Meeting Overview
The Committee of the Whole meeting focused on public safety, updating governance policies, and contentious transportation matters. Council received reports on significant increases in mental health and suicide calls handled by Fire and RCMP services. Key policy debates included restricting election signage and amending the Community Amenity Contributions policy for greater spending flexibility. The most debated item was the endorsement of the BC Transit Island Highway Priority Project, with concerns raised by Councillors Kowalewich and Rogers regarding the introduction of a new signalized intersection at Atkins Road due to potential traffic congestion, despite the project being fully funded by BC Transit.
Key Decisions
- Receive the Public Safety report.
- Receive the RCMP Monthly Media Summary.
- Receive the report outlining election sign and logo options for future bylaw amendment.
- Recommend Council approve the Territorial Acknowledgement Policy.
- Receive the CAO update report.
Transcript
2425 segmentsOkay, thank you very much.
Good afternoon, everyone.
And I'll I'll call the meeting to order and acknowledge our friends and neighbors, the Songhees and Esquimalt Nations on whose territory View Royal is.
This meeting today is being held under the auspices of Ministerial Order M192 due to the COVID pandemic.
This afternoon and this evening, we'll hear from the public during the public participation portion of the agenda.
And the instructions on how to dial into that is on your screen.
It's 778-402-9227.
And then you enter conference ID 488-230-821-pound.
And at the appropriate time in the agenda, I will ask you to I will announce the last four digits of your phone number, ask you to mute the live webcast to avoid feedback, ask you to not use speakerphone to ensure sound quality, and that you unmute yourself by pressing star six, and you will then have the opportunity to give us the benefit of your views.
If you're providing comments through the chat feature, that feature is open during the public participation period and the question period portion of the agenda, and we would again ask that you provide your name and address.
And with that, I just need a motion to approve the agenda, please.
Second.
All in favor, okay.
Okay.
Everybody's good with that.
Opposed, that's carried.
Public participation is going to come up very fast, so if there's anything on the afternoon portion that you're hoping to speak to, this would be the time to call in.
Next we have the minutes from January the 12th for adoption.
Move adoption.
Thank you.
Second.
Any comments, corrections?
No.
All in favor, opposed, that's carried.
There's no petitions and delegations, so we are now at public participation.
And staff, is there any public on the line?
Good afternoon, your worship.
No, currently we do not have any callers.
Okay, thank you very much.
And I'm presuming there's no one on the chat feature.
That's correct.
We do not have any comments this afternoon, Mary's reach.
Okay, thank you very much.
And with that, we will move on, and I will hand the chair to Councillor Lemon for Protective Services.
Thank you, Your Worship.
Um, I have no report.
However, the Chief does.
Um Chief Hurst, did you want to speak to your report?
Good afternoon.
Um just before you is the public safety report for November, December 2020.
Is this on?
Can you hear me?
Yeah.
We can hear you.
I'm not sure if it's on.
Just a note, um, you'll notice in the in the bylaw category a bit of an uptick from last year.
Um the 2021 files are already picking up.
And I and I I directly relate that to some of the COVID stuff with people being at home and uh people being more aware of what's going on in the community.
Um I guess the the highlight of the year, obviously, for fire was the uh pandemic and how that shifted operations pretty significantly for staff and volunteers.
Of course, we're still under a public health order.
The staffing model we're running under right now is the volunteers are uh staying overnight in the building with career staff on a 24-hour basis, so we're not calling in the volunteers from home.
So there's a maximum of four people in the building at any given time.
That seems to be working well because we're getting good cooperation from uh Colwood and Langford Fire.
We're also doing the the same program.
So each department is backing up each department.
We're not having to call people in unless it's a significant um emergency.
Um what else we got going here?
Um obviously, statistically, call volumes uh were down significantly uh from 20 uh 2019 and that's mainly attributed to the cancellation of the medical aid program early on in the pandemic last year where we went from doing about 40 calls a month to zero when they shut that down for about four or five months uh if we were back if we were at our um annual call numbers for medicals we'd be on par with our average years of calls for service anywhere from 850 to 900 calls a year.
Other than that uh there's really nothing of note in the um in any particular category um we did see a bit of an uptick in building fires near the tail end of 2020.
And of course our our opiate overdose issue is still prevalent in View Royal as are unfortunately suicides.
We realized several over the Christmas holiday and then into the new year that's continued.
So you know obviously that's that's troubling and difficult for the families.
And what we're seeing is and these are in in young adults and young children as young as 12 years old.
So it it's it's disturbing, but I I think um you know it could be it could be related to COVID, it could be related to mental health issues.
But that combined with the opiate issues that's that's been a bit of a test um but the uh staff and volunteers are coping well with that um the only other thing of note with our our building inspector as you know uh mr fake is went to the city of Colwood took a position there and we have contracted back to him to provide that service and that's working very well for us um we've got good fight feedback from uh contractors and from some of the builders that that's working fine so we haven't had any uh any issues with that arrangement so I'm open to any questions.
Thank you.
Questions?
Customer Manson?
Yeah, I'm just wondering, so what's what's keeping you up at night?
What's keeping me up at night?
Yeah, God.
That's a good question.
I mean, obviously we're we're actually starting to see the effects of COVID now with staff and and volunteers.
It's been a year now, and everybody seemed to be coping pretty good for the first 10 months, 12 months.
But I think as um the uncertainty of the pandemic, um the the vague messaging that's coming from the province and federally, and the uncertainty of when we're gonna open up and get back to some sort of normal.
I think I think people people are starting to get a bit exhausted from it and trying to find uh an avenue.
Uh staff and the volunteers, I mean, have been really, really diligent in their their approach to COVID and how they, you know, run their lives outside of the organization.
I mean, every member that that has to take essential intercommunity travel, you know, they they send an email and they submit a COVID travel plan and and they've been really good that way just to protect the integrity of the organization.
I mean, I'm hopeful by the spring we we start to see a light at the end of the tunnel and um people can get out and socialize a bit more.
I mean the fire departments are inherently, you know, unlike our police departments where they're individualists and they they hang out by themselves.
Fire departments tend to work more as a team and they have more of a social, more of a social aspect.
So it's difficult for firefighters when they can't get together and and socialize like they normally do.
I mean, that's no reflection on my learned colleague to the left, but uh just an observation.
So hopefully we'll be getting back to some sort of normalcy where the volunteers can get together as a group and the association can get together.
And they've done well, they've done well over the past 12 months.
I'm pretty proud of everyone's work.
That's I mean, that's the one thing.
I just want to see some travel and see people being allowed to move about and and enjoy themselves.
Um the only other thing of note, the uh my wounded warrior run has been officially postponed uh to April 11th.
Um April 11th to the 18th, just because of the public health order on intercommunity travel and mingling and and you know, there's there would be 10 of us in a motorhome and hotel room.
It was a tough decision to make, but obviously, you know, we have to respect the public health order and and set an example.
So they they made the decision.
So that's been rescheduled for April 11th.
And I'm hopefully and confident that that'll move forward on the 11th, from the 11th to the 18th for that week.
Thank you.
Looking forward to that.
Thank you.
Anything?
A question from Councillor Quadlic.
I just uh actually I was gonna ask you about the wounded warrior run, so thank you.
Uh and continue to train and fundraise, please.
That's going well on both aspects.
Uh I actually wanted to ask just kind of uh an administrative question on the building inspector who's being contracted by Colwood.
I'm just wondering what does that look like when uh is he working in both uh municipalities in any given day, or is he assigned to us um on a contract basis in piecemeal?
So it's it's it's all piecework.
So he's full-time in Colwood.
Um he's made arrangements.
Gary had a good working relationship with contractors.
So his inspections um are during his lunch hour, uh, some are on the weekends, and some are after 4 30.
And it's actually working out quite well with some of the residents because if they book an inspection for five o'clock at night or 5 30 at night, they're home from work, so they're not having to leave work.
But it's not through Colwood, though.
We're contracting to Gary directly.
Sorry, yeah.
Yes, that's correct.
That's right.
He wants his own uh company, so we're contracting directly with him.
Yeah, and the workload is such that he's able to manage um both quite easily.
So he's busy in Colwood, but um this is filling in quite nicely for him.
So he hasn't he hasn't been burdened by View Royal yet.
And um this is not any kind of an oversight question, it's more of an interest question.
But like when he's responding on his lunch hour, uh what's he what's he driving there?
Is he driving a Colwood vehicle?
No, no, he he drives his own so Gary is completely independent.
He has his own private vehicle, his own iPad, his own computer.
Everything is in is independent of uh the city of Colwood.
Okay, and the city of Colwood is aware that he is he's helping us out right now.
Okay with this work.
And do what are we what are we thinking long term for that position?
And if this works well, obviously, I mean something I would support and leave in your hands with Kim but what's the long term visioning for that I mean obviously dependent on on future development in in View Royal right now the workload for Gary is such that he can handle you know the development level that's happening in View Royal.
Of course if there was a big uptick uh in the future we would have to to look at that I mean ultimately the the the perfect scenario is to replace that position um but given the the workload right now it it's actually working out quite well for us both operationally and financially.
Good.
Good.
Thank you.
Thanks, Chief okay uh counselor rochers, you had a question?
Yeah, thank you.
I'm gonna switch it a little bit um with with the the COVID um you know and the calls that you folks uh you know have to go to uh do you have any specialized equipment that uh protects you uh from the pandemic the virus yeah the so as you know when this first kicked off about a year ago there was a there was a significant shortage in 95 masks, gowns hand sanitizer so over the past 10 months we we started to find avenues to stockpile that kind of equipment we figured out in the summer we what we purchased was four, they're called Draeger hoods and they're uh they're a hood that goes over um the head and it has a uh a positive pressure ventilator hose that comes up the back and it pressurizes that that self-contained unit to actually protect the guys.
So we're not burning through uh equipment disposing of and throwing out they're all reusable.
So we carry four of those um four on the on the main truck.
We're seeing we're obviously seeing COVID in the community.
There's it's community spread, and when a medical aid call comes in, there is notation whether the person has those symptoms or whether they have COVID or symptoms related.
But every call that we're going to, staff are wearing the the hoods and the gowns as a protective measure.
So we're not burning through PPE because we're reusing uh the equipment that we purchased early on, probably in the summer there.
It's working well.
Another question, um uh in the emergency program, you mentioned the um CRD and and the public alert notification system.
Yes.
Um you won't know until March.
How how is all that looking?
So we still have a we still have a public alert system.
Um the CRD chose to go a different direction with the con the contractor and the CRD have gone in a different direction.
There are three submitted the CRD put in a request for proposals for a new provider, and those proposals are with the CRD, and Troy has actually been selected to review those uh RFPs with the CRD.
And then there'll be a transition, they'll decide in February and there'll be a transition in March to a new provider.
So it'll be seamless.
But what it will take is people who have signed up for our current program, they'll get an email and then they'll just have to re-register with the new program.
But it'll be a very similar platform.
Okay, yeah, good.
And there was a report on uh evacuation grant funding.
So you've got the 25,000.
So where is the this is this report um just basically to update our our evacuation plans for the town?
For the yeah, for the town and for the CRD.
If you remember the the signage that was on the highways, the evacuation route, okay.
That was all part and parcel of it.
So it was a it was a a regional grant application where all municipalities participated in the program, and that that report has has been completed and um it it's far more effective than the the old program that they had in place yeah and I guess the last comment is you know the pandemic burnout that uh everyone's um you know struggling with um and I I can appreciate you know the the the fact the fact that uh the volunteers are front line on those stresses just as um as the police are with you know suicides and and um domestic uh issues yeah yeah no I appreciate that um follow up.
Just to follow up on the building inspector.
Yeah.
Would on Thetis Lake, for example, like the the the condos or the townhouses be looked at by View royal, or is that all by their own uh the those are those are part three complex buildings, so they're being they're being reviewed.
So Gary would simply review the field notes and the reports that came from the architects.
Okay so he won't be on site for most of those buildings.
Um he did some foundation inspections, but the the actual inspections of the building that'll be field reviewed, and then we'll just review the uh the files as they come in.
Okay, so their architecture sign off on it and view roll is not liable at all.
That's correct.
Okay, thank you.
Do you have any questions?
How's the new truck?
Is it performing up to expectations?
Yes.
Oh, oh yeah, no warranty issues.
Um, there haven't been any issues with it.
Obviously, um, if any of you would like to come up and see, we can make arrangements to have you come onto the bay and see it.
Um the um and then obviously once we get the restrictions lifted, we'll do something a little more formal with the community.
We don't know if the community open house is gonna fly this this summer because it usually does, as with the the annual banquet and a couple other annual events.
We just don't know if we're gonna be in a position to do that.
Um, but it's working out well, um, which reminds me our uh uh totem pole is looking outstanding.
Uh we've made arrangements to have the uh the concrete base constructed.
Uh structural engineer with the supports is all in place, and Mr.
LaFortune continues to carve and cut, and things are looking good.
If you get a chance to go down to the tent on Admirals, it's it's looking pretty spectacular.
But we we do want to make sure with that, which I told him when you and I were there.
It's looking really good.
Thank you.
I don't know if you've been there since, but was I mean we'd rather actually have it later rather than sooner?
So that hopefully we can do some sort of a small community event here.
Yeah, hopefully.
Yeah, if I mean if I had a crystal ball, I would hope that April May is going to look a lot better this year than right now.
Like last year's May June looked pretty good.
We're starting to relax it a bit.
We'll see.
Yeah, it'd be nice to have a a more of a community unveiling than something private.
Yeah.
And just on you on the suicide calls that you mentioned, do you do we have all the necessary resources in place for the force in terms of mental health counselors and things should they need them we do um the the town's the town's been good at funding that we have um we deal with uh the clinic here on the corner at Helmcken uh T.
Malcolm and Associates they have a new a new name but they have a a group of clinicians and of course the members have the uh ability to see any counselor that they want so we manage it initially and make sure that they that they see the and get the help they need and of course the town the town funds that and that's been it's been very successful um in making sure that everyone gets what they need thank you so um last question yeah or my question are are we are we hanging on to our volunteers any through the pandemic have we got any any falling at the wayside so we've got um and not not anything to do with the pandemic okay um we've got five vacancies right now in the volunteer uh group the the challenge as with the even with the career departments we're having we can't we can't hold a competition to bring people into the building to assess them so we're sitting we're sitting right now at I believe I want to say 30 or 31 members.
And that's uh we're we're stable right now, but we can't hold a competition until they they left this public health order.
But we're we're doing okay right now.
Right.
Yeah.
Okay.
Thank you, Chief.
So that's it.
Second.
Second.
All in favor.
I can't wait to hear what my colleague has to say.
I see.
Your friendless colleague is the one you're talking about.
Thank you.
Thank you, Chief Fun.
Really?
You're worried about what a fireman is doing at night.
Really?
They're either watching backdraft or they got a bladder problem.
That's the only thing keeping them up at night.
All right.
Donuts.
Yeah.
Thanks for uh Mr.
Mayor, Council.
Thank you.
Welcome, Inspector.
Thank you.
Um I'll just go through a quick uh quick overview from January, just a few highlights uh of some of the calls, just to kind of give it perspective of uh what we've been going through.
January 9th, obviously, we we did have the suicide on the trestle there with a 16-year-old.
Um, as my friend here um uh Paul had said, uh the amount of suicides in mental health calls are well, we're up 36% this year, um, which is to put it in perspective uh 1296 uh mental health related calls this year along the West Shore.
Up uh sorry, 1759 up from 1296.
Uh so it's a 36 percent uh increase in in mental health calls.
Not surprising.
I you know what is surprising per se is the fact that this isn't all drug induced, this is COVID induces people that you wouldn't normally associate with these types of symptoms.
And you don't hear about it because it's not one of those things you advertise.
And it's it's brutal.
But we're going to suicide, suicide attempts uh all too often.
In fact, we're going one right now, uh, or we're looking for an individual right now who's made it fairly clear that this individual uh didn't want to uh didn't want to be on this earth anymore, and we're just uh trying to locate a body at this point uh currently.
Um the youth uh you know this isn't just isolated to here.
My brother uh he's in charge of Campbell River detachment.
He was just he had a 12 year old over Christmas, he just had a 14 year old as well uh hang themselves in the last week or two.
Um it's it's rampant, it's everywhere.
Um, and it's no doubt COVID, uh a change in everybody's routines, uh, socialization, um, the you know the limited resources that are available.
And to that end, that's one of the reasons that uh you know I've been working, um, and I know Kim Kim knows about this, it's one of the things we'd like to do is bring in a counselor to work with the RCMP.
Um, it's certainly not a new concept, but other uh other police agencies do that.
We've made um a pitch to the province.
We're gonna continue.
That is a funding that should come from the province, um, although there is perhaps some appetite from a municipal level.
Um, but the idea would be that our community police officer would partner up with a counselor two to three times uh a week.
That they this counselor would be specific to working with the RCMP because all too often we're we're at those calls.
We're in the schools, we're we're going to these things after hours where we identify and recognize the youth, and there's just nowhere to there's nowhere to put these youth.
There's nowhere to mentor these youth.
And so it's more like a mentorship program where we can kind of work with these kids that are at the fork of the road.
And if they're really over here in terms of mental health and state of mind, um we can try to get them into the resources that they need before it becomes tragic.
And for the other ones that are just uh they're at that fork on the road and they can go this way and make a positive uh make positive life choices, or then go this way.
So um hopefully uh by next week I'll have something drafted to forward to the province.
I'll be asking for a support letter from from this uh council here.
Um, like I said, the idea is I know there's some private sponsorship that uh is already approached me saying we we want to give money towards now.
They can't give it straight to the RCMP, but they can give it to you know your town or they can give it to Langford to funnel into our community policing so we can host things like um attract the kids with barbecues and uh take them out and um try to find some farms that would allow these kids to you know to care and nurture uh some farm animals and give them something to look forward to uh instead of going to all to go off in some homes that um you and I would would cringe at if we uh if we were sick on you know, forced to force them out as a young young person.
So that's uh that's one of the initiatives that we're doing um with the young people, especially right now.
I think is really important with everything that's going on with COVID and mental health.
Um January 8th, so I'll just switch uh go switch uh gears here a little bit.
January 8th, our crime reduction unit tracked down on arrest of a 31-year-old suspect on outstanding warrants, including possession of a concealed weapon, theft, driving while prohibited.
Upon arresting the suspect, he was searched and we located 60 grams of uh drugs, suspected heroin and fentanyl, cocaine, meth methamphetamine, um, drug trafficking, $2,000 cash, shotgun ammunition, and the individual was wearing body armor at the time of arrest.
Um, he was on outstanding warrants, breaching his conditions.
So, you know, obviously you have concern when people are starting dealing with drugs and they're wearing uh body armor.
That's that's uh that's a clue.
That's a that's an issue when you start seeing that in your community.
Um hateful graffiti, uh something which is obviously distasteful and uh just so out of out of place and not no place in society.
But you know, we had two separate incidents of uh hate-killed white supremacy uh graffiti, January 21st and uh the 22nd.
Um it looks like it was on rural roads uh park um on the 3200 block of Machosen, and there was spray painting swastikas and and racial slurs against the the black community.
So unfortunately, we we it's uh seems to have stopped and we haven't located any suspects on on that.
Um we received uh this is a concerning, it's an ongoing in uh issue.
We have identified the individual.
Obviously, there's some mental health issues.
This individual likes to spook women on the galloping goose, and so uh we received a complaint that this woman was walking on the galloping goose near Jacqueline and Langford.
Um the woman advised police that she was walking on the portion of the trail just before Victor Chan Memorial when a man approached her and just started to stare at her for minutes.
Just it was almost like an intimidation thing.
And she, you know, obviously panicked and ran down the trail and came across another woman who had said that this same individual had came out of the bush and did something similar.
We've identified this through uh video footage.
We we um were able to locate some video footage here recently in the last few days.
And we we know who the individual is and similar.
It's not uh, this isn't the first time that they've done this, they haven't committed any criminal and overcriminal acts other than just trying to uh intimidate, which is intimidation is a criminal act, but uh the the burden of proof on that's gonna be a little unless we can combine all these together.
But we are a hundred percent gonna be speaking to this individual, letting them know that we know, and we'll be we'll be keeping a close eye on this individual, and hopefully we can get in the some mental health because clearly he uh he needs some mental health.
Um we had a uh January 1st we were called to a residence.
Uh this one was in Langford, actually, a report of a suspect pointing a loaded handgun at another resident inside a home.
We called our emergency response team, our crisis negotiators, and we were able to call the individual out uh at 3 a.m.
He was arrested uh at his home.
We executed our award.
14 firearms were seized.
Again, body armor was also seized uh at that time, and we've seized his firearms license, and he won't be getting his his firearms back anytime soon.
Um 2026, we uh crime reduction unit arrest a 20 year old female and a 25-year-old male and two separate break and enters at two apartment uh buildings.
The suspect broke in and stole Amazon packages from the mail room at the time of the arrest.
The male was found to be intercession of drugs, fentanyl, breaching quarter court conditions.
Um, and so that individual has been sent to court.
