2019 05 14 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 9, 2019
Official record of the Committee of the Whole meeting held on April 9, 2019, including approvals for recreation budgets and various development permits.
West Shore RCMP 2018 Annual Year End Report
An annual comprehensive report from the West Shore RCMP detachment detailing crime statistics, operational highlights, and strategic policing priorities for the 2018 year.
Protective Services Report: Parks & Public Spaces Bylaw No. 986
A staff report recommending amendments to the local parks bylaw to permit and regulate overnight camping by homeless individuals in accordance with Supreme Court of BC rulings.
TOVR Homeless Camping Files 2018/2019
A detailed tracking table listing various complaints and enforcement actions related to illegal camping within Town of View Royal parks.
Bylaw Enforcement Business Rules for Engaging Homeless/Campers
A procedural document outlining the seven steps bylaw enforcement officers must take when engaging with homeless individuals and campers.
TOWN OF VIEW ROYAL - SHELTERS AND OUTREACH OPTIONS
A directory of year-round, seasonal, and extreme weather shelters, along with other community amenities and outreach services in the region.
Email dated May 14, 2019 from M. Barnard, 21 Tawny Place, Re: Parks and Public Spaces Bylaw No. 986
Resident correspondence expressing concern about allowing overnight sheltering in residential parks due to theft and safety issues.
Email dated May 14, 2019 from R. dePass, 2446 Lund Road, Re: Recent Article in the Times Colonist regarding camping by-law
Correspondence from a local police officer and resident who is vehemently opposed to allowing camping in any View Royal parks.
BC Energy Step Code - Introduction
A report from the Building Inspector introducing the BC Energy Step Code and recommending that the Town wait for provincial adoption rather than adopting it locally now.
Appendix A: Local Governments Consulting on the BC Energy Step Code
A list of 42 local governments in British Columbia that have notified the province they are consulting on or using the BC Energy Step Code.
Information for Applicants – Land Use Applications and Building Permits (District of Saanich)
An informational brochure from the District of Saanich detailing their adoption and implementation timeline for the BC Energy Step Code.
PUBLIC SAFETY REPORT FOR MARCH-APRIL 2019
A report providing updates on fire department operations, including fire prevention, training, emergency management, and building department activity for March and April 2019.
VIEW ROYAL FIRE RESCUE ANNUAL AND MONTHLY STATISTICS 2019
Statistical charts and tables detailing fire rescue calls and impact data, comparing 2019 performance to previous years.
Capital Project Update
A financial report from the Manager of Accounting regarding the status of capital project expenditures and projected completion dates for 2019.
Town of View Royal Capital Project Update Report For period ending April 30, 2019
A detailed ledger of all 2019 capital projects, showing budget amounts, year-to-date spending, and expected completion months.
2018 Financial Results Details
A report from the Director of Finance detailing the final financial performance of the Town for the 2018 fiscal year.
Attachment A: 2018 Financial Results Details
Detailed financial tables showing revenue and expenses by department for the 2018 fiscal year compared to the budget.
CAO UPDATE
A comprehensive update from the Chief Administrative Officer on administrative, financial, development, engineering, and protective services activities.
PETITION & DELEGATION REQUEST FORM - Nathan Freeman
A formal request for a delegation to present to the committee regarding project details and grant-in-aid for the Strawberry Vale District and Community Club.
Starline Windows Quotation # 136444
A quotation for the supply and installation of vinyl PVC windows for the Strawberry Vale Community Hall.
Envision Painting LTD Proposal 1812131700
A detailed painting proposal for the interior and exterior of the Strawberry Vale Community Hall.
SITE PLAN & SIDE ELEVATION - 331 Stewart Avenue
Architectural drawings showing the site plan and side elevation for the proposed residence at 331 Stewart Avenue.
LANDSCAPE PLAN - 331 Stewart Avenue
Detailed landscape design for the property at 331 Stewart Avenue including native plant species lists.
RYZUK GEOTECHNICAL - Proposed Single-Family Residence - 331 Stewart Avenue
Geotechnical engineering report assessing bedrock conditions, blasting impacts, and footing proximity to the shoreline for a new home build.
RE: Natural Watercourse and Shoreline Development Permit Area Review for 331 Stewart Ave
Environmental consulting report reviewing the proposed works within the Natural Watercourse and Shoreline Areas Development Permit Area.
Neighborhood Support Form - Brian Richards
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Gary Mathies
Initial signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Brian Holowaychuk
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Fred Darlington
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Paul Paone
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Robert J. Carfra
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Re: 331 Stewart avenue Project support letter - Ron Millard
Letter of support from a long-term resident regarding the 331 Stewart Avenue variance request.
