TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ELECTRONICALLY ON TUESDAY, DECEMBER 8, 2020
Minutes from the previous Committee of the Whole meeting on December 8, 2020, documenting approvals and discussions on capital projects and grant allocations.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ELECTRONICALLY ON TUESDAY, DECEMBER 8, 2020
UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance P. Hurst, Director of Protective Services L. Chase, Director of Development Services J. Rosenberg, Director of Engineering E. Bolster, Deputy Corporate Officer J. Cochrane, Executive Assistant 4 members of the public attending electronically 0 members of the press
1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held November 10, 2020
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held November 10, 2020 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports STAFF REPORTS
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports STAFF REPORTS
a) Capital Project Update
- Report dated December 3, 2020 from the Manager of Accounting
The Committee and staff discussed the status of the Six Mile Road improvements and LED lamp standards installation program in the Town.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated December 3, 2020 from the Manager of Accounting titled “Capital Project Update” be received for information. CARRIED
a) Canada-BC Safe Restart Grant Allocation
- Report dated December 3, 2020 from the Director of Finance
The Director of Finance reviewed the report for the Committee.
The Committee and staff discussed the use and reporting of grant funds.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-18-20 THAT the Committee recommend to Council that the Canada-BC Safe Restart Grant be allocated to the Casino reserve to replace 2020 and future revenue lost due to the closure of the Casino in response to the COVID-19 pandemic. CARRIED
b) CAO Update
- Report dated December 3, 2020 from the Chief Administrative Officer
The Chief Administrative Officer reviewed the report for the Committee.
The Committee and staff discussed drainage concerns at Helmcken Centennial Park during certain times of the year and the upcoming master plan anticipated for that Park.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated December 3, 2020 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Email dated December 1, 2020 from C. Bremner, Administrative Assistant, West Shore Parks and Recreation, Re: COVID-19 Safe Restart Grant Funding Request
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-19-20 THAT the Committee recommend to Council that the West Shore Parks and Recreation Society (WSPRS) COVID-19 Restart Grant Funding request be approved in the amount of $100,156 to be funded from the Casino reserve account to facilitate the reopening of the WSPRS pool facility in January 2021 subject to the other owners agreeing to provide their requested funding for this initiative. CARRIED
b) Letter dated November 20, 2020 from D. Begoray, Chair, Greater Victoria Public Library Board, Re: Greater Victoria Public Library 2021 Budget and Five-Year Financial Plan
MOVED BY: Councillor SECONDED: Councillor
COW-20-20 THAT the Committee recommend to Council that the Greater Victoria Public Library 2021 Budget and Five-Year Financial Plan be approved.
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the meeting now recess at 4:11 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance J. Rosenberg, Director of Engineering J. Davison, Community Planner E. Bolster, Deputy Corporate Officer J. Cochrane, Executive Assistant 2 members of the public attending electronically 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) R. Sansom, on behalf of B. Baker, 1720 Wilfert Road, Re: Reinstatement of Residential Component of the C-7 Zone for 1720 Wilfert Road
Ms. Sansom questioned whether the Committee would consider support for a rezoning application at 1720 Wilfert Road to allow a residential component again as that had been removed from the C-7 Business Park Commercial zone with the adoption of Bylaw No. 1057 on November 3, 2020. She described the property owner’s interest in a residential condominium development with office space.
The Committee and Ms. Sansom discussed environmental concerns, topography, proximity to the Casino, potential increase in traffic, and density.
The Committee suggested Ms. Sansom may wish to come back to a future meeting with further information on the project.
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Mayor Screech, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports STAFF REPORTS
a) Environmental Development Permit No. 2020/09 – Natural Watercourse and Shoreline – 335 Stewart Avenue
- Report dated December 2, 2020 from the Community Planner
The Community Planner reviewed the report for the Committee.
The Committee and staff discussed visual impact, height of the sunroom, development in already disturbed areas, and further use of an area the Town wishes to remain in a natural state.
L. Critchley, applicant, spoke to the Committee regarding support from the immediate neighbour who would be most impacted, removal of invasive species and the purpose and siting of the sunroom.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated December 2, 2020 from the Community Planner titled “Environmental Development Permit No. 2020/09 – Natural Watercourse and Shoreline – 335 Stewart Avenue” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Letter dated November 25, 2020 from E. Dlabola, Victoria Bird Strike Initiative and W. English, Safe Wings Ottawa, Re: Bird Friendly Design Guidelines in View Royal
The Committee discussed the possibility of incorporating bird friendly design prior to the Official Community Plan review.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-21-20 THAT the Committee recommend to Council that bird friendly design guidelines be referred to the Official Community Plan (OCP) process for consideration with the review of development permit areas;
AND THAT options for incorporation of bird friendly design be considered for developments where possible in advance of that OCP review. CARRIED
b) Letter dated November 20, 2020 from R. Lapham, Chief Administrative Officer, Capital Regional District, Re: Capital Regional District’s Solid Waste Management Plan – Phase Two of Public Consultation
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the letter dated November 20, 2020 from R. Lapham, Chief Administrative Officer, Capital Regional District, Re: Capital Regional District’s Solid Waste Management Plan – Phase Two of Public Consultation be received. CARRIED
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 7:41 p.m. CARRIED
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