Um we had a hit and run on January 5th.
Fortunately, uh a woman was hit in a crosswalk in uh Wish Art.
This was in Colwood, and uh the the individual didn't stop after he hit a woman at a crosswalk.
So um, you know, those are disturbing stories again.
Um we did we ran every video we could find.
We had a partial plate, we ran that through ICBC partial plates.
Um we weren't able to come up, we only came up with one vehicle, and we confirmed that that vehicle was not uh associated.
So we've run dry on leads on this one.
Um on January 9th, uh West Shore RCMP, the drug section organized crime, did a search warrant on a residential property in 300 block of HATA Drive in Colwood, uncovered uh all sorts of evidence of drug trafficking.
The uh the investigation sorry, um the investigation began on January 3rd when police uh investigated a report of a break and enter on a boat docked at uh Petter Bay in Machosen.
Personal items, including fish finders worth approximately $1,000 were stolen.
Search warrant on the home executed uh numerous um items, including that uh that fish finder and other personal belongings.
So um it was also drugs, fentanyl, methamphetamine, um, and drug uh drug paraclonia.
Um so this individual was obviously charged with all the associated offenses.
In View Royal, we had uh January 28th, we had a hit and run that took place on the 200 block of Island Highway.
Um we responded and learned that a minivan had crashed into a parked car on the front steps of a home near this location before backing away and taking off.
And uh the front steps of the home and the vehicle parked for the driver at the time were damaged in the incident.
The homeowner advised that the van uh backed out and just drove away down the island highway.
And again, we had a partial plate on that one.
And uh to this to date, we haven't been able to locate that vehicle or to know the damage uh um, which is surprising with all the amount of video that people have at their their residences now that uh we couldn't couldn't locate more video on it, but uh to date, unfortunately not.
Um and like I said, as of uh you know the I released the um annual report, and the most significant thing I see here is the 36% increase uh in mental health calls.
I think we were down 800 calls, um, which in the grand scheme of things with COVID and everybody being cooped up in their houses, uh there was certainly I think an increase uh perhaps in domestics and uh other things initially, and I think that kind of dampered down throughout the uh the pandemic so far.
But our calls have been down 800.
That's not surprising.
People aren't going to work, we're not getting near as many traffic complaints, um, rest you know, complaints uh associated with businesses, et cetera.
But certainly when the pandemic uh subsides, uh, if it ever subsides, uh I'm sure most people are feeling the same way as me, a little frustrated.
Um we you know, we certainly expect that call volume to dramatically increase.
Um, in terms of a total poll, actually, we're uh we're looking at a total poll ourselves, partnering up with um Aboriginal Policing.
Um, we'd like to do a project as well.
And there's some funding through the federal government and the RCP uh Aboriginal Policing.
So hopefully uh I've asked about it as they uh said that it's certainly something that they would uh look into.
I'd like to have some representation at the detachment uh as well.
Um so I'll keep you posted that in uh spring.
Okay, thank you.
Questions?
Questions?
Yeah, I uh thank you very much.
I was uh speaking to Lillian uh Spock uh counselor Langford, and I understand that um you know a number of folks are coming together to uh try and find solutions um for the um popularity, if you like, of the Niagara Craigflower, a certain Niagara Gold Stream uh bridge there.
Um I I don't know if they're working with the Isla Corta Foundation, but um possibly signage or or even a railing, um much like you'd see on Burard or or the Golden Gate.
So um you know that that would be interesting to see how that um how do you do anything more?
Yeah, just you know, again, it's one of those things that it's such a a difficult thing to uh to completely uh remove, but we can try to, you know pr potentially mitigate by having some environmental design at the front of the bridge.
I don't think you're gonna ever get a a railing across the bridge.
Uh you know, uh they are looking at putting some fencing at the front uh on both sides of the the bridge.
Um again, there'll be mixed mixed opinions on that because it wants to stop somebody from using wire cutters and and cutting the gate, uh cutting the fencing.
It's not like it's the golden gate where people, you know, they have security looking at this thing day in, day out, climbing the um the fence.
But it does it does pr you know present a barrier.
So it may help.
Um it may mitigate um some attempts.
Yeah.
Um, but I don't think there's any silver bullet uh in in that area personally.
Yeah, no indeed.
Last another question.
Anything more developing as far as your concerns with gangs and organized crime and so forth?
Yeah, we're actually putting together a uniform gang, a three-person uniform gang uh task force.
We are concerned.
COVID, I think, has you know even held up the gang activity, uh overt gang activity, anyways.
And you know, when we see them in in bars and restaurants, uh, we were starting to see quite a bit of that before uh COVID hit, people wearing colors in the area here with the expansion of all construction and uh you know uh with the growing municipalities, with that, like I've told you before, is gonna come organized crime.
They want a piece of the pie as well.
It's always been here, but I think when you look at places like Kelowna and the lower mainland and Red Deers and those places, you start to see more overt um gang activity and um drug activity.
And so uh to that end, anyways, we are putting together a three-person, we are looking to partner with um Santach and Victoria, um, what that looks like at uh you know the gang members, they don't they don't stop at McKenzie, they uh they do the whole area as well.
So we'll certainly be trying to work in partnership with uh municipal partners here as well, trying to just keep a close eye and be an overt presence.
Um we have our our crime reduction, we have our drug section, we have CFSCU, which deals with your mid-level, kind of high higher level drug trafficking.
We have federal drug enforcement, which deals with you know international um drug trafficking and anything to deal with homeland security.
This is kind of a frontline uh more face-to-face type of approach, uh, which is complements those other avenues.
Thanks.
Council Mance.
Yeah, no.
So I heard on the news that the uh Sunday municipalities are are pushing the problems to put together, like for the lack of a better term, many river views for 40 to 50 people.
Uh people who have drug problems, mental health problems.
I don't know if the RCMP has been involved in any of those discussions.
I mean likely not at a high.
I mean, I think it's it's obviously more of a um a health authority.
We would obviously have some um some part of that in in terms of uh how many files we're dealing with and what we're dealing with and some of the the consistencies.
I mean I I'm certainly uh looking at it from a wesher perspective, I would love to see that because um, you know, and I think actually Mayor Helps said it um quite correctly that you know I don't think people are looking for the old institution where you you throw somebody in an institution and uh and and forget about them type thing because they've got a mental health or an addictions problem, but more of a phased-in, more of a modernized uh mental health facilities that can zero in on um each individual needs and kind of a phased-in approach uh and work with those people and pool their resources in um in different venues and and i think they were talking about four around the province or six around the province to start with as a pilot project is what i was uh is what i was hearing and for me uh it would be a welcome approach because i could tell you how many people we take to the hospital that uh they just they get released from the hospital and then we just take them back to the hospital uh because there is no long-term plan and so that would certainly be welcome from from my perspective thank you okay is that it you good no um I've uh I have a couple of questions um the 36 percent hike in suicides.
Is there a is there a a gender split?
It's 36 percent in mental health related calls.
Oh, okay.
So no, I'm not gonna do it.
I don't have the suicide I could get there for it.
The increase in suicides, is there a gender split?
I I don't know.
I haven't uh I haven't looked into that.
Okay.
What I have noted is off the cuff, I would say I don't think there's one gender over the other.
Yeah.
Yesterday we went to one where it was a female and she, you know, I've cut her wrists very deeply.
And it was actually, I believe, in New Royal.
It was a couple of days ago.
I've been hearing male, female, male, female, so I haven't heard more gender.
Good.
Um domestics, you said are on the decline.
Uh I haven't uh I I what I've noticed is at the beginning of the uh pandemic, we're getting called to a lot.
Um I don't know if people are just getting used to living with each other uh or or what have you.
Uh or that, one or the other.
Or just giving up.
But uh I have noticed just when you know, because I review the files every pass-ons every day, and uh for a while there um I thought we needed a regular Dr.
Phil in the area here for uh some uh family counseling.
But here um it seems to me recently it's been uh certainly decreased, but I've noticed a significant increase in the mental health calls.
Um and I I haven't looked it up, but I'd actually venture to say that um the longer we go in the pandemic here, I think we're just gonna continue to see more and more and more people are really uh at their last thread.
And you know, you talk about business owners that are, you know, the financial stress.
Like I couldn't imagine the financial stress that you're dealing with as a as a business owner and jobs and uh you know your socialization, and just there's just every facet of society has been affected.
So that's sad.
I would imagine there are a lot of regular middle class people who are just a paycheck away from from losing it all.
Yeah.
They are.
And yeah.
Yeah.
Um I have a question about fentanyl.
And you you said, you know you it's you seize firearms, etc., etc., etc.
etc.
in fentanyl.
I recall a few years ago hearing and understanding fentanyl was just suddenly on this on the scene, and it was and it was it was devastating and and I understood that you know like a teaspoon could wipe out you know the population of a city or whatever is it the same caliber of strength and deadliness or has or has fentanyl changed in its in its addictive it's it the the hazard yeah it's it's just an extremely addictive and it it's cheap to produce and you literally need granules.
Okay.
And so and you don't know it's just like any really any illicit drug where you don't know the the strength.
So um every time you take it, it's you're rolling the dice.
And it's no different than it's you know, some people are used to heroin it and all of a sudden they get pure heroin.
And that's that's the nail on the coffin.
But fentanyl is just such an addictive uh an addictive drug, and they lace it with other drugs, and you don't know what it's so it's it's kind of I don't think I've answered your question, but um it it it can devastate, it is devastating.
Um and I think that it's a large reason why the numbers of of uh deaths are through the roof.
Yeah, I think that's why you're starting to see some of the uh some of the courts are are certainly um sentencing uh appropriately um higher than certainly higher than other drugs.
We as the police obviously would like to see it uh much higher, but uh at least it's an increase.
There they are recognizing the devastation that it is having in the communities.
Yeah, okay.
Thank you.
Thank you.
We're good, motion to receive the report.
Thank you.
Second.
Thanks, Tom.
Thank you very much.
Thank you.
Thank you, gentlemen.
Don't no violence once you get them outside.
Well, like you know, we went to that accident, so the walker is still awake.
Uh uh, we don't go for that.
Bye guys.
Um, take it outside.
So that's it for you.
That's it for me.
I'm stepping down.
So we're going into finance and admin, and the first report is the election procedures bylaw in regards to signs.
Sarah, you're everywhere.
Sarah, we're he we've got you in person and on the screen.
But frightening, isn't it?
Okay, well that didn't work very well.
All right.
Now, Don, I'm I will have to get someone to share my screen for me here.
Hang on.
Wait.
There we go.
Let's see if that worked.
No, that did not work.
I will just get people who know how to do this to do this for me.
There we go.
That is fabulous.
So this report is coming for you before you today to look at some options primarily.
Next slide.
I don't think I have any control over this at this point.
So I'm sorry?
That wasn't in view, right?
No, and that actually is uh from Nova Scotia.
Uh so are you are you still muted, Sarah?
Uh I no, I shouldn't be muted.
I think so.
I'm just now I'm looking at the screen, which shows your mute, yeah, mute signal.
That's why I was curious.
Uh no, my mic is on, and that's the feed that that is on, so that should be good.
Yeah, they can hear me fine, they're telling me, so that's good.
Uh yes, it's my computer that's muted, but the microphone is on.
So that that is good.
So the background to this report is that changes were made in 2018 in advance of the election, and and this before you, the slide before you tells you uh what those were.
So we amended the automated vote counting uh system authorization and procedure bylaw, and that was to bring it into compliance with what we were doing and our practices.
And we also adopted a new bylaw, election procedures bylaw 989, and it set in in place these five um things or these five steps.
So uh it brought about mail ballot voting, which is great.
It changed the date for the second advanced voting opportunity.
It meant we did the ballot names by lot.
So draw happened then for the names rather than alphabetical by last name.
And it uh formalized the candidate information to be on our website, which it had been prior to that, but it wasn't formalized.
This formalized it, and it increased the qualified nominators from two to ten people on candidates' forms.
Next slide.
As well after the election, we thought, okay, it's a good opportunity to look at what happened and what would we like to change and improve upon going forward.
So in June 2019, we uh we, you, uh, looked at what had been done and decided that perhaps it was a good time to then look at election signage requirements and limitations on the town's logo.
Next slide, please.
With respect to election signs, um right now they're exempt in our sign bylaw from permit requirements.
We set out in the nomination package when they go out the uh election sign timelines, which is 30 days before the election, the signs can go up, and 48 hours after the last voting takes place, we ask that they come down.
Citing, don't put them where they're an obstacle to people walking or driving, um, that type of thing.
And we inform people that they would be invoiced for damages, things like creating huge divots, or if they put in something so large it punctures some of the underground sprinkler systems or watering systems or any kind of utilities that they would be built for that.
We also send the same information out to provincial, federal, and school board candidates because they're not picking up our nomination package, but we do let them know once we know who's running, we send them an email to the candidate's office to let them know what our rules are, and as well contact information should they have any questions.
Next slide.
Other corporate officers, things that we've been reading in in the newspapers, and as well complaints or issues that come up from time to time.
Not that there's a large number of complaints that come up, but there are from time to time during campaigns, whether it be municipal or otherwise, these issues, where people cite them with in relation to our municipal properties, parks, trails, and open spaces, affixing to utility poles, because that actually is a contravention of work safe regulations because it creates a hazard, even the staples for workers climbing the poles or getting onto the poles.
Structure, and also complaints about even if it's on the boulevard in front of their property and not on a person's private property, not being supportive of that candidate or their party.
Why is it their sign is in front of my property?
And oh my goodness, what will I do about this?
So they do tend to be concerned about that.
So those are some of the concerns that do come out next.
So some of the options that we explore in this report, and one that Kim and I discuss later, and that I have listed as well in the in the PowerPoint, but not in the report.
We'll we'll cross to off the list today and talk about a little bit today.
The report before you is intended to, with respect to the signs, be a point of discussion.
I'm interested in hearing feedback as to what you may want to include or not include in any type of bylaw amendment.
So this is just for ideas and feedback today with respect to the signs.
Right now they're not permitted on town facilities, so not at town hall.
One option prohibit on all municipal property.
Can you put a sign or not at the public safety building?
Don't put them on parks, trails, and open spaces.
But they are permitted on municipal boulevards.
This option would prohibit them on all municipal boulevards.
So that would just add those to the list of areas where they're prohibited.
They could still be allowed on private property, but that's up to council whether they would like that.
Who uses this?
I looked for other examples in the province, and there's quite a few municipalities where they've already gone through and regularly look at this work.
And Burnaby and New Westminster are examples where I could see that they do this.
What are some of the benefits of this option?
Reduced use of plastics, and that's a response to the climate change emergency, increased safety for pets, cyclists, drivers, and as well fewer distractions.
So the two go hand in hand, reduced visual pollution, protection of the workers, getting back to where people put them, maybe in relation to polls, and eliminating the risk to infrastructure.
Next slide.
Option two, prohibit on municipal boulevards simply in locations list.
We're just clarifying that if you're adjacent to parks, trails, open spaces, and municipal facilities like town hall, public safety building, so being really clear about something that isn't expressly listed anywhere at this point.
So putting that in bylaw and also within 100 meters of the polling stations for the duration of the campaign period rather than just on voting day only.
So right now people can put up their signs on a municipal boulevard within 100 meters, except you have to go out the day of the voting, whether it's advanced voting or the day of the final voting and pull the signs.
And so the candidates, volunteers, or the candidate themselves would have to go out and do that.
But as well, we send out poll station workers to go and walk 100 meters the periphery, the perimeter in that zone and pull signs just to make sure that they're polled, just we're meeting the legislative requirements.
This option, too, just says, you know what, don't even put them up in that zone to begin with and also just saying explicitly also don't put them on the boulevards adjacent to parks, trails and the municipal facilities.
Next option.
Option three, establish election zone sign zones.
And places that already do this would be Coquitlam, North Fan, Port Coquitlam, Port Moody.
And so there to better guide candidates around safe locations where, for example, there could be pedestrian issues or conflicts, school zone issues, traffic issues, the municipality could set out specific zones, a handful of zones in the municipality, perhaps at a really good high profile locations where we would set out as a and say these would be between this street and this street along this road, a great place for you to put signs for your campaign.
And in the report, it talks about one sign per candidate per zone because you don't know how many people are going to be running in any one campaign or one election.
And so it creates basically a level playing field where everybody who runs can put in one sign in that zone.
What are some of the benefits?
Again, reduced use of plastics because there's not as many signs just going up everywhere.
Again, safety, fewer distractions, visual pollution is addressed, protects workers, and again looks at the risk to infrastructure as reduced if we're citing those areas where we know that there's not going to be a conflict with the underground utilities.
Next slide.
Option four allow on the boulevards with the adjacent property owner or occupiers' consent.
This option would require, and this gets around that issue of someone being concerned about having someone sign in front of their property with that maybe perhaps a party that they don't necessarily agree with, whereby the candidate would need to have that property owner's approval even on public property to put their sign on that boulevard, including the strata corporation.
It could be, though, a little bit more complicated where there is more than one owner, for example, the strata, or a home with a secondary suite.
We could, as a municipality, limit to one sign per frontage, so that there's not a you know two owners or you know, uh multiple signs in one boulevard.
It would just be one per frontage.
And the municipality could also look to set aside, set a size limit as well.
Oak Bay does require this consent feature in their municipality.
What are the benefits?
Uh, you may see a fewer number of signs posted, um, and therefore fewer negative impacts associated with that.
Um, fewer plastics, fewer safety distractions and concerns around visual pollution, safety and impact to the infrastructure.
Next slide.
Option five just focuses on limiting sign size, including height on municipal boulevards.
Here I looked at what places such as Coquitlam have.
They have signs that are two sided, so it stipulates in their bylaw.
Each side not to exceed in its a two foot by two foot, so 0.61 by 0.61, I think in feet.
So I listed feet first.
And height, no more than 3.6 or 1.1 meters.
I've also seen 0.91 meters, so it's a little bit lower, but I was trying to think of like the real estate sign and that goes in.
So it's about 1.1 meters is that.
What are some of the benefits?
Increased safety again, fewer distractions, visual pollution, reduces the risk to infrastructure, doesn't eliminate it completely, but it reduces it and avoids sign boards and levels of fields.
So you're not getting bigger and bigger signs and putting bigger and bigger ones in front of the next fellows or person's sign.
Next slide.
Option six.
This one is a little bit different as an option than the other aspects we've been talking about.
This focuses just strictly on safety.
Some of the language in the bylaw that could be added to emphasize safety that isn't there right now for election signs.
Talks about illumination, animation, and I'm thinking of that blow-up red robin when you drive by and it keeps blowing in the wind, it looks like the character from Gumby and Pokey that's blowing around all the time and catching your eye.
This would be a prohibition against having those types of things attached to election signs.
Take away rotating or flashing or moving lights, electrical features, don't hang any kites or balloons on them, electronic message center wouldn't be permitted, inflatable devices.
Nothing that interferes with traffic sight lines at intersections or with safety of cyclists or PEDs.
Now, in terms of the traffic sight lines at intersections or with safety of cyclists and PEDs, this is something we discuss in the nominating package, but again, it's not explicit or expressed in the bylaw right now.
I've discussed with both the Director of Public Safety and on the second to last bullet, the Director of Engineering distances from the edge of fire hydrants from fire hydrants and the edge roadway or the face of curb.
Other municipalities have different measurements in discussions with those two individuals.
They both felt that these numbers were suitable.
So I've listed those to have specific distances, signs could be placed from those municipal features.
Um, another prohibition could be not placing signs on vehicles or trailers attached to vehicles.
I really meant it.
Um I see, I've typed it twice.
And uh next slide, please.
Is option six continued?
Um, no signs causing obstruction of sight lines.
Uh there are signs that do cause obstruction or sight line hazards would be removed immediately.
And we do already tell candidates this that we would remove them, or if it's less of a hazard, we we indicate right now we would ask them to be removed.
But if it is an immediate concern, we would tell we tell them right now we would remove them ourselves directly.
Several municipalities in the lower mainland already do have this type of language in their bylaws.
What are the benefits?
It clarifies some of the existing things we do already, increases safety, fewer distractions, reduces visual pollution, and protects workers.
And in this case municipal workers as opposed to poll workers.
Option seven, next slide.
Provisions for siting on private property.
And this gets into setting a size a limit of number and size.
Here it's proposed that one per property and talks about the same size as mentioned earlier in the report which is two by two with a height limit of 1.1.
What are some of the benefits again, safety and visual pollution in residential neighborhoods?
Next slide.
This is the option that Kim and I discussed late last week, and that is would we ever consider as a municipality prohibiting the use of any plastics and signs in response to climate change and limiting pollutions and pollution and the use of plastics in manufacturing display of election signs.
It may result in fewer signs overall because of the cost to produce with other materials.
And some of the benefits then, which is simply be environmental, perhaps with fewer signs you would see reduced visual pollution and fewer distractions.
Next slide.
So the summary of options is before you, and we can come back to this slide.
I will continue on in the presentation.
I just wanted to summarize them all in one spot.
Next slide.
Some of the additional information, the options are very broad, and as I said at the beginning, this is meant more to generate discussion and ideas.
