Meeting Overview
The Committee of the Whole meeting reviewed several key municipal functions, including public safety (RCMP update, Thetis Lake parking overflow issues, heat dome response planning), and finance, where the Director of Finance presented a new public-facing dashboard tool. A significant portion of the evening session focused on planning matters, including providing feedback on a controversial high-density delegation for 1720 Wilfert Road (not supported by Council) and receiving comments on a Development Permit for 298 Island Highway. Council approved motions to prepare a hybrid electronic meeting bylaw amendment (limiting Council remote attendance to three times annually) and recommended allocating $6,000 for a heat pump rebate incentive program.
Key Decisions
- The verbal update from the West Shore RCMP was received.
- The Public Safety report for May-June 2021 was received for information.
- Council recommended preparing a bylaw amendment for hybrid meetings and specified that advisory committees switch to alternating in-person meetings in January 2022.
- The Budget Variance and Projects Update Report was received for information.
- The Strategic Plan Update report was received.
Transcript
2476 segmentsAfternoon, everyone.
I'll call the afternoon portion of the committee of the whole meeting to order, and I will recognize our friends and our neighbors, the Esquimalt Nation and the Songhees Nation.
And hopefully, for the second to last time, I have to read this out.
This meeting is being held under the auspices of Ministerial Order M192 due to the COVID-19 pandemic and the public health officers' orders prohibiting gatherings.
So the public will be able to weigh in both this afternoon and the this evening under public participation.
And you probably that refers to any item on the agenda that you would like to speak to in either this afternoon's or the the evening session.
And the number to call in is 778-402-9227.
778-402-9227 when prompted, enter conference ID number 889-064-654 pound.
And at the appropriate time in the agenda, I will ask announce the last four digits of your phone number.
I will ask you to mute the live webcast to avoid feedback, ask you to not use speakerphone to ensure sound quality, and ask that you unmute yourself by pressing star six.
And you may begin and please just give us your name and address for the record.
This meeting will be recorded by participating in this webcast.
You are consenting to being recorded, and the recording will be available on the town's website for future access.
So the one change I knew of for the agenda was I think there was general consensus to defer the Chilco Park off leash to the September Committee of the Whole.
Was there?
Yeah, yeah.
Well, I mean, certainly I heard from most, not you, but most.
Because of the fact there's a a lot of public interest in that, and that'll allow the public to be here in chambers with us if they choose to be.
Are they allowed to bring their dogs if they're on leash?
They can do whatever they say.
So we're gonna do if staff can put the Chilco on the September Committee of the Whole.
And with that amendment, can I get a motion to approve the agenda, please?
Thank you.
Just to just take a question.
I'm under the um under protective services.
I'm wondering if the um new business should go into um the chief's area.
It's fine where it is.
I think the chief will be here.
Yeah.
Yep, okay.
We can he can speak to it.
There you go.
All right.
Um sorry I have to go back up my computer still.
All right, check and see if you're on the council chambers.
Because mine had actually bounced to the if you were all guest one.
So just leave it outside and come back for petitions and delegations.
Um okay, so the agenda was moved for approval by councillor Mattson, seconded by Councillor Lemmon.
All in favor, opposed.
That's carried.
We have the minutes from June the 8th.
Move the adopt.
Thank you.
Adoption was moved by Councillor Madsen.
Seconded by Councillor Lemmon.
There are any comments, corrections?
No, everything's good.
All in favor, opposed, that's carried.
Next up, we have petitions and delegations, but I would just suggest you just wait a moment, Rachel, as um Councillor Rogers is back in.
Oh, Councillor Rogers is now here.
So welcome, Rachel Sansom, on behalf of B.
Baker, the owner of 1720 Wilfred.
Hello.
Thank you very much, Mr.
Chair and Committee.
It's lovely to see you all again.
I look forward to seeing you live in person soon.
As you know, um, now hopefully I've got the right screen up.
I did practice this earlier, but you know how that goes.
Um, can you see my present?
Oh, there it is.
I can see behind you.
Lovely.
So back in December, if you recall, I approached uh a committee regarding 1720 Wilfert Road.
As you're aware, the C7 zone changed to remove the um uh mixed commercial and residential use from that zone, and we were hoping to be able to rezone this parcel then to allow the residential use again.
At that time, you did ask me to return with a bit more detail, and of course, our architects were very busy, and you know, we're all coverting, and here we are today.
I do apologize for the delay.
I was hoping to get this in front of you sooner.
So hopefully, in your agenda packages, you can see the short letter and attachments that showed what we were hoping to propose and move forward into a rezoning application.
Yeah, where are you going to go forward for me?
There we go.
So the location of the property is essentially behind the casino on Wilfert Road, just off the intersection of the island highway there, and it does back on to Mill Stream Creek.
This was a 2018 proposal that never did go forward.
This was on behalf of a potential purchaser who got as far as a development permits.
I did believe go went before council, but it didn't proceed.
At that time, one of the critical elements of that proposal was a road closure of Wilfert Road that had been contemplated primarily to accommodate parking, but also to move that mixed-use building on the left away from the Millstream Creek embankment.
Our proposal is slightly different, different configuration of buildings.
The red line does indicate the right pairing setback as identified by Thomas Roy, our biologist.
He has confirmed that there is no changes to that, but of course, should we go forward, we'll we'll perform a more thorough analysis for your review.
You'll note that the proposed residential apartment does encroach into the proposed road closure, a slight, slight difference from the previous application.
And we do have mixed use included in this.
I believe that the lower floor of one or both buildings would still like to be a commercial office type use.
As previously noted, it's not the best place for commercials.
It's hidden by the casino and the car dealership in front.
It may be appropriate for apartments uh earliertainly a lovely view off the back to geotechnical stability of the embankment and of course all that analysis will be completed in full with a full application so um i if uh you're willing today, we would like to proceed with a rezoning application and certainly here to take your questions um prior to that okay thank you no elevation some nice elevations of it they're kind of blocky looking but it gives you the idea of the scale of six stories sorry forgot that one I am now finished thank you okay thanks so just before we just go to feedback just is director chase, are you on the line?
No.
I was just curious on the zoning on that, because I believe before we took the residential out, I think residential was still just an accessory use to commercial.
I believe it was a mixed use, sorry through the chair, if I may.
Mixed use commercial.
Um and then the residence residential component was deleted.
Right.
Yeah.
Okay, thank you.
So is Rachel just looking for comments?
Yeah, they're just looking for general feedback, and I suppose some clarification.
We had we have made it clear with the 2018 proposal, the council wasn't interested in selling our road right of way.
And I I get the impression that that is sort of being asked again.
Yes, we if I may through the chair.
Is that correct, Rachel?
Uh the owner is interested in purchasing a portion of that road right away if indeed council thought it was appropriate to dispose of that.
Um it certainly is not our property, so um that's that's entirely up to to council.
Okay, thank you.
So yeah, I think it's just general feedback and and a and an idea of whether we would be so in general, I just don't see any benefit to the town from this at all, other than you know, more people.
It's looks huge.
Maybe I'm missing something, but I just don't see how that benefits town of you royal.
So your general feedback is that you're not supportive of the concept as presented.
No, yeah.
Okay.
Okay.
Yeah, no sweat.
No, that's why it's here is is just to get an unofficial feedback.
Yeah.
Councilor Rogers?
Yeah, I feel the same way.
Um, thank you for for presenting and and thank you for s showing us the um uh the ideas you have, but um no, I I I don't see um uh the benefit uh to the neighbors of the town or or even the farm next door to you.
Um and it's it is interesting because um we did have a uh an application recently on I think at the 200 block Atkins, and uh the geotech um uh response to that was stay back stay back stay back um this is um you know glacial till as uh Mr.
Pollack uh the farm next door knows full well and as we've had historically and um what I see here is uh really um something that might belong in I don't know Alberta and um you know this is a um um uh you know on on such a a steep bank uh right next to a highly sensitive ecosystem is um uh causes me great uh great great concern and and stress so uh no I'm not in support councillor lemon.
Yeah I'm I'm sorry to be a big old wet blanket um i'm i'm i'm just really uncomfortable with this given the proximity to the creek i can't see how there won't be interference by that volume and number people volume number of people living there um the activity around there and uh as my colleague said i i don't see the benefit to the town or to the town to any of us um so that's where i'm at the cure i i think when you came before, I mean the the the council expressed a general willingness to possibly look at a building on the sort of flat level part of the property, if it meant the rest of it being protected.
But I think definitely that this to me uh looks like too much for the property.
I don't think there's interest in selling any of the road right of way.
I mean, that was fairly firmly set last time, and I don't I don't think any of council has changed their position on that at all.
Um so I think in general, Rachel, there isn't a whole lot of support for the this proposed use of the land.
And thank you so much, Mr.
Chair.
That's exactly why we're here today, as opposed to proceeding with a full-blown um, you know, and expensive application.
Um, would would the chair and council be so kind as to perhaps share a vision for this property with us?
It is currently has a has a C7 zone on it and identified as uh I think it's neighborhood in the official community plan.
Um if one were to be able to prove out the geotechnical um aspects of it environmental, uh what would you be willing to see on this property?
I know that's probably a big question, but it's it would like to do something, and certainly we would look forward to your approval for that.
So um any any thoughts?
I think it's a little hard to answer that sort of question just right off the top of our head.
I mean, obviously.
Yeah, anything that the property is is technically zoned for, we would be required to obviously look at that in terms of a development permit.
Um, if the zoning was in place.
So I know it's a very difficult property.
Um and especially without that road right of way.
Um, but it's also a very unique sort of special property within the town.
And I think there's a great deal of wariness of what potential harm could happen to the two mill stream.
So I know that's not helpful, but I would encourage you to work with staff and the zoning that's in place.
And um, you know, and feel free to come and do this again if that's if that's any help before before going to the trouble of plans.
Yeah, thank you, Mr.
Chair.
That's it's a wonderful opportunity, and we do appreciate that.
Um, would it be inappropriate to propose some residential in this area, or are you opposed to uh uh rezoning at all?
I think when you came before that there was, you know, as you as you noted, council was amenable to looking at residential, right?
I don't want to speak out from council, but when they when Rachel did come before in December, we did express that willingness.
I've also lost track of what what actually the zoning is.
And yeah, I think that's fair enough.
When when Rachel came before, we did have that we removed the residential component that used there, used to be a residential component in the zoning on this property, and we was we removed it.
So when the proponent came in December, they asked basically if we were still prepared to consider residential as one of the uses.
Councilor Rogers.
Yeah.
I guess I I'd uh also want to reiterate the mayor's point.
Um uh because of uh the steep slopes and and uh glacial till and all those kind of problems, um uh yeah, you can pour a whole bunch of concrete in here and and um and maybe we'd get something, but uh we would be losing so much ecologically.
Um it's interesting at the very south portion next to um the park and and Caulwood, there is a a very flat piece.
And if um you know if there was some sense you know huge sensitivity on on behalf of the owner builder um to uh you know protect three quarters of it for the ability to have um uh a building on that flat site maybe there that um that would be of interest and supportable by the community but as I see what I see at this point it would be um a real hard pressed sale.
Oh well certainly we will uh thank you again through the chair certainly we will uh we will go back to the drawing board and ask our architects to uh come up with another plan.
And I again I'd really welcome the opportunity to speak with you again.
So hopefully it won't take six months next time.
Okay.
Thank you, Rachel.
Appreciate your feedback.
Have a lovely afternoon.
Thank you so much.
Thanks.
Thanks, Matt.
This is great.
I'm not sure what the density of that was, but no.
But I mean I don't think you sort of got to that those details.
Yeah, I remember seventy-eight.
Yeah.
278 units I think couldn't report.
Yeah.
No, it's huge.
Yeah.
Okay.
So next up we have public Kim?
Nothing, thank you.
Oh, who was next up, we have public participation period.
So any of the public who'd like to speak, it's better to kind of split the day into two.
So if you want to speak on the afternoon's um agenda items, this is your opportunity.
Um, although really you can't speak on any.
But the the number to dial is 778-402-9227.
And when prompted, enter conference ID 889-064-654 pound.
So we'll just pause for 20 or 30 seconds to give anyone a chance to call in who would like to.
If you could just hit your phone so you can have the music.
I think the Jeopardy music or something.
I'd love to be able to play that in.
We won't, I was gonna say we won't need to pause in September, but we may, right?
If we're gonna do hybrid meetings where we have in person and um public potentially on the phone, we'll have to give them a chance to call in.
Especially for counselors who are in one once or twice a year and they have to be not in in attendance.
Would that be there's a limit to that, right?
I think we're gonna make sure there'll be a limit to that.
Why don't we take two vacations anyhow?
We're not quite there yet on the agenda.
Staff, do we have any um callers on the line?
Your vote should be only uh one caller right now, and caller's name is Jane Devonshire.
Okay.
Jane, were you wishing to speak now to an item on this afternoon's agenda?
Hello.
Devonshar.
Hello.
Hello.
Uh is it all right to speak now?
Are are you speaking to an item on this afternoon's agenda?
Yes, I am.
Okay, yeah, go ahead.
Okay, so um good afternoon, Mayor and Council.
Um I'd like to speak on behalf of the VRCC to agenda item six point one point three, parking in the Thetis Lake area.
In reviewing today's COW agenda, our attention was drawn to Councillor Kowalovich's request that staff provide an update on parking on the Thetis Lake area.
As the VRCC, we've been very busy studying the climate action plans of various municipalities.
One of the top three biggest emitters in municipalities has always been identified as transportation.
We would therefore like to take this opportunity to provide our feedback on Thetis Lake parking, as this is an area where we can take immediate concrete actions to reduce our GHG emissions.
We would like to see the town request of the CRD parks that they reinvest the parking fees at Tetis towards GHG reductions by incorporating the following.
One, supply 20 bike lockers, e-bikes are expensive and theft is high.
Two, provide four EV charging stations with user pay for parking, and with a charging limit of three hours.
Three, promote the number 53 bus route and lobby for increase for an increase in its frequency.
And four, create a parking lot and trails off Langford side, closer to their residence.
There's a bus service there already, with a gravel parking lot and new trails.
Those living north of the Trans Canada Highway would have a more convenient option than the six mile parking lot.
As the VRCC, we would be prepared to support any such motion going to the CRD parks.
Thank you so much for your kind attention.
Thank you, Jane.
But Jane, just before you hang up, I mean, I I don't necessarily disagree that any of those are great ideas, but I'm curious why you would bring them to us rather than bring them directly to the CRD.
I because what we're discussing more is the negative impacts on our residents of the parking on residential streets and six mile road.
So I mean we can certainly give a plug.
I I don't disagree with any of your ideas, but I would really encourage you also to write to the CRD and support them.
We could certainly do that.
We just weren't sure of the protocols because this was raised at you know our counts, you know, the COLM meeting.
So we thought this was the avenue to go through.
I just just saying it would really reinforce the message, I think, if you took it directly as well.
Thanks, Jen.
Okay, bye-bye.
Okay.
We can certainly do that.
Thank you so much, Mayor Screech.
Bye now.
Staff, do we have any other callers on the line?
No, your worship.
We don't have any other callers at the moment.
Okay, thank you.
So we'll close public participation and we'll move directly to protective services and um councillor Lemmon.
Thank you very much.
And um I have no chair's report.
Uh no business arising.
Um under new business, we have parking at Thetis Lake and the impacts on our local residents.
And perhaps um we we we have the privilege of having sergeant Sgt.
G. Pask um in in um available to speak to us plus we have fire chief paul hearst so paul do you want to take this away and perhaps um the sergeant might have some some input thank you counselor counselor.
Yeah, the the issue, the issue of parking in and around Thetis is is complex.
I mean, uh CRD uh has told us over the years that the number of visits to the park is increasing, and uh as a result, of course, you're gonna get the overflow.
The parking lot that they have in place obviously isn't adequate to handle the number of people that are visiting that park.
Um this is really more evidenced when we get these spikes in the heat early on in the season, and then we get overflow uh onto not only our streets but provincial highways, right-aways, and and ministerial owned roads.
Obviously, um it creates an issue for us.
So it it would have to be a sort of a multi-pronged approach to solving this problem.
Obviously, the the parking problem is a result of let's say a tenant in V Royal being the CRD park, their park, their users, but it overflows into V Royal and creates a demand and a and a problem for View Royal residents and our bylaw office and our and our local police in parking enforcement.
I've asked our bylaw officer to do a pretty extensive review of number of complaints in the area, what the possible solutions are for controlling that uh that issue and and working with uh with the CRD to come up with some solutions.
Um I have passed some comments uh on to the CRD, uh sorry, onto our CAO, um just in a preliminary state.
And uh we have had a brief discussion just specific to jurisdiction and and what we can do on that road.
As we know the the six-mile road, Trans Canada, the on ramps, is is a provincial jurisdiction, and there is a jurisdictional issue in that um we we can't do any enforcement without some form of agreement or ownership or or some sort of uh authorization to do enforcement on that road.
Everything else would be mute.
We would, you know, we could tick it, but then none of them would stand up.
And if we towed, we'd probably end up owning the tow because it's not our road.
We don't have the authority to do any enforcement there.
So looking to the CAO and then and looking forward, um, I think it it's definitely something that has to be addressed.
It's a it's an ongoing issue, it's every summer.
And unfortunately, the residents in V Royal are the are the victims of the success of Thetis Lake Park.
So I uh I would look to Merrant Council for some form of direction or or just you know discussion points or moving forward from there.
Okay, thanks, Paul.
Um Councillor Matson.
Yeah, yeah, I certainly understand how it's uh an issue for Thetis Lake Park in the adjacent areas, but I also noticed that um in other areas we've you know put a number of multi, you know, we have basically apartment blocks, et cetera.
We we've approved recently.
Uh and I just see that same problem.
Like it's a much bigger problem than just Thetis Lake, because we have a number of areas, which I think, you know, if not already, certainly will be subject to all sorts of parking from non-resident parking, or at least non-adjacent resident parking.
So you know, unless we start putting up parking meters and have people fill them in, or have um people have to go out and purchase permits from the town, and those who don't have permits get pulled, get fined, get ticketed or pulled away.
I'm I'm not sure what you guys can do.
So I'm looking forward to uh to whatever you come up with, which I guess in the scheme of things, I think we've already met Damien's request in terms of having staff look at this and come back to us with recommendations.
So thank you.
Okay.
I mean, I I had quite a few calls for during that.
I mean, and I know they were the hottest days in history, and then obviously people wanted to go to the lake.
And I do always point that out to people that there's benefits and drawbacks from having such a beautiful regional park in our area, um, and that we're always gonna have to cope with that.
However, when I see the on ramp to the Trans Canada Highway lined with vehicles, there's clearly something wrong, and we need to do something about it, right?
Because it's a real public safety issue.
Um, so we need to get the authority, and I don't think that would be hard, and we need to tow people.
Um, and then once it's done two or three, I mean, when you go to Sooke Potholes, for example, I mean, everyone knows out there, right?
Because for years that road to Sooke Potholes used to get blocked, people couldn't get in and out, the fire trucks couldn't get in and out.
And then soup just started, you know.
If your wheels are on the pavement of that road, you're towed.
There's no ifs, ands, and buts about it.
Um, so and and what really bugs me about there's a few things, and I'm going to go on a bit because I probably heard heard more about this than the most, except for maybe Paul.
Um those flipping no parking signs on six-mile road.
I mean, they they kind of make us look like a laughing stock, right?
I mean, everybody ignores them and we don't do anything.
Do we have jurisdiction there?
We don't have jurisdiction there.
So arguably we should take down the signs because we're the ones who put the signs up.
So if we can't enforce, then they shouldn't be there.
Um, or we should get the right to enforce.
Because again, I mean, people say to me, the residents out there, why do you have, you know, why are people parking there and they never get a ticket?
And then lastly, I guess, is the you know, for the people in Chilco, I just I think the days are gone when it's okay to say to them that we don't have bylaw enforcement on the weekend.
I mean, I think we need to figure it out, whether it's a part-time commissioner like we used to have years ago.
Yeah, we have we have a we have opportunity for for weekend enforcement.
I've had that discussion with the bylaw office.
Do we?
Yeah.
Yeah, that hours can be shifted.
Right.
And uh we can have bylaw enforcement.
The there has to be a pretty complex strategy.
The the issue of issuing tickets, um, it does have its, it has it, it's it's a very labor process um kind of process.
You issue the ticket, but if the person isn't there, you have to serve the ticket personally.
So if they live, say over on Cedar Hill, you've got to find out who this person is.
You have to personally serve the ticket.
There is quite a uh, it's a long drawn-out process, and we're looking for a different, we're looking at a different process, an adjudication process where we can adjudicate those tickets ourselves.
And there are some processes that other municipalities are using that would make it simpler.
There's also the issue of uh towing vehicles that aren't um you know aren't residential, they don't belong in that area.
For instance, you talk about uh Sooke Potholes on Highland Road.
We have signage on Highland that says no parking on pavement, immediate towway.
And the fire department routinely tows vehicles off a Highland Road.
One tire on the pavement, it's towed, it's hooked.
Um and it's pretty clear.
It's painted on the road, it's signed, we take a photograph, we call it West Shore, and the vehicle's gone.
Um, you know, I'm I'm gonna be meeting with our director of engineering regarding signage and curbs.
Uh, we have I mean other issues where they're they're parking too close to the intersection.
The on-ramps are are a dangerous place to park.
You know, I I've talked to the superintendent about what our options are with this traffic division in in dealing with that.
Um and there there's there's there's a lot of solutions that we can throw at it.
I'd like I'd like to see what the CRD um has for solutions as well.
Um they're going to be losing several parking spots, as I understand it, with the new bus route that's going in and the way they have to loop the buses through the parking lot with gates and whatnot.
I understand there's gonna be some parking lost.
Uh that's just gonna add to the problem.
Yeah.
So it'd be interesting to see, you know, what the CRD's thoughts are on this.
I don't think the parking lot's expanded in probably 20 years, but probably the uh the use is expanded a hundredfold.
And you're right, Mayor.
This is a this is a seasonal issue.
We don't have a parking problem in from September to you know June 15th, and then from about mid-June through the summer months, it's it's a major issue, and it's a it's a huge problem for the for the Chilco neighborhood.
Yeah.
Yeah, I do get the challenges involved with it, and and I get them from the CRD end as well, because that for the CRD to say we're gonna expand that parking lot.
