Report dated September 8, 2020 from the Manager of Accounting Re: Capital Project Update

September 15, 2020Pages 52–532 sections

A financial report providing updates on the status and spending of ongoing capital projects in the town.

September 8, 2020Manager of Accounting

Finance and Administration Report

TO: Council DATE: September 8, 2020 FROM: Steven Vella, Manager of Accounting MEETING: September 15, 2020

Capital Project Update

RECOMMENDATION: THAT the Committee receive the September 15, 2020 Capital Project Update Report for information.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation.

PURPOSE OF REPORT: To provide Council with information regarding Capital Project expenditures and projected completion dates.

INFORMATION: For 2020, the Town has approved capital expenditures of $3,578,125. The attached report outlines budgeted and actual expenditures to August 31, 2020 and current projected completion dates. Due to timing differences between internal reporting timelines and invoices from vendors, there may exist variances between reported costs and actual costs of some projects. As invoices are processed, a more complete calculation of actual variances will be made.

RECOMMENDATION: THAT the Committee receive the September 15, 2020 Capital Project Update Report for information.

SUBMITTED BY: S. Vella, Manager of Accounting

REVIEWED BY: D. Christenson, Director of Finance

Page 52–53

Capital Project Update Report

For period ending August 31, 2020

Capital Projects	Cost Centre	Description	Year to Date	Budget Amount	Variance	% Var	Expected Completion
Transportation
Sidewalk Projects
11101 Sidewalks	1205	Watkiss Way sidewalk - Eagle Creek to Stoneridge Drive	-	25,000	25,000	0%	Deferred
11101 Sidewalks	1231	Eltham Rd sidewalk	10,439	10,000	(439)	104%	Complete
Street Lighting Projects
11103 Street Lighting	1194	Island Hwy LED lighting upgrade Yr 2	-	45,000	45,000	0%	Complete
Road Projects
11105 Road Projects	1168	Six Mile Rd improvements	-	96,000	96,000	0%	Nov-20
11105 Road Projects	1192	Island Hwy upgrades - Hart Rd. to Wilfert Rd. (2019 c/f)	-	200,000	200,000	0%	Deferred (partial)
Other Transportation Projects
11106 Other Transportation Projects	1203	Ready Step Roll program	-	25,000	25,000	0%	Complete
Signal Projects
SUB-TOTAL			10,439	401,000	390,561
Sewer
Lift Station Projects
11702 Lift Stations	1162	Thetis Cove pump station upgrade	31,913	453,000	421,087	7%	2021
SUB-TOTAL			31,913	453,000	421,087
Parks
Park Improvement Projects
11302 Park Improvements	0901	Development of road ends	-	20,000	20,000	0%	Deferred
11302 Park Improvements	1127	MacLennan Trail improvements - guard rails and paving (2019 c/f)	20,000	20,000	-	100%	Complete
11302 Park Improvements	1165	Beaumont access improvements (2019 c/f)	10,887	17,290	6,403	63%	Sep-20
11302 Park Improvements	1177	Playground replacement program - Marler Park (2019 c/f)	11,619	10,615	(1,004)	109%	Complete
11302 Park Improvements	1215	Portage Park West staircase	60,612	60,000	(612)	101%	Complete
11302 Park Improvements	1216	Portage Park toilets	-	4,500	4,500	0%	Deferred
11302 Park Improvements	1217	Centennial Park toilets	-	4,500	4,500	0%	Deferred
11302 Park Improvements	1219	View Royal Park water fountain	-	13,000	13,000	0%	Deferred
11302 Park Improvements	1220	View Royal Park swing set replacement	-	25,000	25,000	0%	Deferred