We don't need to come to any conclusions today.
I just wanted to hear from elected officials as to your thoughts and ideas.
They touch on many aspects from complete prohibition to limitations on size, location, and number.
You can look at a combination of these options.
There's so many permutations and combinations, and they can certainly be accommodated unless they're diametrically opposed.
Safety is of really the utmost importance to this.
Should council choose to amend the bylaw, changes I think ideally would apply to all elections provincial, federal, locally, and including the school board, it would make it much easier to administer the bylaw.
And candidate information for View Royals elections would continue to be made available on our website regardless of what options are chosen.
It would be important to always have that information available for the public to learn more about the candidates who are running.
Next slide the next issue is much simpler to deal with and uh while we do convey information to candidates about use or not use of the logo um the june 2019 motion asks for reinforcing that information that we do put out and so the language you see in italics um is listed as information that could be added to that bylaw um to to make that uh reinforcement possible so other than as authorized in writing no person shall embed or place the elect on their election sign or other advertising materials uh the local trademark or official mark of the town in whole or in part um so that type of information or language next to it.
Is it is our logo actually owned by us?
Do we have a license on that?
Yeah, we have it is we have an official mark, yes.
Does that mean the pictures we had in front of the fire truck we wouldn't be able to use?
Do we?
Yeah.
We do.
Well, that's a yeah.
I mean, I I know we had an incident of a candidate who took a photo with one of the the lamp standards on Helmican in the background, right?
And that created an issue, which personally I think is kind of going a little bit over the top.
Um blurred out, but I I I'm interested in the Town's logo because I mean, certainly I have been told in the past that we pirated that logo ourselves.
Um so I mean, in fact, I think old Mrs.
Helmicken might have told me that.
Well it's ours now.
Yeah.
But anyhow, sorry, carry on.
There you go.
Next slide.
So the next steps.
Um I'm seeking committee feedback today, um or for the next several days.
Um on options, a combination of options, which can be the basis of an amendment bylaw, and then it could come forward for council to council for bylaws um consideration of readings.
Any amendments to the bylaw uh would need to be done at least fifty-six days before before the um first day of the nomination period.
So there is still time because that isn't until October 2022.
So that is good, but I wanted to get this out to you today.
So we we have a bit of time.
And our last slide, please.
And the recommendation before you is that the committee provide some input on the sign options and with respect to the logo, that the following logo wording be included in the election procedures bylaw.
Okay, thank you, sir.
You got comments now?
So we're gonna go to comments.
I mean, the one just before we I'll go I'll come to you, Ron.
I mean, I do want to point out that I don't know how many times over the years I've heard residents say, God, it's a good thing you guys are putting up the signs.
I wouldn't have known there was an election otherwise so there there are other ways though and it's true right I mean a lot of people don't have a clue there's an election coming until they see signs go up so there's different ways I think that the issue needs to be approached and and I'm not saying there shouldn't be restrictions but I I think we need to be reasonable.
Councillor Matson yes signs are hideous in the olden days when there were very few of them were our streets look so much nicer I just think during election time it's the dog's breakfast and it always causes feuding, etc.
So I like option one.
Not on public property.
And the option six, I don't want to see people dragging signs around on cars or on on trailers, et cetera, or having the big flashy, flashy signs.
Option seven.
Put them on private property, and if you have you have to go bang on someone's door and ask for permission, then you stick it on someone's door, and at least there's been some sort of interaction and they've done done their due diligence.
Yeah, I like no plastics too.
I mean, I'd have to get rid of all my plastic signs, but I like that concept.
So those are my thoughts in terms of all of this.
Are you running again?
So you're saying to ban them on all municipal property.
Yes.
Option one.
Okay.
I just don't so option one.
I'll speak.
Yeah, no, I'll come to you.
So and option six.
What were you saying about driving them around on trailers?
Option six is well, that's it.
You can have big flashy neon signs.
Or you could be driving around on a trailer or or you'd have big signs on your cars and that that would outlaw them.
I I don't know that we even have the authority to do that.
If someone wants to pull a trailer through the town with their sign on them, I don't think we have the authority to to ban that.
Right.
I'd be very surprised.
But at any rate, we could we could certainly research that.
Staff suggested it, so that was yeah and I you know if somebody wants to put on private property, fine.
Then they've had to ask the people.
I'm trying to help so you're covering a whole lot.
And no plastics, you know.
I I think let's stick let's stick initially to the issue of of signs on and presuming that we're you I also want to caution the the optics of a sitting council passing draconium regulations that could make it you know presuming that we're all running again and I know that's not likely but I mean it's almost like saying, hey buddy, you're not putting up a sign anywhere.
So I think we need to be a little bit aware of that.
Councillor Lemmon I my comfort level was with option two is is um uh prohibit prohibit on municipal board the the election day.
Okay.
So keeping them a hundred meters away from any municipal property.
Yeah.
Okay, so we have one for option one at the moment, and one for option two.
So let's stick to these initial ones before we go into the more peripheral ones of whether they should be made of plastic.
Okay, so councillor Rogers.
Uh keep it as it is.
Um I I That's not an option.
Just leave it as.
Just no, do nothing, you know, do the logo, that's it.
You know, as as the mayor's already said, um, you know, for new candidates, and um not being able to have number one in or even even the limitation of the of the signs is um it's only 30 days, really.
And um, so I don't think it has any great impact.
And um, I guess what my question was aside from Oak Bay, uh, that was mentioned here once or twice, what are the municipalities?
What are they doing?
You know, it seems like the residents of um you know live with the necessary evil, and and what we're we're proposing is going to be um for the province and the feds as well.
Um geez, I'm gonna have to leave you low to find out who to vote for for a province.
Um so it's um you know, in in terms of election signs, plastics, pollution.
Well, again, um, you know, I I look forward to having a uh plastic bag ban.
I think that would have a much greater uh uh impact uh of um on pollution and and uh the environment.
Okay, so let's stick to the actual sign placing before we get into the issues of private property and and whether or not we should be dictating the what what signs can be made out of it.
Basically.
So so far we have one one for option one, which is ban all signs.
We have one for option two, we have one for an option that doesn't exist.
But I fully agree you're within your rights to say that it can just the status quo can remain.
Yep.
Yeah.
Because I mean we do when we look at all this and factor it in, we do have to think about is it really that big an issue now?
Are we getting that much negative feedback other than from Counselor Matson about the signs that go up now during elections?
I mean, I agree that at the end of some elections the town looks like a garbage can.
Um but anyway, Councillor Kowalowicz, your thoughts.
Uh just uh like to communicate with uh Director Jones first.
What spurred this review uh well after the election we wanted to look at did the changes we we did do for 2018 make sense, and what other changes did we want to consider moving forward?
And when that report came forward in June 2019, these two items, the election signs and the logo came came from that, is what council had asked for.
Okay.
Have we had any feedback whatsoever from residents in regards to signage lately?
And by lately, I guess I mean the last election.
And we had a by election quite close to last one, too.
So was there any negative, positive, indifferent?
Sometimes there is the comment of it looks a little garbagey.
But that's that's mostly the comment.
And sometimes there's a bit of vandalism.
But then you hear from the candidates, you don't necessarily hear from the public.
Okay.
Uh and I'll move on systematically here with my thought process.
I guess I I'm comfortable making decisions on federal and provincial signage, but I do find it a little odd passing our own bylaws on our own signs.
Uh, in particular, we're all incumbents.
Should we return to office or attempt to?
Name recognition for his worship's Screech, Counselors Matson and Rogers are immensely huge in this town.
You know, me included.
We have a significant advantage with signage.
I don't even really know if I feel comfortable making decisions on my own signage.
But my I will share one thing with you.
And I had an idea about signage that I thought about during the election because, and believe me, I'm I'm I've got probably I probably the biggest sign in the municipality.
But one idea I always had was would it wouldn't it be neat if there was a cap on signage for candidates, and I specifically municipal because that's something we can really control.
I think that would be hard.
I mean, I guess you could control federally or provincially in your township if you wanted to, but if you said, okay, everybody gets a hundred signs, everybody gets 50 signs.
I mean, I I don't know if this is uh I just think that there's so many options you've presented, and clearly you you you folks have done a lot of you know put a lot of work and thought into this.
Um there's a lot going on here for uh decisions, and uh I mean I'm with Ron, the fewer the better.
Um, you know, we're moving towards a plastic free world.
This council's already had discussions about banning plastic bags, and I think you know what we have local grocery stores doing that already here.
And meanwhile, you know, I'm guilty of it too.
I've been buying several hundred plastic signs and pop them up run the municipality for 30 days, and they sit somewhere for four years.
So there's a little bit of um you know, uh kind of plot comb kettle black a bit uh from us if we're putting up these plastic signs.
On the other hand, uh, to Mayor Screech's point, there are individuals, uh, residents who aren't uh news watchers, and I legitimately agree with him.
There are people who go, and I've had the people say this to me, oh my god, I have no idea.
There's a there's a municipal election on.
Well, I just saw your sign.
Wow, let's talk about that.
And I'm thinking, okay, um, if my sign was the catalyst for you to know there was an election, maybe they are serving a bit of a purpose, right?
So sorry, go ahead.
And who am I to judge?
Well uh, sir.
Thank you, your worship.
And I think that gets to your point about the option three of the election sign zone, creating um, you know, five to eight zones in the in the municipality that are fairly high profile that people will do drive by so that they are aware they do know there's an election and that they're you know, a set number of signs from each candidate can be in each spot, and they are a set size, so that may address that issue.
And I'll just follow up with saying, I mean, obviously, somebody's got to make the decision on on these signs, and clearly precedent has been set that other municipalities in the province have been making decisions on signage, as we've seen from today, all the examples that you've shown us, right?
Their councils are clearly the ones passing these bylaws.
Uh am I right?
Yeah.
So at the end of the day, sure, we'll we'll have to make decisions, but um I I don't know.
I I'm just gonna put it out there.
It it is kind of uncomfortable to be honest with you, making decisions on you know, clearly I'm someone who's probably gonna be putting their name forward again, and I'll have an influence over future candidates that are running against me.
So there's there's a you know, that's a bit of a slippery slope.
I have one more point.
Well, I was gonna go, but I'll let you go.
So when we first started, people just put out flyers, and there were very few signs at all when we first started to run.
And it was inexpensive to run an election, a campaign.
And you know, as time progressed, I mean I can afford to spend three or four thousand bucks if I wanted on signs.
There are lots of people who can't, and so that's another thing where fewer signs is better.
Because somebody can just, you know, like you you put 50 to 100 signs all the way up and down boulevards.
So it's the person who can afford the most signs get the most recognition versus um any sort of platform.
And that's one of my other concerns just about over signage.
And so maybe option three, if we want to show people that there is an election, limit the number.
I just think fewer is better.
I just love it when we always go seem to go back to the good old days, right?
And I guess I guess if we go back far enough, there wouldn't have even been flyers.
Well, I I know what you're saying.
I know what you're saying.
You had to go bang on everyone's door, right?
That's what you had to do.
Now you don't have to bang on any doors, you'd be just outsigned people.
So I I guess for me, I I personally am most comfortable with.
I mean, I fully agree that they would they shouldn't be in places like our medians out here, right?
I mean, that drove me crazy in the election.
And a squimalth doesn't allow that.
I know Esquimalt just they go along and they pull them out of those mediums as as fast as the candidates can put them in there.
So I don't think that's unreasonable.
I did notice a lot of counselor Mattson signs in the medians in the last election.
But I think number three is a reasonable, you know, when you say you so you take three.
Like every candidate wants to have a candidate for signs at the entrances to the municipalities.
So you you know you take the stretch of from the Canadian tire to the four mile bridge or something, and you say that's a zone where candidates can have signs.
And you do that at the other major entrances to the the town, possibly.
I mean, I'm just throwing it out there, but I think that would be a far better approach, especially when you think this is going to cover our our counterparts in the provincial government and the federal government elections as well.
Um, that there are zones.
I don't think we should be telling private property owners if a private property owner wants to, for the sake of 30 days, put 12 election signs on their property.
I think that's their right, and I think it's a really dangerous slope for us to be saying that you trying to regulate what they can do within reason.
Um, but but I would be open to number three.
In terms of plastic, is fiberglass better?
You know, do we want people to make plywood signs?
I mean, they're gonna be pretty ugly.
So I don't think we want to go there.
Technically, it's recyclable.
It's Coroplast.
You know, as long as we can still buy our milk in two-liter plastic jugs.
I have a hard time telling people that they can't make signs out of, you know, where do we draw the line?
Do realtors have to stop using.
So Kim smiling, like, yes, that would be a good idea.
John?
Yeah, thanks.
Um Damien raised a good point.
And uh, you know, so which one was that?
Um, you know, the number.
So maybe um number five, limit the sign size, the height, and the number.
And that way it's a level playing field.
Yeah, you could put an overall cap.
I mean, you'd have to but you know, if you it would have to be reasonable, but sure.
Yeah.
So you know, as far as that, you know, then new candidates are uh just have as much uh recognition and and uh um present presence.
So there we go zero, one, two, three, and five.
Right.
So the thing with the the 24 by 24 sign is that I mean they they suck, right, in terms of visibility.
Yeah.
So candidates are gonna want to be able to have, but you could I think have put say a maximum sign of 48 by 48.
I don't think personally, Damien that we need the uh but even even if the four by eight side.
Well three by three, you know, then you get enough.
But as as Zara says, I think we're just sort of giving her feedback.
So there seems to be, other than Councillor Mattson's extreme position that no signs be allowed on public property.
There seems to be an appetite for something.
Yeah, being a more measured approach.
And and we've heard leaving it the same, which I don't actually completely disagree with, or possibly setting zones.
My second choice is number three.
Your second choice is number three, with limited numbers, signs.
And number three is the zones, yeah.
Yeah, no, I don't I think the idea of doing an overall cap is actually not a bad idea at all because there's no doubt as the election wears on and you see it every election, right?
They candidates go, my god, did you see all the signs for such and such?
I gotta get it.
So they then go out and order more to put up.
So if if there was a cap, that that that would probably solve that problem.
Um and we're agreed that leaving private property alone.
Yeah, okay.
And we don't need to knock on the neighbor's door to ask permission to have it in on the boulevard in front of them.
Especially if it's on a designated area.
Yeah.
Yeah, no, I think that's right, if it's in a designated area, and and presumably we could avoid that.
I mean, like Helmican, I can see it's it's a little bit of a problem because people put their signs in the R boulevard on the other side of the sidewalk, but of course it is technically in front of the house as well.
I guess you know, it if I may.
So maybe Helmican wouldn't be a zone.
That would be the easiest way.
Yeah, um, you know, when if we have specific areas, I'm just thinking of um, you know, will everybody in Virual get a chance to get past that particular area um at some point in the 30 days?
I think it's likely if you do the entrances, right?
So, like you would do the island, at least to my way of thinking, you would you would do the six-mile strip right from the Thetis interchange to the to our border.
And you would do Helmican coming in on off-burn side.
I mean, you would do the areas where people normally do put out big signs anyways but you wouldn't maybe have like all of island highway I don't know Sarah would have to look at that and come back but yeah I agree that all people you'd have to make sure that all residents would see them.
So I'll hold out my election signs we'll do a check see but and I guess that's the thing with you know when we talk about uh you know recycling I we use the signs every year so it's a it's a uh yeah that's true talk about reuse reuse reuse reuse my gosh and counselor matzons is still using his signs from 1974.
Yeah.
Had to get a read a stick in front of that one sign.
So does that help you at all, sir?
There doesn't seem to be an appetite for limiting materials.
Um I have a new fatable lemon.
Two by two signs work better than bigger ones.
Yeah, but two by two, I mean, I think you have to allow some bigger signs, right?
I mean, a two by two sign is not a good thing.
If everyone has a small one, it's the same difference, right?
If everyone is only allowed 24 by 24, because then they try to outcompete.
Everyone tries to max out their size.
But I think again, you could put a max that if if say 48 by 48, you could put a maximum that you're only allowed five of those or something, right?
And an X number of 24 by 24s.
I thought five signs would be great, one for each of the eight locations.
I think we have to remember that it is for the other levels, the other elections as well.
And do we really want our MLA coming to be real and saying, I can't put up a sign anywhere in your town?
I know I can tell I can hear petitions of delegation.
Yeah, that that's right, appealing to us to allow more signs.
Nobody votes for them anyway.
They don't know who they're voting for.
All right.
So does that sort of disjointed conversation help you at all, Sarah?
I haven't.
Do you?
Okay, good luck.
Yeah.
Can I just can I just say I I picture a glut of signs that are is just a a real mess of signs in if we're going with zones that will be so indistinguishable.
Um but look at how much.
Yeah, I I don't disagree with you.
I know.
I I don't disagree with you at all.
That that I mean like in the last election, some of the intersections in Sandage, where they had so many candidates, were just absolutely insane.
Because all the candidates.
So I mean, Sarah may want to give some thought to the status quo remaining with with harsher language around use of medians, too close to intersections, etc.
etc.
I know.
Yeah, yeah, yeah.
Because yeah, if you cram them all in, then it just is is it's like that picture that Sarah had at the beginning of her presentation.
Yeah.
It'd be messier than what we've got now.
But it what's the purpose of the signs?
The person who has the most money to buy the most signs wins the sign war.
So it becomes a sign war as opposed to trying to get elected through any sort of thing.
Nobody has to have signs.
And you know, to one's point, that's why number five works, because it it standardizes the uh the outlook.
Which is number five.
Sorry, number five was uh limit uh limit size, the size and the number.
Yeah, no, I think there's general agreement that a cap on the number of them isn't, but it has to be a reasonable cap.
Yeah, yeah.
They could have five sides or something within view well.
I mean, signs are an un, you know, I mean, they're a necessary evil, unfortunately, at all.
You know, as someone who's walked worked on numerous federal campaigns over the years, I mean, it's it's amazing the signs or the calls you would get saying, you know, what the hell's going on?
Is is um Keith Martin running?
I mean, Troy D'Souza's got his signs all over town, and there isn't one liberal size sign in sight.
So, I mean, they're I I agree with, but they're they are a necessary evil of an election campaign.
Imagine if there was a new candidate like it never run before for the NDP.
Yeah, and yeah a new candidate couldn't put up any signs.
So we can't make it too restrictive.
So, anyhow, I think we've beaten it to death yeah Sarah's kind of got some some some very disparate ideas okay so we need a motion just to receive that please okay moved by councillor rogers seconded by councillor mattson all in favor opposed that's carried territorial acknowledgement I don't think we really need to discuss this we can talk about the logo at all well I think we're just gonna go ahead and do that by the sounds of it but yeah no if you have something you want to add in about the logo go ahead just um so we're just so I'm clear, we're prohibiting the use of the logo for all material for the elections.
Is that what we're agreeing on?
So you can't have your picture in front of a fire truck.
Okay, so so we'll include any any historical photos that we were involved in will be unauthorized in future materials.
Yeah, yeah, I mean, David actually raises a good point.
So if as an active member of council you have your picture taken with the fire chief who happens to be wearing his uniform, I mean, how far are we gonna take it?
So for example, sorry, um like um a lot of us here would have to basically delete our Twitter accounts.
Right?
You know, seriously, because every photo's got something to do with the town.
A lot of them do.
I'm all for that.
I don't have one.
But uh I mean I I what do you do as an administrator if if we're passing this bylaw and you go, hey Damien, December 20th 2018 you got a Twitter photo with you and Paul Hurst he's wearing his patch take it down.
Seriously I mean I these are real questions right because it doesn't yeah no fair enough another candidate might call you on it.
Yeah so I if I may if go ahead if you've got that picture and it's Paul and you just Photoshop blurred the the patch.
So whenever whatever 500 photos trying to blur you do it the on the master you blur it but it it does hit say here no person shall embed or place on any election sign or advertising logo trademark or official mark so Sarah's not talking about um Facebook yeah she's not talking about a photo someone might have posted it's it's more material that's being used to get you reelected i'm I think I'm right in reading it that way but that would be flyers as well it's yeah it's your campaign materials yeah so I think that's a little different than what what Damian's um oh but you but last year we heard we heard concerns that the picture of beautiful downtown or yeah no I know that's right yep that that was that was that was me and I had a pic I had a picture on my Facebook page I think of Helmkin during the fall, which is just so vibrant and so beautiful, but there was banners.
There were banners and and um I I had to change it up.
I assume I don't.
Oh nice.
If it's specific to your Facebook for your election campaign or specific to your election campaign, so campaign materials, um so Facebook for for your campaign, because I I believe often um elected officials will have a separate uh face uh separate social media for their campaign as opposed to their regular correct.
I would say that every social media thing someone does has to do with their election.
It's all to do with council.
I would agree.
But again, if the language is such that Sarah's explaining that it has to do if you know if the language is worded that it has to do with the actual campaign, that would be that would solve that problem for historical photos.
Other than as authoring no prisons, yeah.
It is, I mean, it's definitely an election sign or election advertising logo.