I mean, that seems a bit at a time when we're trying to discourage automobile use for greenhouse gases and to cut down a whole lot of trees in a park to make a bigger parking lot or to put on a second level or what is it about our ticketing?
I've never understood why our ticketing bylaw or whatever it is seems to be so unworkable.
And maybe that's a discussion to have someday.
I mean, I what why is it the city of Victoria?
And I know they're much bigger, but you know, they simply record a license plate number and they give you a ticket.
Um, I don't think they go to any great lengths on residential parking only tickets to find out where you live or to serve you.
And I mean, it and in their case the the the the the the resident of the neighborhood has to prove that they live in the neighborhood right so I I don't get why our ticketing bylaw seems to be not particularly helpful for us to in to enforce our and maybe that's something which you've already said that we need to look at redoing that or redoing it yeah coming up with a better system because as Counselor Matson said we're going to only have with the number of big buildings that we've approved the the parking problems are just gonna we're getting to the point where you could probably almost have a full-time parking bylaw soon.
Yeah.
Okay.
Thank you.
Uh Councillor Rogers and then Councillor Matson.
Okay.
Uh yeah, I I certainly agree with Marin and um that we need to um uh get things moving on um understanding uh the enforcement um uh process I'm I'm happy to hear that we can um I miserably uh improve that um I think uh the no parking signs on six mile road can come down.
Um okay they're gonna be putting in bus stops but you know that's that's the good news.
The good news about bus stops is that people know there are buses and and um um and the number 53 is is in session.
It started June twenty eighth and um um we obviously we in the CRD uh should promote that as as much as possible, although I think what we now also need to do is promote the frequency that uh people will be willing to take.
Uh just six buses on a Sunday is not gonna work that well.
Um I would be interested in the CRD demographics.
Who are the people that are coming and where are they coming from?
Uh that would give us some good indications.
Um driving down Home Depot and and um uh you know that stretch of road.
The number of apartment buildings that are going up there, those are all do need to go.
No.
Okay.
Then the number of apartment buildings there in Langford residents that uh also want to enjoy the lake, you know, what are they gonna do?
They're gonna drop down on on the Tan Transcount Highway to six mile, or is the CRD going to invest on the parking lot at Phelps Road?
Phelps Road has three.
Three parking stalls.
So, you know, if they want to have um uh parking and consider expansion of parking, that's where they should be doing it.
Um so that we could have 23 um and or whatever to and it's flat, it's it's certainly buildable, and um, and then so the Langford residents can be serviced and they won't have to come.
Um, so I think that uh that's an advantage great advantage.
I agree with Jane.
I think the CRD needs to uh step up and consider uh e bike storage because maybe people do want to ride their e-bikes, but they're three thousand dollars and they don't want to leave them you know for the risk of of getting stolen.
So um I think the CRD could most certainly help to invest on that.
Um I see that there's no signage whatsoever for people to consider going to park at Atkins.
The Atkins uh parking ride there, which is for the Gallop and Goose.
But you know, a miracle that is happening is that the Millstream connector, the ENN, will is probably open now or at least in a week or two.
And so people will be able to ride all the way in from Jacqueline Road.
And that's where all those people are now going to go starting to park.
So there's lots of parking spots available at CRD.
So CRD needs to start putting out some signage saying we got some alternatives.
And I guess my feeling is that the days of us having on our property Theus Lake Overflow parking, we need to rethink that.
I think maybe CRD doesn't want to charge for parking, but I think it's time for us to consider.
I I know, I know.
Remember, we there was this great discussion whether to increase the rates and so on just recently.
But um I think that's something that we could uh also start looking at is um either having a parking lot with fees or change it into an off-leashed dog area.
Um so there's lots of um you know different opportunities, but the CRD needs to come to the table, as does the province and and uh whatever other agencies we can start bringing in in.
My last comment is um um hearing from uh Thias Cove um or Theus Bale residents there, and the audacity of people, the way people are parked in cul de sacs and dead end streets, and with no regard of of the residents there, um that's where I'd be more than happy to see 24 hour enforcement with ticketing.
And maybe they'll get the message.
But I think uh certainly the CRD needs to expand to Langford Parking lot.
Thank you.
Thanks, Jen.
So uh just in terms of ticketing, you know, we could have a twenty four hour person doing the ticketing, and then we have to fight to get people to pay for the tickets.
You know, I think if we just started towing, the messages get out quickly and the problem would disappear.
Okay.
Yeah.
Good.
Good.
I I tend to agree.
If there was signage saying immediate tow away or seasonal signage at the entrance to the Chilco neighborhood, you know, saying essentially if you don't live here and you park here, you're going to the lake, you're gonna be towed.
Yeah, it takes one or two tows, and that's the end of it.
We we've we've managed to control Highland.
And the the other positive thing is is engaging the CRD as Counselor Rogers indicated.
Um we engage the CRD on the other issues in the park.
And you know, I'm pleased to report that we haven't had one incident at the lake this year as a result of the increased enforcement.
So I think you're right, in engaging the CRD on what their ideas for solutions might be a a uh viable and get them in the game uh as well.
And perhaps they have some solutions that they can help us with.
Well, I I think it's untenable for the residents and unfair.
And before we, you know, I I I don't know if we can have any kind of solution in place before the next heat dome hits, and it could well hit within the next month.
Um what what are our options like for this summer?
Well, the some of the immediate options could be weekend enforcement.
Um tickets, the payment of tickets is voluntary.
If if people don't pay the tickets, it's no different than the city of Victoria.
It's a voluntary, a voluntary fine.
So if people pay it, they pay it.
If they don't, they don't.
Um but there I could discuss some solutions, obviously, with with Rosenberg and engineering and the CAO and come up with uh maybe something temporary for the rest of the summer, whether it's signage or it's enforced uh weekend enforcement.
I do I do tend to agree with Counselor Matson.
The word gets out pretty quick when you start towing vehicles.
It's it's about a it's it's close to 200 and something dollars a tow with the tow and the storage and the inconvenience of coming out of the park at the end of the day, your car's gone.
Yeah.
Just yeah, I one other comment.
For the residents, we could provide resident-only parking thing.
That if a guest comes, they could give it to them, and if they're supposed to be able to park their vehicles in there, so everybody gets one, and if they want another one, they could come in and rent one from the town or something.
But if they don't have one of these certificates in the window.
Residents only, all others towed.
Yeah, and again, I just quickly we need to hear back from staff.
I mean that sounds good in principle, but in reality, the enforcement of it might be kind of difficult.
So staff need to but the six-mile road issues, especially and the highway on ramp, that there should be a fairly quick fix possible for that.
You might not even need to get them towed, you just get those metal things or those tire locks.
Put them on there, and they pay $200 to get it and get it taken off by the staff.
Okay.
Yeah, in the interim, I'll I'll talk with the superintendent.
Uh until we get some form of authority, if we can get authority for that provincial jurisdiction.
Um and see if if there's something he can help us with with his traffic division.
Right?
Because you had the the residents of the new CRD buildings blocking their driveways with a sign saying you can't park here, or they were sitting there in their lawn chairs like this, right?
So just to add to their entire residential parking lot was full of uh and people get cranky in the heat.
Yeah, yeah, yeah.
So but you know, it you would hope that we could have had some some uh game plan now, but certainly we're gonna need it for next year when um the the CS area gets fully built out with all the homes and 10 stories.
So goodness knows what else we're gonna have.
Yep.
Okay.
Could we get a copy of this sent off to Damien?
Yeah.
Damien can watch it on webcam.
Wherever he's watching it right now.
He might be.
Okay.
Okay, thank you, Chief.
You're welcome.
Do you want to come back or do you want to do your report now?
Why don't we let the ICMP?
Well at the time.
Yeah, that's let the Sergeant.
No, Sergeant Pass, we'd like to meet you.
Looks like I'm I'm being trumped here with a couple of years.
We'd like to meet you.
I'm happy to step aside and let our my colleague uh speak.
Yeah, because he's got important work to do.
Hi there, welcome.
I've just uh I'm Sergeant Greg Posk.
Um Superintendent Preston uh was uh regrets that he was unable to make it, and staff sergeant sandwich is on leave this month, so um I have the honor of presenting today.
I will speak a little bit if I may, uh, just in regards to uh the parking problems, please.
Please, yes.
Um, just from my experience, um, the ticking option is a little labor intensive.
Um, not a problem to lay the ticket, but once they start to uh fight that ticket, there is quite a lengthy process.
Um, if whether or not it's voluntary or not, it's not as effective in my opinion as towing.
Towing is immediate, like you uh had indicated.
Word gets out immediately, and you get somewhat immediate results in regards to that.
Other option, I you know understand you got the um the park and ride, perhaps shuttle services or something like that on the weekend to the lake from that location.
Um not sure who would pick that bill up, but just some other considerations, right?
As well as a strong media campaign.
If we if you do decide to go with the towing off yeah I'm suggest that.
Now, did you did um did any of the RCMP have to be on site for the on ramp issue um during the weekend yeah no not that I'm aware of on weekend we were on site uh at the list lake we did call get called out and I'll speak to it uh later on in regards to an incident on Friday and the bylawers but um no um not in regards to the parking issues.
Okay all right thank you thank you so I've been asked by uh Superintendent Preston just to present uh kind of our Bureau of stats here for the last six months.
If uh at any time you have any further questions or clarification by all me, just ask me, just stop and ask me.
Um so overall, since January 1st to uh June, um, we have had a 17% increase in call service for VROIL.
Most of that increase uh was as a result of additional curative checks, people out on probation.
Um mental health calls were higher than normal during that time frame, uh as well as COVID related calls.
Um, as far as violent crimes, uh for this period compared to last, pretty much even one percent decrease, uh, but overall, pretty much even.
That includes uh the uh violent crimes include the assaults, uttering threats, harassing communications.
Um, those were the top three offenses during that time frame.
Property crime, pretty much even as well as actually an 8% decrease.
Again, property crime is mailing your theft from auto, mischief under, and shoplifting.
As far as the hospital calls out to the hospital area, over the month of June, our files doubled the month of June compared to May.
And those are mostly caused disturbances, abandoned 911 calls, mental health uh calls as well, related to hospital, where there would be walkways and they would uh be having a mental health uh episode outside of the hospital, usually on the overpass or something like that where we would be involved in.
As far as the um casino calls to the casino go, um obviously it was shut down.
I understand it's open now.
Um, but uh there actually were additional calls here in the last few months.
Um, more transient in nature, people starting to camp out.
We've have seen uh uh a larger transient population moving into the area in the summer months, and uh a lot of these calls are associated with that.
Um, again, overall, not just the hospital, but mental health calls overall were higher this year compared to last increase of six percent.
Six.
Six percent.
Um just a quick snapshot is kind of what we've uh been doing at um West Shore in the last uh few months as it relates to View Royal.
Uh Superintendent Preston Constable Brewer uh participated with the uh Song East and Esquimel First Nation in a residential school reconciliation paddle at the Inner Harbor in uh on June 8th.
Also uh next Monday on the 19th, uh Constable Brewer has organized a youth canoe paddle day at the Craig Flower uh Park for the Songhis and Esquimalt youth camps.
Um our community policing um personnel will be there with the tents offering refreshments, and uh multiple detachment members would be out paddling with the kids as well.
Uh June 3rd, and I can speak to uh the community initiatives here that we're working on.
On June 3rd, um we executed a drug warrant on paddock place.
So this was uh as a result of um our drug unit doing surveillance, uh writing a warrant, executing that warrant, and arresting an individual.
Um in this case, uh there was a large amount of uh meth, coke, and fentanyl that was obtained.
Uh so charges are pending with that individual.
Uh of course, there's a lot of media coverage on this.
On June 18th, there was that Corvette hit and run that ended up at the McKenzie Interchange.
But uh that initiate or that started the Malahat went through the community in multiple calls on that.
Uh the person responsible for that uh has been charged with impaired driving.
Um Thetis Lake, of note, uh obviously increased calls of service to Thetis Lake throughout.
We do have additional park patrols on on Saturdays.
Um we have two members on uh each on those days for the park patrol.
Um we haven't been able to fill in all those shifts, that's the only problem.
August we'll have everybody out on Saturdays or those shifts completely covered on Saturdays.
Um, but there have been a few weekends we're unable to meet those resources.
Ferry Creek is um using up some of our resources and so burning the candle at both ends, so to speak.
Uh speaking in regards to Thetis Lake, um, just on Friday, um there is uh two bylaw officers who were assaulted there.
They're trying to affect an arrest of an intoxicated male who is refusing to leave the park.
Um, so when they went to effect arrest on him, uh the male fought back.
And um they contacted the West Shore detachment for assistance.
Um West Shore attended, uh, arrested the individual, and uh he is currently up on charges of assaulting a police officer, resisting arrest and public intoxication.
Um the fall of Victoria or at the at the hospital here, um, MCF reported that a female had given birth and departed at the hospital almost immediately after while leaving the infant behind.
So we were involved in locating the missing mother as there's concerns to her uh well-being.
Um as she was a Victoria resident member, uh conducted inquiries, and she was located in downtown Victoria by Victoria Police.
Um, some other files of note.
Assault at the cell at the Shell gas station at Island Highway in six mile cab driver attended Shell for a fair, uh, who was intoxicated and became angry with the cab driver uh due to the color of his skin.
They began raining uh yelling racial shoulders at him and uh opened the door and punched the driver repeatedly.
Members attended, and the man was arrested on scene.
He was up on charges of assault.
Another call in regards to cabs is again receiving multiple messages from a client or bluebird cabs were uh reporting one of their drivers was receiving um uh threats again involving racial schlures.
Uh client was picked up and dropped off at Esquino Lagoon, where he was later arrested for being drunk in public by the Westhor members.
Um 1910 and 1920 West Park Clay.
There's just a note here.
Uh, in the preceding six weeks, we've had nine calls of service there at the new building complex, only one of which is in regards to parking.
The residents did attempt to sit in blockade when late traffic increased, apparently.
But uh currently the calls for service there range from assault, theft from mail, criminal harassment, fraud, theft, and check well being.
um for um mental health related matters uh so that ties up our members in in dealing with this one person okay um if there's any other questions just let me know but i'll move on to the initiatives that we've any questions council manson yeah i did one call on the um sorry was it nineteen twenty west park lane uh is there a specific trying to figure out where those clients came from it I can probably help with that but that's the CRD buildings there was one real problem tenant in there who caused multiple calls and they have been evicted so I'm sure that that that he was the reason for several, probably not all of them, but several of those calls.
More than likely.
I don't have those details, but yeah more than likely.
Okay.
It was just an odd spike, and usually it is caused by one or two people.
Right.
Councillor Rogers.
Yes, thank you.
What might not be an odd spike is the um, and I really appreciate the ongoing reporting of uh number of incidences at uh VGH where attendance is is required.
And um, you know, that's that's a particular file that's um of of great interest to council, and so maybe we'll it would be useful to have um some maybe month to month numbers start to track those um uh so that we can um see them on a on a monthly basis, on an annual basis, and and start working with the appropriate authorities to uh uh ensure the adequate resources for for the RCP.
Sure, yeah.
We could definitely break that down most of the more.
Thank you.
Um I've I have just a question about the woman that gave birth and then you know just and took off.
What becomes of her?
What becomes of her?
She was she was trapped down downtown Victoria and you just check to make sure that she's okay or does she so in this case there would probably be I'm just speaking from experience not in this particular file but social worker would become involved there's more than likely addiction issues that they would take a look at and they would do whatever they can to offer her services for her mental health as well as addiction and uh with the expectation down the road um perhaps be united with the child.
Sure.
Meanwhile, the baby's in foster care.
Thank you.
That's correct.
Right.
Okay, good.
Carry on.
Thank you.
So the initiatives I know we weren't Superintendent Preston advises that we weren't able to make uh meet together in regards to the or because of the COVID.
So any initiatives that we're doing in regards to organized crime and drug trafficking, um the objective is to brand and reduce the threat and impact of serious and organized crime initiatives.
So as a result, uh we continue to uh gather intelligence on um outlawed motorcycle gangs in the area.
We have um created a gang task force that uh will be in operation in September.
Uh we're just getting the resources in place, the equipment in place.
And not only in the West Shore area, but the South Island really.
So we do have a provincial resource for that.
And not sure who is funding the other two.
I believe it's Langford.
Okay.
Um as well.
Um our drug unit is increasing the uh number of drug trafficking projects, as I indicated that uh drug trafficker in V-Royal.
They're trying to do uh at least one um search warrant a month where surveillance warrants and everything else is is written, so it's a little time consuming for those projects.
Uh when they do have the time, they they try to hit the dialodobers.
Those are little quick, fast, uh easy charges where um they can um get immediate results there.
But really, we're trying to go after the bigger fish, the the dollar, the the people who are supplying the dollar dopers is is what they're targeting.
Uh traffic safety.
Um our traffic unit is up in full.
They're back in uh in action.
We did um during COVID, we did uh dismantle that unit a bit, um, added them to the watches, but now they're back as their traffic unit.
Great and getting great results.
Uh overall in the West Shore area, they've done 149 um school zone patrols in the last uh three months.
Specifically in uh View Royal, they've done what they call 22 operations, so that would be where they actually set up somewhere, either in a uh high traffic problem area, um school zones, um, whatever they choose to be.
Um, in that time, in those uh 22 operations, they were able to write uh 25 violation tickets and uh issued 26 written warnings so again they're out there uh uh schools school zone campaigns is big um obviously in the summertime here uh they can spend a little bit more time on speed and aggressive driving enforcement but uh they have been increasing their their ticket volume uh as well as their presence out in the community uh especially when there's the four of them they can work as a unit they're independent of the watch and everything so they really focus on on educating the public and using enforcement where necessary uh visibility of police um our uh media relations officer in community policing um releases uh information on Twitter and through our webpage from time to time in regards to various campaigns.
As well, she's doing a couple media projects.
Her uh last one that she did was um looking at the amount of time that uh police officers are dealing with um mental health apprehensions at the school at the uh hospitals and uh you know perhaps down the road, hopefully getting that streamlined so that members aren't tied up at the hospitals for two to three to four hours um waiting to get seen by an eMERGE doctor.
Here's hoping.
Yeah, here's hoping is correct.
Um as well, they continue to uh um mentor uh youth um looking at them as uh potential recruits.
Um again, COVID did shut us down a bit, but now as the COVID rules are starting to relax, uh we're hoping that they can get out and get the word out a little bit more.
Um Indigenous policing reconciliation uh initiatives.
Um again, we have um Constable uh Cole Brewer, who is doing an excellent job, if I may say so.
Uh just meeting with chief and counsel, uh getting input from them as to what they want.
Um conducting curfew checks um on the residents and uh focusing on programs for youth um such as DAIRE or similar type of programs.
And then our crime reduction unit is concentrating on thefts.
So again, um they are um project uh driven, not necessarily charge-driven.
Uh and much like the drug unit, they are uh trying to do one project a month.
Sometimes they've been their success is is their own enemy, and they have to spend longer with the paperwork after getting um reports to crown and disclosure to crown in a timely manner before they can move on to the next project.
Uh that in a nutshell is you've been busy.
Yeah, thank you.
Thank you for that.
Any questions?
Councillor Matson?
Yeah, one of the things I and I'm not sure how effective it is, but I always understood it was effective.
We had a neighborhood watch meeting probably two years ago here, somewhere around there, but nothing much came of it.
Uh so I'm just wondering if the RCMP is that something you guys promote and push because there's always a people who want to be involved and see things, you know, report to the police on issues that that come up, but anyways.
Yeah, absolutely.
I'm glad you brought that up.
So um historically, the community police or the um block watch program was um kind of um the exhibitor constables were a large part of uh the contributors to that.
They would set up the meetings, assist us with that.
Now the province has come up and and has essentially disbanded the auxiliary constable program for the time being.
So, what we are looking at doing is taking all of our exiled constables and making them community volunteers, if you will.
COVID did um shut down the ability to do the block watch program.
We are looking in the fall again to revamping them out, um, getting our auxiliaries now as as volunteers, community volunteers, and going back at that as well.
We have um several of them who are excellent at organizing those things, have reached out, are prepared to start that program up again, if you will, and yeah, certainly get the the the community back in contact with us, um, yeah, answering any questions again and getting the program back off running again.
Yeah.
Thank you.
Councillor rochers.
Yeah, thank you.
That's uh and uh very timely because um we're reviewing our strategic plan and um the increasing amount of block watches uh uh was part of that so timely and and uh good to know um uh uh in terms of the um annual performance i i noticed that number two uh had a quantifiable measure but the others did not yeah that's correct um i don't know how i can explain that though um yeah it it just yeah um i don't really need an explanation other than the fact that it probably would be a good idea if there're just going back to uh whoever's going to be doing, you know, working on this in in more detail, uh, that they might want to, you know, replicate or you know, use the model of number two, and to see um um, you know, how would you measure um the success in the number of um drug trafficking projects?
You know, it's nice that you've got the squad going, um, and and so on and so forth.
And I know I guess when I'm on number four, um, great to see um the number of indigenous youth outreach uh programs, but I would also hope that there's an increase and in recognition of an increase in the number of youth outreach programs as well.
Um you are correct.
With the community policing, um, there will be again.
Um, you know, in the past COVID has shut it down, but our community policing will be fully operational come school year, and that will be the exact expectation of them is that they do go out and get more involved with the youth, especially the youth at risk.
Good.
Yeah.
One and you know, one of the hopeful measures that we have uh that we never uh that we didn't uh we had a problem with in the 2020 uh annual performance was um COVID.
And the fact that Crown was um not willing to um let's say it was more of a catch and release program, uh where you're um you would do your work apprehend, but they would simply be turned around back out the door.
Um, I hope that uh with uh the changes in COVID and vaccinations and so forth, that you know we now may have a stronger response from Crown to have um you know do more of the the um if you like the public protection and and uh and incarceration remand.
Um and it you know for that I know you can't answer the question, but I'd be very interested to know from a corrections point of view what uh what they're initiating and and undertaking for inmate vaccinations, and that that's not your problem.
No, um I yeah, I agree it's not, but we have noticed that as well.
It it continues.
Um in fact, today I just got uh notice that we'll now be conducting.
Well, let me back back up.
So prior to COVID, if we had an in custody from the night before, we'd have it in our cells, the sheriffs would come in the morning and take them into court.
That is changing.
Uh sheriffs will no longer be taken to the court.
We are going to be retrofitting a uh room in our detachment for bail hearings.