11302 Park Improvements	2022	Playground replacement program - Knollwood Park	231	85,000	84,769	0%	2021
Park Vehicle Projects
11304 Park Vehicles	1067	Kubota tractor/backhoe (2019 c/f)	-	81,600	81,600	0%	Oct-20
11304 Park Vehicles	1132	1/2 ton pickup replacement (2019 c/f)	2,337	3,500	1,163	67%	Complete
11304 Park Vehicles	1221	Small trailer with cargo rack	-	10,000	10,000	0%	Deferred
11304 Park Vehicles	1229	Parks vehicle replacement - 2004 Ford Ranger	-	45,000	45,000		Sep-20
11304 Park Vehicles	1230	Parks vehicle replacement - 2007 John Deere	-	56,400	56,400		Nov-20
SUB-TOTAL			105,686	456,405	350,719
Building Improvements
Building Improvement Projects
11401 Building Improvements	1226	Ergonomic workstation replacement	-	93,600	93,600	0%	Deferred
11401 Building Improvements	1232	Town Hall lunchroom renovation	-	50,000	50,000	0%	Deferred
SUB-TOTAL			-	143,600	143,600
Fire Services
Fire Building Projects
12101 Fire - Buildings	1207	Firefighter decontamination room	-	15,500	15,500	0%	2021
Fire Vehicle Projects
12102 Fire - Vehicles	0845	Fire apparatus Ladder 35 upgrades	-	65,000	65,000	0%	Deferred
12102 Fire - Vehicles	1033	Rescue Truck (2019 c/f)	-	520,000	520,000	0%	Dec-20
12102 Fire - Vehicles	1209	Rescue 36 equipment	16,084	150,000	133,916	11%	Dec-20
Fire Furniture and Equipment Projects
12103 Fire - Furniture and Equip	1227	Public Safety Building - Public art (2019 c/f)	16,000	35,000	19,000	46%	Mar-21
12103 Fire - Furniture and Equip	1181	Fire dispatch - mobile terminal Yr 3	9,895	14,000	4,105	71%	Dec-20
SUB-TOTAL			41,979	799,500	757,521
Emergency Services
Emergency Program Equipment Projects
12202 Emerg Prog Equipment	0849	ESS equipment and supplies	10,699	20,000	9,301	53%	Dec-20
12202 Emerg Prog Equipment	0850	EOC equipment and supplies	13,281	12,000	(1,281)	111%	Complete
SUB-TOTAL			23,980	32,000	8,020
Police Services
Police Machinery and Equipment Projects
12301 Police Services	1103	RCMP building renovation	-	20,000	20,000	0%	Ongoing
12301 Police Services	1152	RCMP capital projects	-	41,920	41,920	0%	Ongoing
SUB-TOTAL			-	61,920	61,920
Administration / General Government
Administration Projects
13101 Administration - Software	1038	Records information management system	-	165,000	165,000	0%	Deferred
13101 Administration - Software	1225	Council meeting webcasting	34,574	-	(34,574)		Sep-20
Information Technology Hardware Projects
13103 Information Tech - Hardware	1044	IT infrastructure hardware replacements (server/switches)	1,400	3,000	1,600	47%	Dec-20
13103 Information Tech - Hardware	1070	IT workstation evergreening	16,886	40,000	23,114	42%	Dec-20
Information Technology Software Projects
13103 Information Tech - Software	1039	Microsoft Office Productivity Suite upgrade	-	68,000	68,000	0%	2021
13103 Information Tech - Software	1186	Secondary suites online renewal	-	25,000	25,000	0%	Deferred
13103 Information Tech - Software	4858	Vadim iCity Online upgrade	-	29,700	29,700	0%	Dec-20
Land Acquisition Projects
13201 Land Acquisitions	1054	Land Acquisitions - Legal (2019 c/f)	-	150,000	150,000	0%	Ongoing
13201 Land Acquisitions	1233	Little Rd parkland acquisition	751,358	750,000	(1,358)	100%	Complete
SUB-TOTAL			804,218	1,230,700	426,482
Total 2020 Capital Projects			1,018,215	3,578,125	2,559,910

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Extracted from: 2020 09 15 Committee of the Whole Agenda - Agenda - Pdf