Appendix
Grants in Aid Application Summaries - Schedules A, B, and C
March 12, 2019Pages 187–1902 sections
Detailed lists and criteria assessments for current grant applicants and prior recipients.
Shoreline Community School Association requested $30,000Strawberry Vale District and Community Club requested $227,500 for renovations
Town of View Royal Grants-in-aid applications summary
March 12, 2019
| Budget 2019 | March allocations | Remainder of year | Approved 2019 | |
|---|---|---|---|---|
| Percentage | 100% | 95% | 5% | 20% |
| Amount | 100,000 | 95,000 | 5,000 | |
| March applications | 337,073 | 19,600 | ||
| Remaining (oversubscribed) | (242,073) | 80,400 |
Schedule A: 2019 Grants-in-aid applications
Prior recipient with current year request
| Tab | Name | Organization Status | 2017 Approved | 2018 Approved | 2019 Requested | 2019 Approved | Category | Purpose/Comments | Compliance with Policy |
|---|---|---|---|---|---|---|---|---|---|
| 1 | City of Victoria | Municipal organization | 3,000 | 1,000 | 1,500 | Special event | Canada Day Celebration Host | Missing Board of Directors resolution or signed statement of request, prior year financial statements and printed material acknowledging prior support | |
| 2 | Crisis Intervention and Public Information Society of Greater Victoria dba Need2 Suicide Prevention Education and Support | Registered Society / Registered Charity | 1,000 | 1,070 | 1,070 | Program | Youth suicide prevention | Full compliance | |
| 3 | Fort Rodd Hill and Fisgard Lighthouse - Canada Day | Federal organization | 500 | 500 | Unspecified | Special event | Canada Day Celebration Host | Email received; No application received; assessment not completed | |
| 4 | Greater Victoria Volunteer Society | Registered Society / Registered Charity | - | - | 1,500 | Specific project | Youth 2020 is a one-year project. Local youth will volunteer in help complete projects in communities. | Full compliance | |
| 5 | Juan de Fuca Performing Arts Centre Society | Registered Society / Registered Charity | - | - | 2,000 | Specific project | Update business plan | Full compliance | |
| 6 | M'akola Housing Society | Registered Charity | - | 500 | 2,500 | Special event | Change Makers Launch Indigenous People's Week June 17, 2019 | Board of Directors resolution to be submitted after meeting on March 27, 2019 if approved | |
| 7 | Peninsula Streams Society | Registered Charity | 2,000 | 10,000 | 5,000 | Specific project | The Beach Education and Conservation of Habitat Initiative & Craigflower Creek Assessment | Missing Board of Directors resolution or signed statement of request | |
| 8 | Shoreline Community School Association | Registered Society / Registered Charity | 20,000 | 20,000 | 30,000 | Program | Community programming, Shoreline Community School association youth programs. Drop in recreation and sports association and local clubs. | Missing mission statement of the organization, statement of projected revenue and expenditures of the project or program and printed material acknowledging the financial support of the Town | |
| 9 | Spectrum Community School Dry Grad Committee 2019 | Parent Committee | 750 | 1,000 | 1,000 | Program | Dry grad event June 15, 2019 | Missing Board of Directors resolution or signed statement of request | |
| 10 | Vancouver Island South Film and Media Commission | Registered Society | 500 | 500 | 2,000 | Program | Increase film and media production, creating jobs and economic development | Full compliance | |
| 11 | Victoria Crossing Guards Association | Registered Society / Registered Charity | - | 12,400 | 32,600 | 18,600 | Program | Crossing guard services 2019 commitment $18,600 for Jan-June 2019 | Prior year financial statements pending first year-end |
| 12 | Wounded Warrior Run BC | Registered Charity | - | 1,000 | 1,000 | 1,000 | Special event | Grant funding approved C-21-19 | No application received; assessment not completed |
| 13a | Strawberry Vale District and Community Club | Registered Society | - | - | 17,203 | Specific project | Replacement of 38 tables and 200 chairs | ||
| 13b | Strawberry Vale District and Community Club | Registered Society | - | - | 227,500 | Specific project | Community hall kitchen and bar renovations/upgrades | Missing Board of Directors resolution or signed statement of request and financial statements for the prior fiscal year | |
| 14 | West Shore Arts Council | Registered Society | 1,600 | 2,000 | - | Program | Council resolution | No application received; assessment not completed |
New applications
| Tab | Name | Organization Status | 2017 Approved | 2018 Approved | 2019 Requested | 2019 Approved | Category | Purpose/Comments | Compliance with Policy |
|---|---|---|---|---|---|---|---|---|---|
| 15 | I.A.C.D.I. | Advisory Group | - | - | 200 | Special event | Hosts coffee talks for people with disabilities, seniors and agencies to network, share information and resources and socialize. | Missing projected revenues and financial statements for the prior fiscal year. | |