Right.
So you'll have a monitor, if you will.
And uh we are requesting the sheriffs attend to do those bail hearings, not transfer them or transport them, but do the bail hearings.
Um so how that's gonna work out, if that's gonna require additional.
Well, I I guarantee you it'll require additional work on behalf of of the RCP members.
Uh the very fact that they're in our cells, right?
Impressive.
I like the innovation.
Yeah, congratulations.
And then, yeah, it'll be either release or from there they'll be rebanded to Wilkie or something like that.
Thank you.
Great.
Ms.
Creech, you're thank you very much.
It was a lot of information.
Okay.
I'll move proceed.
Yes, you're you're released.
Thank you.
Go fight TJ Slate.
All those in favor?
Opposed?
Passed.
Um Chief.
Yes.
Would you like to come speak with us again?
Do you really have to wear masks in here when we're all well?
I don't because the the staff rule is that when you're walking from place to place, that you should be wearing a mask.
That's true.
Directly from our CAO.
I go for it.
I know.
Yeah, but I don't set up an alarm if I won't inside.
Yeah.
No, no.
We'll have to arrest you though.
Uh good afternoon.
Um in front of you the public safety report for May and June of 2021.
Um just a couple of points I want to go over, and again, more than happy to answer any questions.
So we've uh we've resumed our our fire inspection model in the community now with the relaxation of some of the COVID restrictions, uh which is nice.
Um three small fires of note just in the month of uh month of June.
Um at the daycare on high street, another on Hallowell Road, and then one on V Royal Avenue, where a resident was burned significantly as a result of the fire.
Training is recommencing.
Uh the members are starting to get back into the swing of things, obviously, with the relaxation.
We're letting our ESS and emergency communications teams back in the building now to start to do their work.
Um, from the building department's perspective, everything seems to be moving forward.
Um, as our numbers are catching up to our 2020 and 2019 revenue numbers.
Obviously, there's several projects in the in the stream right now that are going to contribute to uh some revenue and workload for our building inspector.
Um by law just a couple interesting um notes May and June we saw an increase of motor homes in the area that seems to be the new it's no longer tents in campground in uh parks it's it's motor homes and what we're finding now with these motor homes is um these people are becoming very savvy on the 72 hour and parked on the side of the road and at 71 hours they move it eight blocks down the road and set up and thus sets in motion the cycle again.
Every once in a while these people will abandon their motorhomes.
And one of the challenges we're having along with other municipalities is the removal.
So it's not dissimilar to an abandoned boat.
And the motorhome is abandoned.
We had one on Gurnett.
The tow companies now that we contract to will tow it, but they'll send us a bill between five and ten thousand dollars to dispose of the motorhome because what's happened now is the motorhome has to be held for 30 days.
There's the storage fees.
So there's the tow, the storage fees, and then there's the disposal.
So most of these motorhomes are, you know, sewage tanks, propane to break it apart to get rid of it.
So the tow company is now on the hook for the disposal of these.
Vis-a-vis they pass the savings on to the person who requested the tow.
They couldn't just take it out and sink it.
So I think this would being I think I think regionally it's just becoming it's becoming more and more of an issue.
Um fortunately, the one that we had that was going to be towed today, the person came and got it and it disappeared.
But I'm sure it's going to reappear somewhere else for another 72 hours.
Um bylaw complaints are up.
I think we've hit our August or September numbers by June.
And again, I think that's as a result of people being at home noticing more of what's going on in their community versus being at work, uh, but nothing unmanageable.
Uh obviously in June, we all know that um fire chief Callwood passed away.
Uh Chief Cassidy had a um a heart attack on the job, and then about two weeks later he succumbed to those injuries at home.
Um thanks to members of council who attended his service on Saturday.
I think it was a a fitting tribute to a good man as we sent him off.
That was a nice attendance, beautiful day.
I think everything went really well.
So thanks for attending.
I appreciate that.
Heck of a eulogy, Paul.
Thank you.
John was a John was a good man.
He was uh he was a lot of fun to work with.
So yeah, that's gonna leave a that's leaving a bit of a vacuum in the wish or right now.
So we'll we'll hopefully address that.
Um obviously, June, we relaxed some COVID restrictions, which was welcomed um from the department's point of view.
Uh we still are going to continue with our mask protocol uh on calls and in dealing with the public.
I think it's it sets just a good example, and we'll we'll carry those on until September when we're out in the streets or we're in areas where we can't physically distance.
Our homeless camps again and motorhomes seems to be on the upward tick as the weather's nice.
And if you notice in our stats, our obviously our calls for service spiked significantly in June.
We're almost back to historical levels now.
June was an interesting month in that I think they lifted the restrictions and people literally went nuts, whether it was car accidents, um parties, you name it, it just it was a there was a spike.
And then, of course, we had the heat wave in June, and that unfortunately saw an increase in uh heat-related deaths in Virroil, coupling that with overdose deaths, it was quite a month.
Uh it was a significant increase in June in our overdose deaths and in deaths as a result of the heat.
And these are these were found primarily in our elderly population where people weren't checked on, and uh they passed away as a result of a medical issue, either due to heat or overlying health issues.
And uh starting in July, we'll be starting our uh our 24 hour shifting schedule officially, coming out of the COVID staffing model and moving to our new shifting of of uh four people in the building at night, which we're really excited about, and I'll be reporting back on that in the next couple of months just to give you some some numbers and stats to show you where where we're seeing improvements in response and a reduction in response times, and that's what I got for you.
Thank you.
More than happy to answer any questions.
Thank you very much.
Don't you have a couple of new firefighters to tell us about?
Yes, I do.
I was just that was on the uh that was on the other note.
Um, yes, I do, and and thank you for that.
So um, as a result of uh one vacancy and then an approved uh hiring of a new position, we ran a competition in uh late April, May with uh two successful candidates.
One candidate, his name is uh Keith Kershaw.
Oh he is a yeah, he's uh he was a volunteer member at VRL Hugh.
He was a volunteer at View Royal for several years.
He went to the city of Vancouver fire department, transferred back over to Department of National Defense in Esquimalt, remained as a volunteer, and then he was uh one of the successful candidates.
The other successful candidate was Steve Gray.
Steve um might recognize the last name of Hames.
He's married to Samantha, and he's the was the brew master at Before Mile.
Steve's been a volunteer for 10 years and just lives on um Dunarily right now.
Um so a couple of longtime residents.
Uh Keith and uh both Keith and Steve are tenure members of the department.
They had 11 members apply, and uh they were the two successful candidates.
One started on July 4th, the other was on July 8th.
Excellent.
Yeah.
Excellent choice.
Good additions to the team.
Wonderful.
It was a draw.
Good.
Thank you, Mayor.
Anyone else?
I'm going to go with Councillor Rogers.
So Paul, I'm going to shift um gears on the um, you know, forest fire situation in the interior.
And we're like we're not getting anything on the island yet.
Um, and you know, as I'm watching these individuals, I'm thinking of Lytton and and other places, um, but maybe Linton was just uh a Holocaust, they just went in through so fast.
The but I see the people um working and trying to get these silly little sprinklers on their roof, you know, to try and keep that moist and so the embers that might hit the asphalt uh don't result in any in any problems.
So um refresh my memory.
Yeah.
I think we've talked about this before, but why doesn't the BC building code enable people to in new builds uh to have sprinklers go on the roof?
Yeah, it's a that's a good question.
If I was building in the interface, I'd be I'd be plumbing water through the interface.
But why don't we you know make it 100%?
Make it uh make it a mandatory requirement.
I mean they're they're they're super effective in the interface, you know, one or two sprinklers on a home raising the humidity in the area of the home uh will save it.
I mean it's evidenced every year.
So it but it's not required in in um the building code.
That's not a building code requirement, no.
But is it required in the interface?
Is that what you're saying?
No, no, you you would you would think that somebody would would have picked up on that.
It wouldn't be a bad addition to the VC building code to have some form of plumbing to the the ceiling space or the roof space.
It's remarkable.
It would make it would make life a lot simpler.
Can um yeah maybe maybe uh you know through Council Lemon we can work out something um uh so that you know we do something with the chiefs and with the region and um and I'm thinking of you know even more remote areas like Soup and Port Renfrew um any place in Malahette that has um you know the volunteer squads with and not the uh expertise or maybe sorry the equipment that we've got.
And uh we start you know addressing that in a in a provincial way, even if we have to take it to the U BCM.
Yeah, it would be a change to the BC building code, of course.
Yeah.
Okay, let's see what we can do on that.
Thank you.
Sure.
So I had a couple of questions here.
The uh just wanted to see how the Surrey dispatch, you mentioned it, just wonder how they're things are going there.
Things are going very well with the Surrey dispatch.
Um I'm not sure I don't think there's many formal announcements.
My understanding the city of Victoria Fire Department is uh transferring the service over to Surrey uh later this year, and I understand also the city of Langford is also moving over to Surrey.
Wind Santa's moving.
Sorry?
Wind Santa's moving.
I understand there could be our there there is an RFP process.
Yeah, we're really pleased with the way things are going with Surrey.
They just uh took online at the end of June 28th on the Naimo and the City of Nanaimo and several other uh departments in the regional district came online with Surrey as well.
You're just a leader again.
That's council.
That was that that was a good decision.
Great decision for us to go to Surrey.
How are we handling the construction noise complaints?
And are they listening or are they just paying fines?
So the reality is it's one one specific property, and they're uh they're significantly behind on their project.
And um, you know, not dissimilar to when uh when a development cuts down 30 trees to improve their view, they pay the fine, and the dividends are are significant.
This isn't uh, you know, with uh this particular project, they're they're on a deadline and it's easier just to pay the fines for the noise and uh get the project done.
So should we be increasing our fines?
You know, that's uh that's an interesting that's an interesting point.
Um right now I believe, you know, don't go, I believe the the the noise ticket is is a hundred dollars.
So, you know, if you have a bunch of sheet metal and drywallers working on a Sunday night making noise and the bylaw officer issues a $100 ticket, yeah.
It's it's insignificant.
And they're and they're prepared for that.
They almost have a contingency for for for bad behavior.
And I just had a number of complaints from people about wondering how instructions going on.
Well from a couple different locations or whatever they just think that people don't care right.
And so I tell them it's seven to seven or whatever it is and they say well you know they're starting at six or they're working on weekends.
Yeah.
So could you give us an option for how to deal with that?
Yeah I can look into that.
Thanks.
Yeah.
The the other question I had is I noticed that one of our adjacent municipalities is being sued because of uh a building being vacated.
I saw that, yes.
And so I'm just wondering so I always understood that you know for large buildings it was the uh the engineer or the architect did the sign-offs and the municipalities were sort of removed from liability.
Um so I'm just wondering how this this thing is working.
Yeah, that's I I'm I'm not familiar with the details of that.
I'm I'm sure it's pretty complex.
You're but you're right, complex buildings are are the responsibility of the uh the signing professional.
So I'm not sure what the arrangement was between the professionals and the city.
Um I know we we run it pretty tight here with our building official and and the way we do business and that the professionals are the are the go to on these are on these larger complex buildings.
I'm not sure what what transpired out there.
Um all I know is probably about as much as you as I read in the paper, which I'm not sure how how much of that is uh two sides to every story.
So I'm not sure what the deal is out there.
But it's it's uh it's something everyone's in the region's paying attention to that's for sure.
The other question I had was just does View Royal uh building inspectors do they no longer approve uh the you know even on a a house uh the structural or is that I I'd heard they didn't and I was no I mean there's a we we obviously we review plans um but we there is a strong reliance on the professionals and the architects who who design these and and stamp the the plans.
We don't get involved in uh part three buildings other than receive the plans.
And then we we do a um so we're monitoring and oversight of the professionals to make sure that the schedules and all the inspections are done in place.
Um part nine buildings with the homes, our building official does inspections.
Um, but at the end of the day, there's still a reliance on the professional, the architect who signed off to ensure that you know what he's designed is is what's being built.
That's that's a it's it's a monitoring and inspection, but the part three buildings are complex buildings.
We don't we don't get involved in those.
Thank you.
Yeah.
Good wish.
Thank you.
Just circling back to the motorhomes.
I'm curious about the 72 hours.
Is that that's in our bylaw that no motorhome can be parked on a residential street for more than 72 hours?
Is that yeah, it's um I I'd have to check the exact it has to do with just parking in the same spot.
It could be a commercial vehicle, it can be a car, and any vehicle you have to it has to move every 72 hours.
Yeah.
Because some municipalities, I think, just have language not allowing motorhomes to be parked on their streets at all.
Okay.
So I mean, yeah, I just if if it becomes more of an issue, I think.
I mean, there's a fellow at I'm sure you're more than aware of it, at L at Atkins, yes, who's clearly moved in.
Oh, yes.
Right.
I mean, he's got his generator set up and his lawn chairs and yeah, he's probably the same.
You he lives at the uh the park and ride at Helmkin and Vickery as well.
Um there are two or three in the neighborhood that have figured out, you know, at 68 hours they pick up and they move to somewhere else.
They just keep moving around.
Yeah.
And technically they're well within the well within their abilities to do that.
And it's just a cat and mouse, you know.
We just so I guess that may be something that we'll have to look at our bylaw at some point if it becomes an issue to see.
Yeah.
Okay.
Thank you.
Sorry, um, is there um Ms.
Pellets that we need to get better coordinated with the other municipalities as well?
I well, I guess we'll just have to see if it becomes a real issue.
But I I think other municipalities, I mean, I believe Callwood has done something that essentially doesn't allow RVs at all.
But you have to think about your residents too, because if a resident owns an RV, all of a sudden you make it so that they can't park it in front of their house while they load it up to go somewhere.
Yes, it's uh it's definitely a discretion issue.
You get someone loading up their motorhome and bylaw shows up, says you can't park it there.
Right, then you get into a dispute.
But I know what the intent of the bylaw would be, would be to move, you know, not allowed.
So I think we'll have to go out to see if it's becomes I know Mark meets Mark meets on a regular basis with Langford and Callwood, and they're they're in the same situation.
They're they're struggling with this as well.
Is uh is this this transient population that moves around.
Um, and then they park on um provincial lands or highway right-a-ways, right?
Yeah, and essentially we're handcuffed at that point.
We can only encourage them to to move on.
Right.
I have a, and we're getting we're running out of time here because but don't want to miss the finance report.
I have a question about the heat related deaths.
Do you have a number, Paul?
And can you um give us an idea of the kind of um housing these were were they in you know mobile homes, apartments, houses?
Off the top of the top of my head I think the the number was four or five.
My understanding is that in some of the cases these there were pre-existing medical conditions involved.
Yeah.
I know of of one uh instance it was a mobile home.
And I understand that the temperature in the mobile home was in the mid to high 40s when the crews arrived.
Yeah.
And that you know that coupled with pre-existing conditions, we'd been to that residence before was was enough.
You know, it it could have been the heater, it could have been the conditions or a combination of both.
Um but that stretch of heat was uh that was pretty taxing on on a lot of people.
Yeah.
And then of course the opiate issue is it's alive and well here in in V Royal.
It's still very prevalent.
What is?
The opiate and the overdose issue is still still going on quite a bit.
And uh that's uh that's a whole nother problem.
Were were these are are are we talking four or five largely elderly people?
Yes.
Okay.
Okay.
Um second question on the same theme is some municipalities are coming under fire for not providing cooling centers.
And uh you know, I we're a different kind of municipality in that we don't have people, you know, um uh you know, out walking and shopping.
Most you know, you're either home or you're oh, but you're seldom at odds, I think.
Um but is that something we should consider?
And give given that this, you know, right now it's not going away.
No.
And and and I'm wondering how and where we would do that.
You know, it would have to be an air-conditioned environment, obviously.
You know, um, this this heat dome or this heat wave that hit us, I I, you know, listen to the forecasts coming in, and like any weather forecast on Vancouver Island, it changes rapidly.
And I don't think anybody actually, when they said you know, temperatures were going to be in the mid to high forties, I don't think anyone actually thought they would hit the mid to high forties, and they did.
Oh, nobody knows what that feels like either.
No, and that and that you're in it.
That that I think that caught um that caught a lot of people flat footed, you know, whether it was uh Island Health, local emergency management.
Um, we had some people calling uh about that, and and there's sort of a couple of trains of thought, um, not dissimilar to being prepared for the winter and shoveling your driveway.
You know, uh there has to be some form of personal responsibility in this people that we're that one, we're checking on our they're checking on their family members and those who they know have compromised health.
Two, uh, we have uh had our emergency program officer working with a couple of local uh groups, and the discussions have started on on what we can do moving forward.
Um, you know, what's tolerable to you and I might not be tolerable to someone else, and we're trying to figure out what that trigger, that threshold is.
Um, I know VHA, about halfway through the event, started to engage local government and looking for assistance in in setting up cooling stations or hosing down buildings, I think anything to uh to try and lessen.
And then as quick as people started to get things implemented, it had passed and it moved on to the interior.
So I know the emergency management group here in Greater Victoria, it's it's on the radar now.
It's just something we've never, I can't recall in my career ever having to deal with a cooling station.
But those temperatures weren't dissimilar.
I mean, in in Phoenix, Arizona, they deal with that every day.
So it's a it was a bit of a different beast for sure.
Yeah.
Just a a comment, if I may.
The you y it also thinks of uh you think of the uh emergency um uh places where people could go when when there's a disaster like an earthquake.
And um, so you do wonder if um, and I know it it went quickly comparatively speaking uh for us uh rather than the interior, but is the one uh what's your parking rack uh or library uh an option if people have the means to get there.
Um you know, with is that a an option that well I know Troy Troy has been talking with uh we've been you know talking with our colleagues in call it Callwood and Langford.
Um it was really interesting how quickly this overwhelmed I think all of British Columbia.
I mean, you look at what happened with with ambulance service with the nine one one system failing, not being able to keep up with the calls.
I mean it was just it yeah.
It uh I think a lot of people didn't see it coming or if they did see it coming, they weren't prepared for it and there were there weren't contingency plans in place but I mean moving forward I know Troy is talking with his colleagues and and I think there'll be a different response maybe for the later this summer or for next year they'll have some form of plan in place where we've got large buildings that are air conditioned that we can offer for people to go to just for a better respect out of this out of the heat.
Yeah go to the firewall and run through the sprinkler I know people were literally renting hotels coming to our council chambers people renting hotel rooms just uh to get out of their home sure so but that's people with money.
Exactly.
That's that's who this yeah, the heat yeah has a way of targeting certain populations.
Yeah, yeah.
Thank you, Paul.
You're welcome.
Moving.
Thank you all.
Second.
Perfect.
Received.
Secret.
Okay, so moving on to finance and men and being aware of.
Which staff recommendation?
Sarah, maybe you'd like to, I'd like to hear on this.
This is important.
Um I agree.
Not only.
Yeah, anyhow.
Okay, go ahead.
Thank you, your worship.
I'm happy to run through this quickly for you.
And that is uh the report is before you today because it when it comes, it's going to come quickly.
Uh, though I've learned late last week after the report was written and uploaded to the agenda that it's coming less quickly than originally anticipated.
So when the pandemic first came about, and we were aware of it, we went ahead and we did change our procedure bylaw to allow for electronic meetings.
And even though there were ministerial orders put in place that allowed us to meet without the public present, we did go ahead and have our bylaw pass that amended the procedure bylaw so that we could have council meet electronically for emergency or special circumstances.
And so we still have, as you noted at the beginning of the meeting, Ministerial order 192, and we've had various versions of that throughout the pandemic.
Now, as that's coming to an end, and we're moving through the four-step restart plan, the province has turned its mind to not throwing the baby out with the bath water.
And what is it?
What are some of the good things that we've enacted or have done that we want to retain?
And so one of these has been the ability to have electronic meetings.
And so if we're wishing to do that as well, Bill 10, which was uh received royal assent on June 17th, will allow that to happen, except we can't do that yet.
We can only do that when, in fact, the changes are embedded into the charter later this summer by regulation.
And so that means that on September 28th, the provisions in Ministerial order 192 fall away, and the community charter will then be changed effective September 29th.
So the information in the report that talks about us changing or amending our procedure bylaw in September.
Actually, we can only do those changes in October.
So you will see our bylaw amendment if you wish to proceed with a hybrid model allowing electronic meetings and the use of our team's live event platform to continue.
You'll see that as a bylaw just on a council agenda for three readings, followed by adoption two weeks later.
And so that's what this report talks about.
It also talks about our advisory committees continuing to meet electronically.
Right now, the teams are meeting the advisory committees are meeting with Teams Meetings platform, which is slightly different than what we're doing here.
And with the platform, the public is able to phone in and can listen while the committee members can participate by phone, but they're also able to join in with their computer and so they can see each other and hear each other as well.
And the procedure set out for the advisory committees that they meet simultaneously, but the size of both groups, one of them at 14 members and the other at 11 members now, and that includes the council liaison and the staff members, is really going to be prohibitive in terms of space to meet.
And so we've proposed in the staff report that we continue to meet with the Microsoft Teams meeting platform so that the uh the people can all meet, and the staff and public members who wish to listen in on the meetings can can continue to do that.
And the other piece of that is that I'd like to propose that we change the meeting schedule, and I will bring forward a report about that so that when we are post-pandemic able to meet in person, that we have an alternating meeting schedule for the advisory committee so that the groups can use this room in alternating months for their meetings.
And on nights where we do have a need to have a joint meeting, we will all meet in here.
Unfortunately, it will be difficult to have a breakout session.
So recommendations would then need to come forward from the group.
Okay, so let's leave the advisory committee and let's because that's kind of a separate thing and let's focus on us.
So by agreeing to this and to the hybrid meeting model, does that mean for the rest of my time on council that I'm never going to see any other two staff people other than you and Kim in here?
No, your worship.
The intent is to facilitate the ability to meet electronics.
No, I get that, but I'm asking, and and I guess maybe it's more I I get that, but does it mean that long term, you know, Director Rosenberg and Director Chase are going to, rather than be here in person, are going to say, I'm going to participate electronically from home.
And we're not singling you two out in particular, but I'm just, you know, in the past we would have had those staff members here pre-COVID times.
And I think that uh the CAO would like to weigh in on this, so we can I can I can see that he's he's anxious to participate in this discussion, so we'll let him weigh in on this.
So so let me just expand my question a little bit more then, because of course, many other institutions that do webcasting, like the CRD, for example, it wouldn't, it's not interactive webcasting, right?
