MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 12, 2019
Official record of the Committee of the Whole meeting on March 12, 2019, documenting approvals for grants in aid and discussions on public safety and staffing.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, MARCH 12, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: S. Jones, Acting CAO/Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services Insp. T. Preston, Westshore RCMP E. Bolster, Deputy Corporate Officer
1 member of the public 0 member of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:35 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the agenda be amended to include items 9.3.4(a)(1-2);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Special Budget Committee of the Whole meeting held February 20, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Special Budget Committee of the Whole meeting held February 20, 2019 be adopted. CARRIED
b) Minutes of the Special Budget Committee of the Whole meeting held February 21, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Special Budget Committee of the Whole meeting held February 21, 2019 be adopted. CARRIED
c) Minutes of the Special Budget Committee of the Whole meeting held February 26, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Special Budget Committee of the Whole meeting held February 26, 2019 be adopted. CARRIED
d) Minutes of the Committee of the Whole meeting held January 8, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held January 8, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Public Safety Report for November – December 2018 and January – February 2019
- Report dated March 6, 2019 from the Director of Protective Services
The Director of Protective Services summarized the report for the Committee.
The Committee and staff discussed volunteer recruiting and BC Emergency Health Services’ Clinical Response Model Action Plan. The Director indicated that he would provide the recently completed “Access to Emergency Health Services” report published by the Office of the Auditor General.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the report dated March 6, 2019 from the Director of Protective Services titled “Public Safety Report for November – December 2018 and January – February 2019” be received for information. CARRIED
b) 2018 Annual Report for View Royal Fire Rescue
- Report from Surrey Fire Services Dispatch
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report from Surrey Fire Services Dispatch titled “2018 Annual Report for View Royal Fire Rescue” be received. CARRIED
c) West Shore RCMP 2017 General Duty Staffing Assessment
- Report dated January 2018 from the RCMP “E” Division Business Intelligence Program
Insp. Preston, Officer in Charge, West Shore RCMP, summarized the report for the Committee and stated that the report now identifies total time spent in the member communities by call type, which is important information in an amalgamated department.
The Committee and the Inspector discussed View Royal’s anticipated growth rate; member contributions from and services to individual West Shore municipalities; the need for the Province to provide additional officers; engaging a Provincial representative to participate in discussions about the department; how the Town would like to see their resources used; opportunities to reduce and/or mitigate calls for service; staffing and services provided by the detachment’s specialized units; and the need for member communities to discuss required policing levels and shared resources.
The Director of Finance noted that the tax implication to add an additional constable to the West Shore RCMP staffing resources would be approximately 1.5%.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-04-19 THAT the Committee recommend to Council that the Town support the addition of one constable to the West Shore RCMP staffing resources for 2019. CARRIED Councillor Mattson voted in the negative
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Community Satisfaction Survey Report
- Presentation from T. Chan, Vice President, NRG Research Group
Mr. Chan gave a presentation to the Committee regarding the recent Town Community Satisfaction and Engagement Survey and highlighted the survey’s objectives, methodology, results and recommendations. He noted that there were 401 participants in the statistically valid telephone survey and 132 respondents to the online survey.
Mr. Chan stated that residents almost universally rate the overall quality of life in the Town as “good” or “very good”, with 99% giving a positive rating, of which 59% rate it “very good”.
The Committee and Mr. Chan discussed separating police-related responses from bylaw enforcement ones; services valued by residents; issues facing the community; response rate; areas in which residents feel improvements may be necessary; and the general essence of the verbatim responses received.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the presentation from T. Chan, Vice President, NRG Research Group, regarding the Community Satisfaction Survey Report be received. CARRIED
b) Grants in Aid
- Report dated March 6, 2019 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-05-19 THAT the Committee recommend to Council that the following 2019 grants in aid be approved:
- City of Victoria Canada Day Celebration – $1,000
- Need2 Suicide Prevention Education and Support – $1,070
- Fort Rodd Hill and Fisgard Lighthouse – $500
- Greater Victoria Volunteer Society – $750
- Juan de Fuca Performing Arts Centre Society – $500
- M’akola Housing Society – $1,250
- Shoreline Community School Association – $20,000
- Spectrum Dry Grad Committee 2019 – $1,000
- Vancouver Island South Film and Media Commission – $500
- Victoria Crossing Guards Association – the Town will provide up to $15,000 to support one crossing guard at each of View Royal Elementary School and Eagle View Elementary School from September to December 2019 upon confirmation of the cost and that the Association be requested to modify future grant in aid applications to correspond to the Town’s fiscal year (January-December)
- Wounded Warrior Run BC – $1,000
