2021 07 13 Committee of the Whole Agenda - Agenda - Pdf
Town of View Royal Committee of the Whole Meeting Agenda
Agenda and table of contents for the Committee of the Whole meeting on July 13, 2021, including instructions for electronic participation.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ELECTRONICALLY ON TUESDAY, JUNE 8, 2021
Official minutes from the previous Committee of the Whole meeting held on June 8, 2021.
Petition & Delegation Request Form - Rachael Sansom
Request form for a delegation to address the committee regarding reinstating the residential component of the C-7 zone at 1720 Wilfert Road.
PETITION & DELEGATION REQUEST FORM - Rachael Sansom on behalf of Brian Baker
A request form to address the Committee regarding the reinstatement of the residential component of the C-7 zone for 1720 Wilfert Road.
Letter: Re: 1720 Wilfert Road – Reinstatement of residential uses in the C7 Zone
A letter from Rachael Sansom proposing a rezoning for 1720 Wilfert Road to allow mixed-use with residential apartments or condominiums.
WR1 - SITE PLAN - 1720 Wilfert Rd
Architectural site plan for the proposed development at 1720 Wilfert Road.
WR1 - LEVEL 1 - 1720 Wilfert Rd
Floor plan for Level 1 of the proposed development at 1720 Wilfert Road.
WR1 - LEVEL 2 - 1720 Wilfert Rd
Floor plan for Level 2 of the proposed development at 1720 Wilfert Road.
WR2 - LEVEL 1 - Building B - 1720 Wilfert Rd
Floor plan for Level 1 of Building B at 1720 Wilfert Road.
WR2 - LEVEL 2 - Building B - 1720 Wilfert Rd
Floor plan for Level 2 of Building B at 1720 Wilfert Road.
PERSPECTIVE 1 - 1720 Wilfert Rd
3D architectural renderings showing NE and SE views of the proposed development.
PERSPECTIVE 2 - 1720 Wilfert Rd
3D architectural renderings showing NW and SW views of the proposed development.
Item(s) to be Added to Agenda - Parking in the Thetis Lake Area
Request by Councillor Kowalewich to add a discussion item regarding parking concerns in the Thetis Lake area.
ITEM(S) TO BE ADDED TO AGENDA - Parking in the Thetis Lake Area
Request by Councillor Damian Kowalewich to add an update on parking in the Thetis Lake area to the agenda.
Staff Report: West Shore RCMP Update
Cover letter from the West Shore RCMP regarding their annual performance plan goals.
RE: 2021-2022 West Shore RCMP APP Letter
Letter from Superintendent Todd Preston presenting the West Shore RCMP Annual Performance Plan.
2021-2022 West Shore RCMP Annual Performance Plan
Outline of West Shore RCMP goals for 2021-2022 including Organized Crime, Traffic Safety, and Community Relations.
PUBLIC SAFETY REPORT FOR MAY-JUNE 2021
Staff report updating the committee on Fire Department operations, building permits, and bylaw enforcement for May and June 2021.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2021 - FIRE IMPACT
Statistical tables and charts for fire impact, prevention, training, and volunteer hours in 2021.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2021 - CALLS ATTENDED
Table and chart comparing monthly calls attended from 2016 through 2021.
VIEW ROYAL FIRE RESCUE ANNUAL STATISTICS 2021
Historical annual call statistics from 2012 to 2021.
Procedure Bylaw No. 677, 2007 Upcoming Amendment for Electronic Meetings
Report discussing amendments to facilitate a hybrid Council meeting model and the continuation of electronic Advisory Committee meetings.
PROCEDURE BYLAW NO. 677, 2007 UPCOMING AMENDMENT FOR ELECTRONIC MEETINGS
Staff report advising on amendments to the Procedure Bylaw to facilitate continued electronic and hybrid meeting models.
BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO JUNE 30, 2021
Staff report providing financial results of operations and project progress to the end of Q2 2021.
Schedule A – Consolidated Budget Variance
Consolidated financial data showing YTD revenue and expenses versus the 2021 budget.
Schedule B – Non-core Projects
Status tracking of non-recurring or infrequent projects and their financial variance.
Schedule B – Non-core Projects
Detailed table of progress and spending for non-core municipal projects.
Schedule C – Capital Projects
Detailed table of progress and spending for capital infrastructure projects.