I mean, they're just putting on a camera and the public can watch the meeting.
And I think it's important to make that distinction that if we, and I'm not saying I'm opposed to it, but this is a very different thing now.
That we are we're we're moving to where the public can come in person, but can also continue to do this, which is a more, and I'm not saying I'm against it, but I just I think there's a lot of implications that we need to be fully aware of before we say that's how we want to go forward.
And and I think with the hybrid meeting model, the intent would be to serve those who are unable to attend in person.
For example, a single parent who has children in bed who wants to listen or phone in with um comments or questions, but they can't find a babysitter or don't wish to leave their children unattended or pay for a babysitter.
So it's to help those people out.
I mean, and I think it's great for that.
So I guess that's that's one thing in the and and absolutely.
But I guess my my real question is there is there an expectation that staff and counsel would still be present in these chambers.
I will turn that over to Kim.
I have I think I know what his answer would be, and I think it would be the same as mine.
Thank you, if I may.
Um my expectation is that when staff are unable to attend, they won't be here, but they won't be attending the meeting electronically either.
The expectation would be that our staff will be attending in person at all council meetings and committee the hall meetings.
But if they couldn't, for some reason, they would have the option.
Correct.
So how do we write that in a bylaw that for council members?
Because I know Councillor Mattson in particular seems to be interested in that.
Because I would hate to think of the day when council members are not here in chambers but are opting to participate electronically.
So how do we write it in the bylaw that you know maybe that is acceptable on occasion, but not on a regular basis?
That will be the challenge that staff has to rise up to.
You know, from an employee perspective, but my expectation is that the bylaw can be silent on employee participation.
And our employees will have to abide by our policy.
It will be policy.
Okay.
So then in I I've been reading, and I'm sorry to dominate here, Council.
I will, but I I don't think I'm the only one who has it.
So in our procedure bylaw at the moment, I don't really see anything.
It it says that all of our meetings will take place in this room.
But I don't really see anything that actually mandates so members of council have to be present in this room.
When we did the amendment, your worship, it it envisioned last March and April in 2020.
It talked about, I think, special circumstances or emergency circumstances.
And we used the CRD definition for emergencies, I believe.
And so that was captured in there.
And that was going to be the sole purpose that we would allow people to participate electronically.
So I would envision that we would replicate that type of thing.
So it's not just because you're feeling like you don't wish to attend tonight.
But would that potentially make it then that a member of council, if they chose to, would never have to attend in person again?
It would have to be an emergency circumstance.
So only, yeah, okay.
Okay.
Councillor Mattson.
Oh, you guys are so brutal.
Actually, I like the concept of like if John has to if he's in Vancouver periodically and needs to attend a meeting, or you know, when members of council happens to be in Europe or someplace and wants to attend council meetings, I think they should be allowed to.
Occasionally, yeah, I'm not arguing that.
Yeah, like say ten ten meetings a year.
I'm glad I was sitting down.
When you're in Europe, it'll be four in the morning.
So we have a starting point on the bill.
I vote too.
Okay.
Others.
No, I'm I'm I'm I don't have a lot of questions.
Um I'm no your thought on whether or not there should be some sort of a cap on the number of meetings a member of council, not staff.
I think staff is up to Kim.
Um, but the number of meetings that a member of council may attend electronically throughout the year.
Well, I think we don't know what future councils will be comprised of.
And and given those unknowns, um we're missing something.
Smoke is blowing up there.
I just didn't understand.
Um given that we don't know who will be on future councils or what their attendance fees will be or what their track record will be in terms of of um uh attendance i i think a cap is a good idea yes so do should or should we talk a number like here now i i mean if staff are gonna three meetings a year it except bring forward a a bylaw then i think that needs to be in it except in three three meetings a year except in exceptional circumstances for example if your home recovering from surgery.
Yeah let's councilor rogers.
Yeah, um, I I think it's um um 98, 99 percent of the time be here.
You know, if you have emergency circumstances or yes, you're you're away, and and you know, we certainly want people to be there for the important things.
But uh I think three times a year might be worth considering is uh see how that is.
Um but of course future councils can amend the policy whenever they want.
But it's a bylaw, they'd have to amend the bylaw.
Yeah, yeah, yeah.
They can.
So I I think it it it's nice that we've got the the ability to tune in, and it's been um I think really convenient and and we've been able to carry on the business reasonably well.
Fortunately, we have a system where um you can hear what's going on, we can um you know participate.
I think one of the things about this, you know, that's useful is the make ensuring that we do have quorums.
So that that's one of the uh the benefits of this.
But I don't want it to be abused.
Counselor Madsen, did you have anything else other than you thinking it should be 10 meetings maybe?
Well, I thought that was sort of a reasonable amount given my two vacations each year.
But I would be happy to split the difference.
So I mean, yeah, I guess for me, I mean, we're supposed to be in the public eye.
And actually, in some ways, what we're doing here means we're even more going to be in the public eye because the public is going to be able to tune in on any Tuesday night that they should choose and we're going to be there.
So I think it's important that these seats are filled and that people see their elected representatives doing their job.
So I'm okay with the three.
Um, unless, you know, and again, I don't, I mean, the problem with saying three unless it's an exceptional is who's the arbiter of what's exceptional.
Um, so I tend to think there should just be a cap of, you know, council members may attend up to three meetings per year remotely.
And I mean, given that, you know, and and I can't imagine why that should be an issue.
So if everyone's comfortable with that, then staff can move forward with that.
We couldn't always we've revisited as well.
Yeah, if it becomes a real issue or someone's gonna go on around-the-world cruise, um, we could possibly revisit that.
Maybe they won't take a sabbatical.
So is there general consensus to that?
How about three in a row?
So you could do three a couple of times.
No, because then you're gonna have one here, one there, and two here.
No, three three per year.
I mean at the moment technically you're not allowed to do any.
So that's a pretty good compromise.
I think you know another way of looking at it, you know just you know it's that if if uh and let's just say for easy math, um if if one if it were four times and the four times was extended to each of the five council members, it's possible that we could have 20 meetings with only four because someone has dialed in.
So that's but I did want to point out one thing.
If somebody isn't here but they're attending and still participating, they're still participating, they're reading the agendas, they're going over the materials, and they're adding adding input.
Now, or you could be hard headed and hard hard hearted and say, no, it's maxima three, and then that council member wouldn't be involved in these really delicate issues, or they would just decide to skip commit committee of the whole because you know it's or they simply come.
But it's really difficult to do at times if you're not in the country.
When you're in Europe, but you would suppose how about the CID, you know, within this whole thing.
What's where's how has CRD been on um because well we the CRD hasn't addressed the issue of whether or not we will you'd send an alternate too.
We'll be a lie, but I don't I suspect that we will go back to being just in person as the only option of the CRD.
Just like people being called back to the office.
Yeah, yeah.
I don't I don't I'd be surprised if the CRD is going to make exception for electronic participation.
Okay.
I mean, what we're doing here really is, I mean, regardless of the council, I mean, we're going above and beyond really what by by doing the interactive.
And I think Sarah's right that it does give residents who are unable to come in, or a mother, you know, who can't get here at 7 30 or know exactly when their issues on the agenda, they're going to be able to either come here or speak or participate from home, which is pretty stellar service to residents.
Very flexible.
Yeah.
So we seem to have consensus.
So if someone can move staff's recommendation then.
Okay.
So move by Council Rogers and second if I can, with the notion that we'll be doing a three meeting cap for members of council.
Okay.
And we can debate it again when it comes forward.
Okay, all in favor?
Opposed.
That's carried.
Thank you, sir.
Budget variants and projects update report to June the 30th.
Don.
Thank you very much.
Here we go.
I got myself unmuted.
Mayor and Council.
Always the police and fire are the chief are very hard to follow sometimes.
I'm gonna do my best today.
So budget variants and projects update report.
Normally I don't have a presentation, but today is a little bit of a different day, and I hope you'll allow me just a few minutes.
I'll hope not to take up too much of your time.
I know you we have other things to do.
But attached to the report are the uh the normal schedules that is normally attached to the budget variants and pro and capital projects update report that we've received in the past but I heard a couple of you know kind of side comments of council occasionally indicating that perhaps uh it indicated to me that perhaps there was an opportunity to improve our financial reporting information throughout the year not just at year end and not just thinking about finances at budget time so I have made an attempt to do this um and I what what you need to know um you know, kind of at at this point in time is I've I've kind of um developed this with a thought that it would be a little bit of a soft launch.
That is we won't publicize it, it'll be fully accessible, but we won't publicize it, and we will continue to do the regular monthly and quarterly reporting as usual.
And what we have developed beyond that is actually really just meant to add to but not replace this information.
So important to keep that in mind.
So just a little bit of a comparison about what the difference between what we've we normally do, which I've called the traditional report, and the new uh budget variants and projects update dashboard.
So the traditional report consolidates all revenue and expenses.
It is an important picture, it's a bird's eye view.
It consolidates all operating and capital for all funds.
The new dashboard really just focuses on the activities, the financial activities for operating revenue and expense.
So it's a little bit of a different view.
The reports, the schedules attached to the report consist of rows of columns and columns of numbers, whereas the dashboard includes charts and graphs, which hopefully present the information in maybe a little bit more of an easy to navigate format.
Not really much opportunity for a lot of detail there, whereas the dashboard provides an opportunity to drill down to one more level of detail.
Excuse me.
The traditional report is a snapshot in time.
While the dashboard can be updated more frequently, my plan could be to update the financial, the operating revenue and expense report weekly and the project information perhaps a little bit less frequently, but certainly more than quarterly and perhaps even more than monthly.
The traditional report has room for a single prior year comparative, where the new dashboard contains at this point four years comparative data, and you'll see that in a minute.
The traditional report has limited space for project metrics, being like estimated completion date or status of the project.
There's a little bit more room on the dashboard to give you a little bit more information about what's happening with the project, you know, and you know, metrics like percent of completion and additional comments.
Traditionally, we've only given you reports for capital projects, and it felt to me like we were missing the same type of information for non-core projects.
So we've added that into the dashboard, and actually we've added a schedule to the traditional report as well that provides the same information for non-core projects as we have for capital projects.
And while the budget variance report is has traditionally been available through the agenda as it is today, uh, we don't typically highlight that in any particular way on the website where, if supported, if council likes the idea, we could make the dashboard available, you know, make perhaps through a quick link on the homepage of the website.
So if council has just a few minutes, I would like to provide just a really quick kind of a walkthrough of the dashboard itself.
I think you're looking at it here.
This is where you land if you click the dashboard link that's included in your agenda today.
Did you have any questions before I proceed with this?
Councillor Matson.
Just a quick one.
Is there a way of monitoring how many members of the public or how many sort of hits you get on this thing?
Very good question.
I believe through our website provider, I believe there are ways to look at those that we call we would collect those statistics over time, and we we probably could have a look at that, yes.
And my other question is one now that you've got it set up, is there a cost to updating it, or is it just all happen automatically?
Um let me answer the first question first.
Um Council may recall shortly after I got here, within my first year here, council approved us going to Microsoft Office 365.
And at that point in time, I couldn't even tell you where we would go with that.
But it turns out that all of the tools needed to provide this information for you are included in that Office 365 in Microsoft 365 subscription.
So as far as actual overt costs, those are already paid.
And in terms of you know, kind of extra time for and effort and and difficulty for refreshing the data, I've designed this specifically to be semi-automated.
It doesn't quite automate um update automatically, but I would I I've kind of tried to guess at how much I think it would, you know, how much time it will take to update this.
If I was to do it, I know the financial information because I've updated it quite frequently.
The financial information can be updated weekly with about 20 to 30 minutes worth of effort of an individual's time.
The project metrics are a little bit different because the information is contained in an individual's head.
In in uh you know, the project manager needs to think about okay, what what do I want to say about where this project is at?
But the mechanism by which they can update that information is is a quick little uh it's called a SharePoint list in Teams.
And I would think that if a if a project manager sat down for 15 minutes once every couple of weeks or when something significant happened with the project, it should not take more than about 10 minutes to update that information for each for each project.
In fact, I would think that if I had six projects, I could probably have them all updated in in a matter of 15 or 20 minutes.
So does that answer your question?
Yes, it does.
Thank you.
You're welcome.
Um yeah, it's uh I've been um trying this out and and it's it it gets getting used to, and and um as I explore it some more, but uh I just wonder what uh when um and I support it going to the public um but is will there be any kind of uh manual or or how-to um so that people don't jump to conclusions or can find things that they're looking for.
That is an excellent suggestion, and I think that you know that is certainly something that we can you know we can add to and provide information on the website.
Um I've I've I've tried to build in you know some informational that that kind of gives you a little bit of a hint or a tip and and and I can walk you through some of that as well.
But yes, that's a very good suggestion, and it we we would want to provide you know the how-to to make this the most useful tool that it could be.
Yeah.
Uh just a comment there when I'm reading uh your staff report um on page three you gave a a really nice table uh identifying some of the exceptions and and explanations and I still um and I think public too would rely on on these um this information uh to put that raw data or the impression of raw data into context so uh we know what uh what's happening what we typically can expect at this time of year and and and uh through your worship, my my intention would be to not take that away at all.
I I completely agree that context um is is definitely important and you you you can't really get that you know from from the data.
So that my intention would be to not not remove that or not discontinue that.
Thank you.
Donna, just have I think it's important that you do a little demonstration like you were you were suggesting, and I think probably by the looks of it, we should, you know, we're gonna bump some of our other afternoon items to the beginning of the evening session.
So don't don't worry too much about time.
But when you talk about going to the public, like when I look at the Schedule C capital projects, for example, which is page seven of seven.
Is that something you would see sort of posting as information for the public?
The information about the capital projects is included in the dashboard, and I'll show you what that looks like.
Essentially, it is all of the information that's on that schedule for capital projects and a little more actually.
So I guess what would worry me about that, so my question would be: so someone goes there and sees well, let's just pick the Accam Road sidewalk Anucord to Langford border, which was very much approved budget or grant dependent.
So they look at that and see and presume it's happening.
Um that so depending on what information is there, you can see that being, I mean, I know it's in the budget, anyways, but I think for people looking at this, they may look at that and just presume because it's there that it's definitely happening.
And the lime kiln is one that I could see public looking at and going, my goodness, what's council thinking of at this point in time?
Spending $209,000 on a lime kiln, again, not being aware that it's completely grant contingent.
So I think that the optics of some of those would need to be thought through a little bit.
I I I I couldn't agree with you more.
Um, and I do believe that um, I hope, let's say, that the information that is provided in the dashboard makes that clear.
And if it isn't maybe maybe there's a way that we can highlight that more.
Okay.
No, we'll go ahead with you.
Do you have any questions there before no no I'm I'm just following along.
I'm I'm getting it.
Counselor Madsen couldn't we just deal that quickly with that in the comments section on the desktop see what what have it listed with the funding source of a run through of it.
So go ahead so so certainly more feedback that is exactly what I'm looking for um and and it doesn't need to be right now or today because this is this is um uh available live for you to access when it's convenient for you to spend a little bit of more time with it.
So I do very much appreciate the uh those those comments and that feedback.
So what you're looking at is is kind of the landing page of of the dashboard.
And um you know, like I say, it hasn't undergone significant testing or exposure.
So as with anything new, sometimes there's it takes a little while to get all the bugs worked out.
So I'm I'm I'm hoping that it goes just as smoothly as as in my testing.
Um, but definitely we are looking for that feedback both on ease of use and on the usefulness and presentation of the content so that we can tweak it and improve it going forward.
Nothing is in stone for for certain.
So there's there's two real actions that you can take on this dashboard, which you may have already discovered.
One is that you can hover.
So you can see as I'm moving my mouse, and I realize the screens in there are showing this information a little bit small.
You know, when it's right on a screen and right in front of you, it's a little bit easier.
But you can see that things kind of do pop up as you move your mouse around and hover.
Specifically, and this and this might be a mechanism that we might use in some additional ways, you know, the little information icon, which is a circle around the lowercase I, you can see that as I hover over those information icons, little pop-ups appear that describe a little bit, you know, provide more information, describe a little bit more about what we mean by variance, for example.
And what we mean, I'm I'm hovering up here on the top right, the target variance percent.
What do we mean and how is that calculated?
That sort of thing.
So that's um, you know, one way that you can, you know, kind of navigate around.
When I hover over one of the bars, it pops up with the exact number.
You can see that this is nearly 10 million, but you you get the exact number when you hover on top of that symbol or the the item in the in the dashboard.
So then the the next thing that you're gonna do is uh to click actually on the different menu um menus that you see.
And um so right now you can see the indicator is showing that we are on the operating revenue report.
You're going to click onto the operating expense report.
And my intention was to kind of keep the style of the different reports the same so that once you kind of got used to looking at one, you weren't had to learn something all new when you go to a different one.
So the operating expense report looks very similar and operates very, very similarly.
And if you ever click on something and you figure, oh, that's not what I meant, what just happened there, something's wrong.
You just need to click again, and it takes you back to where you were before.
Alternatively, there is a little kind of a reset icon on the top right here, kind of the arrow pointing backwards, which if you click on that, it will return everything back to its default setting.
And you know, there potentially are other navigational aids that we can we can provide with this.
I'm trying to keep it clean and simple and and and yet easy to understand.
So there are four sections to the report being operating revenue, operating expense.
As we've seen, both of these uh charts uh look of these dashboards uh reports look very similar and operate very similarly.
Additionally, there's two more sections: the non-core projects, the capital projects, which we'll get to into in a minute.
And both of those have two reports behind them, one for the metrics, which is the non-financial information, and one for the financials, which we will look at in a minute.
Again, I've clicked to pop down this menu.
When I click again, it goes away.
So let's just spend a minute with the operating revenue graphic itself.
When we look at this chart that displays where we are at at this point in time, oh, I need to back up for just one second here.
And that is you can see on the top here that one of the things you need to do is to select the fiscal period for the report.
This is interactive.
You can see that the choices that we have when I drop down this menu are 2019, 2020, and 21, and also the fiscal quarters being quarters one through four.
Quarters one and two are selected right now.
And if I add quarter three and quarter four, you can see the numbers change down here.
This becomes more obvious when I change it to 2020, because of course we are only halfway through the year in 2021, so the numbers aren't as different.
So you can you can see that as I'm selecting or deselecting the fiscal period that I want to look at, the table below, for each one of the selection selections you've chosen 2019, 2020, and 2021, you get the budget, the year to date, the variance, which is the difference between the budget and the year to date, the percent variance compares the variance to the budget, and then the prior year budget and the prior year to date.
So for example, then if you're looking at 2019 at the top here, you're actually looking at 2019 and 2018 data.
If you select all four quarters, then you've got full information for 2019 and 2018.
And similarly, then of course it's 2020 and then the prior year being 2019 and so on.
So we'll just keep this at 2021 for now for all our intents and purposes today, and quarters one and two since that's kind of where we are at at the time.
The other thing to know in on this chart above is the blue, of course, indicates the where we are at year to date.
So these are our actual numbers recorded in the financial system to the fiscal period that you have selected, in this case to June 30 of 2021 for this column, and then it will be for the same period in 2020 on the right on the table on the right.
How to read this, the chart at the top is that the gray marker at the top here indicates the total budget.
So while the blue is where we are at today, the gray marker indicates the total budget.
So you can see where where the total budget, if we were done the full year, this is where we expect to be at at the end of the year.
The orange marker indicates relative to where we are at today being halfway through the year, our target variance is 50%.
And we say that because you know, we we we don't budget um differently on a per monthly basis.
We we kind of budget on an annual basis, and so the only measure that we have is is kind of time really is how far in the year are we?
Oh well, we're 50 percent through the year, so that means that we should be about 50 percent through our budget, given even revenue and spending patterns, which doesn't always hold true, but it still provides a little bit of a measure, and you can see that, and this is described in the report as well, identified in the report for things like sewer user fees.
Um, we aren't at our 50% target, but you and I know that uh sewer user fees are billed in October for the whole year.
So that explains why we are not meeting the target in this case, and similarly, with kind of the converse you can see for taxation, um, we are at the budget for taxes.
Why is that?
Because tax notices that cover the full year go out in May.
So we've hit our target for taxation.
We have not hit our target for user fees.
We've billed garbage fees on the tax notice, but not sewer fees.
And for some of the other revenue items, you can kind of then, you know, teach your eye to look, hey, how close is that blue bar to the orange marker?
If we're at or slightly over or perhaps slightly under the orange marker, then we're doing pretty good.
We're pretty close.
This becomes, you know, kind of even more apparent when we look at the expense side because expense patterns are typically more correlated kind of evenly throughout the year as opposed to lumpy.
Certainly some expenses are lumpy, you might say, but much more even than some revenues.
And so you can see again the same thing.
The gray bar is the total budget, the orange bar is the 50% mark because that's the selected the period that we have selected, and uh the blue is where we are actually at.
And so you can see that in most cases we are under or near the orange marker, which would be the target, except in the case of recreation and culture services, which I think we explain in the report, is because uh those services being the Greater Victoria Public Library and West Shore Parks and Rec, we pay the month in advance, or the quarter in valve in some cases.
So that helps us understand that chart a little bit.
Now we have numbers for RCMP, for fire general, for fire volunteers, for emergency program, protective inspections, bylaw enforcement, and fire building.
You will notice the scroll bar on the right of this little table that will help you scroll down to further.
And you can you can open up every single one of these and get additional information.
That second letter level of detail that I was talking about.
Are there any questions on the operating revenue and expense reports?
No, I think we're all we're all good.
Yeah.
So yeah, I mean, what it's it's certainly a is a nice quick run through, but it's it's going to be uh yeah, it's going to take a bit of homework to to work through it.
Yeah, especially when I don't have a mouse on my computer screen here.
Wait, what sort of workload is it for staffed on to make this available to the public and on the website and that sort of thing?
I mean, is it relatively easy because the information is within Microsoft Office, anyways?
Yes, um uh you know, not having quite done that next step yet.
Um just in the same way that I shared the link with Elena to post on the agenda, we would take that link and establish it on the website.
So initially it'll be creating that place, that landing place on the website, maybe with the additional information as suggested.
So once it's set up, um uh you know like like I was saying for the financial information, I believe it will not take more than, you know, 15 to 30 minutes if we were to update it once a week, um because of how the data is connected to the information that we just dump from our financial uh system.