So I mean I guess in the one you're talking about, Councilor Lemon, you would just have to make sure that you, I mean, you could use Helmican, you could use the lamp standards, but you'd have to make sure that the logo wasn't in there.
Yeah.
Yeah.
Did you have something, John?
Oh, yeah.
I'm just gonna say well, one just it's easy enough to blur it out um on the Photoshop.
And number two, I again I was wondering what other municipalities did.
Yeah, that's a good question.
Do they take the same position on the logos?
Just curious.
I'm not sure.
I mean, maybe you could check on that before you bring it back.
Although, I mean, I really we're recognizing the fact that I mean, in terms of a lots of priorities, I don't think we want you to spend um too much work on this.
Because I mean, in the big scheme of things, it's not big, it's not hugely important.
30 days have a four years.
Yeah.
Well, and then the provincial and elections in between, but yeah, but I think you're hearing general support with the logo that it should certainly not be on any printed material or electronic material that directly has to do with the campaign.
But if the mayor happens to have a picture on Facebook two years ago where, you know, I mean, I use that backdrop all the time out there with that that signal.
Oh no, that that's problem.
But but I but I would think your worship in the uh Counselor Kualawich's example, if he's saying, vote for me, uh, look at me.
Here's a picture with the fire chief.
That to me is a campaign photo, even if it was two years ago, right?
If you're relying on that photo in your campaign as a vote for me thing, versus you're just leaving it where it was two years ago and you're not resurrecting it as part of your campaign, then it will live where it was two years ago and you're not resurrecting it.
But if you are bringing it forward and putting it in your promotional materials, then it becomes part of your campaign and you would need to blur out because then it's part of your campaign.
So then I guess the bigger overall question is does it really matter?
Right?
I mean, honestly, I mean I said that does it really matter if a candidate decides they want to emblazon our logo?
I mean, I I agree in in everyday life, we can't have people taking our logo and using it freely.
But if you're running for office in the town of Uroyal, um so once every four years for a period of 30 days, there may be a material.
I mean, I don't know that that is terrible.
I I because I do think it's unreasonable if Councillor Kualowicz chose to run again and he wants to post a picture of him being friendly with the fire chief, which is kind of the sort of thing the incumbent counselors want to be able to do, that that's not unreasonable.
I think it's more unreasonable to say you can't post that picture, or you can't post that picture of you with the fire truck.
Um, or you can't post yet that picture of you standing by the welcome to view royal sign.
I think the other point is that you know there's there's an enforcement.
There's a lot of labor and work into enforcing checking all the candidates stuff, going page by page and then making reference to that.
I mean, that that's like being, you know.
So is it better just to be silent on the use of the logo?
Counselor Matson.
So I'm John X and I stand in front of View Royal's sign there and get my picture taken and I put it on my campaign material.
Yeah.
Is that a big deal?
Yeah.
I don't think so.
Well, that happened last election.
Or well, certainly my mean one of my materials, although I wasn't involved in the last campaign, but the one before was definitely my my main picture was me taken with the sign out there.
Yeah, that's what I think.
We were kind of talked about it, but maybe didn't get an answer.
Do other municipalities enforce this?
Yes.
Yeah, okay.
Okay, so it is standard practice.
So maybe when you come back, sir, we could get an idea of how many do and whether at the end of the day it's really worth the trouble and and also the trouble, as as Councillor Rogers just said, for staff to enforce and filter and go through candidates' election materials to see.
Well, yeah, I mean, to to the this kind of the spirit of the discussion where we're going, if everybody's allowed to use the logo, and if everybody's allowed to pose in front of the signs, well, then it is a level playing field still.
Right?
Yeah.
And then there's no enforcement needed by town staff.
Now, I don't know if if that's you know, I don't really perceive that as any like major ethical issue and you know really if everybody gets to do it yeah it's just just uh i guess the other side right yeah and if i don't run i plan to sell sell myself with the new people again my new role local i take it back about ethics okay okay so we're gonna move on yes with the mayor's latest gaff of forgetting where we're being recorded so somebody would be owning this stuff move along moving on to the territorial acknowledgement.
So can I get staff's recommendation moved, please so moved also moved.
What is the recommendation?
Just that we we continue to do what we have been doing.
And and also there's some wording around um, you know, that the the acknowledgement will just remain at at the council level.
Council meetings.
Council and committee of the whole.
I I so I think you on speaking to motion.
Um so this is saying that advisory committees don't need to have this acknowledgement.
Yeah.
Okay.
Yeah, I mean basically that's what it's saying.
And then and then it is including the the the ones that staff have come up with it.
And as I think I said at the beginning, I mean, I do sort of vary those a little bit, and I'm gonna continue to do that.
Um, but that gives a guide of of ones that are there.
Yeah, so wait, but it's not gonna limit you.
So when you're at a particular public event on behalf of you all, yeah, absolutely.
You have that.
Yeah, yeah, yeah.
Okay, so everyone's good with that.
Okay, so it was moved by councillor Rogers, seconded by Councillor Matson.
All in favor, opposed, that's carried.
And we're on to our CAO update.
Kim.
Good afternoon.
Thank you.
I have a brief highlight um what's in the report.
Um, I wanted to highlight that you know, despite COVID, we are getting quite a bit of activity at the front with the deadlines for both the secondary suites and the business licenses system, so we are getting quite a bit of traffic.
Um we have also advertised for our advisory committees, and so council will be refreshing appointments and making new appointments uh in due course, and those advertisements are not with signs.
The annual file rollover is well underway, so that process involves uh older file records being boxed and uh moved to such storage, and we will be sending uh files that have reached their end of the life cycle to be destroyed.
That's an act annual event and it takes up quite some time.
Uh the finance department is um well entrenched in both the budget process and the development of financial statements.
That both of those activities are significant for the finance department, and we can look forward to having council engaged in budget discussions starting mid next week.
Grant and aid applications are also currently being accepted for the town's 21 financial plan.
The deadline for applications is March 1st, and advertising is taking place on the town's website and acceptance of homeowner grants.
Local government in BC has always done that well since since the 80s, and uh the province has now taken that over, and so that means that homeowner grant applications are submitted directly to the province, and they're not accepted at town hall anymore.
And messages about that shift are are being developed and will be posted on the town's website.
Development services is busy.
We um we're happy to have received um development permit applications for both seven Erskine and nine Erskine, and so council will be dealing with those development permit applications in a future community of the whole.
As you know, part of the program for development services in 21 is to begin the process to redo the official community plan, and so staff is developing a survey specifically for council so that we can find from council what issues, what scope of analysis is required, what information council requires to understand the depth to which our consulting group will be reviewing OCP issues.
Usually we have a bike to work week, and uh this Friday is a winter go by bike day.
So we we do have many employees that that commute by bicycle, and so we expect that several of our employees will be participating in that event.
Our operations department has been busy during the month of January with the windy weather.
They've been working hard to clear up debris and down trees as well.
They have had to issue an emergency tree removal permit to deal with an emergent issue on Busboro Avenue.
Off-site roadworks are proceeding well on Glantana.
The latter part of January we saw the concrete curve being placed.
Continuing on the subject of development, the Scottish Cultural Center at Craig Flower Manor is working with the Capitol Regional District to understand more clearly the capacity of the sewer system.
They will determine whether or not there'll be some sewage attenuation required on that site so that the discharge of sewer into the shoreline trunk sewer can be done on a at an unallowable rate.
So once that is concluded, there will be a site servicing design and uh an agreement established.
Off-site services for 242-244 Island Highway is also currently under development.
It's a near approval, and we can probably see some construction of off-site services for that development beginning in March.
They've been working on trail maintenance within parks.
The parks department is very busy.
While completing the work, they have had a lot of allocates from the general public regarding the work that they're doing.
They're currently pruning, trimming, planting material.
They're doing pathway resurfacing and addressing drainage issues and drainage alterations.
The GIS system is also under development somewhat.
We have introduced into the GIS system stormwater videos, and we'll be also adding sanitary sewer videos in the near future.
We have established an inventory of parcels of land that have more than 10 parking spaces.
That that is a relevant number given we we do regulate the drainage off of larger parking lots.
And so the uh the information regarding the size of those parking lots is also being introduced to the GIS system.
And our director of engineering, um John Rosenberg, will be providing you with a presentation after this item on the GIS system, generally speaking.
So if you have questions, I'm sure he will be able to answer them.
And that's my report.
Thank you.
Thanks, Kim.
I'm curious on the homeowner grant, just to I guess what brought it about, but I'm also curious of, I mean, at the moment it's seamless.
I mean, the it's not up to our staff to question the applicant's ability, etc., etc.
We just take it and we take the amount of money they pay.
And so how confident are we that we're gonna have up-to-date constant information from the province upon which to base how much money we collect from the homeowners?
I hesitate to make a statement with respect to the ability of the province to respond on a timely basis in terms of what's collected.
Um I would assume that when an application is made to the province, that the um application is communicated to the town of U Royal.
Yeah, so that penalties are not applied to those sums that have been granted.
Um so I expect that while there will be bumps, the expectation is that the province will have this well in hand, and I'm sure that the uh finance department will communicate regularly with the province when issues arise.
But it may be fair to say by the sounds of it that it's probably going to result in more staff time on our part.
Hopefully not, but I think that's a distinct possibility the first year.
Yeah.
Okay.
Thank you.
Councilor Madsen.
Just a quick one in terms of the secondary suites, uh any idea?
So are we just getting fewer people putting in their applications or do you know if the numbers are increasing or decreasing, or what what's happening?
I don't have that statistic at all.
Okay.
I'm sure that they are increasing.
We we you know annually the folks that have suites renew their application renew their their permits, and um as we grow, the number of secondary suites are growing.
Counselor Rogers.
Yes, thanks.
Um following up on Councillor Madison, it would be very helpful to get a sense of um um how many secondary suites um we were re approved.
We get a sense year by year.
So that would be a great information to have back.
And um on on the mayor's point, the homeowners grant.
Um, goodness, what a mess.
Um the uh the possibilities of individuals walking in not knowing that they'd um had to do this now with a province online or in person.
Can you imagine going in person?
You know, all these, everybody in the province trying to do something in in you know with only those two options.
Uh it's it's really daunting.
And and uh if they don't get it done, um they walk in and instead of them thinking they're gonna be probably paying $1,200, it could be $18, $2,000.
Yeah.
And suddenly and then they do it on the last day to send theirs in, realizing then they get the message back, more work for staff, message back saying uh maybe staff don't say anything to the individuals, and um and you know they're they're shocked that they're having to pay the $1,800 and they don't have the money, or they're late.
You know, they can't make a full payment.
So there's all sorts of really worst-case scenarios here that uh this thing has quietly happened with the province, and um you know, I think our poor taxpayers are gonna need um as much assistance as possible.
So posting on the website uh may be insufficient.
I think we have to think of um every way, even even a flyer if the province won't put it out in in the interest of our residents who really care about their taxes.
Maybe we should be putting something out uh to every resident uh true in fairness.
We don't even know how it's gonna work.
No, we need to wait and find out what the job is.
But I think we need to follow this one carefully and um if the province won't uh act properly we may need to for in the good of our best interest of our community on my left questions no um i just wanted just to comment and the work being done down in portas park is lovely and appreciated my dog doesn't like it hurts his feet you gravel you're good okay are you gonna elaborate or tell us what we're supposed to do with these?
I'm not sure what you have in your hand.
I have the 2020 2021 to 2025 financial plan.
I'm presuming we're to take them home and read them before next council.
I would encourage you to establish some familiarity with that document in preparation for next week.
Just making sure I thought that's what you had in mind.
Oh thank you.
I haven't had a chance to look, but I'm just wondering if we had the same, you know, we have eight options on this one, just the way we had eight options on the I'm I'm sure there's everything from a five percent tax cut to an eight percent tax increase, just like you asked.
So thank you, Kim.
If there's no more questions, we'll receive the CAO update.
So move second.
All in favor, oppose that's carried, and we'll go on to the system presentation.
Thank you, your worship.
I'm just gonna uh share my screen to go through the presentation.
Hopefully everybody can see that on the screen.
This is uh just an example of uh some of the various viewers that we've established previously.
There is just one place to go and you had to go search for your information now, depending on your department.
Um we have the ability to uh tailor a custom-made menu for various departments, such as emergency services, development services uh engineering, where you access most of your everyday stuff, and then you can obviously go find other things as well as you need it.
This is just a convenience for staff when they're looking for various information.
This is an example of the mobile GIS that we've hooked up.
Some of our employees have iPads when they're out doing their work in the field for documenting information.
Mark, for instance, can go out and take a look at if he gets a complaint about a tree being cut down and he's out in the area, he can actually see a tree permit, and whether it's been um granted or not, and whether it's been approved, and that's access that he can see in a mobile uh device, such as his phone or a tablet.
Um, here's uh access to information through VATOM there's various things that we can pick up, and uh um it's rather timely.
Counselor Rogers had asked about secondary suites.
This is a map of uh applications that have been granted uh and applied for from 2016 to 2020 in the areas of the secondary suites.
So staff can take a look at a map that's similar to this.
If somebody calls and says, I think my neighbor has a secondary suite, they can quickly take a look and see uh the location of the suite.
Um, we do go out, and as part of our sidewalk inspections, uh, we have the ability to um not only uh catalog the work but then implement it into the GIS system.
So if staff gets a concern about a trip hazard, very easily our engineering clerk can go onto the GIS, take a look, see what the issue is, and see if it's already been cataloged, and then depending on the category in this particular case, you can see where it says category two.
That would tell us that it's not imperative to be done right away, but it is on the list, and we can let the customer know immediately that it's available.
Here's a tree mapping, or here's a mapping for tree permits, and this is where Mark could take a look at our maps.
This is just for 2020.
The red tree would indicate where we allowed a tree to be removed, and a green tree would be a tree where we were only allowed them to prune it or we denied the permit.
If he's had a complaint from a neighbor thinking that somebody's doing they shouldn't, shouldn't be doing, and again, for our staff, our engineering clerk can quickly determine.
This is just a visual representation of our mapping for our roads.
It gives you an indication of where our roads are that we'll be focusing our maintenance on.
The red lines would be areas where we'd focus maintenance from our uh information.
You can then drill down from these red lines to determine what the maintenance is, uh, the priority for the maintenance and what type.
This is an ability we've also cataloged all our signs.
We've got uh just over a thousand.
Uh this gives us the ability to um if a sign goes missing, and and some signs are obvious, like a stop sign, but in other locations we don't always know exactly what was there before, so this allows us very quickly to determine what the sign was before and put back an exact replica.
If it gets stolen or damaged to a point, I mean, if it's still in the area, then we can certainly have it.
But uh, if it goes missing, we certainly have the ability to put back the proper sign.
Um, one of the key things we can do is work with other departments.
And in this particular case, we worked with the fire department, and this is just a map illustrating their six minute and their eight minute service areas.
This has to do with your insurance requirements concerning how long it takes to service an area from a time response.
It's one of the devices we use, and if if we were to put in uh traffic calming devices such as speed humps, we'd see if that changed a response time, and then we could alter the map accordingly.
The last one is uh just mapping when we're asked for uh specific items of a request for open houses or things like that.
We can uh put together some mapping that's pretty visual.
This map here just shows uh complaints about intersections and traffic, and it's broken down by residents and commuters, so it gives us a good illustration of the big pie up at the top here, the Helmkin Watkins area.
It's mostly computers that are complaining, with you know, approximately 25% being residents.
Um, but then you can also see the solid blue lines, which are residents complaining about traffic and not so much the computers, which would lead us to believe we should be more concerned about those.
Um that's the end of the presentation.
If you have any questions, I'll be happy to uh answer them if I can, if they're not too technical regarding GIS.
Okay, thank you, John.
Calcester.
Just a couple of questions.
Um how soon is the uh database updated?
So look at secondary suites, and approval comes in, it's approved.
And how long before that data gets put in the database?
The data goes into Vatim quite quickly.
Um, it's a matter of when we have the time to update it to the map area.
So depending on what it is and and the frequency, if it's something that's done uh daily, then we'd probably do it on a monthly basis.
If it's something that doesn't occur too often, like secondary suites, typically it's the beginning of the year, they would apply for a lot of those.
So we do it once in March and then probably follow up again in the fall for the straggers that happen throughout the year.
Um, with regards to tree permits, we do that on a monthly basis because we do continuously get tree permits, so we update that on a monthly basis.
The reason I was asking was if somebody has a complaint and they go out and they have a look at you know, someone chopping down a tree, and they could, you know, staff in theory, we could just look at the GIS system and it would say, Oh, this there's been approval for this tree, but if it takes a month before the data gets put in.
Yeah, it's just a matter of timing, and currently it's not available to the public for this information.
There's too many security issues with regards to putting uh actual data on the uh website.
We could put on PDF forms of the data where they can just see basically a snapshot of the information that's provided.
We haven't got to that point, and we haven't uh got the staff at this time to figure out how long some of this would take.
Some of this would be pretty quick and easy to update, and some of it would be rather lengthy depending on what it is.
No, I was more thinking of staff going out and finding a problem and then thinking going to the database or then going to the GIS system and it says something, you know, that there isn't a permit when actually there is, it just hasn't been input yet.
So I was that was that issue.
Yeah, and I mean, you know, ultimately, I mean, when in doubt, they can always uh call staff and ask if it's been in Anastasia and Alex both take care of the tree permit, so he could directly call them if he wasn't sure about what he was seeing.
Yeah, my other comment, I thought this was pretty cool stuff, and I'm just wondering how we rate compared to other municipalities.
Uh, I don't know.
Okay, thanks.
I just thought we were way ahead of the curve on this, but good job, thank you.
Councillor Rogers.
Yeah, thank you very much.
I appreciate the the um uh walkthrough on this.
And now um Mayor Screech has something to brag about uh over Coldwood.
Um a couple of points.
Um on the on the trees, uh it was really handy to see the uh the the permits and and the shows removed, not removed.
Um it would be useful to see uh on the tree permits removed, approved, or not approved.
You know, if are you able to indicate on the map uh the trees that were removed but not approved um i wouldn't think there'd be too many of those because those are results uh in usually penalties and fines so uh uh off the top of my head there might be one or two um there isn't that many that that's data that we have I guess um that was just for presentation purposes um I didn't ask our GIS technician to put on any that were fined over recent years or anything like that and I'm not uh recalling any fines that were uh handed out in 2020.
So um that's not on there, but certainly that's a a data point that we could add to the uh map if we wanted to.
And I found it interesting that the um, you know, and the information is really great, but you know it like the eye opener was uh the road, road conditions.
And uh but I found it difficult the different shades of red, of which was uh poor, moderate, and and disgusting.
Um so it was uh uh the shading um uh was was a bit of a challenge to read.
Are you um yeah, so anything goes, right?
Would it be possible, for example, if you wanted to do GIS on um oil tanks underground, if you had access to that?
Certainly.
If if we knew where the oil tanks were and what properties they were on, it would be very easy to put that on a map.
That's just a few hours work for our technician.
Uh speaking to the the line colors, um, those are totally interchangeable.
Just again for purposes of the presentation, I wanted to be a simple look, meaning green we're not going to worry about, red will do some kind of maintenance activity.
Um we could have done an orange, a yellow, and a red to s signify worst, best or worst and and not so bad and kind of bad, but I just wanted to simplify the original presentation.
Actually did show four different colors, but I was only going to show the slide for about 30 seconds, so I I didn't think the colors would matter.
But again, that's very easily changed.
Yeah, okay, very that's we are sharing.
Are you able uh with fabulous uh ways of getting the information?
Are you uh information sharing uh or do you get information?
For example, say from ICBC on uh not only traffic complaints but traffic collisions.
Are you able to collect those?
We have the ability to ask for that information, and we certainly could catalog that information.
We're currently not doing that.
Okay, thank you.
Any questions?
Thank you.
No, good.
Thank you, John.
That was good to see and and hear.
Yeah, thank you.
Um so I don't know if we need a motion to I don't think we really need a motion to receive that.
No, so okay, so we're now adjourned until seven o'clock.
So I think we'll reconvene the meeting.
And by the time I get through what I need to say, um, I'm hoping that counselor Lemon will be back.
So earlier we did the territorial acknowledgement and we we talked about the meeting being held under the Order M192.
So for public participation this evening, and that'll come up fairly quickly, but it'll come up after the BC Transit presentation.
So if you're watching at home, once that BC Transit presentation is winding down, that would be the time to call in.
And the numbers to call in are on your screen 778 402 9227, and then the conference ID number is 480 488-230-821 Pound.
And at the appropriate time in the agenda, I will announce the last four digits of your phone number, ask you to mute the live webcast to avoid feedback, ask that you not use speakerphone to ensure sound quality, and then you unmute yourself by pressing star six.
And you will then have the opportunity to give us the benefit of your views.
The chat feature will be open during public participation and question period as well.
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Thank you very much.
And the first up is the BC Transit presentation.
So welcome BC Transit.
Hello, thank you for having us tonight, uh Mayor Screech.
Uh I'm James Wadsworth.
I'm the manager of project development at BC Transit.
