MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 9, 2019
Official record of the Committee of the Whole meeting held on April 9, 2019, including approvals for recreation budgets and various development permits.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, APRIL 9, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services J. Rosenberg, Director of Engineering T. Preston, Inspector, Westshore RCMP J. Chow, Senior Planner R. Marshall, Fire Inspector M. Groulx, Bylaw Enforcement Officer E. Bolster, Deputy Corporate Officer 23 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:31 p.m.
Mayor Screech acknowledged the passing of former Oak Bay Mayor, Nils Jensen.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3(b) and 7(a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held March 12, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held March 12, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) S. Clarke, Acting Administrator, and G. Brown, Manager of Finance, West Shore Parks and Recreation Society, Re: West Shore Parks and Recreation Society 2019 Budget
The Chief Administrative Officer stated that the West Shore Parks and Recreation Society Board recently met with the Juan de Fuca Curling Club Executive. The Curling Club Executive is preparing a business case for continuation in the 2019/2020 season and will present that to the Board.
G. Brown, Manager of Finance, spoke to the Committee regarding the 2019 West Shore Parks and Recreation budget, specifically operating and capital highlights, capital fund transfers, requisition request per capita, and regional recreation cost comparatives.
The Committee, Ms. Clarke and Mr. Brown discussed use of reserves for operating expenses, program and user subsidies, and potential closures of other programs.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
COW-08-19 THAT the Committee recommend to Council that the 2019 West Shore Parks and Recreation Society budget be approved as presented. CARRIED Councillor Rogers opposed
5. PUBLIC PARTICIPATION PERIOD
a) L. Pakos, 336 Glenairlie Drive, spoke to the Committee concerning the 1.1% or $2.00 per year increase in curbside garbage collection fees and requested that Council consider reducing the collection schedule from weekly to every two weeks.
b) D. Brown, 199 Atkins Road, spoke to the Committee concerning secondary impacts to other programs at the Westshore Parks and Recreation Centre due to cessation of the curling program. He expressed his belief that there are other potential areas for revenue at the Centre such as a lounge.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Parking Issues on Nursery Hill Drive and the Six Mile Area
- Report dated April 4, 2019 from the Bylaw Enforcement Officer
The Committee discussed that the provision of commercial parking on public property is not the responsibility of the municipality.
The Chief Administrative Officer noted that in the past there was an offer by the Town to cost-share the installation of a parking area on the edge of Garry Oak Meadows Park with the residents of the Nursery Hill condominiums though this opportunity was declined by the residents.
The Mayor observed that if the municipality is serious about climate change, there should be support for the provision of less parking.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
COW-09-19 THAT the Committee recommend to Council that prohibition of overnight parking in the Thetis Lake Park overflow parking lot continue. CARRIED
b) West Shore RCMP Update
The Committee and Inspector Preston discussed calls for service and statistics from March 1 to April 9, 2019.
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) 2019 Tax Rate Options
- Report dated April 4, 2019 from the Director of Finance
The Director of Finance presented the Committee with tax rate scenarios and a 2019 tax rate analysis based on sample properties.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
COW-10-19 THAT the Committee recommend to Council that the tax rates be implemented for 2019 based on a decrease to the Business/Other ratio (Class 6) to 3.55 and increase the Recreation/Non-profit ratio (Class 8) by 15%;
AND THAT a bylaw be prepared to implement the tax rates accordingly. CARRIED Councillor Mattson opposed
b) 2019 Garbage User Fees
- Report dated April 4, 2019 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-11-19 THAT the Committee recommend to Council that a bylaw be prepared to increase the 2019 annual garbage user fees to recover the total cost of providing the service. CARRIED
c) Action List Update – 1st Quarter
- Report dated April 4, 2019 from the Executive Assistant
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated April 4, 2019 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information. CARRIED
d) Chief Administrative Officer Update
- Report dated April 3, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated April 3, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Application for Temporary Change to Liquor Licence dated April 9, 2019 from Great Canadian Gaming Corporation, Re: Temporary Liquor Licence for Special Event on May 11, 2019 – 1708 Island Highway
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT Great Canadian Gaming Corporation’s application for a temporary change to Liquor Licence #303194 dated April 9, 2019 for a special event to be held on May 11, 2019 at 1708 Island Highway be received. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the meeting now recess at 5:57 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services R. Marshall, Fire Inspector J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 14 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. Foord, Invictus Commercial Corporation, Re: Rezoning of Eagles Nest – 3, 5 and Lot 10 Helmcken Road and 1449 Burnside Road West
Mr. Foord presented the proposed Eagles Nest development to the Committee, specifically noting:
- pre and post development traffic queue length changes;
- engagement with neighbouring property owners;
- site data differences between the original development proposal and the current proposal;
- a shadow study for the vernal equinox (at 9:00 a.m., noon and 3:00 p.m.);
- conformity with the Official Community Plan and Hospital Neighbourhood Plan – housing objectives and policies; and
- the proposed tenant relocation package.