Uh do keep in mind and I and I do have this little information on the year to date um little information icon that they are the actual amounts that have been recorded in the fiscal period, and they are subject to change until finalized for the published financial statements.
You know so so this is, I mean, while it's it's not particularly raw data, um, it it is it has you know gone through people to make sure that it's accurate and and uh appropriate.
Um nothing is ever final until we've got it audited through for the financial statements.
But yes, in terms of time, um I I don't expect this to be um uh a burden at all to to update this um frequently okay, thank you.
Counselor Rogers.
Yeah, and that's good as new.
And I think um disclaimers and and uh just make sure that people's expectations aren't set too high, too low um in terms of the frequency of when um it gets updated.
Um and and I to um to the mayor's point, um for example on on the lime kiln uh that was all grant based and we know that we didn't get the grant so wouldn't we um be saying it's not happening indeed can i show that to you next sure yeah yeah go ahead although i mean we should i think aim to wrap this up in the next 10 minutes or so if we can so that we have time for for dinner before seven o'clock i think we can do that okay go ahead the uh non-core projects report and the capital projects report both have the same two, or I should I should say the non-core sections and the net and the capital sections both have the same two reports, one being metrics, the other being financials.
So once you've learned how to navigate one, you know how to navigate them all.
I'll start with the non-core projects.
Um, these are easier to digest, I would say, if you know and you can find that out by by hovering over this little icon, that you can filter the information down by the services listed.
So if I just want to look at development services, for example, I'm going to click on this purple bar, which will make less information to look at all at once.
And you can see that development services has three projects.
The three projects are listed by status here.
They're all listed in this table, but they're graphically displayed by status on the donut chart on the left and by schedule.
As well, if you're wondering about what the statuses mean, for example, what does a planning status mean?
You can hover over that part of the chart and it will say I'm hovering over the planning part of the donut chart.
And then you can go on to the next uh protective services, see the protective services list of projects, and and look how many how have been completed, how many are in progress, how many are not started, how many have been delayed, and so forth.
Um, and and when I go over to the capital project metrics, I find the exact same thing.
So we were interested in um, let me see where the Heart Road Lime Kiln Heritage Restoration.
It's likely you cannot read that from there.
I appreciate that.
But here's the information that we have on that.
We say that the project is deferred, it is not scheduled, its percent of completion is zero, the completion date is blank because it's not scheduled, and the grant is not approved.
This this project particularly is going to be the one that is deferred in the project by status chart.
Um, and uh when you hover over that, it says project will not begin this year because it's deferred.
Right, right.
And when you hover over the not scheduled, it says project has been deferred or canceled and is not currently scheduled.
So that's kind of how so far I've dealt with projects that you know to communicate exactly what you're saying is even though we put it in the budget, the budget is the budget.
The budget isn't real until we actually, you know, when things are contingent on grants, here's what's happened about that.
Grant has not been approved.
The project is not going to proceed until something else happens.
And yeah, and likewise, you know, we we can go through uh each one of the uh divisions and look at each one of the projects.
Uh it gives you an idea of where the uh which departments have the most number of projects out of 28 capital projects in total, you can see that transportation has three and parks has eight, uh, protective services has nine, right?
So you can actually kind of kind of look at um what's happening.
Um and and and certainly if we need more space for comments and and council wishes to have uh even deeper information on comments, uh I would suggest that if if something was to to require effort to fulfill, this would be the area that would take more effort um perhaps have a bigger payback in council's opinion i i'm you know i'm i'm i'm not certainly not the judge of that but because this kind of thing cannot be automated this is this is the information that's in people's heads that would take some time to update and and i i would not suggest that we should update this information weekly numbers are easy the financials are easy those can be automatic automatically drawn from the financial system it's this information that does take longer time although we've tried to make that as efficient as possible um but but yet it does require individuals to sitting down thinking about this, putting words on on uh on a list so so uh you know those two pro those two metrics reports uh you know work identically um but between the two of them.
When we go over to the financial reports, they're very, very simple and they're very much like what you see in the printed report, just in that they're just the numbers.
I can filter them still, and this little information icon indicates that that's what you can do, um, is you can click on any one of the colored sections to just say, okay, I just want to look at development services projects.
Oh, here they are, and here's the number I can see how much out of the $55,000 budget is spent, and and and similarly for each one of the sections.
And then, of course, the uh capital projects uh financials report works exactly the same way.
So once you've learned one, you know them all.
And uh click on the colored section, you can see all of the parks to par uh parks projects, how much is budgeted, how much has been spent to date, and what the variance is and how much is remaining.
Um, and I and I think that uh you know what kind of drove me to to do this a little bit is that uh you know when you look strictly at the financials uh for projects, especially, it does it doesn't tell you the whole story because staff can be you know preparing RFPs and and preparing proposals and making plans and researching vendors, which isn't gonna express itself on a financial report because we haven't expended any of the budget, it's all in-house staff work.
Um, and and so it might lead people to believe that nothing has been done.
When in fact, if you were to look at the metrics report with the metrics information, you can see that you know perhaps we haven't spent anything.
But indeed, some work has started and work has has begun and it is in progress.
That's it.
That's all.
But I but I strongly encourage, and you know what what would be very helpful, I would think, is you know, have have a a friend or a neighbor uh you know sit down with this tool and see how much they can figure out by themselves, right?
I I'm sure it's just like everybody's just dying to do this.
But you know, I I I'm I'm hoping that the little tips and tricks that we've kind of built into the report will help people navigate it.
It is meant to be um I can figure this out.
Yeah.
No, well, all joking aside, Don, thank you for the the work and the innovation.
I mean, anything that can inform us more of what's happening and the public more of what's happening, I think you know, we all appreciate seeing that.
And so do you need anything else from us today other than a motion to receive?
Great tool.
Um a motion to receive and and um I'm I'm sure that you would be telling me if I was going down the wrong path at at at eventually making this available to the public on the website no i no i think you're definitely going down the right path sure i just briefly um yeah there's innovation and some brilliance in this drum um i'm i'm thinking when you put it on the website though it it is it is a lot to take on board and and um i i I don't even know that a written explanation would do it so I'm thinking you know perhaps you want to post like a three to five minute webinar or audio clip.
You've got a nice voice um just to walk people through and and you know give them the kind of guidance that you're giving us.
That's a great suggestion and that is very easily done.
We can do a little three minute YouTube that's not YouTube.
A little, a little uh how how to navigate the dashboard uh video certainly something that we can add to actually actually I really like that idea.
That's a that's a great idea.
Perfect.
Okay thank you.
Thank you again yeah no we we really do appreciate it all again so motion to receive okay moved by councillor matter and seconded by counselor rogers all in favor, opposed, that's carried.
So the remaining I want to circle back to the electronic meeting very quickly because we actually didn't talk at all about the committees, which because of the way we did it.
Um about the the other items we will bump on to the seven o'clock and do those then.
So circling back to the committees, staff are suggesting that from now until the COVID 19 pandemic is declared over, which none of us have any idea when that might be, but I would suggest it's many years.
Um so I well, seriously, before the worldwide pandemic is declared over.
Well, okay.
So I I I guess the question is, are we comfortable with dictating to the advisory committees that their meetings are going to be held that way for the future with no input from them?
Counselor Mapson.
So I think we should get some input for them, but somebody who used to attend those meetings, like back in the olden days when John would be there.
The meetings were so much more than just Zoom meetings, right?
You actually got to know the people, etc.
I thought it was better to actually do the in-person things.
Sarah, I do I really don't want to turn this into a long discussion now because I need to eat, because otherwise I'm not going to last it through this evening's meeting.
Um go ahead.
I was going to suggest that perhaps what we do is do that until the end of the year.
And between now and the end of the year, I come forward with an alternating meeting schedule and put that into their advisory committee procedures that we then set up the alternating meeting schedule so that they can use this room in alternating months and then they can meet solely in person in here starting in January.
So you would suggest continuing the electronic until the end of this calendar year.
Correct.
Does that sound like a reasonable compromise?
Move Sarah's suggestion.
John?
Yeah.
You know, it is look, we're good.
And I guess I don't know when when we have our council meetings, you know, how many we're going to have in-person meetings and how many people we're going to have in those in-person meetings.
Are we going to fill the room?
What's those numbers like?
Um, so um uh no, I'm I'm I wouldn't support that to the end of the year.
You know, the order is ends perhaps.
I guess it's effective until September the 10th.
Because we're just talking about the advisory committees.
And that's what I'm talking about, the advisory committees, if the order ends on September 28th, um, or 90 days, whatever that is, it's um you know that and you know I think we should be consistent.
If we think we can have people in this room for council meetings, then I think we can have advisory committee meetings in person too.
I think we should have three meetings like that.
Three meetings, right?
So leaving it to but I think in general the idea of alternating about in-person and zoom meetings or advisory committees is kind of interesting and as a way of streamlining for staff and and in general after January.
So I think that's worth considering.
Yeah.
That's it's too late to have.
So if we want to continue this discussion, maybe we should put this on at seven o'clock as well.
But am I on misunderstanding what you're saying?
That come January that you would be suggesting that one month an advisory committee or one meeting, an advisory committee would meet in person, and then the next meeting could meet electronically.
No, no.
You're just suggesting they would alternate in this room.
Solely meet in person and alternate which group meets in person in this room.
Yeah.
Yeah.
So as opposed to that happening in when it when are the next advisory committee meetings.
End of September and then in November.
It's just two meetings.
So it'd be two meetings.
Yeah.
I I'm fine with what you're suggesting until the end of the year.
Good.
And I think three of us are.
So when it's a meetings, okay.
Yeah.
Okay.
Let's go for supper.
We'll see everyone at seven.
Maybe.
Council Chambers is muted.
We will be resuming the live broadcast at 7 p.m.
So welcome back, everyone.
So this is a continuation of our afternoon portion of the committee at the whole.
So just a couple of things for the public.
We didn't get through all our afternoon agenda items.
So we're going to be doing C the strategic plan update, D, the action list, and then the CAO report before we go into the evening session.
And the Chilco Park, the off-leash issue, that was deferred to the September committee of the whole.
So that'll be on in the second Tuesday in September.
And at that point, we're, you know, almost 100% that the public will have the option to come in person or to attend over the phone and give us their input that way on that issue.
And so when we get to public participation tonight, which will happen very quickly, um, no, actually, I guess technically public participation will happen a little ways down the line.
So you can call in the number that'll be on your screen and speak to any of the issues that are on the agenda for tonight.
And so with that, then staff will go to the strategic plan update.
Thank you, your worship.
The um the strategic plan update is on the agenda for information.
I do have a couple of things that I'd like to clarify for you.
Um on page eight of the strategic plan.
Develop an active transportation master plan.
After the OCP is complete, it says 2022.
The financial plan currently shows the funding as a 22 23 item.
We're opposing that the terms of reference be advanced to 2021 with the RFP possibly being done in 2022.
And that's acknowledging that a grant is now available, and we'll look at that funding as well.
In addition to that, a couple lines down, develop a housing affordability strategy.
There is no status described.
It is anticipated that the terms of reference for the OCP will include a uh development of a chapter or update of a chapter using the housing gaps in need study review as a source of information to help address uh housing gaps.
And uh, your worship, if there are questions, I'd I'd try my best to respond to them.
Okay, thank you.
Otherwise, I'd like to see a resolution of receding.
Counselor Matson.
Yeah, so just for clarification, uh so everything that's shaded out is is complete.
And the red where there's red text are just simply where the updates are from the previous that's correct.
Right, and and the uh just the item on the developer housing affordability strategy.
I mean, one of my big concerns is we're using data that I don't at all support because it missed things like properly accounting Fort Victoria, etc., and anything about the total number of you know look low-cost housing that we have in the in the in the town.
So I don't like making decisions from spurious information.
Well, I guess presume I think that might be but little but but at any rate, I guess we can have that discussion when that that whole issue comes forward, right?
As part of the OCP.
Because it is one of the um the action items.
Council Rogers.
Yes, thank you.
Um uh thanks Kim for the report.
Um on our page 10 uh B.
Um there's the uh the white one, which is creating a map that identifies identifies the sites in the corridors.
And that was 2020 2028.
Uh it doesn't show complete or anything.
Uh, what's the status of that?
The um excuse me, it's expected that the land economic study which is now completed, the line items just before that, that study will form a basis for much of the um identification of properties that would be mapped out.
And uh so we expect that it will follow in the reports as a result of the completion of that study.
Okay, so it probably then's more scheduled for 2021 as opposed to.
Okay, great, thank you.
And uh on page 13, uh environmental stewardship, um we got ENF, and and uh just by coincidence, uh this is on the agenda tonight.
But I'm wondering about F.
Um are we going to be able to do that location inventory of um uh residential uses, oil, natural gas, propane, so forth.
We do intend on pursuing that information.
Uh it is scheduled for 2021, and um we recognize that there may well be some challenges in identifying the properties.
I expect that we will be contacting the utility companies to understand more clearly their customer base to understand who would be on propane and who would be uh using other sources of of heat.
So I I yeah, okay.
Well, that's we can do that then.
I'm just wondering if um if those companies are gonna be willing to part with that.
I've had good experience in my past with those companies.
And uh I do understand that um those companies also have programs that enable conversions.
Okay, okay, good.
Uh and uh then on page 16.
Um I'm not sure which one, oh, diverse revenue base.
Um there's uh really the page uh top of page 16 uh is that licensed renewals with no timing or resources required.
I'm sorry, which item are you referring to?
Um uh that's on page 16 and the very top um R16 or your 16.
Yeah, licensing, licensed renewals, applications.
And in the financial sustainability and service excellence, the very first Yes, I see it.
First on the second slide, I guess, right?
We're talking about the business license renewals and applications.
And so what we've done is we have enhanced the opportunity for online business license search and renewal.
And that was launched in 2020.
So could that one be considered to complete then?
I believe it may well be, but uh I would have to discuss with what further work would be required.
Okay, great.
Thank you, worship.
Okay.
Any questions on my left?
Yeah.
Okay.
Councillor Manson?
Yeah, it's just a comment.
I just wanted to uh compliment staff on an easy to read report.
Thank you.
Good.
Can I so you wish if I can just um point out on page 20, the very last one, uh, and this is uh relevant to um uh what councillor Matson has said, and it was the um encourage greater implementation of block watch in 2020 uh in-house.
And and I think now that uh the COVID is over and with our RC and P uh represented this afternoon.
Uh I think we probably should be able to get that underway in 2021.
Yep, yeah, that's probably fair enough.
Yeah, yeah.
Okay, so just a motion to receive.
So moved.
Second, thank you.
Moved by Councillor Mattson.
Seconded by Councillor Rogers.
All in favor, opposed, that's carried.
So the action list is really just here as usual for our information.
But if there's if there's any that a member of council is particularly interested in, you should email Kim and he'll get the information for you.
I just have one comment.
Sure.
Um I mean this is a very big report, and uh I'm just wondering if for those things if it's possible to sort of put in you know like a red, yellow, or green thing somewhere just to be able to tell you whether you're happy with the progress or you think there's you know this if it's red, you think there's there's an issue, if it's yellow, it's you know it's it's sort of behind schedule and green is everything's going smoothly just something to give us an idea of like there's 20 some odd pages so it's do you mean some way of sort of flagging the ones that staff think are a bit more of an issue than what was that anticipated or something like that like I don't know all of these don't have schedules like the dates when they started but there's a lot of these don't have the time we wanted them to be finished by but it'd just be nice to be able to just to quickly go through and take a look at the ones that are potentially problematic.
Okay well, staff can take that away.
We can certainly look at that and then respond to council.
Yeah, yeah, maybe get a sense of you know, can we get it done this year or next year?
Good.
Okay, so receipt was moved by councillor Rogers, seconded by Councillor Manson.
All in favor.
Opposed, that's carried.
And next we have our CAO update.
Thank you, Your Worship.
Um, a few highlights of the report.
Uh, as is usually the case, uh, the month of June has been very busy with the tax season at its peak.
Tax notices were mailed out in early in late May, and um our activity picks up for the the month of June.
And um, it means it translates to some very long days for some of our employees.
As part of the candidate recognition, uh staff handed out 500 red maple tree kits to residents who came in to pay their taxes as well.
And uh, this is also done after hours at the town hall main entrance.
The program was very well received by those who participated.
In our archives group, we are once again digitizing archive documents and developing a database that's accessible electronically.
And on the basis of the table, the collections are down slightly for tax collections compared to pre-COVID years.
The provincial government has also centralized the homeowner grant administration in 2021.
The total homeowner grants claimed in 2 July were up 9% over the same period in 2020.
Staff did know the decrease in property tax deferment inquiries from residents and a more smoothly administered tax deferment program in 2021 compared to the initial 2020 rollout of what became the provincially administered tax deferment program.
There is a significant trend demonstrated in the dogs licenses issued, and staff are investigating the uh the background behind that, and we'll provide you with additional information in due course.
The town of Uroyal has partnered with the CRD, the City of Victoria, and the Township of the Squamal to submit an application for National Resources Canada's Zero Emissions Vehicle Incentive Program.
If it's approved, a level two electric vehicle charger will be added to the existing charging station at Helmkin Centennial Park this year.
The total grant funding opportunity amounts to roughly $458,000.
And if approved, 110 level two charge points will be installed across 17 different sites for public, fleet, and workplace charging.
In terms of the official community plan staff has been working with the consulting team and are developing a or have developed a communication engagement strategy.
You will receive details about that strategy in the next week or so.
Our Director of Development Services made a presentation at the Planning Institute of British Columbia Conference on the topic of professional practice and ethics.
That was done on June 18th.
I think that it bodes well for our staff and the level of professionalism that they demonstrate with their peers and with the province.
In June, a drain and sewer manhole inspection program began using the Stone Ridge subdivision as a test area.
It has been implemented.
It involves the division of the town of Viral into five different areas and will result in 20% of manhole inspections being done each year.
The information from those inspections will be included in the town's GIS and asset management system.
The annual sewer pump station emergency generator load bank testing and inspection was also completed.
Reports generated by this work will allow the town to implement repairs or service required to ensure the generators are working as designed when called upon.
There is a new four-way stop at Choco Road and Nursery Hill Drive at Six Mile Road, which is complete.
As part of the project, bike lanes were installed north of the intersection along Six Mile up to Cedars Lake Park.
And in conjunction with this project, BC Transit has added two new bus stops, northbound and south mound, to the Six Mile Corridor.
The town has entered into a works and services agreement with the Greater Victoria School District for the installation of on-site stormwater management systems associated with daycare additions at View Royal Elementary and Eagle View Elementary Schools.
The proposed community centered development at Admiral's Road received servicing approval this month and entered into a work service agreement with the town for the provision of on site storm water management and on site sewer attenuation systems.
We're pleased to announce that all the hard road servicing is complete for the Glen development on Glen Tender Road.
The final landscaping and tree planting is expected in the next couple months.
There was another Portage Park adventure with students of Shoreline Middle School this year.
On June 4th, the students engaged in Science Exploration Day.
This was a pilot project which included representatives from the Esquimalt, Song East, Westonac Nations, UVC Living Labs, World Fisheries Trust, Science Venture, and the Capital Regional District.
It was an amazing collaboration from so many groups and a great learning opportunity for the students and teachers.
And I'm unlikely to have mispronounced that First Nation's name, and apologies.
New layers were created describing the irrigation infrastructure.
Assets were identified and inspected by the engineering interim, resulting in a complete inventory of irrigation features in GIS.
We've also completed a review of the town's inventory of Asbill drawings this month to update the list of drawings that are referenced by the GIS.
Over 100 drawings were added to this list and now can be accessed from the Asbill layer in the engineering section.
And those are the highlights of the report, your worship.
Just a quick question.
Thank you.
Thank you, Kim.
Councillor Matson.
On uh where is it?
Page six of eight.
I see that the bringing the lab to the beach where they're looking at a clam, just testing it for toxicity.
I'm assuming.
I would make the same assumption.
I can't clarify for I wanted to know if if if the clams were polluted, and as a somebody asked me this, and I didn't know the answer to it, but uh are people allowed to dig for clams and pick up pick oysters up from uh the beach in front of Porter's Park.
Hmm.
I'm not aware of any restrictions, but I can certainly get back to you after contacting fisheries.
But they probably need a license, right?
I don't I think the days are gone when you can just I think there we if if it was hazardous, there'd be a red red tide one.
Show fish alert, yeah.
Yeah.
Okay, oyster dinner tomorrow.
If they're not just curious because you know I've seen oysters lots of oysters down there and obviously there's a lot of clams.
I just was curious to the quality and whether or not we you know stop people from going and getting them.
I I'd be concerned about the amount of uh pollution from the the mill.
Um yeah, that might still be there, but and the only other comment I had I'd just like to uh I I mentioned this to Kim earlier.
I think uh there's an amazing number of amount of work that's sort of been outlined in this and then our other projects and I just wanted to thank him for the you know from my perspective but for for all the hard work of staff and the good work that you do so thank you.
Counselor Levin um yeah Kim I'm I I just need a little bit of clarification around the um zero emissions vehicle incentive program so we're we are getting one more charging station at Centennial right provided the grant is approved, correct okay so so is that one that one part of the bigger grant piece for the 17 sites?
The one that we are receiving is is part of the C or D application for grant, correct?
Okay, good.
Thank you.
And my other question have you have you had any feedback on the four-way stop?
We have.
I think with mixed feelings, you know, some are really happy to see it, and others are are disappointed that we're not constructing, say, a um a traffic light control or something more uh extensive.
Uh Mr.
Rosenberg is is online and is uh seems he just popped off big too, so he must want to say something.
John, did you have anything you wanted to add on the uh no?
I was just there for information.
I thought uh Mr.
Anima did a a fairly accurate portrayal of the uh comments we received.
Most of them were negative, um, and more in the form of everybody running the stop signs.
Um we've we were overzealous with the signage, and in fact, we actually spent significant amount of money putting up electronic signboards as well.
Um, but people are still blowing the stop signs and they are continuing this week.
So um we're keeping the electronic signboards up until the end of the week, and uh hopefully by then that that's more than two weeks they'll be adjusted and uh okay with uh the the new uh traffic flow.
Well okay so i'm just sorry i'm just curious whether does that mean they blow through this through lights that the same way they're blowing through the stop signs, or the lights get people to stop or as stop signs don't I I would say that perhaps the lights might be a little bigger because they overhang the uh the the air um as part of it but you know it's mostly just people being lazy and and not recognizing coming off the off ramp or down through the park.