And joining me to help answer questions is Lisa Trotter, our government relations manager, as well as Errol Nordstrom, our program manager for uh infrastructure delivery, he might be available too.
So I am just sharing my screen here.
And uh I assume that you can all see that.
So you can?
We can, yes.
Okay, good.
So this is uh uh this presentation is in regards to the Island Highway Transit Priority Project.
Uh I believe there will be a staff report later on on the agenda that accompanies us.
Uh the purpose of this presentation is to provide an app update to council, as well as in the staff report, you'll see we're seeking approval for endorsement of the project so we can continue to advance it.
Uh, these this is a couple pictures here of uh people on the island highway using the bus in the morning, uh lining up at the West Shore Recreation Center uh to get on board, and in the evening returning home.
And there's actually three double deckers there that went off to the side.
In terms of outline, I'll just talk a bit about regional context, a rapid bus strategy we're developing that accompanies this, the planning process, design, and public engagement, and next steps.
This is a quick map here of kind of progress to date, showing uh in green where we've developed bus lanes with the city of Victoria and Ministry of Transportation.
In yellow is some areas that we're doing planning for transit priority here in Cullwood and in here in View Royal.
Here's a few photos of progress that we've made showing the bus lanes on Douglas Street, as well as a rapid bus station that was just installed at the McKenzie Interchange, and the new Q jump and bus-on-shoulder lanes that are part of the McKenzie interchange.
Just a little bit of regional context.
Pre-pandemic, this is where we were going with ridership over the last five years.
Ridership had increased 23%, significantly more in the West Shore at 31%.
And the primary route that operates between the West Shore and downtown Victoria is the Route 50.
And over the last five years, it's increased uh uh by 44% the ridership on there.
So now it's actually carrying 10,000 people a day, which is pretty good.
And this is all, of course, pre-pandemic.
Uh with COVID-19, we've seen a decrease in ridership with the uh less people traveling and the restrictions.
Uh but we we expect that that over time that ridership will recover as we move forward.
Uh just a quick reminder there's a transit future plan, which is the long range strategy um for transit in the region.
It it just underwent uh, I guess, a refresh.
And as part of that, we're we're doing a rapid bus strategy, which kind of ties the infrastructure and service uh all all together.
We're talking here about some of the infrastructure today that supports Rapid Bus.
Um, but it's uh a form of rapid transit service, rapid bus uh to connect communities.
You know besides bus lanes and Q jump lanes, it can include a branded service, improved customer information and enhanced uh stations.
This is a couple of pictures of rapid buses that have been recently implemented over uh on the mainland.
Uh you can see there they've colored their translunk buses a a different color.
These are things that that we're we're looking at as part of the strategy to to give the bus routes uh a different name and and make them look more interesting.
The project history here is uh we we did some analysis of what do we need to do on the island highway in in 2018.
We came up with some concepts and we moved them through a planning process and we've been to council, I think it was in 2018, and also Culwood for approval and principal so we could advance the project forward to the next phase.
And over the last year we've been completing that next phase.
We received direction, I think at the time from council and the transit commission to go do the detailed design work, do some engagement with stakeholders on the corridor, and work with local government to develop these designs.
So that's what we've been doing.
The concept that we agreed to advance was a westbound bus lane on uh between six mile and the Cullwood interchange.
Um and an eastbound shared bus, shared right turn lane onto the island highway that goes through the town center portion in the other direction.
This also includes some transit signal priority, and as part of the concept, we made sure there was enough room for for uh buffered bike lanes of 1.8 meters.
Um we've the project also included uh some pieces in uh in Cullwood, which includes what we call a bus queue jump lane, which is a short version of a bus lane at the Goldstream intersection that's being delivered through uh the redevelopment of Cullwood Corners as well as uh short bus lanes or Q jump lanes at the whale road intersection.
Um we've been working with Colwood on that portion of the design.
And so all of this together improves uh I guess transit travel time by 20% which is great.
Um that combines uh with the time savings that we've seen on Highway 1 with the bus lanes and the bus lanes on Douglas.
Uh I think on the Island Highway, we're looking at between three and four minutes of travel time savings.
On Douglas Street, it's four minutes, and that's already been implemented.
And on Highway One, it's it's it's up to 15 minutes at peak travel times, which is really uh one of the things that we know we need to do to get more people to choose transit over other modes.
Uh in terms of the phase two design, uh we hired uh McElhaney, a consultant, to help us with that, and we developed uh designs for the corridor in detail with View Royal and Culwood.
Uh staff, ViewRail staff have reviewed the concepts, and there's a few more things we're just touching up to make them right.
And the cost of the View Royal section is estimated at 4.6 million dollars, and the cost of the Calwood section is 3.6.
Now, when we were going through the design process, we were looking to see if we could extend the bus lanes onto Burnside Road West, which is kind of under the jurisdiction of the Ministry of Transportation.
And when we ran into looking at the bridge and incorporating the galloping goose trail, it wasn't going to quite work.
So the ministry is going to carry on and do the detailed design of that section.
So that will be a separate project at this time.
The changes uh were on the west side of the corridor.
And so we went out and engaged with the Six Mile Pub, Shell Gas Station, Integra Tire and Star Auto, talked to them in person or through Teams meetings just like this about the concepts, walked them through them and talked about how they may or may not work for them.
And through that process, it was pretty clear that we need to do do some minor changes around Shell to ensure their access points were um working and uh they were happy with the design.
Uh, but for Integra Tire and Star Automotive, they were really concerned about access for their customers in and out uh of that area for business business purposes, so the term movements movements in both directions, and it really became clear we needed to signalize Atkins Road for that to work for them, and so that's been incorporated into the design.
We also moved where the bus stops were here to put them in a safer possession position.
So for pedestrians to cross the road, it's much more safe now.
They'll have a signalized crossing.
So this will work for that in the future when we get to doing more planning and advancing a project there.
This is just a sample of the design.
This is in front of the signalized intersection at Atkins.
As you can see here, we've added bus lanes to both sides of the road.
The 1.8 meter bike lane is there.
One nice thing about the project is we've also had the ability to widen the sidewalk out to 1.8 meters.
And I think we could take care of it as part of this BC Transit project.
You can also see the the bus stops are where the crosswalk is there.
And we've introduced a median into the center of the road.
In terms of how do we move forward, BC Transit would be the ones responsible for the all of the project costs and the delivery of the project.
We'd be looking at with the Culwood pieces here, we'd look be looking at delivering it over two years instead of doing it all at once.
And we'd have to stage it, of course, to manage traffic.
And out of this, the Transit Commission has directed us to prepare budgets and to uh before we move forward start to develop project agreements with both Culwood and View Royal for this project.
And for us to uh secure the funding, we're going to have to complete a BC Transit business case to access the provincial uh funding for this.
Uh as I mentioned, we'd also have to complete a project agreement.
And my understanding is if we worked with staff to draft an agreement, then it would come back um to council for a final approval.
And then once we would be past that, uh we would move into a project tendering and construction phase.
So that's a run through of the presentation.
Okay, thank you, James.
I'm sure there'll be some questions.
Questions, counsel?
Councillor Rogers.
Yeah, thank you very much for the uh presentation.
I did a couple of lots of questions.
Um so when you put in the uh this lane, does that have any effect on the signalization of the six mile intersection?
Because we'd work really hard to uh uh change things uh so the uh six mile could have less of a stacking lane yeah my my understanding is that with introducing a new signalized intersection there would have to be a uh a a new signal plan and it would have to be one that's acceptable to um to the town okay so that that would so a new plan for the six mile, which could mean uh altering altering the uh the timing for all the traffic that comes down off the six mile from the Trans Canada I it would there would have to be a new coordinated plan with the signals.
Why why don't we save that one later for our staff when we when we pause it?
Sure.
Um I'm also a little concerned with this whole plan of the Atkins Avenue intersection.
So if I get things, if I understand it, between the six mile and the interchange, these interchange, the lights that are there, right in the middle, halfway through, you're gonna have another intersection with another set of lights and another crosswalk.
Am I right?
That would be correct.
Yeah.
So uh and the purpose of this um obviously you uh you is a mentioned of a parking ride.
I gather you want to put a parking ride in there.
Uh there would be plans for a future park and ride, but it would still have to go through a process to ensure that it was uh acceptable to the town and that there was funding for it.
And and what's the size of the parking ride that you you're envisioning?
I I think we would have to determine that with you.
Yeah, because I, you know, the number of 300 cars came to mind in a in another report that you had presented uh to to VO Council.
Um and I guess you know, with that, um uh it my concerns are if there's a parking ride, then does that mean that the Intec Retire and Star Auto leave and there goes our commercial um uh taxation revenue?
No, I I don't believe that would be uh that would occur.
I think we'd have to look at the the ministry land available for a park and ride.
And I don't believe it's the same same land.
And and I'll just mention that that there'd be other locations on the West Shore that we'd be also looking at park and rides.
So I I can't say when you know if this one is the priority uh over another location.
I do know at this time that the Ministry of Transportation is developing a park and ride uh at 17 mile house as part of uh a safety improvement out there.
Um and we have the existing park and ride up at the West Shore Wreck, and we'd also identified another location uh out by Happy Valley that we'd like to see park and ride.
So they're not all going to get built at at once.
And I think there's different options that we'd have to look and we'd have to go through a process with the communities to determine the best location.
Sarah, did you have something to add?
Yes, thank you, your worship.
I understand the director of engineering had indicated he would like to uh speak, so he may wish to um okay, thank you.
Go ahead, Director Rosenberg, and don't don't be afraid to jump in if um because I know it's difficult, but anyhow, go go ahead.
Thank you, Your Worship.
I'm okay.
Uh I I thought your uh idea of waiting till my report to answer some of these more town-related questions and and traffic related questions as opposed to transit related questions.
I guess I guess you worship and um uh to the presenter.
Sure.
Thank you.
My concern is that um when you put a traffic another traffic light in and you put another crosswalk in, um, you know, that then all of a sudden now the the time savings that you've made, you could be losing because of the congestion of people having to wait for another traffic light.
So it's um it it seems like it would be counterproductive um to um the savings that you you would spoken of.
And you know I just I just say that when when we're doing projects like this, it's important, I feel, for us to be successful to to listen to the the stakeholders along the corridor to make sure that we're coming up with a design that is acceptable uh to all parties.
I know that from working at BC Transit in the past, we looked at at uh some changes on Douglas Street that that um where we were looking at put in transit really didn't work for the business owners uh who had businesses along the corridor and we didn't have a successful project and so we know that when we're we're doing these projects that that we want to make sure that we're engaging with uh the you know the stakeholders along the corridor to make sure that we're coming up with a design that that not just works for transit but also works for the community in terms of making sure we have bike lanes and and good sidewalks and also works for you know businesses and access so that's that's why uh you know we've added these to the to the project we think they're uh they provide some value to the community we also really like that the crosswalk provides a safe opportunity for people to cross the road uh to use the transit stops yeah disagree thank you anybody else questions no i'll wait to wear asked down go ahead.
Mr.
Wadsworth, are you still controlling your presentation?
Um I am, so i could i could flip to slides I left it that way in case you wanted to see something.
Sure.
Are you able to go back to the sample?
Yeah, that's the one.
Are you able to talk to me about that?
And uh I mean I know it says design sample.
Honestly, I don't even really know where this is.
I can't remember.
Okay, so where this is.
Right.
So the um on the bottom of the screen by the 13, uh that is Price Road right there.
Sure.
And so that's on the the side of town heading towards uh council or heading towards downtown Victoria.
And then the other side of the road is Atkins Avenue on the island highway.
Okay, I get it.
And so that would be the uh the access point for star automotive in Integra there.
So that's out of minor.
That's dirt right now, right?
Correct.
Yeah, yeah.
Okay, okay.
I understand.
Sorry about that.
You know, I find too when I'm looking at engineering drawings, I'm not an expert at reading them.
So no, no, that's fine.
I uh I'm very used to not uh knowing where I'm looking at at council a lot of the time, and I have no problem saying that I don't know what it is.
Um so that that's very helpful.
So is this uh design sample has been created by um someone from the architect firm or the uh uh yes.
So Mac Elhaney did uh design drawings for the whole corridor from uh six mile um to the Culwood interchange.
And this is this is a piece of the the drawing here.
And so if I if I went back, you can see here is the the big picture.
So your worship uh director Rosenberg here, I can just interject.
Um ahead, John.
When when James talks about a sample, it's actually a uh uh partial uh page of the actual design that we've developed.
Um staff has reviewed this uh about four times now and we're at about the ninety-nine percent phase.
So this is the actual design drawing showing the laning and the islands and the signage and so on.
So this is just one section uh of the overall section between six mile and callwood interchange that represents the new design and it's it was really just shown to illustrate the the changes uh from what you see now which is basically incorporating bike lanes that don't exist uh extra wide sidewalks uh from what we uh were hoping to do uh in the future in our uh development cost charge bylaw um so this this is a design drawing and it's like I say at the 99% stage thank you, John.
Yes, thank you.
Mr.
Vladworth or Rosenberg, I'm interested in knowing.
Obviously, this is gonna require more roadway uh and more real estate.
Tell me about you know how much.
I mean, we don't have to get down to the to you know the the inch here, but this this obviously a significant project.
Um I'm aware that this uh abuts areas such as the CRD water uh headquarters, I think.
Um and also there's some residential in the neighborhood.
Maybe just give if you don't mind giving council just a little bit of a synopsis of how this will impact the other side of the road.
I mean, we talked about the Integ retire.
Uh that's all probably a quite a desirable side of the road to develop because you know, the uh least amount of, you know, there's no houses and only a couple businesses.
But what about the other side?
I can speak to that, uh, Council Kowalowich, uh, through your worship.
Um we intentionally designed this uh through several iterations so that we would not and transit would not require to purchase any private property.
It all fits within the existing right of way.
This was uh at one time a highways right away before um we took it over, and it's a 30 meter right-of-way within this corridor.
So um there is no requirement to purchase uh extra land and actually um some iterations when staff had asked for some uh additional laning and opportunity for different uh vehicle movements.
Um we basically just couldn't fit it in within the corridor, so we didn't do it.
So it doesn't require extra purchase of land.
I think there if I'm wrong about that, there's a small little portion that's required with Shell's agreement to fit a light onto their property, I believe.
Yeah, small SRW.
Okay, and um my last question is will this area still have the same amount of traffic lanes that it currently has for uh normal private vehicles, or will we be taking away any lanes in this area?
We won't be removing any lanes.
Uh we keep every all the existing traffic flow as it sits.
And in fact, uh staff leads for several improvements.
Okay, that's it for me, we're should.
Just a question.
Okay.
Thank you.
Counselor Matson.
So I'm just looking at a map here that sort of gives me more, gives me the Atkins Road and the Price Road and the Butkins Avenue, what will it tie into?
Is it just into that piece of land with the properties?
Or does it go further than that?
That's it.
That uh currently, um, as the design sits today, that's just to help those businesses access that business uh right-of-way there, that corridor.
Um, when we look at the parking ride in the future, um, it's likely to occur on the other side of the goose in that uh area where that parking lot is now.
That's that informal area for people to stop and park the cars and get on the the goose with their bikes.
So that really was in the negotiations with her and I guess not go negotiations but with the engagement with uh integra tire and star automotive had we not put that light in uh they'd definitely be vehemently opposed to this project.
Um they definitely were concerned about uh access and with the extra bus lanes and so on and the bike lanes it would be even more difficult to make uh lefts it'd be impossible to make the left in, and you couldn't make a left out, which would be severely restrictive to their businesses, and they were worried it'd drive customers away.
So that's the reason uh we ended up getting to uh installing a traffic signal there.
Okay, thank you.
Okay, Councillor Lemmon.
Um I I think my question has been partially answered, and I'm grateful to my colleague for asking exactly where this was because I was trying to to visualize this.
So is it my understanding then is that what we call it the Atkins Road intersection, it's well it's it's where that I didn't even realize that little bit there was still Atkins, but nothing is going to change apart from the signaling um for the going going in and out there.
There's there's not going to be an extension of Atkins Road through to the real Atkins Road.
Is that correct?
No.
Okay, good, thank you.
Can we go, Mr.
It's too bad.
Sorry.
Councillor Qualitic.
Wadsworth?
Can we return to the sample drawing, please?
It's my uh favorite slide off.
Okay.
I need I need some clarification on this.
So the the proposal is that there's that a crosswalk be built, or is this actual traffic control devices with red, green, and or uh red, green, and yellow?
It is a complete signalized intersection.
Um it'll be activated through uh sensors.
Uh when you pull up to that stop bar at the top of the page, just below the word avenue, you can see a black line there, a solid half-black line.
That that'll have sensors there that would trigger that uh traffic movement for somebody that wants to turn left out of Atkins.
Um, and then there'd also be PED signalization uh on the lampposts that would allow pedestrians to safely cross.
Again, through iterations, we had looked at uh just pedestrian crossings where we'd have uh uh an island refuge where they would get partway across and then have to wait for another signal and then get part way across.
And all of those movements now are happening either informally or unadvised because you currently can't do it safely.
Um, so again, we felt that this was a significant upgrade to what currently exists, and ultimately we felt this was the best upgrade uh for both vehicle safety, pedestrian safety, and transit uh timing.
What's the distance from that traffic light to the one at six mile in Island Highway?
I don't have that number off the top of my head, but if you made me guess, I'd say around 150 meters, 175 meters.
Okay.
I realize it's petitions and delegations, so I'll uh I'll cease my uh questions there.
So yeah, we're gonna discuss this later, obviously.
But the only time this light would change would be people leaving those two businesses.
Is there even two businesses there, or is it just integratir?
It's two businesses.
Yeah.
So that's the only time this light would be triggered.
Uh the other one you worship would be if uh somebody say was uh coming in from Langford and cycling on the goose and then taking their bike across to the bus stop uh to get on the bus with their bicycle or somebody that's walking.
But yeah, it is it you know, it is again for future design.
We we would require this light anyways.
Uh the town itself would have to install this light perhaps sometime in the future, whether it's three, five or ten years from now.
This light was gonna be required someday.
We're just fortunate that we're getting it earlier than maybe perhaps it would be justified, other than the transit project, but we're also getting the cost on transit's behalf and not ours.
Yeah.
So this would all be funded by the transit commission.
Right.
Thank you.
Okay.
Okay.
Well, thank you, James.
It is on our agenda later, so we'll be discussing it then.
Great.
Thank thank you for the presentation.
Thank you for your time.
We really uh appreciate uh you uh hearing this, and we also appreciate staff's uh help with um with developing these plans and and working working with us to to put something together that we think will really uh benefit the community and the region.
Yeah, thank you.
So next up we have public participation.
Um are there any callers on the line, staff?
Your worship, we have no callers at this time.
Okay, thank you.
And is there anyone on the chat feature?
Thank you, Mayor Screech.
We do not have any chat comments this evening.
Okay, thank you very much.
So we will move on, and there's nothing under parks, so we'll go right to planning and development for Councillor Matson.
Thank you.
Um nothing under the chair's report.
Um staff has a presentation on the community amenity contribution policy amendment.
Take it away.
Thank you, Chair.
Jeff Chow, Senior Planner.
I'm just going to share my screen and this is the community amenity policy, proposed amendments.
Does do the members of the committee have any questions or would they like me to run through the changes?
The proposed changes.
Okay.
Oops.
The purpose is to refine the refine the the policy now that it's been placed for what two years and we are uh at a point where we're ready to s to receive some contributions.
Uh the first change was to section one of the policy, where this is a minor change where the policy just said defining the coming community money is something that uh one avenue of determining it is is through discussion with a development proponent, and we just can reword it to say it's it's something that's accepted by council through the development application process because ideas can come from the community or the applicant or through negotiation.
So that's a minor change.
Section two of the report, which talks about cash amenities, um is the uh more substantive part of this amendment.
Uh section 2.1 talks about uh we just uh talks about uh how the amenities are calculated and received.
And the wording here is just streamlined, just to be less wordy.
Uh how they're just how they're calculated hasn't really changed, and how they're received hasn't really changed, but uh some of the detail about what the covenant uh has has just been shortened there so uh section two point two is the more significant it's probably significant change uh the policy is written to say that cash amenities would be uh there would be a written agreement with the applicant uh and looking at it a bit closer the the cash amenities are defined through the policy they're uh how they're s how they're utilized is defined in the policy.
So the the idea here is is that simply that if a contribution is made uh that the the the funds are received and used by counsel at at the discretion of the policy.
The way it's written uh the there would be a a written agreement for you know how and when the money would be spent and that could mean the money could be tied up for a period of time before it can be used.
So so in reality we sh really should be something that's kind of not restricted.
So it's uh just used in accordance with the policy.
And the final section for 2.3 has just been uh deleted because the town does follow generally accepted accounting practices.
So section three of the report again is just streamlined wording again about the uh shortening the wording about uh uh how and when the money any any tangible amenities are are received and uh what goes in the covenant.
So there's no change in in actual practice in this in this section.
So those are basically the changes to date.
Uh the most key thing is that uh if for if a cash amenity is offered, uh it would be received in accordance with the policy and used accordance for policy.