| 16 | Search & Rescue Society of British Columbia | Registered Society / Registered Charity | - | - | 5,000 | Program | Project Lifesaver Program and Search & Rescue | Full compliance | |
| 17 | Victoria Sexual Assault Centre | Registered Society / Registered Charity | - | - | 5,000 | Program | 24-hour immediate response service for survivors of recent sexual assault | Full compliance |
Late applications
| Tab | Name | Organization Status | 2017 Approved | 2018 Approved | 2019 Requested | 2019 Approved | Category | Purpose/Comments | Compliance with Policy |
|---|---|---|---|---|---|---|---|---|---|
| 18 | Greater Victoria Bike To Work Society | Registered Society | 500 | 500 | 1,500 | Special event | Bike to work week | Application received March 4, 2019 | |
| 19 | View Royal Garden Club | Group | - | - | 500 | Special event | 70th Anniversary celebration | Application received March 4, 2019 |
Schedule B: Prior recipients with no current year request
Town of View Royal March 12, 2019
| Name | 2017 Approved | 2018 Approved | 2019 Requested | Comments |
|---|---|---|---|---|
| 3rd Arbutus Scout Group | 700 | 630 | - | |
| Beacon Community Services (formerly VCPAC) | 18,825 | 5,565 | - | Letter received indicating they are no longer offering crossing guard service; subsequent application for transition to new association |
| Bridges for Women Society | - | 1,000 | - | |
| Canadian Red Cross | 1,000 | - | - | |
| Greater Victoria Spirit Committee | 3,000 | - | - | |
| Pacific Centre Family Services Association | - | 5,000 | - | |
| U16B View Royal Falcons Softball Team | - | 250 | - | |
| View Royal Parents Advisory Council | 10,000 | - | - | |
| View Royal Park Community Garden Society | 1,000 | operating budget | - | |
| View Royal Reading Centre | 28,000 | 30,000 | - | |
| West Shore Chamber of Commerce | - | 1,000 | - | |
| TOTALS | 62,525 | 43,445 | - |
Schedule C: Criteria and assessment
Town of View Royal March 12, 2019
Page 187–190
| Criteria | Tab 1 City of Victoria | Tab 2 Need2 Suicide | Tab 4 Greater Vic Volunteer | Tab 5 Juan de Fuca Arts | Tab 6 M'akola Housing | Tab 7 Peninsula Streams | Tab 8 Shoreline Comm School | Tab 9 Spectrum Dry Grad | Tab 10 VIS Film & Media | Tab 11 Vic Crossing Guards | Tab 13 Strawberry Vale | Tab 15 I.A.C.D.I. | Tab 16 Search & Rescue | Tab 17 Vic Sexual Assault | Tab 18 Bike To Work | Tab 19 View Royal Garden Club |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Application received by mail, email or fax. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application received by March 1. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✗ | ✗ |
| Project, event or program takes place between January 1 of the current year to March 31 of the following year. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | Sept 2019 to June 2020 | ✓ | ✓ | ✓ | 2020 | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application is not retroactive (project, event or program is complete or occurred in the past). | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Organization is based in View Royal or provides a service to View Royal residents. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Grant funds will not be used to fund other organizations | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Applicant's status regarding permissive tax exemption is disclosed. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | receives exemption | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes resolution of Board of Directors or statement of request signed by majority of members. | missing | ✓ | ✓ | ✓ | Pending | missing | ✓ | missing | ✓ | ✓ | missing | missing | ✓ | ✓ | ✓ | ✓ |
| Application includes mission statement of the organization. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | missing | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes nature and goals of project or program. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes statement of projected revenue and expenditures of the project or program. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | missing | ✓ | ✓ | ✓ | ✓ | expenses only | ✓ | ✓ | ✓ | ✓ |
| Application includes clear statement of the amount requested. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes names of those involved in carrying out the project or program, and if applicable a list of the Board of Directors. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes a summary of direct and indirect benefits to the Town of View Royal. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes financial statements for the prior fiscal year. | missing | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | pending first year-end | missing | missing | ✓ | ✓ | ✓ | ✓ |
| For prior year recipients, printed material acknowledging the financial support of the Town. | missing | ✓ | ✓ | n/a | ✓ | website | ✓ | ✓ | ✓ | n/a | n/a | n/a | n/a | ✓ | n/a |
Page 187–190
Extracted from: 2019 03 12 Committee of the Whole Agenda - Agenda - Pdf