I mean if you come up through the park you see the stop sign you come down you know come off the off ramp again you're slowing down it it's easily seen so we're actually quite surprised by the the number that have actually been reported to have blown the stop sign.
Councillor Rogers.
Yeah, thanks uh and thanks, John, for being available um you know, it I've certainly noticed that it's slowing the traffic down.
Um, you know, those that are going up and down north and south.
Um the uh the Chilco, I noticed that up for the Choco side, uh, they no longer can do a dedicated left, a dedicated right.
Uh, it's just the one single lane now.
Uh has that um uh any uh feedback on on that change?
Uh prior to the stop signs being uh installed, yes, there was quite the concern that how would they be able to turn left would be difficult.
And when I reminded them it's a four way stop, so it's actually quite easy.
And they paused for a moment, they realized, oh yeah, it actually would be.
Having b uh uh two turning movements at the same time would actually lead to confusion because now you've got that idea of if a straight through or straight through or right turn came up at the same time as a left, or say just five seconds before, but a north or southbound car came in between the two, then there's that who goes, who doesn't go.
Whereas if you've just got one single movement at each leg, it's usually fairly obvious.
And you know, obviously your your four-way stop person to the right has the right of way, uh, otherwise.
Yeah, the the other uh question, um, it's uh it's certainly very popular and busy with pedestrians.
Um has the the four-way made things any easier or difficult for them where people are looking at cars now and they're maybe not paying attention to pedestrians?
You know, we haven't heard any actually concerns about pedestrians other than the fact that they're nervous about the four-way stop, people blowing through it.
But what we did do is again we posted uh caution signs on all four legs of the intersection, reminding pedestrians that it is new traffic movement for uh vehicles and to be extra cautious at this time while motors are getting used to the intersection.
Yeah.
Okay, thank you.
Thanks, John.
So any other questions of the CAO?
Councillor Rogers?
Yeah, uh again, picking up on the point of um uh the um uh category two um uh charging stations, which is really, really remarkable.
And and I congratulate the CRD for putting the uh the this whole contract together, uh if you know it is indeed successful.
Um so are we saying that View will do we know have a uh an indication of where these um what 100 odd uh charging stations will go?
I don't have that with me at this moment, but we can certainly send you an email with that detail.
I would just be curious to see uh if there were any others um uh where VR would be benefiting having one um you know close at hand.
I note that uh the email that we received um also wondered if um perhaps Theatus Lake might be a candidate for one of the charging stations.
So you know if if that's success uh known at some point, it'd be great to have.
I have to admit I didn't quite get the logic of that one.
I thought the other suggestions from the View royal climate coalition were good for dealing with parking issues, but I'm not sure why.
What's the difference between encouraging someone to bring an electric car or a gas car to the lake?
No.
Um so I guess it's it's um uh convenient, I suppose, and encouraging electric vehicles.
Um where they can drive into there.
Um you you could argue that it's encouraging vehicles as opposed to anyhow.
I thought the e-bike solution was interesting at others, yeah.
Yeah, yeah, because right now if that's a charging station that can do e-bikes as well.
That's true.
Yes, okay.
So we just need thank you, Kim.
Thank you for all the work.
There's lots represented there.
So a motion to receive.
So moved.
So moved.
Thank you.
All in favor, opposed, that's carried.
So for anyone who's wanting to call in for public participation, now would be the good time because it's coming up almost immediately after we receive this one piece of correspondence.
All in favor.
Thank you.
Second.
Move.
Seconded.
So then we're going to go through everything.
The and we're come to public participation.
So we'll pause for 30 seconds.
Dial 778-402-9227.
Enter conference ID 889-064-654 star.
That's anything on the agenda tonight, remembering that the Chilco off-leash dog area has been deferred to the September committee of the whole meeting.
Do we have any callers on the line staff?
Yes, worship.
We have a new caller.
It is the caller zero six zero four.
Okay, caller with the last four digits zero six zero four.
This is your opportunity to speak to us.
Hello.
Hello, this is Kathy Blanchard, and thank you for this opportunity to speak with you.
Um I wanted to respond to the advantage of the charging station at Thetis Lake right off the bat, and that would be that while somebody's hiking, they would have the ability to charge their car.
And so without us having to pay for the charging station, it would be something that was accessible to View Royal residents.
And it would be very accessible to them in off hours and during the winter.
Okay, so let me move on to the thing that I wanted to discuss, and that is uh agenda item 9.2.3A1 and B one.
Um the $300 heat pump Top-Up up rebate shows View Royal's commitment to taking action on improvements to livability in View Royal in addition to reducing greenhouse gas emissions.
The heat pump rebate promotional campaign will ultimately provide homeowners an opportunity to attend a meeting, hopefully in early October, to learn about the rebates available so they can receive all the financial advantages of switching to an electric heat pump.
In doing our research about heat pump rebates, we found discovering and navigating the rebate opportunities was challenging.
Therefore, to encourage homeowners to take action to reduce their greenhouse gas emissions, an info campaign would show homeowners where to start.
When Googling the phrase BC rebate on heat pump, the first several I have to scroll down, Hina.
The first several links that come up are for companies that are using the rebate to optimize their search results and sell heat pumps.
And a heat pump contractor as a first contact will not necessarily guide the homeowner through rebate steps, but a clean BC energy coach will, and that might make the difference in whether the switch is portable.
View Royal can do a promotional campaign that exposes homeowners to Clean BC so they can connect with the Clean BC Energy Coach to be informed about all grants and rebates and the requirements to avail themselves of those rebates.
There are particular steps required to access the rebates, and homeowners aligning with an energy coach will be informed of all the steps.
I hope you'll be willing to recommend both.
Thank you.
Thank you, Kathy.
And just I think you might have misunderstood my comments about the electric vehicle charging.
Were not that I don't think they're a good idea, because I certainly do, but I didn't understand how they would help in particular with parking issues at Thetis Lake.
And I think that's two distinctly different things.
So that that was my observation.
Correct.
Yes, yes, and I wasn't at this point advocating for um or dealing with the parking issue.
It was merely in response to the CAO report, is why I sent in the email to ask if there was one.
But thank you.
Staff, are there any other callers on the line?
Um you have another caller, your worship.
It is zero five um six nine.
Zero five six nine.
Yes.
Caller with the last four digit zero five six nine.
This is your opportunity to speak to the case.
Hello, it's Jane Devonshire here again.
Um I'm speaking on behalf of the VRCC and this time to agenda item nine point two point four, Courtney's UBCM resolution.
Um the VRCC would like to express their staunch support of Councillor Matson's request that Viral Counselors attending the UBCM support Courtney's resolution.
We feel that it is extremely important that municipalities be given more authority to address pressing climate change issues, like the city of Vancouver has been able to do with the banning of gas in all new builds.
Equally important is the request for enabling legislation for PACE.
This has the potential to accelerate the uptake from homeowners to switch from oil and gas to electric heat pumps.
Even with all the rebates, for some families, the initial cost of installing energy and money saving heat pumps is the barrier.
PACE would allow low income families to switch immediately to heat pumps via a low interest loan and pay off the loan with the money saved on their energy bills.
This is usually within about 10 years.
And during all this time, they will be reducing their GHG emissions and staying toasty warm in the winter and refreshingly cool in the summer.
Home energy labeling will be a critical tool too to encourage the building of more energy efficient homes.
There are even rebates for the homeowner and the developer for having built an energy efficient home.
So we are asking of all V Royal Counselors attending the UBCM to please support this very important resolution.
Thank you.
Thank you, Jane.
Are there any other callers on the line, Stop?
No, we don't have any other callers, your worship.
Okay, thank you very much.
So I'm going to close off public participation and hand the chair, Chief Councillor Rogers for purposes.
Yes, thank you very much.
So this is with respect to a water fountain in V Rowal Park and water bags for the trees, the correspondent said that I'd uh send into the town.
I'm very pleased, and and again I congratulate staff for uh now having acquired the uh the water fountain uh for V Roll Park.
Um and but a a question to uh to staff.
Um when I look at the uh V World Master Plan, um I see the proposed location is within the dog off fiche area as opposed to being near the washroom or near the um um anticipated picnic area.
Um is there any any way that we can um move the um uh the dog fountain into the area where there's a playground and the bike park and and so forth and and still on the way to the dog off feas area?
Oh Mr.
Rosenberg.
Thank you, Councilor Rogers.
Uh it's staff's current um intention to install the the fountain near the bike parks slash playground areas and then wait.
Um we anticipate it's gonna have to be moved.
Um that's just how it's gonna have to work.
Um, because I I would agree that it needs to be somewhere near the bathrooms because you're gonna get the heavier traffic there.
And then in the future, if we need to add a second fountain, we can always do that.
So we're anticipating installing it.
Uh delivery right now we're being told is middle to late August, unfortunately, but that's just the way things are going delivery-wise these days.
Um and we'll install it, and then when the the bathroom sometime in the future development of the park gets built in the community area and so on, then we'll relook at it and uh locate it uh appropriately at that time.
Okay, sorry, um I didn't quite catch it.
So I just when we do install it in August, um it'll be you're saying it'll be near the bike park area?
Correct.
That's currently where the water source is.
Yeah, okay.
Yeah, that's perfect.
Um that's certainly better than what we've got on the on the VL plan.
Thank you.
Um and again, congratulations.
Um, it'll be an excellent um amenity for the for the park.
Uh with respect to the um uh the trees, and I'm really pleased to see um how much um staff have got the water bags out on uh for the boulevard trees and so forth.
Um again, congratulations on that.
Um yeah, I was a little concerned, however, with the trees on the McClellan Trail.
Um, that there's about 36 trees there, and 20 don't look in any any great shape.
Um and I guess this speaks to um our whole initiative on on the tree canopy.
Um it do we have sufficient funds when we buy the trees to also buy in um the water bags and and uh build in the the staff time to ensure that they're ordered adequate adequately.
Uh in most cases, yes.
And um in this particular case, the McClennan trees had been in there a couple of years, and we have been uh watering them with students, um, but we hadn't been using bags at this time.
Yeah.
So I guess if it probably would be helpful to think about not only having sufficient bags for that, but maybe it's also time because of the climate action and the heat waves and so forth that we're likely to see more frequently.
Do you think we should be uh reconsidering the species of trees that are on our um, if you like, our approved list?
I I can't speak to that technically from an expertise point of view, but that's something we can review.
I mean, you know, we generally spend in excess of $40,000 a year watering trees.
Um, certainly staff during next year's five-year plan will will take into consideration um and bring forward to council uh additional funding requests uh if council sees a need to uh increase our water uh watering schedules and and we can have the discussion during that time.
Yeah, yeah.
Any uh any questions for the members?
Yes.
Okay, thank you very much for the information, Ellen.
Do we need a move receipt or anything about?
I don't know, it's chair move receipt.
Second.
Okay, all in favor, and I hand the chair over to uh councilman Matson.
Thank you.
No chair's report, and I will move right on to 298 Island Highway.
And staff in your presentation, could you um well provide some detail on there's a number of issues that you raised and explain why you why you raised them, what the problems are.
I'd appreciate that during the presentation.
So thank you.
Thank you, your worship.
Jeff Chaw, Senior Planner.
This is a uh development permit application for 298 Island Highway.
The uh the uh purpose is to introduce the proposal for a six-story mixed use commercial and residential building, and a number of variances are request for requested for commercial parking, the numbers uh percentage of small car spaces and number of loading spaces.
Uh this property was recently rezoned, and the proposal, the plans are pretty much correspond to the development concept that was demonstrated as part of the rezoning.
It is for six stories with two levels of underground parking.
The upper two stories would be set back for the most part, and the ground floor would be 560 square meters of commercial use, and there would be 55 units, apartment units in the upper five, uh five upper floors.
There would be a shared rooftop deck on the southeast end of the top floor, and that's kind of uh on this face, this end of the building uh facing uh Lions Cove.
The unit mix is for 55 units, 19 one bit one bedroom units, 35 two bedroom units, and one three bedroom units.
This is a uh the landscape plan that functions as a site plan um it shows uh a lot of the the site there's quite a bit of coverage on the site um there's also a wide boulevard where they propose an outdoor plaza it's kind of the retail concourse here and this illustration shows what it might look like very urban style building so the discussion would be how it complies with the development permit guidelines the zoning requirements and servicing requirements.
In terms of the development permit area guidelines, it generally complies with the guidelines.
The buildings located close to the street to engage the uh street level.
The upper two stories are set back to minimize the visual impact and keep it human scale.
There's extensive floor and ceiling glazing at the commercial ground floor that makes a inviting and high quality streetscape.
There are no opportunities for large trees on the site because the underground parking goes pretty much to the pretty much the lot lines.
But the building itself with the plaza creates more kind of urban setting that's a suitable backdrop for outdoor social gathering.
There's a bunch of other information needed to complete the assessment of the proposal, and those are kind of detailed in the report.
And I'll go some of through some of the other ones later in this report.
The proposal generally complies with the zoning in terms of height and square footage and density and everything.
Where a couple variances are requested relate to parking.
So 19 spaces are proposed, or 18 spaces are proposed where 19 are required, which is short of the one space, and that's seems to be a function of counting the loading space as a commercial parking space.
So that could be a variance, but again, the applicant could provide cash and move those spaces, that one space.
There's two levels of parking.
This is the site is quite restricted in how much underground parking can be placed.
So they have to go to two levels.
And to make that work based on the dimension of the site, and because there is a uh sewer right away along the north property line, uh, they are requesting a variance to permit 60 small car spaces instead of 30 percent.
And they are customing relaxation of one loading space.
The one loading space is not an issue, not expected to be an issue because the two loading the requirement for two loading spaces applies to commercial floor space between 500 and 250, 2500 square meters, and this one is actually at 656 square meters, which is at the low end.
So right now there would be one tenant that is zoned to permit only uh neighborhood grocery, and so we believe that this uh variance is supportable.
In the case of the small car spaces, um, when we talk about small car space, what we're talking about is is the stall length.
So the width would not be reduced, but the stall length would be reduced from 5.5 meters to 4.8 meters.
Um, so most uh you know most vehicles and uh standard vehicles and SUVs will fit and compact uh utility vehicles will fit within the 4.8 meter kind of depth.
Uh definitely, if someone has a big truck, uh then they have to make sure they have the right space for it.
This is proposed to be a uh DRATA residential property.
So, so as part of the due diligence, uh the real estate development market acting act requires a disclosure statement that explains the parking arrangements.
So part of that should explain that the parking stalls are, you know, if somebody's giving a small parking stall, they may wish to reconsider uh purchasing a large vehicle.
And part of that it's it is a responsibility of an owner to make sure that the parking will work for them.
Uh they'll just have to meet the standard standards of the subdivision and development servicing bylaw.
A couple of issues to resolve for that include uh a stormwater management plan needs to be provided.
We had identified a piece of sidewalk that's actually encroaching onto the property.
But uh to make the intersection work to keep options open for the long term, there should be uh a three-meter by three-meter kind of quarter cut at the intersection to uh increase the flexibility of what may happen along that at that intersection in the future.
There is a sewer statutory rightway along the north property line.
Um and it's basically along where the proposed trees are shown on this uh landscape plan facing the uh the properties are on Eltham to the to the north.
So when they're constructing the two levels of underground parking, you need to make sure that provide some assurance that the there will be the excavation and shoring will not affect the existing uh existing pipe.
As a consequence, also that means the large trees can't be provided within that space because you need to be able to access those pipes to for maintenance or if there's a there's an issue.
Proposed use of the public boulevard for dedicated commercial space is not supported, so that has to do with the uh what's called the retail concourse down here.
So um so if the grocery store is proposing to put um tables and chairs for customers or customers use only right now that's not permitted um because it's public property.
Oh Jeff?
So that was one of the questions.
I my under from my perspective, when we did this, one of the things we actually allowed the extra height and the density sort of beyond what we might have otherwise liked, is the fact that it had the nice pedestrian friendly areas in front of it and that it would be a gathering place for the community.
So I'm curious as to why it would be a bad thing, especially in light of city of Victoria, for example, which is their streets full of bay.
Yeah, full of full of public bulk bullet card being used for commercial use.
Why would it be a bad thing for this boulevard to be dedicated used?
Or is it just because it's against our bylaw?
Uh no, it has to do because it's town property.
The issue here is is more if if they're proposing using it for customers uh customer use only.
So for example, um you have to have a private patio on public land.
There are arrangements that can be done, and that's something that we can explore.
Uh, but to have it, you know, completely um it needs also needs to be public publicly accessible.
So it is public land where members of the public who are not necessarily customers should be able to use that space as well.
That's that's kind of the point we're making here um so so there are if there are places where so I just carrying on on excuse me on that same point I mean I certainly support counselors matzen on and I don't know why if there was a couple of cables and chairs or whatever it may be on the what would be town property there that there be any distinction that the public wasn't allowed to sit there.
So I I mean I to me it's certainly worth exploring how we the whole idea of this was to to have that coffee shop or deli or whatever it may be and for people to be able to sit and congregate in my mind and um we should be trying to facilitate it rather than find ways not to allow it.
So I think that's the general feeling of the committee is it not Jerry and John.
Yeah I think that that was um you know the the look of the and the feel of it when it was presented yeah general value congregating area.
Okay so if you could take that into consideration in your your dealings there seems to be support for the use of that for the public and for the commercial certainly that's something that we can certainly uh work with the applicant on from from here on.
So thank you for fighting that those comments uh so the other uh the other issue here is um is that uh the other significant issues is that the uh the awnings, number of the awnings uh project uh into public space uh because the building is located close to the front property line.
This is a situation that's very common that you see in urban areas.
So downtown you often see signs and awnings do kind of project.
So for View Royal, this would be um the proposal here would we would need some sort of um encroachment agreement to deal with maintenance issues and liability and you know also determine like how much space the the town needs to be able to for vertical clearance.
So uh um some of the canopies are quite high up, so that is maybe not as much of an issue in terms of maintenance in terms of getting equipment uh along that space but um but there's some details that need to be worked out in in terms of uh liability and maintenance and and who looks after what and so the long term impacts of having structures projecting into uh into public over public land.
So I think too similar to the last my last comment is having awnings going up high will keep the rain off the pedestrian or the people who are sitting down at the coffee shop, etc.
And uh so I think in general and let's I'm certainly deal with I I certainly support dealing with the issues of how you can deal with maintenance, etc.
But I I don't know.
I don't have a big problem with the canopies in that area going into the public or into public space.
Well there are model agreements that we can we can look at and again we will work with that with the applicant.
This is fairly new for the town this to have this kind of urban type development in most cases we do um historically have required development to sort of stay within the property line and certainly when you have a space like this where it's a uh a shared space between commercial activity and and public activity, um there are different tools that we can use to sort of make sure that the town's long-term interests are protected okay and you anyone else have anything to say on that particular thing?
No, I just again I concur with you.
And as I mean any business in Victoria, as far as I know, I mean our our our awning certainly extends way out well out into city property.
So I don't think it's that unusual to have an aerial incursion.
Yeah.
Yeah.
John?
Yeah.
I I guess I'm gosh, I don't know what page I'm on, uh page two of eight.
You see various um viewpoints um of the building and uh when you when you zoom in on on the awnings at that particular corner um I I I I can see how that, you know, because that's not serving any function at all in terms of covering the public um in in the plaza area where the um the coffee shop might be.
That is um more an artistic sense if you like and to me that does look too far.
It protrudes out too far without any uh any benefit or reason for to have that.
You know I I feel the same way about um uh the the very top um um of that corner um both in in when I look at other drawings um that had been submitted earlier uh certainly that uh the top part and the the bottom uh awnings are far, it seems to be a lot longer, larger, more extension out in the street than what I remember seeing.
But I don't think you're looking at the awnings, right?
You're looking here at the corner?
We're talking about the awnings at the side.
Yes, that's right.
Yeah, so that's not what we're talking about.
I know.
Yes, and I don't have any problems with the awnings at the side, but I I note that uh staff had uh circled um, you know, the canopy awnings on the west side.
Um you know, that's um it's the west side, I think, and and uh on the corner um as far as uh visual um impact is uh I have concerns about those.
That's right on the corner, not over the um the plaza.
So before we go on, so Jeff, could you just clarify where where at what location were you?
Did you have concerns?
Um if you can sort of see on this, if you can, I don't know if you can see my mouse here uh so basically on the uh the west and sort of the south face so basically this the the road frontages of the building so on Helmkin and Island Highway there is a uh projection as counselor Rogers noted at the corner as well um it may or may not be clear of the corner of the uh of the property line so that's something we'll certainly clarify at at later point but uh aerial encroachments whether they are you know ornamental or or um peace can still be dealt with under the same uh under the same kind of agreement and they and they are kind of as as the committee has no and as the committee have noted are part of um kind of the urban design aspects of it and and sometimes we can have a s building of a certain scale um different to make the proportions work sometimes you know uh a taller building you'll typically have a a a larger canopy so uh it's something that we will look more closely at again with the with the applicant if we're looking at the road dedication um how that corner of the building is set back and that's why that allows some space for the canopy to project project further at that point um but we'll we'll sort of work out those details and and and bring it back to to uh council.
Okay, so thank you.
So just for clarification, my understanding is for the the canopies that are certainly along the island highway, we don't have any great concerns of that because it's for seating.
And if there's an issue with the ones on the other side on Helmliken, maybe you could bring that back to us to show us how exactly and how much and whether it has any impediment at all.
But if it's like up at the second story or or further, I can't see it being any position to anybody in general.
And if it makes the building look better, especially given the size of the creature.
Yeah.
I I think staff is is not objecting to any of the awnings.
The issue relates more to potential liability.
We can facilitate the awnings, we can facilitate public uh areas being occupied.
We just want to make sure that council's aware that there are tools we need to employ to enable that, to ensure that liability issues for the town of your oil is taken into account.
Okay, thank you for that clarification.
And I don't think anyone here has any concerns about that aspect.
Okay, and Jerry, you had a comment?
Well, I have a question, and granted I've I've not been privy or part of earlier discussions around this project because of my um my address, but um looking at the photographs under this protect particular drawing, um it you know, and I I I heard Jeff say that this was, you know, the the the front doors were very close to the road.
I'm wondering how realistic this wide walkway is in front of the building and and the green area between the sidewalk.
Well that's our boulevard isn't it but I'm wondering you know it all looks very expansive and walkable and roomy and I'm wondering if that's plausible.