There's no need for a written agreement.
So if there's any questions, I'd be happy to take them.
Sure.
I I just wanted clarification on a couple of items on here.
One of them, it talks about, and sorry, I'm not exactly sure where it is, that the uh oh it is under 1.2 community amenities.
You limit identified uh amenities include those identified in the OCP, parks, master plan, or other town documents.
So I'm just wondering if the strategic plan is included in there.
I guess I'm trying to get it as wide as possible so there's sort of no limitations on what we can spend it for.
So that's what I was wondering if it also includes the strategic plan.
Thank you, Council.
Um, Councillor Mattson.
I I think that the way that the policy is currently written, it could include tangible amenities that are identified in the strategic plan.
The concern is that uh one should not be using community amenity contributions for any operational um items.
So it should be something that the community has a tangible long-term benefit from.
And if there are projects identified in the strategic plan, that would certainly be one of the town documents that could be considered.
So our sewage are, you know, the 300,000 we spend every year are or for every one of our sewage pump station improvements.
I mean, that's a tangible asset and it gives a benefit to the town.
I'm sure that the community would be very interested in having a conversation about what kinds of amenities they believe are needed in light of the impacts of new development I I and it uh that would be uh I think a broader council discussion as to whether or not um such a project for um ongoing sewer replacement uh would would qualify as uh under our community amenity policy.
Also concerned too that there's in here it says uh in three point one point two um talks about establishing a provision of tangible community amenities and if that tangible amenity is not completed the contributors claim to the security deposit would be released and the town.
Does that mean we have to give the money back if uh through through the chair it's Jeff Jeff here?
Uh no, the intent is that that when people offer to make to provide something to the town, uh they would provide a security deposit for it.
And if it's not completed, then we would use that security deposit.
So maybe the uh wording can be a little bit uh clarified to say it's released to the town.
Okay.
My my last question would be um do we have to it sounds as if we have to specify what the money is gonna be used for for the amenity?
Or is it just all we have to do is spec it's just specified now that as long as it meets the requirements of this policy.
The intent is if if a cash contribution provided, then then council can use it in accordance with what council determines to be a council c community amenity.
Okay.
So I suppose I'm c curious.
I mean, I've always thought of a community amenity as I don't know.
I mean, let's suggest that we decided we wanted to spend half a million dollars on putting pickleball courts in Helmican Park.
And that wasn't listed in any document.
Are you saying that we wouldn't have the freedom to decide that that's how we wanted to spend that money?
Uh through the chair, I think that's how section one is proposed to be uh reworded as something that's accepted by council through the development application process.
So if it is something that council feels is a community amenity, I mean the definition of a community amenity does include uh recreational uh type facilities.
There's another section of the bylaw that has some definitions of what a what a community amenity is.
Uh so those are not servicing requirements, it's things that are bonuses, right?
That's what an amenity is.
So uh so the other section of the definition of what a community amenity is would probably cover that.
So the wording uh this is this is Lindsay again.
The wording uh change here also says may include those identified in the in in in various town documents or those accepted by council through the development application process.
Um and further, further on, it goes on to say that it is um it that the decisions really are at the discretion of council.
Yeah, so I mean, what with my pickle ball court example, if if we didn't identify it through the development application purpose, but in the following budget, the the idea came forward and we said use community amenity funds.
Well what just just out of curiosity, what's driving the changes in the policy?
We just adopted it not long ago.
Um so what what's the driver to make the changes?
Uh through the chair.
The main change was uh something was clarification of some of the points in the policy, but uh section 2.2, the existing section 2.2 talks about uh written agreement for cash amenity.
So that's that's a little bit too binding.
Um the purpose of the policy is that if there's no specific tangible amenity offered and people are just applicants are providing cash, um the idea is that is that it doesn't need to be restricted through a written agreement.
It's just should be received again, again used used at a future time when council feels there's a community amenity that that it wants to spend money on.
Okay.
So thank you.
Uh Damien Thank you.
Um I think I mean, really, first of all, I think just for the if this document's on the um on the internet for our agenda, I think it's actually supposed to be community amenity policy in the top right of the PowerPoint presentation instead of amendment policy.
But just a small point, just so fix it, but my point uh is I think it's been made here.
Uh we uh should continue to have options with with this money within reason.
Like Ron's example of uh using it for uh sewage pump station.
Well, a lot of residents might argue that that is a community amenity because it'll uh for for various reasons, right?
But it'll you know help help during tax time and it's part of infrastructure.
So I mean I my whole spirit is I just want us to have options with this, uh, as many as as we can.
Within reason.
John, yeah.
Uh thanks for the uh presentation.
And you're hearing this, and I'm looking at the proposed 1.1 community amenities where it says and those accepted by council through the development application process.
So this is the development application process of that specific development.
So if if this was um this the car CACs for number nine, then at that time during that process for number nine, we'd have to come up with and be clear where the community amenities would be going to.
It's a time limited uh time frame that we've got to work in to make that allocation.
Am I right?
I didn't think so.
That was kind of my question.
Thank you, Council.
Uh Councillor Rogers.
The amenities accepted by Council through the development application process are really the any tangible amenities that the developer is actually going to be providing.
An example of that would be the the pathway uh behind the Glenn on Glentana.
That is a tangible amenity that the developer is constructing.
Council accepted that offer through the development application process.
Okay.
Any anything anything beyond beyond that?
Um the the most we we recognize that we want council to have um flexibility as to um meeting community needs.
And at this time right now, we are by and large accepting cash amenities.
We're not accepting we we don't have a tremendous number of offers for physical amenities.
We'll be reporting on them on a on a yearly basis.
And council will have hopefully some fun decisions to make around how they want to how they want to spend this money.
The funds are, however, very uneven from year to year.
And it is it may or may not be something that is a shall we say a predictable predictable funding source.
So these will be decisions that council will make sporadically and as funds are available.
Yeah, I I think I yeah, I understand.
So I just let me see if I can paraphrase uh 1.1 of the community managers.
It would be um yeah, accepting whatever the discussions it had and and particular projects at the time of number nine or glantana, um, but you know, being their additional dollars, then those um could be then identified through the OCP market master plan and other town documents.
And other town documents is a very broad statement.
Yeah, that's good.
Thank you.
So I'd like to just bring my colleagues' attention to uh not on this document, but under uh 1.6 under sort of um the policy.
It's just for example, it says non below non or below market or special needs housing.
It says community manning contributions are not expected for residential units that would be in per perpetuity, non-market, below market, or special needs.
And my issue is just having that in policy versus it being a decision of the council at the time.
So maybe on that statement, make it less definitive and or less definite, and make it uh you know at the option of council.
Well, well, that's in the policy.
Uh through the chair, I think I think what that section is talking about is if somebody's proposing non-market or special needs housing, that we won't we wouldn't be expecting community amenity contributions from them.
So if BC housing was saying, here's a um you know um below market housing project that we're proposing to rezone for, uh, we wouldn't be asking them for community amenity manager contributions from that project.
No, I'm certainly aware that's what it says.
My question is, you know, I personally would rather have it our option rather than it being listed as a policy.
Because each each proposal could you know has to be sort of taken on its own merits.
And uh depending on how many of these things the town sees, you wouldn't want perhaps not to get contributions from all of these versus making the decision at each at each time making the decision not to provide a not to require a contribution.
Yeah, where exactly are you on that?
Is it is it in the existing policy?
Go down to the polls and go way down to the smallest one in the second.
Staff report.
So it's in the existing policy.
Yeah.
I will uh I will share that on the screen here.
Oh and uh through the chair, I think I what I hear staff saying is that CACs would not be um it would not be there would not be an expectation of CACs from residential units that would be permanently non-marketable.
So it's not it's not not gonna be these are not CAC special needs housing or non marketing.
Yeah, I I'm okay with that being in there.
Yeah.
Really?
Yeah, I'm not.
I mean, I'd rather see council at the time make that this have that discussion at that for that particular project.
Yeah, well we I get that's your opinion.
I I see the point that uh staff's recommending because these the whole point of of non market, below market and uh special needs and so forth for that housing, is that uh you know, because if we are going to ask this community many contributions, then that drives up the the uh the cost for the developer and suddenly the project does not become marketable or becomes expensive.
I just don't agree.
How does everyone else feel?
Damon, I mean we c I mean we just we just did get a community amenity for a low the the development did it got a playground building for it.
It's kind of a community amenity, that's how it was kind of presented.
So it's kind of well it was.
So it's it this would preclude us from even asking for a developer for a playground.
No, it wouldn't be.
You're talking about TDC.
Well, yeah, okay, but that's not the screw, then correct me, but it was it was presented as somewhat of a longness.
And we did negotiate it and talk about it.
And the other aspect is you might decide because you aren't getting uh CACs that you might not want a project that you otherwise would accept.
I don't know, just yeah.
I mean maybe the language just needs to be cleaned up a little bit, just so it's not.
I mean, I don't know This is no different, right?
This is not changing this language.
It's not in what staff and yeah, I mean the there's municipalities in this town that are in this greater Victoria that are are going on record as having in written in policy that DCCs for affordable housing units are are cut by 50 percent or waived, and all we're saying is that we don't expect a community mendy contribution for special needs housing or below market housing.
I don't think that's a stretch.
I mean, I would hope that would be a give is my feeling.
Yeah, I and the uh the staff support aren't really speaking to that, they're spoken speaking to the other aspects of how we're going to acquire and uh these amenities and the covenants and so forth.
I understand all this, but I just wanted to bring it to your attention that that's in policy, whereas you know that would certainly impact on my decision whether or not I wanted one of these projects in the town.
Okay.
Yeah but that's very true.
Anyway I can move this back and second.
All in favor?
Against?
Carried.
You guys aren't Democrats.
Ah.
And now we have the exciting Board of Variants update report.
Staff.
Thank you, Chair.
I did I did I notice a hint of sarcasm there?
No, I was I was very enthusiastic.
I d I do even have some questions that I have to bring that I will uh raise later.
I'm disappointed that no member of the public showed up.
You know, I'll I'll I'll soldier on.
Uh thank you.
Um this the uh the report addresses uh specific council action list item from the October 20th uh 2020 meeting of council.
It was really to uh report uh board of variance fee structure as well as provide a list of minor variants applications over the past three years.
To give a little bit of a background, I know we haven't talked about the board for a while now.
Um, under the Local Government act, uh, the board can order a minor variance, the important issue being minor.
Um, and I've cut the one of the important bits out here.
Of the the board is of the opinion that the variance or exemption does not do any of the following.
Uh result in inappropriate development, adversely affect the natural environment, substantially affect the use and enjoyment of adjacent land, vary permitted uses and densities under the applicable bylaw, defeat the intent of the bylaw, or vary the application of an applicable bylaw relating to residential tenure.
So as is a lot of the local government act, this is fairly subjective language.
So there's a lot of wiggle room here, but really of critical importance to the board's um mandate or the two tenants regarding variances that are minor and variances that are based in hardship.
Now both terms are described and defined by the board.
And over the years, uh staff has really noticed that these notions uh that the board has of these two terms, uh there's been three things that have stood out.
Uh if there's any substantial neighborhood opposite neighbor opposition, if someone shows up to a board meeting and doesn't like it, it's probably not a good candidate for an approval.
And that's been pretty consistently played out by the board.
Uh if the application is for a new build and varies existing regulations, which have not changed since construction, that is um zoning bylaw hasn't hasn't changed and hasn't made significant uh changes to the zone, to the setbacks, to uh any of those siting regulations, um, it's really not a good candidate.
If someone's built a house in the past year and then decides that they need a big deck, not a good candidate for the board.
Uh and if there's many variances, if there's you know two or three variances that that um have to be made to fit something into a project, it's also not a good candidate for an approval.
Uh the notion of hardship, uh just so you're aware, isn't it isn't financial hardship, it isn't, it isn't um anything like that.
The hardship is based in zoning regulation.
So if you have a tiny little house on a tiny lot, it's in an R1 configuration, and it wasn't designed to meet the R1 regulations, and it was built 100 years ago.
And doing something would be logical on the site, but doesn't necessarily meet the existing regulations, that's that's what hardship refers to.
So an applicant has the right to choose to make an application to the board rather than to council.
As someone who administers the board and as someone who usually talks to people at the front desk and try and do a little bit of a customer service job and say, look, this is probably not a good candidate for a board application.
You're probably better going off with a development variance permit to council.
I I can't stop anyone from making one application or the other, but I can provide some guidance.
But it can really go to either either council or the board.
And the difference is in a board in a board application is staff doesn't make a recommendation to the board, unlike to council, where I or my colleagues will make a recommendation.
We don't do that with the board.
We just do a technical overview of all of the things and leave it at that.
Having said that, uh, I think the board is really on the same page as staff, and uh, in almost 10 years that I've been administering the board, I really haven't witnessed something that I really disagreed with.
So, regarding application denials, appeals, new application, a board of variance decision is final as per the local government act, so it can't be appealed to council, but an applicant may make a new application to council as a development variance permit to address a variance which was turned down by the board, and vice versa.
So something that was turned down to the council can also be made a new application to the board.
I haven't seen either of those situations in the last 10 years, so it's not a big issue.
Fee structure.
So board of variants application is $300, a development variance permit is $500.
There's reasoning behind this.
So a board of variance application isn't typically circulated to all departments.
It doesn't go to engineering, it doesn't go to fire.
Normally just development services, i.e.
planner, and uh building inspector are the only two departments involved.
And the reports and agendas are much simpler, much less time is required to review applications.
Uh the report doesn't go to any directors, it doesn't go to Kim to sign.
It's really just is a very short report that goes directly onto the agenda.
So staff believes that the board has really done a great job.
We've we've had excellent board members over the years, and uh I have genuinely been very proud of what we do and how they serve the town and their expertise.
So you know, typically they're builders, and uh currently our board is all made up of experienced builders, uh, and they've been doing an excellent job.
What we could do a little bit better is publish a statement of things that they already feel are um part of their mandate.
That is a statement of definition, a statement of definitions of minor in terms of what usually constitutes a minor variance, as well as a statement of what hardship means, and maybe examples of what the board would consider to be acceptable versus unacceptable.
And as well as staff could investigate its ability to make recommendations for approval or denial of an application to the board.
But that really hasn't been an issue thus far and uh you know it's um it would be a nice to have but not very necessary at this point.
Thank you very much very much.
Thank you Jane that that James that was um really helpful.
I recalled that I can't remember what the issue was that came to us um late last year that I I know we were all kind of baffled about how something would come to us as opposed to going to the board and vice versa but could you could you give give us give me a couple of just tangibles of an example of something that would just clearly go to the board of variants as opposed to coming to us.
Right so quite often what what happens with board applications is that there like I said there's a hundred year old house or a 70 year old house that was built well before View Royal was was even incorporated under a very different zoning zoning regulation environment, perhaps with no zoning at all.
And uh this house sits really close to a side lot or um sits closer than than uh two meters, let's say in the R1 zone, um at 1.8 meters.
So it's just a little bit too far away.
But building a deck on the back would mean that the deck would have to be bumped out by 20 centimeters to meet the definition of the bylaw.
But 20 centimeter deck, that house has been there forever, you know.
That would be a really good example, and that's something that we see quite often is that 20 centimeter variance to build what would just be logical decks straight off that would otherwise look strange and wouldn't serve anyone.
That's a really good example of a board application.
Okay.
Um what sorry on.
Nope, no, go on.
Carry on.
I just say what what isn't a a really a really good board application in the opinion of our board, and we have sat down and we we sit down and touch base with them every once in a while and just check in and see how they're doing and just reinforce that they're doing a good job because they have been.
If someone shows up and and three other neighbors show up and say, I don't want this, I don't like this, which has happened quite frequently in the last two or three years, uh that's really an indication that it it's there's a bit more of a political or conflicting um requirements to to considering an application and that's better off going to council.
Okay.
Thank you.
And in the case of the board um of the hundred year old house and and uh the deck that just has a bit more reach did or would the board of variants approve it?
Typically something like that yes yeah okay great and just just a question regarding the board um you know when we used to have volunteer dinners we'd meet them but I've no I I don't know the members of the board at all.
Are are um board members difficult to come by or are they are those positions easily filled?
And how often do they meet uh first part of the question uh regarding filling those positions, uh we've had a pretty static uh board.
Um one of our members left some years ago uh due to illness.
And just recently uh a really lovely man, um Rick Rick Tacoma uh moved out of out of municipality.
So I think we're looking to fill that uh position.
We have filled that position, actually.
We have filled that position, okay.
Yeah.
And we haven't met in a while.
This is why I'm uh and which leads into my next my next answer being uh we meet as necessary.
So if we don't have a board uh item that is going that is is required um to meet, we don't meet.
And typically the board will meet once a month.
Occasionally during the summer months, uh we will move things around if someone is away or we don't have quorum, we will set up special meetings uh that are not the second Wednesday of every month as we normally do.
Okay, thank you.
Appreciate it.
John.
Yeah, th thanks very much for the report.
Um it it was very useful to see at the last page um all the applications that had been made to the Board of Airings uh uh from two thousand eighteen to to the current time.
And and uh I'm just wondering if these had because some somewhere I recalled where um a case or two had gone to the board of variants and the individuals were not satisfied of the results, and then they so they came to council.
I don't recall any any uh situation like that um where where it has come to council.
I I could be wrong, but I uh not not off the top of my head.
Yeah, fair enough.
And um and on page two of your report, uh you gave some examples where uh some common themes have emerged and and that there was substantial neighborhood of opposition to the variants, it's not a good candidate for the approval of the board of variants.
So, you know, you really don't know.
I I I'm I'm guessing that you probably wouldn't know what uh what strength of opposition there might be to a variance until the notice has gone out.
And so now you've got the notices and and had had the um so is is it a case where you find there's a lot of opposition, so you have to take it off the agenda of uh the board of variants?
Not at all.
No, we we don't uh we we don't have the ability to say no to an application.
What I was referring to there was if if an application comes to the board and the board is meeting and uh a number of neighbors show up in opposition, the board is very unlikely to approve that variance.
I see.
Okay, I see what you're saying.
So uh yeah, not a good candidate for approval, so the board will likely reject it.
Okay, thank you.
So, James, one of the ones I was curious about, only because I thought it was sort of a no-brainer to be approved.
Fraser McCall asked for uh a six-foot-high fence and um I don't know, gate, and it wasn't approved.
So I'm just curious as to why what was the rationale for not approving that.
Um if in my recollection there was there was a couple of reasons.
You know, it's the board's decision ultimately, um, but they felt it was too high.
And I believe we did get uh a letter or two of opposition.
Oh, really?
Okay, thank you.
Any other questions?
It is um just for for council's information it is an interesting um situation the board doesn't actually have to give reasons for declining an application um it is it yeah yeah that it's it's just uh it's a they they may they may speak to an application but they don't actually have to provide reasons for for declining or for approving an application so I I suppose it's difficult to be talking about one specific one but but I'm also interested in that one because when I I spoke with the applicant afterwards, he gave me the impression that the board felt that it wasn't within their purview to deal with it.
And that's why they denied it, and that he was actually bringing that forward to counsel.
So is that not the case in staff's mind?
I mean, this was the one that originally piqued my interest, because I my understanding of the Board of Variants is that they deal with minor variances, generally to do with building sighting on a property or setback changes, et cetera, et cetera.
So I was curious as to why this one would have gone to them in the first place.
Because really it has nothing to do with hardship.
Um, and it has nothing to do with building siting.
And so I was curious why this application would have would have gone to them, period, and and how we and you've answered that a little bit in your report about how we make that determination.
But yeah, I to answer if if I may, um, to answer that, um, as as I said, staff has no ability to fetter these applications.
So uh the the applicant is quite um within their rights to go to the board.
I was a little miffed myself with that whole process given um let's say the experience of the applicant.
Um he should have a good perspective on these things.
I think it was misread uh without going too into too too much depth.
Yeah, this this is one of the most the most challenging aspects of supporting both the applicants and the board.
Um so so staff staff have a dual role in in this particular situation.
And an applicant can insist on going making a board a variance application and moving forward to the board and then having their application turned down by the board because the board deems it's not a it's not minor, it's not a hardship, it's not within their purview, etc.
But it is ultimately the decision of the applicant as to which process they would like to try first and in in in any in in any situation many applicants will will um at least explore the border variance application process prior to um ultimately settling on a ddp application okay thank you thank you anyone else i'll move fast recommendation second all in favor against carried and i'll pass on the chair it's going to i would like to call to order the public works and transportation committee meeting committee of the whole.
First up.
Anyone have any business for I do?
Excellent um i understand we have a report on the BC Transit Island Highway Priority Project.
Thank you, Councilor Kwalowich.
As you heard earlier this evening from BC Transit, this is a project concerning uh adding different uh transit amenities to our corridor.
Um the project in question actually falls within one of our current DCC projects that we've got listed within our development cost charge program bylaw.
That project um was to add uh 1.5 meter bike lanes and then put back the 1.5 meter sidewalks that are there now, and that was gonna run us, I believe, uh about $1.8 million dollars.
