsworth4:07:56

Thank you.

David Screech4:07:57

How disappointing.

David Screech4:07:58

Okay, thank you.

David Screech4:07:59

And is there anyone on the chat feature?

John Rogers4:08:02

I can call in.

Jennifer Cochrane4:08:04

Actually, we do have um a chat um this evening.

Jennifer Cochrane4:08:08

However, it is more of a comment than a question.

David Screech4:08:12

Sure, well, go ahead.

Jennifer Cochrane4:08:14

Okay.

Jennifer Cochrane4:08:15

So this comment is from uh Mr.

Jennifer Cochrane4:08:17

Dick Fox of 196 RARE Road.

Jennifer Cochrane4:08:20

Councillor Rogers' concerns about the effect of a light on a light on traffic flow is well taken.

Jennifer Cochrane4:08:26

However, the regional plan of getting buses from downtown to West Shore, as noted by Mayor Screech, is likely not to happen in the long run.

Jennifer Cochrane4:08:33

Population is growing in the region at a huge rate, bringing with it a like a like growth of traffic.

Jennifer Cochrane4:08:40

The constant pattern of chasing road based transportation will never be the answer.

Jennifer Cochrane4:08:45

The solution is rail based transportation.

Jennifer Cochrane4:08:47

It is time to shelve major change changes to Island Highway and push the provincial government and thus BC Transit to get on with its mandate, that of priv that of providing rail transportation.

Jennifer Cochrane4:08:59

In this case, that would be the restoration of rail on the on the island rail line and subsequently on the former CN Rail line, known as the Galloping Goose.

David Screech4:09:09

Thank you okay thank you very much, Mr.

David Screech4:09:12

Fox.

David Screech4:09:13

Thank you, Jennifer.

David Screech4:09:14

You're welcome okay we need a motion to terminate great thanks everyone