That's what it'll look like in reality.
Yeah.
I don't know.
Jeff I think what we'll have to do is we'll here are some some of the renderings of of what that boulevard space could look like.
And that's basically generally follows the plans.
Um this this landscape plan um maybe doesn't show that clearly, but there there's all the the area that's in gray is is in addition to the existing sidewalk.
So you're looking at um I think the I think I looked at before uh along Island Flyway, the average depth of the boulevard there would be about six meters.
So that's a very decent space.
Okay, good.
Thank you.
Yeah.
Before Jeff moves on and while David is out, I'd just like to point to the picture on the far right.
And if you expand that, that man is walking with a very attractive little white dog.
Oh, you modeled.
I recognize the dog, but not you.
That's a younger, bigger, stronger version of me.
Sorry, Jeff, go ahead.
Yes.
So um one of the minor encroachments as well is uh is structural, and that's that's a bit more serious.
So um so these um the visual boxes that you sort of see the in kind of the white there, little corners of it, because the property line kind of angles, they they kind of intrude a little bit.
So so the hopefully the architect can explain whether how they can address how might be able to address that.
So things that are part of the wall, um, you probably don't want to encroach, whereas something like an awning or a canopy, which can be removable.
Uh those that's a little bit different than something that's part of the structure.
Um so uh to continue.
Uh the next steps are basically to address any comments from the committee, which which uh which I think we've heard loud and clear on, and resolve the technical details with staff.
So a lot of the uh the items are in the the long the laundry list in the report, most of them are kind of technical details, but certainly the the uh the major issue here is is how the development interfaces with the uh with public property.
So um this will be something new for V Royal to be to have uh to deal with uh aerial encroachments.
And uh it's just uh something that we will have to deal with as part of this development permit.
So we've got some time uh over the summer to work with the applicant before we bring this back to council.
Okay, thank you, Jim.
Any other questions before we move on?
So John, is that we have a question?
General, yeah.
So I don't know if this is the question to uh to Jeff or um or anybody.
Um I guess one of one of the um concerns and and maybe um uh when we had the uh public hearing and so forth uh there was the pedestrian uh issues of being able to get across the street to the island and and um you know and then cross south um you know across the island highway um is is that uh servicing um is that built into the servicing agreement where the applicant was said he was uh going to put a uh pedestrian um an additional pedestrian push button or safety means of being able to cross to that island.
Um I I recall there was some discussion in that.
We'll we'll go back on the minutes, and that's kind of an off-site type of issue that I'm sure the engineering department will be uh be conscious of as part of their uh their um continuing to work out the details of the off-site servicing.
Good.
Okay, yes, that please please look into that.
Uh I you know, and I'm of um almost two minds that um it this may be the time um for V World to turn that corner into a hard corner.
You know, if you look at um uh Admirals and Craigflower, where the motel is across from uh Craigflower Manor, that's a hard corner.
And I wonder if um, and I know it it'd have a really significant uh impact on traffic, but um is it time now that we we start thinking of having hard corners at this intersection.
Um yeah and again I'm thinking of uh the Red Barn in the squamalt um you know they they too have a hard corner um it just predicts um you know traffic that's going to be turning into uh the corner unit and uh round the corner and buses and so forth so so can staff already did if I may through the give us their opinion on that yeah when we went through the rezoning so if you look back in your report, you will find staff's opinion that that was not recommended.
Yeah, and and the and I guess that's uh part of my question is um uh I know that and I guess we'll we'll see if we got problems then it'll be up to the town to hard corner it and that'll be our cost.
But I do recall the applicant saying that it's um it's something that uh he was going to offer some additional amenities for that corner, and hopefully we can get that sorted out.
Okay, so Jeff uh Sarah had a comment or a question or yes, thank you, Chair.
The project architect Tim Angenman is on the call tonight, and he's asked if he could provide a few comments.
Well, do we want is Jeff finished the staff perspective?
I think we were.
Jeff, are you finished?
I've completed my part of the presentation, yes.
Thank you.
I may come back.
Thank you for the presentation.
And if the architect has some comments he'd like to make.
Thank you, worship.
And um thank you, counsel, for um supporting us on our concerns regarding no canopies and the uh and the mixed use for the retail uh plaza.
Um I agree that um these just have to be taken uh legalities and cross-axis agreements have to be taken into consideration.
Um most cities now have uh awning agreements, and really all it means is is they've got to be designed so they're dismountable, so that um if um um view royal staff ever have to get um to underground services or whatever it may be um and need to be close to the building, they can be demounted.
Um, Mr.
Chow i wasn't aware that our our little white portion of the building um um cantilevered over the property line that has to be changed no question um because of course that isn't the demountable and it's not even an awning so um and i guess that the only other comment that i wanted to make was with with regard to the um the the the what i'll call visors um on the corner they um they do serve two purposes of course one is aesthetic to sort of um announce the um uh the corner treatment and to sort of try and break up the verticality um of the um of the corner treatment but um secondly um i it they actually work as suns um sunshades and as you can see we sort of dematerialize that that corner bit it it's it there's quite a bit of glass in there and so these sun shades um actually serve to um uh reducing um heat gain that comes into those corner units so um they're kind of dual purpose and um I think that the building would um look quite blank without them but of course that's kind of also decision but regardless we'll work uh work with staff um with finally with regard to the um corner cut um I think we would be in complete support of a right angle turn there.
I don't know if it if it um works in the you know in the in the town's plans.
Um the bottom line is that um uh um it was a highway it no longer is um we're trying to slow traffic not you know increase it it would um certainly make the plaza bigger and it would um give sort of more room um for bus stops and everything else um along umkins so that concludes what i wanted to say thank you very much for your understanding so did you have any other comments for before we have a motion to receive the report yeah more questions to them um well i guess um one one may be to the architect um i'm i'm concerned about um i the uh the the plaza and and everything in the shops being fully accessible for for handicapped and and uh individuals with scooters because i see in the corner you've got uh right in the very corner there um there's a set of stairs but i don't see a ramp um i'm sorry mr child can you pull up the um site plan again um so i can refamiliarize myself i mean um that that that area has been somewhat subject to to change my understanding and if my my recollection is right um yes you uh that we sort of have a grade change right at the corner um however one can go along the sidewalk until they actually meet grade onto the plaza and then um the entire plaza is accessible okay that's fine uh sorry to interrupt but um i can i get the access to to to the plaza and i can see where you know the word ramp, but when i'm seeing at the very corner, I don't know what uh you know if there's going to be a business or whatever.
So the the business at the if there is any front entrance right at the corner of Helmoken and Island Highway, uh there's a set of stairs.
And you know, that's going to go into the main part of the corner, access into the corner.
Where's the ramp for that?
Yeah.
I think if you if you go back to the renderings, um we're not envisioning um it's all one commercial use of the ground floor, it's the um if it's all like so I believe that we're sort of um envisioning the um the the the entrance to the corner store being right in sort of the middle of the plaza.
Um it it it it sort of looks like it's kind of on the corner, um, but really that's just I mean and who knows, maybe there'll be a little um a little um deli there that kind of spills out into the plaza, but the but the main entrance is sort of down halfway down the building.
We're actually just kind of in the process of developing the floor plans for the um uh for the ground floor um grocery store now and um I'm quite certain that by the time that you see this um in its final form for development permit um those issues will be worked out okay so um um um my my fellow counselor is explaining to me that it's all one store uh which which I can appreciate this is the current use uh what happens if you know it gets divided up and and there's a separate entrance.
I I guess.
So John, that would change things we but if you come over here you can walk see there's people walking and it can it it does curve around.
It does, yeah.
Okay, cool.
Yeah.
I'm pleased to hear that.
So on the the images that we see right now on the um top right is the west that's the west side.
I don't see any bell balconies on the west side um of those suites.
Um are those do they have suites on on the other sides?
North and south.
Um north and south.
Um yeah, there um I I believe that there's sort of like a corner unit uh where you see the corners and you see um the balconies that are kind of um dematerialized on the corner.
Um every what I can say is every suite has ample outdoor space.
On the west side, they may might not be quite as pronounced um because um and I honestly I can't remember the floor plan offhand, but you can see on the bottom right photo that there's um definitely balconies sort of um facing out onto Island Highway, and there's also um balconies um in the rear of the building um that take advantage of the views.
The um staff have given a long list of uh uh things aside from you know the overhangs, but uh there's there's a list of different things, for example, the driveway access conflicts with the bus stop pullout.
Um, I I guess I would have thought that those things would have been you know dealt with.
Um I think staff just give you those two as items that would be addressed by the time it comes back.
Okay.
Yeah, those those will all be sort of um part of the um final development permit.
These are just um outstanding issues that staff have raised, and we concur with all of them.
Oh good.
Okay, that's that's that's great to hear.
The um I I personally do think that the overhangs of uh at the corner um they they seem to be more than um the illustration.
I'm sorry, I cannot find that illustration offhand, but you know, the step by yes, okay.
On page three, top of page three, it seems like the the side view that we saw um back a few months ago um is the the extension if you like the uh the piece that goes out on that corner seems to be far more um visible and uh extensive and uh all overbearing um than on the figure two rendering that we saw a few months ago um i honestly can't remember but i tend to agree with you i think they can be pulled back quite significantly yeah okay i i just want to say i i mean, sure, they can be pulled back some, but i think those corner architectural features are what gives the building a little bit of interest.
So I'd be somewhat reticent to um obliterate them personally.
Actually, the one of the pictures when it's well, this one.
I don't know if I have to tell you, but this one actually the with the front sort of looking like it's more pulled back, looks worse than the other ones.
Yeah.
So I agree.
Maybe maybe we can have some kind of compromise that it doesn't stick out quite and we we can I'm not saying that that the feature isn't is is bad.
I'm saying that it's just too far out.
So we'll make it right.
Well yeah.
That would be nice.
I mean, part of that is to leave, I mean the architectural look of it.
Either we're happy with the way it looks, but wait, wait, does that how does everyone else feel?
Like the pictures on the top where they basically see the front of Island Highway and and Halmaken and it looks like it jets up.
And I think John's saying it should be pushed back just in general.
So the bottom left, I think, is is that what you're gonna see?
And I think it's really so thoughts on Jerry?
I mean just in general.
Okay, I've I've obviously this is a struggle for me.
Um I I it's a really imposing building.
And um I don't know, you know, that that I I'm not thinking anything's too far out.
I'm just thinking the whole presence is, wow, that's an imposing building.
Um, but I'm not gonna go too far down the road with this, um, because you know, the work's the work's being done.
David.
So I mean, I don't think we should be trying to be architects at this meeting.
Um, and I think the features give it architectural design, and I'll look forward to seeing what they bring forward for the final DP.
But I'd be really disappointed to see those eradicated because I do think they give the building some interest.
And um again, you know, we're here on form and character, and um I I think the that form and that character, um, I'm not suggesting it be eradicated, but um I I do think it's um it's not what we saw in figure two, which I was happy with.
And um if we can have some kind of compromise on the design, I'd appreciate it.
And I agree with David.
I like the fact that it juts out and it looks different than it's architecturally.
Yeah, we can always fix it after, eh?
Um so I'll move force of the report.
I got one more comment.
Is it a quick one?
It might be.
So um one of the concerns I have, and and I again I expressed this uh back at um when we debated this, and now this is definitely a form of character.
Um I'm I'm concerned about the the patio on the east side.
Um it's a is a large patio space, and I am concerned about um uh the aspects of um um congregating.
It looks like a lot of people could congregate there, but um that being a party deck uh with a barbecue pit and and uh fire pit and and all the seating and so forth, um and that uh being uh imposed on uh the Lions Cove um uh neighbors uh just to the east.
How can we um mitigate that uh concern if there might be any concerns from Lions Cove?
We have a noise bylaw which I think prevents people from partying after eleven o'clock.
But yeah.
And the whole purpose is I mean, one of the things, the selling features of this was it was a place that you had a common workspace and you have a places for people to get together, meet, and be a community space.
So I don't see a problem with it.
Well, you know, looking at Glantana, you know, they did have they do have a party deck, but it's it's out over um towards Rexel, right?
And towards Canadian Tire.
It wasn't towards the residents.
And um, you know, yes, you you can always rely on on a bylaw, but who's going to do bylaw enforcement at 11 p.m.?
We know that's not gonna happen.
And um so it it it I would like to try and avoid uh a conflict with the neighbors if possible.
David.
So I I understood that one of the main reasons why we wanted this building was because we wanted to do something a bit different for View Royal.
It had a bit more of an urban flavor.
And so an outdoor garden terrace where, you know, I mean it's not that big, and we're really gonna get them to move it or kibosh it because of the idea that, you know, 10, 12 people might congregate out there.
They're the Lions Cove is not gonna hear the people on the garden terrace over the noise of the traffic on Island Highway.
That'd be my feeling.
Yeah.
So I don't have any problem with it at all.
I'm in fact, I think it's great.
Thank you.
Um I do think that is besides noise, there, you know, it could be lighting issues.
Um so if I guess what I'm saying to the architect, if we can anticipate and be considerate of the neighbors still at the party deck, but still perhaps consider some kind of architectural screening that um makes it a win-win and consider it, I'd be really happy for that.
Okay, so when we hear this next if the architect in his presentation could just tell us how his project won't be a hindrance and an upsetting to the adjacent property that would be helpful.
So motions received so moved.
Second through your worship thank you um very similar to Glantana, uh, we do put in mitigative mitigative measures.
Um that includes um along the property, uh sorry, along the edge of the deck between us and lions cove, we actually have um very deep planters, so you can't sort of get to the edge of the building and overlook on a deep cove that kind of precludes um any privacy issues.
Um the second thing that we can certainly do is behind those planters is to um put up a um a glass um wall.
And in fact, if I'm not mistaken, um staff our property.
Okay, that's helpful.
Thank you.
That's good.
So we seem to be cutting out, so yeah, we're we're now finished with this item.
Thank you.
I understand that.
And when it comes time for the next presentation, you you can explain that to us again.
But I think in general we're happy.
So thank you.
He's frozen.
Yeah, I know he was frozen in time.
John, if you're now a pillar of salt.
Climate action review incentive program.
And staff, can you tell me if this is really we're talking about two or three thousand dollars?
Is that go ahead.
Move receipt.
Oh, did we do all I think we already did that?
No, the the recommendation is just simply to move receipt.
Oh that's what I meant.
Yeah.
Anyway, all in favor against carry.
No, no, no, no.
I'm talking about for the climate action.
Oh, yes, okay.
So so moved.
It's just a report for our information.
Yeah, um, but I I think yeah, the staff have you know can made considerable effort in this this report.
And so um you know the the whole initiative is is um to try and um work with municipalities and the regions because this um the government is unilaterally pulled this.
I think the staff's advised us this is what they're planning to do.
They provided the report.
And unless anyone has any specific questions of staff, I think a motion receive is in order.
I certainly support the uh staff's efforts to get this sorted out.
Okay, all in favor against carried.
Thank you.
Oh my godness, off street parking review.
Thank you, Chair.
Uh this is James Davidson.
I'm the community planner here.
Um this report addresses the action list item uh C09119 from June 18th, 2019.
The staff undertake a comprehensive review of parking regulations, both cash and loop provisions and general parking with the intent of better meeting the town's parking needs now and into the future.
So this report is um you know providing background information about parking regulation and making recommendations regarding approaches.
This could kind of be uh seen as part one of two.
That is, this will introduce the concepts and then uh in the fall, we would like to come back to council with some more targeted regulation uh and and policy strategies.
So currently our our our parking regulations are in the zoning bylaw, which are almost seven years old, and uh the current regulations are one size fits all.
And we see time and time again parking studies coming to the town saying that under certain circumstances uh we we could have differential uh parking provisions based on various uh things that a development uh is close to or that a development promotes.
So in your staff's general feelings that incorporating some of these smarter measures into the town's regulation would establish both better and more consistent expectations for all stakeholders, uh, council, the public, developers, uh, in advance of a rezoning or development permit process.
And this is really uh focused on parking as being a policy decision.
So the traditional approach to parking is really supply enough parking, uh, and we haven't necessarily been worried if too much has been supplied, just that enough is there.
And this this approach can really have a large impact on economic, environmental, social, and aesthetics, aesthetic impacts are excuse me, aspects of the municipality, uh, and should be seen as a policy decision to accomplish some of the goals in the official community plan rather than to just establish a minimum functional standard on a site.
In addition, uh, in the report, you see uh that there are some standards approaches to parking, suburban transitioning, and urban.
City of Victoria, for example, has different standards for all three areas, and Uroil could be seen in parts, especially in the urban areas, the nodes that we are potentially transitioning from a suburban to a uh transitional environment.
Talking about this strategy number one, we'll have three strategies.
We'll have uh actual changes to the required parking regulation, uh and there will be um uh supply side management discussed and demand side management discussed.
So regarding required parking regulation, uh the town could certainly benefit from identifying different parking standards in certain circumstances.
And um I've just given some examples in these three strategies.
It's not necessarily meant to be comprehensive.
Um but uh as as an example that we've seen lately, um studies have shown that rental housing requires fewer parking spaces per unit.
So lowering these parking spaces uh it it could um enable more rental housing to be built in the town uh without requiring quite as much parking, and it so potentially be more efficient.
Designated affordable or below market housing also requires fewer parking spaces per unit.
The City of Victoria's studies have shown that below market units can have as much as a 40% reduction in parking demand.
So that is another opportunity for the town.
As well as something like proximity to transit and to regional pathways could be considered in a parking reduction allowance.
Parking within proximity of growth nodes and using transit-oriented design principles, uh increasing walkability and those sorts of things.
As well as the town's recent land economic study identifies reduced parking requirements as a means to improve the economics or to promote economic development of mixed-use apartment and commercial development.
So strategy number two, uh supply side parking management, in other words, finding more parking spaces in in our current urban fabric.
So uh existing environment through changes to defining legal parking spaces and sharing uses of parking spaces.
So uh a lot of these can be defined described in suite parking.
So there's things like uh a non-tandem requirement in suite parking uh that effectively removes a space, uh, even though this regulation really only inconveniences uh the homeowner on the site.
So they might have to move a car to get another one out, for instance.
Um in cases where there is very long driveways that are that are still within a boulevard, but really the only person who the only people that use that are the residents of the house.
Uh we could potentially permit those spaces for suite parking.
Uh permitting suite parking in boulevard spaces adjacent to the property, and this sometimes uh involves uh a permitting system, permitting garage spaces to be counted for it's parking for secondary suites.
That is not currently done.
As well as um sharing parking spaces, as we saw with the Victory Chapel example, sharing um parking spaces on off-peak times, uh, as well as mixed commercial residential uses.
So during the day, there might be a parking space uh that's designated for commercial use, and in the evening that could be visitor parking for a residential component in the building.
Strategy number three is demand side parking management.
So we saw this a lot in the nine Arskin uh example.
So uh engaging various uh schemes which would reduce the demand for cars and encourage other forms of transportation.
We do have a payment and loose scheme uh provision of up to 15 percent of required commercial and attached residential parking spaces can be paid in cash.
Uh, that is not seen good uptake in the town.
And as part of coming back to council in the fall, we would look more closely at that and reasons why that has not been taken advantage of.
The creation and enhancing of regional pathways to enable active transportation has been something that the town has been involved with.
Creation of bike lanes along collector roads with View Royal, either as capital projects projects, excuse me, or through front frontage improvements and servicing agreements within the development process.
Creation of electric bicycle parking facilities, hopefully encouraging people to utilize pathways and take advantage of the incredible potential that things like electric bicycles have in a place like Few Royal, as well as generally supporting active transportation initiatives.
So recent parking studies, and this would the studies would be an important component of coming back to council with recommendations to streamline regulation and streamline space reduction.
We see here in a recent parking study submitted to the town that transit passes can account for approximately a 10% space reduction requirement, car share 20%, and bike share 2%.
So this would be taking the base required parking in the zoning bylaw and reducing those required spaces by these percentages if these things are supplied by a development.
Other parking issues that council has raised, which we will also be exploring.
Interest in establishing regulation for visitor parking standards and more clear standards for accessible parking locations.
Currently, we don't have uh accessible parking location requirements being a certain distance from entrances to buildings and and so forth, and we'd like to see those things uh paid more attention to.
Uh more regulation, more refined regulations regarding locations and requirements for parking in EV charging stations, as well as uh special interest parking regulations, such as uh if if we want to uh regulate spaces for families with small children, pickup of online orders and such, uh you often see these spaces uh at grocery stores, for instance.
So uh we have some questions for council uh staff does as far as discussion points uh for council's level of interest moving forward with some of these regulations.
Um council's engaging council's interest in exploring these differential parking regulations, so uh requiring reduced parking regulations for development nodes, growth areas, transportation hubs, and whether council is interested in exploring reducing standards for some more built-up areas that may not need as much parking.
Number two, is council willing to consider uh reductions in parking requirements for purpose-built rental or below market housing uses?
Number three, is council interested in taking the uh the recommendations from the economic report regarding providing less parking for residential and commercial land uses to benefit uh the economic viability of certain projects.
Number four, is council open to amending suite parking regulations as described in the report.
Number five, is council interested in considering allowing shared parking spaces for different uses such as the mixed commercial, residential, and the daycare and church issue.
And is council interested in establishing reduced parking requirements for developments which provide traffic demand management, parking demand management measures like transit passes, car shares, and so forth.
So the next steps is really that uh staff will will listen to council's feedback and prepare some uh draft bylaw amendments for for council to consider in fall.
Thank you.
Before we start figuring out our next steps, one of the things when when I was looking at the report, I felt it sort of missed was just what's currently happening in a number of like the Chilco Stone Ridge areas with uh smaller lots and the secondary suites and the streets now are chakra block full in a number of places.
Um so I really have a concern that by reducing parking in the way you've suggested as potential suggestions is going to make in a number of situations bad bad situations even worse.
Um at the today's meeting we talked about one of the ways we but the only way we could six thought we could successfully deal with some of our current parking issues and illegal parking issues are is to start talking about towing.
And so well some of these things would work really well if you had a blanket towing program on where anyone who didn't meet certain requirements you towed them away.
But I there just seems to be a reality check here that hasn't happened in terms of what's actually happened in the town, the number of problems we have.
And as I think I mentioned a note to my colleagues, what's going to happen on Erskine Lane, you know, if we don't have parking, I mean further down through those townhouses on Erskine Lane, they're parked all over the street now, and they have supposedly have sufficient parking in the place.