It didn't include any work basically between the curb lines other than adding the bike lanes and just expanding a little bit to fit them in.
This project with BC Transit increases transit times, gives us our bike lanes, but at 1.8 meters instead of 1.5, which is kind of nice with the traffic volumes that are on Island Highway, as well as a little wider sidewalk, which again, because of probably the increased volume in that area, a little wider sidewalk is nice as well.
In the end, uh staff has looked at this uh project design uh several times.
It started out with uh concepts, and then we saw a 30% design review, a 70% design review, a 90% design review, and we're currently just putting the final uh pen strokes on an ultimate design.
The piece that James called a sample was actually just a section of the roadway that is being uh designed, and it does represent truly what uh we have that.
We have incorporated the philosophies of the town within that design with regards to our priorities.
The laning is 3.5 meters.
It is slightly different uh near the six mile intersection to fit that bus lane in so they go down to 3.3 meters, which is uh acceptable with regards to a width.
Um, and our medians uh are going to change uh in width and vary from 1.2 meters to 4.5 meters.
So the design in the concept are very similar to what's in the subdivision servicing bylaw for this area of the town with regards to the bicycle lanes, the sidewalks, uh the median treatments um and everything that's uh being proposed by BC Transit.
The um one big advantage is that we're not paying for it, they are.
Um, our slight um increase in cost is the fact that the lights coming on sooner than uh we probably would have been required to put that light in uh at the Atkins intersection.
And I agree with, I think it was Councillor Lemon or Councillor Kwalowich.
Actually, the very first time I looked at that road, I thought that can't be Atkins, but it's just, I guess the intent was that at some point Atkins must have swung down onto the highway before everything was formally built differently.
So it just remained with the same name.
We did engage with uh the CRD, Shell, uh Integra Tire, Steve Star Motors, and Shell seemed to be very cooperative and open to any kind of changes.
Uh they had a few requests which we took care of.
And as James mentioned, there is an SRW that we've asked for to move one light to uh increase lighting in that area.
Um probably the biggest opposition we received was from Steve Star Motors, which was very upset that he'd lose a significant amount of business because the left turn basically would be removed by this work uh coming out of Atkins and it'd be very difficult to make the left turn in.
So Integra Tire understood the need for um improvements and had asked us to look at alternatives and this was the solution and I don't believe this solution isn't required.
I just believe that perhaps without transit's assistance we'd be putting it in the future.
So by all means I think the small cost of adding maintenance on an annual basis perhaps five to ten years early is well worth the price compared to the actual cost to build that intersection and do the rest of the work.
So for that reason, uh staff would uh ask that council um agree with the recommendation to uh proceed with the project.
Our plan is to bring it back to council because it will require a variance permit because it is um uh slightly askew from our uh subdivision bylaw with regards to the cross section.
But in staff's opinion, it's actually um, if anything, better than what we currently have in that the bike lanes are a little wider and the sidewalks are a little wider, so that's kind of nice.
And the little sl uh smaller um travel lanes are inconsequential.
Uh, concerning the traffic light itself, it is close.
And in the perfect world.
We wouldn't want uh intersection traffic signals to be that close, but we will coordinate those lights much like we coordinate the other lights along the island highway, and there are opportunities for that light to turn red when it's coordinated when uh your traffic staggered by a red light at six mile, for instance, when it allows that traffic to go through from six mile onto island highway, and then it turns red again.
There will be a pause of 10 or 15 seconds, which will let those couple of vehicles slide through there.
And and I wouldn't uh anticipate that the changes in traffic flow would be significant enough to uh not do the work.
And and James was correct, we will have the signal timing plan reviewed through the corridor to make it optimized.
I'm open for questions and hopefully I can answer them all.
Public staff recommendations second.
Okay, one question.
Yeah, uh, thank you, Director.
Uh we've uh note the uh recommendations support.
Uh actually, Councillor Levin will have her hand up first.
Um quick, probably obvious question, um, Director Rosenberg.
The 1.5 meters.
Uh okay, the the bike lane.
Oh, that's the bike lane wheel.
The the bike lane and the um transit lane, our our piece of it will go right from the the um the intersection where the Trans Canada loops down, the axe the access egress to the Trans Canada up to Jenner or up to our borders and then then carries on to colwood which which how much is our piece our piece stops at six miles so the piece we're talking about goes from the shell station basically to the uh new enn rail trail just uh west of the uh bridge uh on burnside so it it in total length I think the project is about 350 meters or so all right um so in the future will it my my understanding from the report was that there's the Colwood piece coming down in in the future will we not go up beyond six mile there's certain areas and and I believe it was Counselor Qualowich that touched on it with regards to opportunities for land purchasing and the width.
We are restricted in the right of way right around Parsons Bridge.
Right.
In that area is very restricted so there isn't an opportunity to um add a bus lane especially on the bridge.
I shouldn't say there isn't an opportunity but the costs and the benefits it it would be so outrageous of a cost to justify the benefit just you couldn't put a business case to it that somebody would support I don't believe um and in Colwood, that's actually the case there is they can't get enough width within their right of way to actually get transit bus lanes.
So they're doing Q jumper type things where and signal prioritization in areas.
And there may be a couple opportunities around Heart Road for us to do something similar to that with future development in that area.
But for now, no, this would be it with regards to our work on the near future.
Okay, good.
Thank you.
Oh, oh, and I and I do want to say um I often had to turn left coming out of Starboaters or from the tire shop.
And um I would have welcomed a light, would welcome a light.
However, you know, I there there is quite a bit of land there, so I can imagine if there's further development, which I you know I I would guess is feasible, possible, um that might increase, should that happen, the numbers of people triggering that light to go and uh over time and that could eventually be an irritant for people coming down during rush hour off the highway.
Yeah, hopefully it pushes them onto the Trans Canada even sooner.
There you go.
Thanks.
Councilor Rogers.
Yeah, I'll be uh voting against the proposal.
If uh if this light at um um is being proposed by the the two shops um is the cost of this um uh so called rapid bus improvement, then I don't see much rapid bus.
Um certainly um the the this let me ask you a question.
Um the uh light that will be put in in the pot crosswalk, is that a pedestrian controlled crosswalk where they'll be able to push the light and trigger the traffic to stop?
They'll certainly have the ability as a pedestrian to do so, but they don't control it with regards to timing.
So that signal would basically coordinate with the other lights and it would wait until uh the opportune time say again when six mile travels through onto Island Highway, when that light goes back to red and you've got that pause between the two, that would be the opportunity for the pedestrian to go through there.
And certainly there will be a uh a couple of added delays during that time.
Um, but by far the benefits outweigh the the costs and and certainly um part of the uh transit study and everything that they've had on their side with regards to their experts, um it leads me to believe and and I'm quite certain that when we go to optimize and coordinate those lights that we will see a significant amount of transit uh uh efficiencies uh through the process.
And that light's gonna be required whether we put a transit uh efficiencies in there or not.
Not today, not tomorrow, but sometime in the future that light will be needed.
Yeah, okay.
So my turn.
Um the I remember when vehicles used to turn left um out of there and and when the road was there.
And there were a lot of accidents.
So um, you know, I I appreciate that.
But um, you know, we're we're putting in a light for two businesses.
And the and what's what's really interesting is that the folks at the CRD water board, when they need to go to Langford, what they do is they drive up, turn in to where this the uh the two shops are, and then they'll drive out.
So only because they want to go to Langford.
So the vehicles that are there will activate you know the the um uh and block the traffic.
So the AMPM traffic flows are are going to be uh you know pretty significant.
Um and when you consider you know um uh Wilford, Hart, six mile, and then the interchange, and now this new light, um it's uh I I think the overall uh implications, and we're not talking about these are individuals that cannot get onto the interchange.
Well, maybe if they no, they they cannot.
They will not be able to get up to the Trans-Canada Highway.
These are people coming in from Calway.
And so if they those individuals that want to come into town, well, I guess the only opportunities for them to get on a bus, because I have a I have a really strong suspicion that this is going to be doing it's it's the darndest of blocking traffic, not only in the AM back up to Calwood, but in the PM, uh, you know, stacking up traffic on on Trans Canada.
You know, here we are talking about on 298 that we were going to prevent uh left-ins and left outs.
And here we go.
You know, this is um and and Council Lemon's quite correct.
These individuals, this business can um, you know, you it's a it's a wonderful redevelopment plan, I must say.
Unless of course um trans has got the option to to buy that for their 300 car parking ride.
It's um you know I'm I'm really seriously uh I I think we're causing so much trouble on on the traffic flows and um I don't think that um you know transit caved on on a on a a remarkable problem here and I don't think they're gonna get any rapid bus benefits because of that.
Councilor Rogers, thank you.
Uh clearly uh you're not impressed with the this councillor mouse.
Did you have your hand up down there before?
No.
Okay.
Oh so uh your worship's ministers, go ahead.
Um thank you.
I just want to say that I have complete confidence in transit that they've done their homework on this, and and we need to remember that this is it's a regional plan of getting buses from the downtown to the west shore it faster.
And I mean it's so we're objecting to it on, but at any rate, my my main point is council is not road designers.
This has obviously been through a huge, thorough, iterative process, and as Director Rose Burdenberg has told us, has has is now at 99 percent.
And I have complete confidence that the experts and the professionals have done their job, and um it makes complete sense to me.
We're getting bike lanes all the way along there.
The number of times that light is going to change is going to be negligible.
Um, and you know, one could argue that's actually better for trying to dissuade commuter traffic and cut through traffic from coming through the town.
So I have no problem with supporting it.
Thank you.
Uh thank you, your worship.
Councillor Manson, anything before I comment?
Uh just no, I'm gonna vote in favor of the motion.
Okay.
Um well, I guess I just wanted to ask Director Rosenberg.
I'm having a little bit of problem understanding it, so I'll be honest with you.
Um, you mentioned you mentioned some comments about uh the fact that the light would eventually have to go in anyways.
Um, are you able to tell us more about that?
I just think that it's inevitable.
There there isn't currently a safe uh crossing uh to get from that area of the island highway to the other side where that uh transit stop is if you needed to get across there.
Um I have seen it on occasion people try to run across partway, they get into the uh uh combined left turn lane and then they stop and wait, and then they try to go across again.
And it's just uh, you know, it it's just a recipe for disaster.
I haven't seen it often, but currently what they'd have to do is walk down to the intersection at the interchange where the in-end rail trail is to cross or to go down to six mile, and those crossings are a long ways away, and there's not too many people that would do that.
I um believe that most of the area in there now is either owned by the CRD or by the ministry.
So it's not anticipated that there'll be any more private development um between Atkins Road and the Colwood Interchange portion.
And true, the Integra tire and the the tire uh in Steve Star Motors at this time are probably underutilized development-wise.
So I would anticipate that at some time in the future, those would uh be developed into something that would generate significantly more traffic.
And at that time, um, I'm sure that one of the results of that would be to have that traffic light installed.
And I would note that we we do know that that CRD movement is evident, and in fact, we allowed them to pave a part of the gravel portion between the the roadway and the goose so that they can make easier turns with their vehicles to help them out with that.
And the light would be uh designed so that if they're making a right-hand turn and they move within 20 seconds, it wouldn't actually trigger the light.
So I would think many times within that time period, and again, I'll leave it to the traffic engineers who are the true experts to figure out that timing.
But just because somebody pulled up to the light, if they're making a right-hand turn, there'd be a delay to allow them to make that right before that signal would actually be activated so that it wouldn't go off as often.
Um, whereas with the left-hand turn, they would stay there and wait, it would be activated and then it would coordinate into the other signal timing.
So I'm I'm quite certain that you know, as designed and as proposed, it'll work uh optimally.
Thank you.
Um I have to be honest, I'm I'm not convinced yet.
I um I have some concerns with three traffic control devices within an area of about 800 meters.
Um I'm concerned that the principal reasons for installing the new traffic control device uh rely solely on the uh concerns of well, two businesses uh and uh and the speculation of pedestrians crossing uh crossing the road without a a pedestrian crossing uh if if those are the two sole reasons for installation obviously I see the bigger picture of regional transit I get that um but I I do have to agree with the counselor Rogers a bit if we are installing three traffic control devices within 800 meters trying to improve traffic flow I I can't and I'm not a traffic expert I can't help but think that that there's a bit of a problem with that though um so I I'm just a little I feel like this is coming on pretty quickly um tonight and I'm just I'm not comfortable with it but uh nonetheless there's a motion on the floor.
So unless there's a pick counselor Kwalowich, I I just can speak to that for a second.
Um, the original iteration um when we were at 70 percent was no traffic signal.
Transit, I think would be thrilled to save the probably 300,000, 350,000 to install that signal and everything that goes along with it.
Um, I think that if council truly does not like that signal and is prepared to uh deal with the ire of those two businesses for you know your reasons mentioned that you feel like it's uh not warranted at this time and your concerns for the uh proximity of the other signals, then council certainly has within their prerogative if they want to eliminate that signal, and we'll go back to most of the uh design elements at 70 percent, and we can move forward on the project.
This is not something that transit's insisting on.
This is just transit trying to provide the best design moving forward.
Um, if council would like something less than that, then certainly we can uh work towards that with them.
And and I understand, and I understand exactly what you said.
And I guess I'm concerned that there's this ongoing regional transportation improvement for BC Transit.
We know this, it's it's very active, it's it's promoted heavily.
And I'm just I'm I'm just worried that there's an element of appeasement happening here, and BC Transit saying, okay, fine.
You know what?
You guys want traffic lights?
Sure, we'll put traffic lights in, we'll make this thing happen.
Whereas I I'm just I'm wondering if in like long term our residents are going to go, okay, hold on.
You installed another traffic light in the middle of two that are 800 meters apart because of two businesses and maybe pedestrians crossing the road.
Like I I personally I'm I'm not comfortable saying that.
Um and I I just I would implore uh my colleagues to consider this before and I know it was council still, but I I mean I think it's really a really robust discussion still.
Um I mean, correct me if I'm wrong, convince me.
Um, but I just I'm trying to work this out for myself and get on board with it because I I I like the regional transportation plan, obviously.
Um, but this is this is a tough one right now for me.
Council Rogers?
Yeah, um no one possibility might be that the transit goes ahead and um um you know builds the intersection but doesn't put in the lights you know like put in the wiring you know pre pre-wire it and then we could see w how that uh how that looks um and the implications but I guess the the other worry that I've got is that we work so hard to um for all the traffic that that um um that is coming down um from up island down off of the six mile off ramp on the six mile road and you know, all the problems we had with traffic backing up and we changed the signal signalization.
One, I'm not so sure that the signalization is going to stay the way it is, because we've now got another intersection to play with.
And two, that that other intersection has the worst case scenario where it not only backs traffic up to Coldwood, but it also backs traffic up six mile because you know there was nowhere to go.
You had two lanes that weren't turning anywhere because the other light stopped it.
So yeah, I think I'm not a traffic consultant, but I can imagine worst case scenarios.
Thank you.
Thank you.
Uh your worship merch.
Well, I'm just gonna make the obvious observation that transit is prepared to pay for this, um, which should be kind of a bonus all in itself.
And I mean, we agreed in principle ages ago to this project, and we gave staff in BZ Transit the authorization to move forward to detailed design.
Um, admittedly, we didn't talk about a signal, but I mean, how often have all of us seen in the summer months kids running across that stretch?
Right?
Because they don't go across the crosswalk at Six Mile Road and the Island Highway.
They go apart down and then they realize they have to run across the road to get to so I mean just the the crosswalk alone would seem to be a safety element that we should be thrilled to have.
I mean, we're we're about local and and we're talking about wanting to keep that road as a as a freeway, essentially.
So I really don't understand that.
I mean, the city of Victoria just put a crosswalk right in the middle of Blanchard.
That stretch of Blanchard, they just put a crosswalk in so that people can get across.
Right?
Great distance.
That's a huge distance, you're right.
Yeah, but I don't know that that distance is significantly more than the distance we have of no crosswalk.
But regardless of that, I don't know as a council why we are trying to out guess the um, and and maybe the businesses also, which is worth considering.
Maybe those two businesses do have very legitimate concerns.
Once there's an express bus lane there, and there's going to be six lanes as opposed to four through that stretch, you know, of the effect on their business of people getting in and out.
So I think, and obviously, transit took that feedback as a serious enough issue that they agreed to put in a light.
So while you're busy discounting the light, remember those two businesses and the negative effect that that may well have on their business.
So I just don't know why we would be saying no to a light that's going to be triggered not very often in the big scheme of things.
So thank you.
Uh Councilor Matson.
So I I too um share with my colleagues' concern about not having uh a way for pedestrians to get across.
But uh you know hearing some of the concerns about you know we building it partially and delaying it, so why don't we just build it fully and we don't actually have to have the lights working until we think it's needed.
Turn it off, turn it on.
So you it can just be turned on, you could have it all built, and sometime in the future or immediately, whatever council decides at the time, you can then have the lights working.
But I'd hate to see us have to spend another three hundred thousand dollars four to four years down the road because we didn't take advantage of BC Transit uh building it.
Well, okay, and I'm not even sure if that's possible that we would they would build it and not turn it on.
But let me put let me pose the question to you.
If if BC Transit was not offering to build this light, would we seriously consider paying for this light without them?
We haven't, you know, there's never I don't think there's ever been um a requirement or a recommendation from the staff that we put a light in there.
I don't I've never seen a need to have a light and um in all these years of there's never appeared to be a plan.
I mean heart road, heart road we had to put a light because we had a whole bunch of houses, you know, uh at development that that you know necessitated that.
But this this is just two businesses.
Okay, well, not seeing any other hands.
So we've uh got a motion and a seconded uh so uh all in favor that the committee recommend the council endorse.
Um okay, uh opposed, counselor and rounders opposed.
That's carried and moving on.
Yes, it's going to council, yeah.
Uh thank you, Director Rosenberg.
Next up is the distance between motor vehicles and cyclists request signage.
Thank you, Councilor Kualovich.
Uh this is just a follow-up from uh request from council.
Uh we received an email from a uh I believe it's a resident uh several months ago asking us to install uh a sign.
I I think he saw it somewhere over in Europe.
Um we've we've reviewed it and we we've uh looked at the Transportation uh Authority of Canada, which we call the TAC for motor vehicles.
We've also looked at the BC uh ministry traffic signs catalog, and we've also uh researched the BC Motor Vehicle Act, and and in none of those instances were we find did we find an opportunity to support this request.
Um so staff's recommending that they receive the report for information.
And if you've got any questions, I can uh answer them.
Move received.
Second uh move received by Councillor Rogers, seconded by Councillor Lemon and Councillor Matson with the comments.
Yeah, yeah, I'm not sure in sort of what locations it would be helpful, but for someone who sort of travels down Island Highway from Hamlicken to Beaumont, there's no lane.
And sometimes cars when you're riding there drive fairly close to you.
So I would feel more comfortable as a cyclist to just see one of those signs with the car and the cyclist with the that's sort of the distance apart that one spot is it really is somewhat chilling seeing cars zooming past you at you know whatever speed they are.
Okay.
Okay, thank you.
Counselor Rogers have a good yeah, I I I guess my concern is that that road, um, I don't think cars have enough um space, you know, to go over 1.5 meters.
You know, there's a possibility they may be in the other lane.
Thank God we have the ENN uh corridor that uh where most uh east to west traffic um, you know, in battle days, yes, we had the island highway.
Now it's um we do have the ENN as an alternative.
I ride it now.
It's dangerous.
You silly.
Yeah, I mean, I I would be quite happy throughout the town in spots where we don't have proper bike lanes, etc., to boot have see the share of the road signs up.
Um, and I don't think it would hurt to have some of those intervals.
I don't think we can do the it's the law one because I don't think the province of BC has a minimum, right?
It's it's a constant.
There's a there's a real lobbying going on to the province to to put that in law that there's a minimum distance that you can you can pass a cyclist.
I mean, it's one of those things that you have no idea how they would ever enforce it.
But um, in theory.
But I mean, I don't disagree with Counselor Mattson that it would be you know not a bad idea in certain roads in the town to have that share of the road sign up.
Yeah, I don't mind share the road.
I'll share the road.
Excellent.
Um I'm in agreeance that the share of the road signs are they're quite prevalent all around um you know CRD in Canada.
I've seen them lots, and uh I can I can support that.
So is it fair to say that staff can begin to look into kind of some of those signs and areas that they'd be appropriate?
If counsel would like, we can uh I I um I I hesitate to pollute, maybe that's not the word.
Um litter the streets with share the road signs.
Yeah.
Um I I I would agree that certainly we do have some areas um that perhaps we could uh remind motorists that they do need to be cognizant of uh cyclists.
And um I can do an informal ask of staff to say, do we have any areas or have we had any comments about concerns about cyclists on the roadway?
And certainly several of our counselors are avid cyclists, so we'd be open to suggestions from them as well if they wanted a few extra share the road signs up.
Um staff can at some point create a traffic order, and before actually initiating that traffic order, bring it back to council for consideration for additional signage for the um authorized um WC 19 and WC 19S, which is the uh picture of the cyclist beside the vehicle and the actual share the road words and try to find some areas where we can place some of those signs if council wishes.