The Committee and Mr. Foord discussed:
- proposed traffic solutions;
- building heights, density and massing;
- that there is no agreement in place with the Capital Regional District for the use of this site for affordable housing;
- community amenity contributions; and
- impact to neighbouring property owners.
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
a) Capital Regional District Climate Action Steering Committee – Councillor Lemon
Councillor Lemon noted that she had attended the recently held Capital Regional District Climate Action Steering Committee meeting and suggested that the Town may wish to consider offering a heat pump rebate program similar to that already provided in Victoria and Saanich.
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit with Variances No. 2019/05 – 37 Stoneridge Drive
- Report dated April 4, 2019 from the Community Planner
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated April 4, 2019 from the Community Planner titled “Environmental Development Permit with Variances No. 2019/05 – 37 Stoneridge Drive” be received for information. CARRIED
b) Development Permit Application No. 2019/02 – Environmental – 1938 West Park Lane
- Report dated April 2, 2019 from the Senior Planner
The Senior Planner reviewed the report for the Committee.
The Committee and staff discussed culturally modified trees; protection of natural areas; and tree removal/retention.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated April 2, 2019 from the Senior Planner titled “Development Permit Application No. 2019/02 – Environmental – 1938 West Park Lane” be received for information. CARRIED
c) Development Permit Application No. 2019/03 – Form and Character – 1938 West Park Lane
- Report dated April 2, 2019 from the Senior Planner
The Senior Planner reviewed the report for the Committee including the requested variances.
The Committee and staff discussed form and character of the proposed buildings, the boulder wall, electric vehicle charging stations, and fencing type and siting.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated April 2, 2019 from the Senior Planner titled “Development Permit Application No. 2019/03 – Form and Character – 1938 West Park Lane” be received for information. CARRIED
d) Development Permit No. 2019/04 – 209 Nia Lane
- Report dated April 4, 2019 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee and staff discussed access to the covenant area; selective pruning for tree health and viewscapes; and removal of invasive species.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-12-19 THAT Development Permit Application No. 2019/04 – 209 Nia Lane be approved with the following conditions: a) that a detailed plan be provided for invasive species removal and increasing native vegetation; b) that the Talbot Mackenzie & Associates November 30, 2018 pruning review recommendation be followed; c) work to be monitored by a third certified arborist commissioned by and reporting directly to the Town, at the applicant’s expense, with such work to include photographic documentation; and d) security deposit to be provided for landscaping and for damage to the natural environment. CARRIED Councillor Rogers opposed
e) Recreational Cannabis Legalization: Updated Bylaw Amendments and Stakeholder Engagement
- Report dated April 3, 2019 from the Community Planner
The Community Planner summarized the report for the Committee.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated April 3, 2019 from the Community Planner titled “Recreational Cannabis Legalization: Updated Bylaw Amendments and Stakeholder Engagement” be received for information. CARRIED
f) Official Community Plan – Regional Context Statement Update
- Report dated April 1, 2019 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
The Committee and staff discussed changes to the Regional Growth Strategy and possible areas needing to be reviewed in the Official Community Plan.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated April 1, 2019 from the Senior Planner titled “Official Community Plan – Regional Context Statement Update” be received for information. CARRIED
g) Community Amenity Contribution Policy
- Report dated March 28, 2019 from the Senior Planner
The Senior Planner reviewed the report for the Committee.
The Committee discussed an interest in being able to take a flexible approach to: a.) either use the policy or to negotiate and b.) receive a neighbourhood amenity or a Town-wide benefit.
It was noted that development cost charges are a completely separate matter from community amenity contributions.
MOVED BY: Mayor Screech SECONSDED: Councillor Rogers
THAT the report dated March 28, 2019 from the Senior Planner titled “Community Amenity Contribution Policy” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
Councillor Kowalewich inquired as to when the Six Mile Corridor study would commence. The Director of Engineering noted that this study will begin in the near future.
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
11. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT this meeting terminate. Time: 9:18 p.m. CARRIED
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