Presentation: Budget Variance and Projects Update
Slide presentation introducing the new interactive budget variance dashboard.
2019-2022 Strategic Plan Update
Report covering the status updates for the town's strategic priorities and initiatives.
2019–2022 STRATEGIC PLAN UPDATE REPORT
Covering report for the amended list of strategic plan priorities.
Town of View Royal Strategic Plan 2019 - 2022 Document
Full strategic plan document outlining visions, missions, values, and a detailed work plan status for six key priorities.
TOWN OF VIEW ROYAL STRATEGIC PLAN 2019 – 2022
Comprehensive document detailing the Town's vision, mission, values, and strategic priorities with status updates on specific work plan items.
ACTION LIST UPDATE – 2nd QUARTER REPORT
Covering report for the list of outstanding Council resolutions and staff follow-up actions.
Council Committee's Follow Up Actions List
Detailed table tracking the status of Council resolutions from 2017 to June 2021.
Council Committee's FOLLOW UP ACTIONS LIST (non confidential items)
Comprehensive table tracking the status of various Council directives from 2017 to mid-2021.
CAO UPDATE REPORT
General report on municipal administration, finance, development services, and engineering activities at Town Hall.
Correspondence: Re: CAO report for Committee of the Whole
Email inquiry from a resident regarding the location of proposed EV charging stations and Thetis Lake parking.
Correspondence: Re: CAO report for Committee of the Whole July 13, 2021
Email from Cathie Blanchard inquiring about electric vehicle charging stations at Thetis Lake.
Chilco Park Secure Off-Leash Dog Area Staff Report
Report analyzing the results of the community engagement survey regarding a proposed off-leash dog area in Chilco Park.
Attachment A - Chilco Park Secure Off-Leash Dog Area – Community Engagement Survey (Mailed Version)
Copy of the mailed survey and instructional letter sent to residents regarding Chilco Park.
Attachment B - Chilco Park Secure Off-Leash Dog Area – Community Engagement Survey (Online Version)
Screenshot of the online survey used for community engagement regarding Chilco Park.
Attachment C - Community Engagement Survey Canada Post Mailout
Map showing the precision targeting area and mail delivery routes for the Chilco survey.
Attachment D - Chilco Park Dog Area Survey Multiple Choice Responses
Graphical and numeric summary of multiple-choice survey responses.
Attachment D - Chilco Park Secure Off Leash Dog Area Survey Multiple Choice Question Responses
Aggregated statistical data and charts from the Chilco Park dog area survey.
Attachment E - Written Answer Question Responses
Thematic categorization and counts of comments received in the survey's open-ended questions.
Attachment E - Community Engagement Survey Written Answer Question Responses
Categorized and tallied comments from the written response sections of the Chilco survey.
Correspondence: Re: Water fountains and Water Bags for Trees
Email from Councillor Rogers expressing concern about heat stress for trees and the priority of installing a drinking fountain at View Royal Park.
Correspondence: Re: Water fountains and Tree Maintenance
Email chain between Councillor John Rogers and CAO Kim Anema regarding park amenities and tree survival during the heatwave.
DEVELOPMENT PERMIT 2021/10 – 298 Island Highway
Staff report describing a proposal for a six-storey mixed commercial and residential building at 298 Island Highway.
Attachment 1 - Subject Property Map 298 Island Highway
Detailed property map for the proposed development at Island Highway and Helmcken Road.
Attachment 2 - Subject Property Orthophoto 298 Island Highway
Aerial orthophoto of the 298 Island Highway site.
Attachment 3 - DESIGN RATIONALE - 289 ISLAND HIGHWAY, VIEW ROYAL
Document from Ankenman Marchand Architects explaining the design concepts and context for the proposed project.
Attachment 4 - Architectural Drawings for 298 Island Highway
Full set of architectural drawings including statistics, site plans, floor plans, elevations, and 3D representations.
Attachment 5 - LANDSCAPE PLAN for 298 Island Highway
Conceptual landscape design for the project.
Attachment 6 - PRELIMINARY SITE SERVICING PLAN for 298 Island Highway
Engineering drawing showing water, sewer, and drain services for the site.
Attachment 7 - PROJECT SUSTAINABILITY CHECKLIST 298 Island Highway
A self-assessment of the project's economic, environmental, and social sustainability features.