Yeah, yes, please.
Uh that's that sounds like a good census.
Thank you.
Uh Councilor Rogers, with another comment?
Yeah, that and and um to um I think the mayor's point.
Um we have bike lanes going up four mile, and and where it says uh bike lane ends, that's probably where we need to tell the drivers to share the rip.
Yeah.
Yeah, well you like you could even replace that sign.
I don't know.
You could have what watch out for old members of council on bikes.
And middle-aged as well.
Thank you.
Um okay, thank you.
So was that that was uh motion to approve?
Did we do that already?
We received it, Chief.
Excellent.
Uh all in favor?
Opposed, that's carried.
Uh moving on, item C, the regional transportation priority setting.
Thank you, Councilor Kowalowich.
Uh, this here is at Crown Council's discretion with regards to where they would best like to see their vote counted with regards to a regional vote that uh the CRD is looking for from the various municipalities.
Um this is not uh uh an easy exercise by any means.
It is going to be very much, I believe, a uh local um jurisdictional type uh review.
I'm sure Sydney's idea of improving the uh West Shore bus lanes for Highland for Highway One isn't nearly high as a priority as it might be perhaps for Lankford Colwood and View Royal.
So it will be interesting to see what actually comes out in the wash with regards to the uh regional priorities, but certainly things like uh traffic demand management and and um various uh other uh ideas um might get some uh regional consensus.
Um but today before you what they're asking you to do is basically take a hundred points and any way you'd like under anything if you don't see anything there that you're supportive of, but that you feel you have your own need from a council perspective, by all means staff can take that forward.
And their intent is just to give every municipality a hundred points to to put them uh towards whatever they feel their most prudent um ideas would be with regards to helping the traffic situation in the area.
Certainly, I think I'd like uh Mayor Screech, our CRD director, to speak first on this.
Well, thank you.
I'm just curious, John, is this and this is one of these motions that got passed by the board and I I kind of sit there and wonder exactly what it is we're hoping to to get out of it at the end of the day.
But when you're one of 24 um it's just sometimes easier not to um prolong the agony.
But is is this what um is this what the CRD sent us this table or is this your example of things that we could consider?
This is their example of things we could consider.
Um and it's based on taking a kind of a synopsis from the South Island Transportation Strategy, and probably part of their actual own uh regional transportation strategy that they have as well that they've done several years ago.
I have been dealing with the uh um traffic manager a manager within the CRD John Hicks.
Right.
Um so he he has basically sent this table out to all the municipalities as an example of priorities that their councils could consider and come back.
Some municipalities have taken it to council, others have just taken their uh own internal documents, applied uh the philosophies of those documents and send what they thought would best represent what uh the town wanted.
And in our particular case, our current uh transportation plan is quite old.
Um, so I felt it would best uh to bring it forward to council to get their opinion on it and see if there's anything specifically that they had concerns about that they wanted to make sure that the CRD board heard.
Now, having the chair sitting in front of me tonight, I'm quite certain our our our wants and needs will be well represented on the CRD board.
But um except I can I can guarantee you putting on my CRD hat and sitting as the chair at the transportation committee.
That anyhow, I mean it'll be very interesting.
We would the motion was to to ask councils their regional transportation priorities, and I suppose it depends on how you look at it a bit.
But to me, and and I'll I'll pass it back to the chair here in a minute, but to me, our number one regional transportation priority is we need a regional transportation governance body.
And that's not even on here.
Certainly, that could be what we put all 100 points to.
If if council was uh I mean, certainly that that is the whole purpose of this to invite discussion and come up with what best suits the town's needs.
And and certainly if that's where council's headed, then that's exactly what we would submit.
Thank you.
Thank you, Mayor Screech.
That was helpful.
Uh Councillor Rogers.
Yeah, you know, a point we're taken on on the governance thing is um, you know, I I understand we wanting to get into tangible things, and certainly I've got my wish list of tangible things, but um if we don't have the governance body, how are we gonna do it?
Exactly.
Where you know how how do we work with the province and where do we find the money?
Exactly.
Yeah, no, I mean that that's uh that's my you know I mean it it's wonderful.
We can come up with all these priorities, we can all agree on them, maybe.
A wish list, but then we have no mechanism by which to instigate them or to make them happen because we have no transportation service.
So that you know, at any rate, I mean we can certainly comment on those ones that are there, but well I've one I've got more to add your I I I would remind the uh council or mayor and council that you only have a hundred points and they are hoping for only three or less I don't think they want to see 20 at five points each.
Well I can't help it if they haven't thought of my ideas.
Sounds more nonsense now I mean realistically the more we put in the more watered down the points system is so I mean given how little credence whatever we say is going to have in the in the big picture.
I mean putting one thing down and getting a hundred points to it probably makes more sense than having even two at 50.
Certainly thank you.
The suggestion of actually putting our points towards a regional committee, although be it uh somewhat um humorous, uh symbolic may may not actually accomplish anything, uh although I would support it.
Um or we could simply talk about one item to to put forward to this um not really sure what it is.
I guess it's just uh the committee and uh of yeah I mean the the committee hasn't even had a s I think our first meeting is next Wednesday of the transportation committee.
Right.
Right.
So councillor Rogers?
Yeah.
So you wish I made you wonder why we don't have a form of councils, but of course, COVID days, that's that's understandable.
Well, I think we might down the road.
Okay.
Yeah.
When Transit gave their presentation, the one thing, the nagging thing for me, is um why we don't have dedicated bus lanes that would take north and south or east and west, wherever you want to go, from McKenzie to Helmoken.
Because we don't have dedicated, you know, the rapid bus lanes.
They've got rapid bus lanes that that go up to McKenzie, but that's where it ends.
They don't Yeah, I think that had to do with the rock.
Yeah, no, exactly.
Yeah.
Exactly.
A hundred foot of rock.
Yeah, I think they're coming.
I think I do think that's part of a plan.
Yeah.
But I know if but that that being part of the plan, that's um at least that's something where we could um you know support and back that we could get rapid bus lanes down that stretch that far.
Um question for your worship, but would that be the problem span for that that part?
Yeah, I would I would presume for sure.
So maybe we could ask for something else then.
I mean the one obvious thing that's missing on this list is the EN corridor.
That's what I was gonna say.
Um right, revitalization of the ENN corridor.
Oops, yep.
Okay, that's not very worthy, uh Director Rosenberg.
Yeah, I just wanted to um remind council that I I I think CRD's ultimate goal, if if they could accomplish it, would be as a region, we could sink our teeth into one or two asks for the province on behalf of the region, even though we don't have the board as Mayor Screech is suggesting.
I think their hope is, and and and I I agree with your your discussion tonight that the likelihood of everybody coming together with a consensus is pretty slim.
But I think their hope is, you know, for instance, is everybody had a couple of points towards the the program that said a regional T PDM program aimed at minimizing pressure during traditional peak demand periods, then that's at least a philosophy of how do we you know manage this traffic and what can we accomplish to go there and get the province to put a little more teeth to their studies?
Um, because it it is going to be difficult to come up to a consensus.
And and I I I do agree with uh I believe it was Councillor Mattson that said that trying to come up with one that at least says we're this is our main issue would help.
But certainly I think what you're gonna find, Mayor Screech, is that your your discussions at the CRD level will probably be more broad with regards to what can we do philosophically to help?
And again, maybe the ENN rail is that one to say let's not give up on that, whatever that looks like.
So moved.
Yep.
Counselor Levin?
Yes, um, I would like my hundred points to go to the ENN corridor.
Thank you.
It's noted.
Uh anyone else uh or would like to make a motion or have comments about this, Councilor Matson.
I'm with the ENN.
Uh Councilor Matson moving 100 points towards the ENN vitalization.
Yes.
Uh looking for a second or that is that the answer is Councillor Levman for discussion on the ENN 100 points.
Okay, for discussion.
Good, that's three.
I agree the EN is really important.
But actually really important, not the most important.
You know, I I think if there is some thought that the province is going to fix and get rapid bus to Helmoken, I'd say that's just as important as the ENN.
No, I wouldn't.
I wouldn't call let's call the question.
Well discussion on the ENN 100 points?
Yeah, Mars Groot.
So I mean, I mean I I don't disagree, but I again I will say if there's no governance body to run something on or to make something happen on the ENN, it's complete and utterly redundant and irrelevant.
And that's why nothing has happened on the EN since the Island Corridor Foundation was formed.
Because there's no governance structure, there's no governance body to make something happen.
Are you putting 100 points on the governance body?
Is that what you're saying?
I would put 100 points on the governance body, but I do agree with the ENM.
But I honestly I think the biggest priority in the region, and and I'm going to be saying this at the transportation committee next, is that we have to get the municipalities to come on board and let us form a regional transportation service.
I'll go with 100 points on that.
Well, then let's call the question and move on to the other thing here.
Uh all in favor of what's that?
So are you saying I'm just rejecting it?
This is the ENM.
This is the ENN.
So this is the EN one, 100 points.
But do we have another 100 points to put on the other thing?
And then we're going to be getting a lot of things.
All in favor of the EN to receive 100 points.
Okay.
Opposed.
Counselor Squarovich.
Rogers and our Screech opposed.
I have another motion on the floor.
I would move the governance body.
Second.
Councilor Rogers is making a motion for 100 points towards a new governing body in the region, seconded by Mayor Screech.
All in favor.
Oh, sorry, discussion.
Discussion.
No discussion.
Okay.
All in favor?
Opposed.
Just to be clear, I'm not voting.
I in no way think I have a vote.
I just would like to make a comment.
Yes.
Just to be clear.
Thank you.
Um, I am uh Mayor Screech did mention that there is a meeting next Wednesday, and therefore I do need to give them some semblance of what council decided this evening, tomorrow morning.
So, just for clarification, what I am instructed to tell the CRD is that Council of Uroa would like to put a hundred points towards the CRD establishing a governance body that would have the ability to direct projects on behalf of the region?
Okay.
No.
I think that the the council is giving the hundred points to the to the creation of a regional transportation governing body of some sort.
That there's a lot of people who don't think the CRD should actually have anything to do with it.
Perfect.
Right?
So it's just the formation of a regional body and yeah.
Okay, great.
So I I'll put that forward as uh the input from council, and then obviously, Mayor Screech.
Um, at the board, you can certainly clarify what we meant by that if that comes up for discussion.
Sure.
You can tell them the in and rail ran a close second.
We could do ninety nine in one.
Um CAO Alma.
Right.
Through the chair.
Are you saying that you want the CRD to have a transportation function?
No.
No, we're saying, I mean, the what the what the line has been to the minister and is that the province needs to assist the region in setting up some sort of regional governance body for transportation issues.
And that may well not be the CRD at the end of the day.
It could be something like a mini translink.
Yeah, right.
Yeah.
So we're not trying to get stuck on a CRD service because there's certain councils that won't even entertain that thought.
Maybe we didn't get a sheet on it.
Okay, uh hand the chair back to Mary Screech for uh a couple of new business.
Yeah.
That's you.
Yeah, still you oh, okay.
Um these are both okay.
Uh new business, Erskine Lane, Councilor Matson.
So, what I was wondering if we'd sort of talked about it periodically about uh saving trees, moving the sidewalks and cycle lanes somehow in between the trees, or you know, we currently have a road format, and so it basically will be you know 66 foot wide or whatever it is, with uh you know, might be a median cycle, you know, two lanes, cycle lane, and then a bike lane, etc.
And I understand that we'll lose a number of trees when we do this.
So my question is is there a way of getting the sidewalk and cycle lanes in without chopping down a bunch of trees, and it might mean moving them over uh away from the sidewalk or sorry, away from the road.
So you have a and the other benefit, if that was possible, is a it would keep sort of that rural flavor that it has versus something more city like.
And it might be a horrible idea, but I just thought I'd see if that was possible.
Thank you.
Well, I guess I'm curious on on our in the subdivision servicing bylaw on a road like Erskine Lane, would there be bike lanes on both sides of that?
Uh councillor, Councillor Qualo, it's true to Mayor Screech.
Um, our current uh cross sections don't allow for local streets to have bike lanes at all.
Okay, um, all of our local streets within the subdivision servicing bar are basically shareos.
Um and just to to help maybe with the discussion, uh I did have staff go out and take a look at the uh development frontage and then along the uh way down towards the goose, which is where the bike lanes would go and then the sidewalk area.
But it uh tree wise it it appears that regardless of how you try to get some kind of path that was informal that that would be multipurpose wide enough for perhaps a a stroller and a cyclist or bi directional pedestrians or anything like that, you're gonna lose trees no matter what way you go.
So it might be a case of you lose, you know, twenty or thirty doing one thing or twenty-five or thirty-five doing another.
I don't believe with the intent of trying to save trees that much would be accomplished.
Um so if that's the intent, I I I think that you're probably not gonna achieve that goal.
If it is try to maintain a rural flavor, then by all means uh if if the applicant was doing something different than the servicing bylaw, then it would require variants of council and council would have the ability to approve that new design.
And certainly staff through the servicing agreement has the ability to work with the developer and change the cross section, uh knowing what council's trying to achieve and could attempt to do something like that through uh work with their designers.
But uh I'm not optimistic that uh the goal of saving trees could be achieved.
Nobody cares about the rural flavor.
I like the rural flavor.
It's a lane.
Well, I think it's important to remember that I mean, the one thing we consistently heard from the residents was that there wasn't enough width on that road already, right?
And so they were worried with the extra traffic that was going to be coming from the 120 new units on there, that there was enough width for people to pass.
And they demanded the sidewalk, right?
So I don't know how I mean I don't think our lane width would be huge on a road like that, anyways.
But I I get what you're trying to say and do, but I don't understand how you could do it and and keep the road to what the residents are now expecting.
Director Rosenberg had a comment?
Yeah, I I just you know, and and I can appreciate what people feel and what they think.
But from a traffic point of view, the last thing you want to do is make those lanes wider.
If you make those travel lanes for those cars wider, they will drive faster.
You need to keep those lanes narrow.
Now we can talk about, you know, what do we do to protect cyclists?
We can put a little one-foot buffer painted line and then have the cyclists.
We could remove the parking that currently would be the cross section that would be anticipated there because it is a higher development, and and understand that council's objective is to protest protect the pedestrians and the cyclists and keep the speeds down.
But going with a wider traffic lane because they don't feel safe is exactly the reason why you stay with the narrow lane because people that don't feel safe drive slower.
If they feel like they've got an airport runway, they drive faster.
So I I would encourage you to let us design the road from an uh expert point of view rather than what residents feel would be better.
It just we we do understand what's trying to be achieved here.
And um what I am hearing is that we shouldn't worry about parking.
And with not worrying about parking, that's 2.5 meters of cross-section where we can provide some uh pedestrian and cycling room to maybe do something there.
Now we are going to have challenges between that property getting down to the goose, uh, what we would do, but certainly within that frontage, we we should have some solutions if we didn't have to put the parking in there.
Um so I just thought I'd make those comments.
Thank you.
Very helpful for me in particular.
Uh Councilor Rogers was next.
Yeah, I um certainly uh I agree.
Director Rosenberg with um having narrow lanes, driving lanes, and um I think the the ask was uh for those individuals cycling back up the hill.
It's not coming down the hill, it's uphill like the four mile.
Um going up the hill, uh, then having that that width.
Um, and maybe it's a multi-use, but it's um, you know, because it's not just for the local residents, it's gonna be also for those that live in in the uh the Stone Ridge area that are constantly going back and forth to the goose.
So it was whatever we can do to get narrow lanes and a small bike lane that goes up the hill.
I think that's what they ask.
CAO Anima.
Thank you.
I um I just wanted to comment that you know in our history we have observed that when sidewalks are within trees, safety becomes an issue.
You know, I recall the goose at one point needed lighting because safety was an issue.
Those that are walking along that hidden area become exposed to what risks are associated with um lit or a meandering in the woods type environment.
And so that is a large consideration.
It can be done in terms of development variance permit, but I don't think from a staff perspective that we would ever recommend that.
Thank you.
Councillor Matzer had another comment.
I like the concept narrow roads, roadways to keep the traffic slowed down.
That was part of my the whole thing of that rural ambience because you can't really drive too fast on those roads.
So whatever we can do to uh keep some of the character, but keep the road so that slows down the traffic uh as well as make it you know safety for the pedestrians and the cyclists is and I'm supportive.
Okay.
Uh I don't think there's a motion required for that.
No, okay.
Thank you, uh Councillor Matton.
Uh moving on to 934B.
Nurse Creek.
So thank you.
Just to the public, if you're considering calling in for question period, this would be a good time to do that because we're going to be there very fast.
Um, Kim and I and the chair of the school board and the superintendent um had a Zoom meeting about the expansion of possible expansion of Shoreline School.
Um and it looks like the favorite option is that Craigflower Elementary will close and they will build an expansion onto the shoreline property and remediate the existing building to be a middle school and an elementary school.
That that seems to be the cheapest of all the options that are on the table.
What concerned me was that at the end of this meeting, I may just made a comment that you know that intersection in my mind had some challenges.
Another 150 children or something in there.
I I felt that that should be considered and looked at.
And their response surprised me in that they said they understood that the Christie Point expansion redevelopment would take care of any of those intersection problems.
So I just I just I talked to John Rosenberg about this earlier, but I thought it was just a time to maybe consider doing a safety audit of that intersection and seeing what recommendations that ICBC might have for it.
And also maybe being proactive and doing our own traffic studies so that when the school board does come, um we may be in a better position to make demands.
So, you know, rather than us being told that we're going to be responsible for those roadway improvements down the road, that possibly we can work with the province to insist that they do some of them.
That's kind of in the nutshell.
Yep.
Good.
Yep.
And because it's if I may.
Yes.
Yeah, I totally agree because it's not just the pedestrians, the cool kids, the LMX school kids that are coming in and out, but it's going to be all the traffic, you know, in and out, and it's going to be a lot more.
A lot of pedestrian traffic, a lot of vehicle traffic in the peak hours.
Yeah.
Yeah.
Yeah.
So I'll make that motion that just that we refer that to staff for a possible safety audit and a possible.
Okay.
Okay.
Yeah.
Also to take in consideration, obviously, as things are moving along with the corner for the Craig Flower Manor, the mansion, that is going to be a factor as well.
Yeah.
Busier there.
It could at times, yeah, sure.
Yeah.
Yeah.
Um, so yes.
Okay.
So we've got a motion on the floor to communicate with the school district in the province.
Was that it?
Do a safety audit.
To do a safety audit and look at a traffic study.
Okay.
Uh Director Roseburg.
All right.
John's gonna tell you all the reasons why this is a bad idea.
Your worship, this is an open public forum.
I would never suggest that uh the mayor had a bad idea.
Um I just wanted to inform council that um if they do in fact come back with um adding another school there that we do have the ability to ask for a traffic impact assessment for that.
So by all means I think it's a great proactive move to get uh ICBC involved and see if they'd be willing to do a safety audit and see what that happened what that is.
Um I just wanted to get uh confirmation from council that we do have the ability with this second school to ask for that traffic study and have them pay for it, or we can be proactive and pay for it ourselves.
And I would think the number would be somewhere in the five thousand dollar range.
So um I just wanted to make sure you're aware of that.
And and by all means, uh I think we can go either way on that.
We can be proactive or reactive, but both ways we'll get that uh study accomplished.
Um and I will follow up with ICBC to see if we can get them to do something from an ICBC perspective as well.
Okay.
Good.
We got a motion and a seconder, correct?
Okay, all in favor?
Opposed?
That's carried.
Thank you.
And now we've got correspondence.
So 10A, we've got uh email from Mr.
Brown.
I would move receipt of A and B.
Okay.
Second.
Any discussion?
Okay.
The both um both letters had questions to staff in there, and we'll let uh staff communicate with those individuals on their own time.
Um all in favor?
Opposed, that's carried.
So we're now at question period.
And back to Murray.
Yeah, thank you, Dean.
Is there any public on the line staff?
Your worship, we do not have any callers at this time.
Thank you.
How disappointing.
Okay, thank you.
And is there anyone on the chat feature?
I can call in.
Actually, we do have um a chat um this evening.
However, it is more of a comment than a question.
Sure, well, go ahead.
Okay.
So this comment is from uh Mr.
Dick Fox of 196 RARE Road.
Councillor Rogers' concerns about the effect of a light on a light on traffic flow is well taken.
However, the regional plan of getting buses from downtown to West Shore, as noted by Mayor Screech, is likely not to happen in the long run.
Population is growing in the region at a huge rate, bringing with it a like a like growth of traffic.
The constant pattern of chasing road based transportation will never be the answer.
The solution is rail based transportation.
It is time to shelve major change changes to Island Highway and push the provincial government and thus BC Transit to get on with its mandate, that of priv that of providing rail transportation.
In this case, that would be the restoration of rail on the on the island rail line and subsequently on the former CN Rail line, known as the Galloping Goose.
Thank you okay thank you very much, Mr.
Fox.
Thank you, Jennifer.
You're welcome okay we need a motion to terminate great thanks everyone