- Strawberry Vale District and Community Club – purchase of round tables – up to $4,000 upon provision of receipt for reimbursement
- West Shore Arts Council – $2,000
- Victoria Sexual Assault Centre – $5,000 one-time only funding
- Greater Victoria Bike to Work Society – $500
- View Royal Garden Club – $500
- Friends of Knockan Hill Park Society – $300 to assist with newsletter production/distribution
- View Royal Reading Centre – $30,000 contingent upon receipt of a grant in aid application and presentation, including future plans, to Council
AND THAT $5,000 be set aside for grant in aid allocations for the remainder of 2019;
AND FURTHER THAT the 2019 grant in aid budget be increased from $100,000 to $108,470 with the additional $8,470 to be funded from Casino revenue. CARRIED
c) Chief Administrative Officer Update
- Report dated March 6, 2019 from the Chief Administrative Officer
The Committee discussed the siting of speed reader boards on Helmcken Road at View Royal Elementary, Watkiss Way at Eagle View Elementary, and the third at the Director of Engineering’s discretion.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated March 6, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the meeting now recess at 5:56 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Screech called the meeting to order at 7:01 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: S. Jones, Acting CAO/Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services D. Christenson, Director of Finance J. Davison, Community Planner E. Bolster, Deputy Corporate Officer
1 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) N. Lisimaque, 240 Helmcken Road, spoke to the Committee regarding his development variance permit application for 240 Helmcken Road. He noted the old retaining wall was unsafe and posed a safety risk for his children and aging parents who live with his family. He stated that the contractor commenced construction without the required permit and a stop work order was put in place. Mr. Lisimaque is seeking support for the development variance permit so the retaining wall and fence can be constructed on the property line.
The Committee and Mr. Lisimaque discussed consultation with neighbours. It was noted that while the impacted neighbour is supportive, that neighbour has expressed concern regarding drainage.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) Helmcken Centennial Park – Off-Leash Dog Park Request
- Report dated March 4, 2019 from the Engineering Clerk
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
THAT the report dated March 4, 2019 from the Engineering Clerk titled “Helmcken Centennial Park – Off-Leash Dog Park Request” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
a) Welland Legacy Park and Community Orchard 2018 Program Summary from J. Ford, Orchard Coordinator, Lifecycles Project Society
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the Welland Legacy Park and Community Orchard 2018 Program Summary from J. Ford, Orchard Coordinator, Lifecycles Project Society, be received. CARRIED
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
Councillor Lemon declared a conflict of interest and excused herself from discussions regarding 240 Helmcken Road at 8:02 p.m.
a) 240 Helmcken Road Development Variance Permit – Retaining Wall Fence
- Report dated March 7, 2019 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
The Committee and staff discussed the location of the retaining wall as well as the allowable and proposed height of a combined retaining wall and fence.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-06-19 THAT the Committee recommend to Council that Development Variance Permit No. 2019/01 for a retaining wall fence at 240 Helmcken Road be denied. CARRIED
Councillor Lemon returned to the Council Chambers at 8:19 p.m.
b) Density Measures
- Report dated February 6, 2019 from the Director of Development Services
The Director of Development Services gave a summary of the report to the Committee.
The Committee and staff discussed floor space ratios (FSR) and examples of floor space ratios for existing developments in the Town. It was noted that the Official Community Plan discusses density in terms of FSR for various uses within each land use designation and that development application reports already include a description of the unit count and type.
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
THAT the report dated February 6, 2019 from the Director of Development Services titled “Density Measures” be received for information. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-07-19 THAT the Committee recommend to Council that future reports concerning development applications include a reasonable estimate of units per hectare. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.3.4 New Business
a) Intersection of Watkiss Way/Burnside Road W. - Councillor Kowalewich
- Emails dated February 20, 2019 and March 5, 2019 from C. McLellan, 144 Atkins Road, Re: Intersection of Watkiss Way/Burnside Road W.
- Response from the Town’s Engineering Department dated March 12, 2019, Re: Intersection of Watkiss Way/Burnside Road W.
The Committee and staff discussed possible installation of a no right-hand turn sign, anticipated completion of the Capital Regional District’s safety study, and upcoming removal of brush to improve sightlines.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the emails dated February 20, 2019 and March 5, 2019 from C. McLellan, 144 Atkins Road, Re: Intersection of Watkiss Way/Burnside Road W. be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the response from the Town’s Engineering Department dated March 12, 2019, Re: Intersection of Watkiss Way/Burnside Road W. be received. CARRIED
10. CORRESPONDENCE
a) Email dated February 24, 2019 from J. McCliggott, Re: Speed Bumps on Glentana Road
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
THAT the email dated February 24, 2019 from J. McCliggott, Re: Speed Bumps on Glentana Road be received. CARRIED
11. MOTIONS & NOTICES OF MOTION
11. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT this meeting terminate. Time: 9:00 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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