Attachment 8 - DEVELOPMENT PERMIT AREA GUIDELINES -REVIEW
Staff review of how the proposal meets the Neighbourhood Mixed Use design guidelines.
Presentation: Development Permit 2021/10 298 Island Highway
Slide deck summarizing the development permit application for 298 Island Highway.
2020 Climate Action Revenue Incentive Program and End of Program Report
Report detailing the final year of the CARIP grant and the transition to a new provincial climate funding model.
2020 CLIMATE ACTION REVENUE INCENTIVE PROGRAM AND END OF PROGRAM REPORT
Staff report on the final requirements of the CARIP program and the implications of its termination by the Province.
CARIP Report Attachments
Carbon tax calculation form and correspondence from UBCM regarding the program termination.
Attachment 1 - 2020 Carbon Tax Calculation Form
The Town's official calculation of carbon tax paid for fuel purchases in 2020.
Attachment 2 - UBCM Letter regarding CARIP
Letter from UBCM President Brian Frenkel to the Minister of Municipal Affairs expressing concern over the elimination of CARIP.
Presentation: 2020 Climate Action Revenue Incentive Program
Slides outlining the implications of losing the CARIP grant and next steps for tracking GHG emissions.
Presentation: 2020 Climate Action Revenue Incentive Program and End of Program
Slide presentation summarizing the CARIP reporting and its future replacement.
OFF-STREET PARKING REVIEW REPORT
Comprehensive staff report reviewing current parking regulations and recommending demand management strategies.
Presentation: Off-Street Parking Review
Slides detailing strategies for supply-side and demand-side parking management.
Presentation: OFF STREET PARKING REVIEW
Slide presentation detailing policy options for updating off-street parking requirements.
Correspondence: Re: Heat Pumps
Proposal from Councillor Mattson for the town to offer grants to residents switching from oil furnaces to heat pumps.
Correspondence: Re: Heat Pumps - Ron Mattson
Proposal from Councillor Mattson for the Town to provide $300 grants to residents replacing oil furnaces with heat pumps.
Correspondence: Re: Oil/gas to heat pumps campaign
Proposal from Councillor Lemon for an informational awareness campaign regarding heat pump rebates.
Correspondence: Re: Oil/gas to heat pumps campaign - Gery Lemon
Proposal from Councillor Lemon for an information campaign to encourage switching to heat pumps.
Correspondence: Re: Courtenay UBCM Resolution: Help Cities Lead
Councillor Mattson requesting support for a UBCM resolution to expand local government authority for building decarbonization.
Correspondence: Courtenay UBCM Resolution: Help Cities Lead
Request to support Courtenay's resolution for expanded municipal authority over building-sector GHG emissions.
Correspondence: Re: SEWER CAPACITY - COW ITEM
Request from Councillor Mattson to discuss how current sewer capacity impacts future development.
Correspondence: Re: SEWER CAPACITY - Ron Mattson
Request by Councillor Mattson to discuss sewer capacity impacts on future development.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - Brad Olmstead
Email expressing opposition to the Chilco Park dog area, attaching a detailed letter from Kashi Tanaka.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - J. & C. Pero
Email from Jennifer and Chris Pero opposing the dog area, citing agreement with Kashi Tanaka's points.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - E. Penner
Email from Elana Penner opposing the dog area at Chilco Park.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - E. Adkins
Email from Eric Adkins opposing the dog area, noting issues with area size and lack of shade.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - D. Emrich
Email from Dewain Emrich opposing the dog area and attaching Kashi Tanaka's letter.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - K. Tanaka
Detailed letter from Kashi Tanaka outlining multifaceted reasons for opposing the off-leash dog area.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - S. & P. LeBlanc
Letter from Suzanne and Paul LeBlanc expressing concerns about the proposed location adjacent to their property.
Correspondence: Proposed Off-Leash Dog Area in Chilco Park - P. Turner
Letter from Philip Turner detailing past issues with park users and concerns about noise and property values.
Correspondence: Heat Pump Rebates and Promotional Budget - Cathie Blanchard
Email from Cathie Blanchard on behalf of the View Royal Climate Coalition in support of heat pump initiatives.
Flyer: Upgrade from Oil & Gas Heating to an Electric Heat Pump Incentive Program
Draft promotional flyer for the heat pump incentive program detailing access incentives and benefits.