So I I just have that underlying concern about that, even with the requirements we have now that we have too we have a lot of parking issues, and and I don't know by making things easier we're gonna do anything but other other than make matters worse.
That's just my my general thoughts on the whole on street or off-street parking.
Anyone else have initial thoughts here, David?
Sure.
I mean, if I look at that list of questions, um one through six, I'm I'm open to every one of those, except which Councillor Masson just touched on.
I'm not sure that we should be looking at sweet parking regulations.
I mean, we telling people they can park in tandem in the, you know, I just, anyhow, I that one I have a lot of reservations about.
Um, but I certainly agree that if if we're building higher density by transit and they're doing car sharing, and there's the regional trails and things that we have to be prepared to look at at lesser parking requirements.
And I think other jurisdictions are doing that.
I mean, I certainly agree we have to make sure that we don't create a disaster at the same time.
But I for me on those questions, I'm open to discussing all of those with the I have a lot of reservations about question number four.
Jerry.
Yeah, I was, you know, I was I was going to uh agree with it all, and then you spoke around, and I was like, yeah, Chilco.
So that's a real consideration.
That's right.
It's it's it's choked now as it is.
You know, a couple of years ago I was talking to a homeowner up on um Basboro Close, big, lovely home, um wide two-car driveway.
Neighbor reported her for having a suite and not a third space for a car, and she had to shut down her her suite.
Um, which you know was really unfortunate given that she only had one car.
Um, but you know, but perhaps I mean, maybe that's an anomaly.
But it's it always struck me that the requirement for three vehicles is a bit extreme and perhaps even more and more exceptional.
More people m more and more people that I'm you know, my acquaintances, and this could be an age thing, um, have reduced their cars, reduced their car ownership to one vehicle.
Um but um so that's yeah, it it's it it's something to develop and to it it it goes both ways there.
Um but the rest of it, yeah, yeah, that makes sense to me.
Sean.
Yeah.
Um, you know, this is um a lot of theory, you know, with uh not uh huge uh track record for practical success.
Um just you know, the point about the secondary suites.
When we did the secondary suite bylaw, we made it really clear that anyone who had a secondary suite um would not uh be an encumbrance on on the the the community and and uh you know they would they should empty the garage and make room for the cars that are supposed to be there, including uh the secondary suite car on that property.
The frequency of that happening, I mean I hear that cars of secondary suites are parking on Elfum because there's no room to park.
And you'd look at, you know, where's the room to park at six mile?
Where's the room to park on Erskine?
Where's the, you know, it's some of the communities are working fine, but even in um the um harbor area, you drive down View Avenue and you see a whole bunch of stones and sticks right uh next to the asphalt because um people don't want people to park on the boulevard, you know, in front of their house.
So, you know, and of course, part of that, I guess, is um we don't have a really good sidewalk master plan yet.
Um, you know, where uh people have to rely on cars uh to to get along Atkins Road because it's you know pretty unsafe.
And um, you know, it's you know, and and I do not agree.
View Royal is not Victoria.
We don't have those walkable services, we don't have blocks and blocks and blocks of um you know bike lanes and and sidewalks.
So it's um you know when we undertake these initiatives um I hope that we survey the public um on on these points very clearly and and get their uh their input on this um and I guess one of the questions I have and you know number nine's uh traffic report was really an eye opener and it was an eye opener that um we can uh expect a uh developer to give a two or five year um bike share and the rest of it you know so so they decide to abandon the bike share.
And so I guess the question to staff is tenants can still buy cars and they can still park on any road they want, right?
If they can find the parking spot.
Well, then we start getting, you know, all those difficulties.
So, you know, and I had really high hopes, and you know, staff, you can help me with this because I don't know the practical answer, uh, we've got the grocery store, whatever that is, um, on Nursery Hill, those business places, and they got parking in the back.
And I had hoped that um the tenants of the various buildings um uh would have been able to negotiate parking overnight um in these places, and and I don't know if that's gonna be successful.
So, and um many, many problems, and um uh and unless we can uh build in the accountability is to the developers and those uh people that are moving into these suites that they you know really won't buy that car.
They will rely on transit and the um the um the strata council will forever have car share and it's not just a time-limited um problem or solution.
So it's um I I would um I'm interested, but practically just supporting things like bike to work week is not gonna fix and be an incentive to deal with the problems.
David Well, I'm happy to move receipt if you like of the report.
Second.
Okay, but I I would make it with the observation that um the reason this is here was because councillor Rogers brought it to council not long ago with a notice of motion for staff to review parking regulations.
And that's what brought it here tonight with the associated work that is attached to it.
So and just to speak to that, you uh chair, um, I made the motion and after number nine, I withdrew the motion because I realized and I made it really clear to everybody, and I realized because there was no teeth, no accountability in um, you know, my hopes of that you know that developers and landlords and property managers and occupants would indeed adhere to the one um, you know, whatever which if we reduce the parking regulation, is that they would hear to the rules, but there's nothing to stop a tenant from buying a car.
We're done.
So not to debate back and forth, but seeing as another member is choosing to last council meeting.
I talked about council acting as a body.
Councillor Rogers brought a motion forward to council, it was endorsed by council, and staff is acting on it because that's how the system works around here.
Just because councillor Rogers chose to send an email out two weeks later saying I hereby withdraw the motion does not mean that it's not an action of council.
I guess what you know you're going to be able to do that.
Everybody just relax here.
So so my comment is I understand there's some general support for the concepts.
There are some questions about how viable they are, depending where they are.
And in moving this forward, there really needs to be consideration taken into the current problems that we have and whether these can fix them or will they make them worse.
So this is you know off street, but we have so many on street problems, we somehow need to look at them both together.
And while I agree that each of these, if you look at them, makes sense in relation to a standalone building or something.
But if you go to the six mile, where you have a whole bunch of them together, it's it anyways, it doesn't work for those people.
And that's some of my concern.
You know, by all means, you know, proceed with this, but take into consideration our you know, some members of council's current current concerns, and the I guess the other aspect just for me is I'd hate to see us change the character of neighbor of a neighborhoods so that we can get you know by reducing the parking requirements just in general.
So we got a motion to receive.
I think we've already all in favor?
Against.
Can I just make one other comment?
No, sorry.
You know, the really good news is that we all benefits from the CRD's work on the two regional trails, and and um, you know, that that's great.
And I wish we could find out if if people are giving up cars to do that.
So it's you know, we have some hope.
So unfortunately for staff, I don't know, did this help or or has it made matters worse for you?
Uh thank you, Chair.
Well, uh it the the thrust of the report really was to to to to get council feedback.
I think um one of the things to to keep in mind um that the the the report said is is um council priorities.
So um if parking the provision of parking and the requirement for the provision of parking impacts ultimately the ability for council to provide housing units both in terms of secondary suites uh numbers of housing units in developments uh because parking is a very limiting factor and uh we see the impacts of of parking on our streets uh we we we don't see as much the impacts of not providing enough housing or providing as much housing as we could and I would um I would phrase it in terms of are are do we ultimately want to provide um more how more parking and and um less housing do we want to pray place in priority um you know more cars on streets and not housing units uh these are these are questions for council uh and and this is really ultimately a a a decision for council but i i would also like to say that um if if there are areas in town such as chilco um uh thetis the the the areas around uh thetis vale um those can be identified as as as areas that that require um that that that will be of no change uh i can certainly provide more illustration and we could provide study uh showing um impacts of various different different neighborhoods and how parking can be absorbed within various neighborhoods.
So I think the last thing we want to do right now is have that discussion on whether you know on one extreme if we could change ourselves into Lankford and we'd have a lot more people living here, but it's a community that most of us wouldn't want to live in anymore.
So you know I don't want to have that discussion, but uh and then I think we need to look at how this how any parking change is gonna impact lives of the people who currently live here over potentially people who who don't.
David?
Well, I mean, I don't entirely agree with you.
When you look at a major corridor, like the Island Highway, for example, and let's just talk about the Cambridge Motel.
Right?
So it's right on transit routes, it's close to the trail, it's close to what we hope someday will be rail.
Um, so is it reasonable if we're trying to encourage a shift away from single use automobiles to not look at variations in parking requirements for buildings that might go there?
Sure.
And my position would be for the Cambridge Motel, rather than changing our bylaw to just allow it to happen.
I think that developers should have these discussions with us on parking on an individual.
Yeah, well, I rather just don't rather than I don't agree with you there.
I think staff is thinking of bringing forward policy that will take into your your concerns about what you're talking about.
But there's no doubt there's some places where we can look at um, in my mind at any rate, easing up on some of the regulations.
And I agree, in some places, which is that was my only comment.
Rather than broad stroke the whole community, in some places we probably should, and especially in some of those low-income places that have uh uh parking or transit next by I'm I'm I'm hurting here.
So to you to your question, your comments are helpful.
Yeah, and when we go through the next iteration, we will try to find some balance.
So with that, we've already received this.
Okay, thank you.
Thank you.
So thankfully, uh, we can now go on to, I'm not even sure what the head is.
To which?
Yours.
Ahs.
So basically what I've recommending to the committee in my email is, and this is partially in uh support of a recommendation or comments by VRC, is that we take a paltry six thousand dollars and provide a $300 grant to people who are changing from gas to oil to heat pumps as their major heating source, and this minor amount of money would be used in a as sort of a backdrop to a promotional campaign to support the change from oil and gas to heat pumps.
Are you making a motion?
Well, I I'm just telling them what they have.
If somebody wants to make that a motion, that would be great.
Okay, I'll make it, I'll second it.
Okay.
Anyone objecting?
David.
I I don't object at all.
I mean, I'm curious what staff would have to work it into their work plan, obviously.
I don't think it can happen overnight, but I I will remember your reference to six thousand dollars as being paltry.
The other aspect of this, because I'd heard it ad nauseum today from a friend who said noisy heat pumps bad.
And so in this motion, if we could look at you know establishing some sort of maximum noise that these things would yeah make so that people don't buy uh and I don't know if they have very cheap, noisy ones versus ones that are a little bit more expensive and and quieter, so it won't have an impact on the residents.
Dave, uh David, John.
No, I totally agree.
Thanks.
And when Stannis were we're looking at uh the whole uh thing of going from home over heat pumps, uh that very uh same issue came up.
Um uh we we want to encourage people to uh and maybe we're who knows with the $300 um uh they can uh put it towards a a nice quiet one so it doesn't um it has all the efficiencies, all the wonderful features, and yet doesn't drive the neighbors nuts.
Okay, so we have a motion.
All those in favor against anyone?
No, carry.
Um oil and gas heat pump campaign, Jerry.
Okay, happy to speak to this.
Um this uh this um campaign would promote and support the um the $300 rebate program as well as but but largely it would be to inform uh single family home owners largely, although per perhaps I guess townhouses, but that would be a strata issue.
So for this purpose I'm gonna refer to single family homes um of the ease with which they can obtain heat pumps if they know and are aware of all of the rebates possible.
Heat pumps are expensive, but from my understanding, and we're talking to the VRCC, there are so many possible rebates that they've done the research for us, they've done the research for homeowners, and this campaign would simply inform people of their options.
VRCC wants to hold an open house to and bring in a um what's it clean clean clean air clean the anyway, the energy expert, Samantha, um, to um provide a webinar and information on how to make this happen for yourself.
So it's not totally unwieldy and challenging.
Climate change, as we have seen um just in the last couple of weeks, it's here now, and I think we all want to have cooler homes by next summer, um, if it's at all possible.
I put um I'm putting forward a request for some dollars.
This campaign can happen in virtually, it can happen through social media, it can happen through word of mouth, it can happen through PSAs.
But people do still respond to having something in their mailbox.
The $3,000 that I've put forward is very likely at the high end.
Um I I asked staff to um what it costs to put out the news release to get it printed and to and mailed out and it costs somewhat more because it goes to everybody.
This would be simply a rack card just double sided rack card um with the town logo with the with the information the basic information and printed and delivered to single family homes just before we go on to David I'm just wondering if we could achieve the same thing on our next fall newsletter by having the information certainly that would be you know what it looks like.
You'd save the three thousand dollars yeah yeah well one one of the things I've said if if we use the fall newsletter, can we have like a half page of the fall newsletter to promote this?
And will that, you know, is that even possible?
Um that'd be my hope.
So I mean, I think one for one thing, I don't think we need to micromanage, might choose to promote this.
Um, but I mean, obviously the CRD does do something, right?
We've been provided this today, but from someone, I'm not sure who provided it to us.
Um, but this is for the city of Victoria, Sainage, Esquimallet, North Sainage, Central Saintage, in in tandem with the CRD.
So it may make far more sense for us to think about possibly joining that sort of program than running our own.
Yes.
Um, and I think also we have to, I'm not objecting to both your motion, Councillor Masson, and this one when I normally might, because I do think there's a little bit of frustration from council that we've been trying to do something like this and we've been constantly putting it off because of the climate action plan.
And we're still a little ways away from that.
And I think there's a desire from council to see some action taken.
But having said that I also, you know, I know that us endorsing these when there's no money in the budget this year for it is also a little difficult.
But we'll figure that one out as we go.
John.
Yeah.
Um I I didn't know about this.
So, you know, if indeed the CRD is embarked on this, and and um too bad we kind of missed the boat and and um I don't know why we weren't asked actually.
Yeah, maybe at the at the time we didn't have offer rebate, um, but there gosh, the other ones are offering rebate at 350, and we got a measly 300.
We gotta fix that.
So um and um maybe maybe if we can do this through the CRD and and through some uh some websites and so forth, and uh the only thing that I saw here was this idea of a webinar um that uh would be presented and and how much of a pickup um we would get from that.
So if staff can work on on um you know without putting too much onus on them, um you know we we can figure out the best way to communicate.
And and my thoughts is that three thousand dollars,000.
Well, if indeed if we can make it uh so it's $1,500, then we would be able to consume it.
And and I think and and I think you know, when I say a rat card, I you know that's just um my understanding of of print media and simple, easy bytes for people just to consume.
Um not not a whole lot of text.
I look at this and I think that's a lot of text.
And I think it's more text than the average person will want to take in.
Uh so you know, if you cut it to 1500 and and we could, you know, well why don't we just refer it to staff?
Okay.
Refer it to staff to look at and report back in a timely fashion, and they can then talk to the CRD and find out what this program's all about.
Second.
And that's that's a motion?
Sure.
Do I have a seconder?
All in favor against carried.
Thank you.
Uh the next item is I think it's basically already done.
Basically, I'm saying for those of you who go to UBCM.
Is anybody going to UBCM?
So, John?
If you're going to UBCM, if you could help support that.
And I won't bother reading up the material.
Okay, remove receipt.
Second.
All in favor against carried.
But I definitely agree with you.
It's a it's an excellent motion.
And if I may say that the PACE program, that's the vehicle.
If we can get the province to do that, then we're the municipalities will be so much more leveraged.
So, Councillor Mattson, you might as well just carry on and be Councillor Kowalovich.
You've got your sewer capacity question.
Sewer capacity, yes.
Uh so that was the issue that came up with the Craig Flower Community Hall.
And so part of my question is exactly how is this sewer capacity work?
What what where is the sewer capacity an issue?
And are there bigger issues?
Are are are there other areas that sewer capacity is an issue?
And how does that impact potentially any development?
Mr.
Rosenberg's turned up to come up large again on our screen.
Thank you, worship.
Does that work better for you?
I can sit back a little bit.
I don't want to dominate the room.
Oh, I should go back further then.
Thank you, Councillor Mattson.
Um, the the issue at hand really is about uh an unusual circumstance in that the CRD main that basically carries uh a good chunk of our um sewer in that area um is well over capacity and it's it's um contributing communities aren't just ourselves, it's just squimalt.
Uh it's um both bands, um, and I believe to a certain degree it's Calwood and Langford as well.
Um, and it really is about I and I in the wet weather months when uh flows are um significantly higher because of uh infiltration of water sources.
So in this particular case, it this this um development was impacted, and in that area, which is really the only area that that is a concern, Christie Point, um, if it were to move forward in the next little while before the CRD uh redoes that main, which I believe is planned within the next several years to be done.
Um they would have to do some kind of attenuation as well.
There their circumstance would be a little bit different in that part of their program would have to have a lift station.
Um, so it might be just a case of them building the lift station slightly bigger so that they could hold their effluent for a little bit longer and then pump in off time.
So they they would be allowed to pump a certain amount during the day, and then at night they basically could empty their tanks.
So although it it may you know have a small degree of impact to Christie Point, I would see that being the only place where the where development might be impacted in the short term.
So where exactly does this line go and why isn't why aren't all the properties along Island Highway impacted?
Um the Island Highway actually goes directly into the Craigflower pumping station, whereas this is more about the um this pipe flows back to the to the um Craigflower pump station, and it's all our gravity feed system, so it doesn't we don't have a way of holding it like we do with a lot of our lift stations.
So basically the minute we receive it it gets released into the collection system and then into this CRD pipe that uh does have capacity issues and it actually does flow back towards the uh crackflower pumping station and then get pumped up okay and again it's just for that shoreline area so um I I only see this being a of consequence if Christie Point were to come on uh board in the near term.
Okay John yeah thanks soan um um you know I right next to Christie Point by the ENN is this huge, wonderful, amazing uh pump station.
You know, that was relatively recent.
Um, and I I I would have thought that that was built for uh state of the art for 20, 30 years hence.
Um how does that that building play into this problem?
It doesn't.
Uh like I said, the the effluent that's coming to that station is a gravity system um that flows into that station um past the shoreline school and so on.
So and and picks up all the picks up the uh effluent uh admirals, shoreline, um, and that area.
So it it's a gravity feed pipe that flows to that new lift station.
So it's not about the capacity of the lift station, it's about the the gravity system getting to the lift station.
So two separate issues, and and they recognize it and and like I said, they are uh addressing that situation.
So and and the the gravity problem um could that have been exasperated by uh additional builds elsewhere that is now uh done and I'm thinking of the the uh three six story buildings on on the songhees um further in in in esquamo you know in that in that direction are those the at some point the line was fine and suddenly now um we're at uh we've got a capacity issue here for for that gravity feed so has had those buildings correct contributed to the um strain i i can't conclusively say that, but it it would make sense that it would because they are contributors to um that line as well.
Um and each uh entity that flows into that is attributed with a percentage of flow.
Um I'm not aware of what their allocation is and at what percentage capacity their allocation is uh carried.
So if if they're it I I don't know the number.
So if they're allowed, say seven liters a second and their their current flow is at four, even with the development, um then it it would they'd be within their allocation.
So it it necessarily it would contribute to that, but it is also about ensuring uh in the unusual circumstances that we don't have an outflow into the uh you know, environment, which is you know, obviously part of the concern here, and that error on the side of caution is certainly uh better than uh everybody getting maximum 100% and then getting a hundred-year storm event, which wouldn't be calculated in the flows, creating issues.
So uh I I do feel that uh the COD recognizes this issue, and and again, they've been telling us that they've got a capital project that will be coming forward soon.
Sherry?
Yeah, it's this strikes me as punishing to the Highland Games Society.
And if there was knowledge of this, you know, pending, the CRD knew about this, um perhaps we might have um you know responded differently.
I don't know, in in um working with the society and and granting um the okay to build.
Is there any recourse for them given that they're going to be something like 130,000 out of pocket or was it 180?
I think it's more like 80 actually according to documentation that I saw.
But I'm not sure about that.
But but I think the big point is what John Rosenberg just touched on is that we all have allocations.
Every municipality has allocations and this one is pushing ours.
Isn't that right, John?
For for the in that area for that particular main.
This isn't about our overall town flow.
This is about just that uh main area there where we do share it with uh other other uh entities in the area.
Yeah.
And and you know to answer the development question, I mean it you know a lot of times with developers, you know, if they're gonna sometimes their timing of their development just you know uh causes them to spend more than they'd like to and it's not uh different than if say a different circumstance where somebody's further out and you have to build a main to get to it and they have to put a late cameras agreement on it because they're first in this particular case they're not first they're just a little early before that capital project gets done so and I believe the number according to the uh estimate that we receive from them is sixty thousand for the attenuation works which would have had a component that they would have had to do anyways without the attenuation tank.
So uh the number would be less than 60,000 with regards to several million dollar projects.
So I I do understand it's a cost that they didn't initially probably see coming, but in their overall scheme, I I think it's fairly small compared to the entire project.
So it's not the 180 we thought it was.
Thank you.
No, although I think they would argue it's more than 60, but at any rate, that's fine.
I don't think they would because their fees for service uh are based on that uh amount.
So and it was estimated by a professional engineer.
So I'm pretty confident that the numbers uh certainly within reason if it's incorrect.
Right.
Motion received, so moved.
Second.
All favor against carried.
And I think that's I'll receive all the corresponding.
So I just hang on half a second.
So for any public who's watching, if you're thinking of calling in for question period, that is coming up right away now.
So now is a good time to dial 778-402-9227 and then enter conference ID 889-064-654 pound.
Your question can be about anything, whatever you saw or heard tonight, or any other matter.
And I guess we need to defer correspondence A through H to the September Cal.
Okay.
Because it's the dog one.
Well, then they'll come to that again.
Well, we can we can receive it and then bring it back again.
Well, I think it's just as easy to defer it.
So we'll get to the to the September committee of the hall.
Show move, okay?
Thank you.
Moved by Councillor Mattson, seconded by Councillor Lemon.
All in favor.
Opposed, posed that's carried.
And then we have just correspondence I for which was from Kathy Blanchard regarding the heat pumps proceed.
All in favor, opposed, that's carried.
Okay, move by councillor Rogers, seconded by Councillor Lemon.
So we're now at question period staff.
Do we have any public on the line?
No, your worship.
We don't have any callers at the moment.
Okay, so thank you very much.
And I will promote us to so move by Councillor Matson.
Thanks, everyone.
We'll see you.
Oh no, hang on.
Why does our it says our next committee of the whole Tuesday, October 12th?
What are we not doing one in September?
I believe it's the UBCM.
It's not going to be here, so.
Okay.
So did we alter then the we we I think when the calendar was approved, it was a meeting with Okay.
So then for anyone who may be watching about the Chilco Dog issue, um, it would appear that that issue is actually kind of come back to the October committee of the whole, not the September committee of the whole.
But we will clarify that before and keep an eye on your on the town's website on the Fridays preceding the meetings.
Thanks.