Support Note - Peter Hyslop
Brief note of support for the new plans at 331 Stewart Avenue.
Neighborhood Support Form - Darrell Mackay
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Sandra Engelbrecht
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Gina Willans
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Sara Darlington
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Will Jaskow
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Leslie Slater
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Neighborhood Support Form - Jon Montgomery
Signed neighborhood feedback form supporting the 331 Stewart Avenue project.
Email from Gary Mathies re: 331 Stewart Ave (file 3060-020-2019-06)
Correspondence and annotated report excerpts from a neighbor formally opposing the 331 Stewart Ave variances and citing neighborhood impact.
Email from CAREN CAMERON re: New home proposal
Email from a neighbor at 327 Stewart Ave expressing opposition to the proposed house variances.
Email from Darlene Wardale re: 331 Stewart Avenue
Email from neighbors expressing disagreement with the proposed variances due to privacy concerns.
Letter from owners of 333 Stewart Avenue re: File No. 3060-020-2109-06
Detailed letter from the owners of 333 Stewart Avenue voicing strong opposition to the proposed variance requests at 331 Stewart Avenue.
2018 CRD Regional Growth Strategy
A regional strategy document outlining sustainable infrastructure management, housing affordability, multi-modal transportation, and economic development objectives for the Capital Regional District.
Appendix A: Community Profiles
Brief profiles and vision statements for municipalities within the CRD, including Central Saanich, Colwood, Esquimalt, Highlands, Langford, Metchosin, Saanich, Sooke, Victoria, and View Royal.
Appendix B: Framework for Our Future Guiding Principles
Details the fundamental principles—Sustainability, Appropriateness, Continuity, and Cooperation—guiding the development of the Regional Growth Strategy.
Appendix C: The Regional Green/Blue Spaces Vision
Outlines the vision and objectives for maintaining, conserving, and restoring green and blue spaces across public and private lands in the region.
Appendix D: Glossary
Definitions of key terms used throughout the Regional Growth Strategy document, followed by report end matter.
Regional Context Statement Framework
A framework document (Attachment 3) outlining the requirements and processes for municipalities to prepare Regional Context Statements consistent with the 2018 Regional Growth Strategy.
Planning & Development Report: Housing Gaps and Needs Terms of Reference and Grant Application
Report seeking endorsement for a Housing Gaps and Needs Study and a grant application to fund it.
ATTACHMENT 1: HOUSING GAPS AND NEEDS STUDY TERMS OF REFERENCE--DRAFT
Draft terms of reference for the Housing Gaps and Needs Study, outlining goals, scope of services, and deliverables.
COMMITTEE REPORT: 240 Helmcken Road Development Variance Permit – Retaining Wall
Report detailing a revised application for height variances for concrete retaining walls at 240 Helmcken Road.
Subject Property Map - 240 Helmcken Rd
Zoning and property map showing the location of 240 Helmcken Road.
Applicant’s Statement – April 14, 2019
Letter from the applicants explaining their revised plan to install safety railings and landscaping to soften the impact of the retaining walls.
Brad Cunnin Land Surveying Certificate of Location
Surveyor's certificate showing the property boundaries and location of structures at 240 Helmcken Road.
Wall Plan and Elevation – Applicant – Undated
Hand-drawn cross-sections and overhead views of the proposed retaining wall options.
FIELD REVIEW REPORT - Brimmell Engineering Ltd.
Engineering report reviewing subgrade conditions and providing recommendations for the retaining wall construction.
Site Photos - 240 Helmcken Road
Photographic evidence of the construction site, existing rock walls, and the newly poured concrete retaining walls.
Letter from neighbour at 238 Helmcken Rd – February 24, 2019
Correspondence from the adjacent neighbour regarding concerns about water drainage and structural integrity.
COMMITTEE OF THE WHOLE REPORT: Extension of the Residential Garbage and Organics Collection Contract
Report recommending the extension of the waste collection contract with Waste Management for two additional one-year terms.
Attachment: Municipal Waste Collection Comparison 2018 Rate Comparison
A table comparing the annual cost of residential waste collection across several local municipalities.
Letter dated May 12, 2019 from T. & J. Dellaviola and J. & H. Heckl, 333 Stewart Avenue, Re: 331 Stewart Avenue - Natural Watercourse and Shoreline Environmental Development Permit
Correspondence from neighbors at 333 Stewart Avenue expressing strong opposition to proposed height and privacy variances for a new home build at 331 Stewart Avenue.
Email dated May 11, 2019 from Peter Hyslop, Re: 331 Stewart Avenue Development Application
An email from Peter Hyslop clarifying the retraction of his previous support for the development application and variances at 331 Stewart Avenue.
Letter dated May 11, 2019 from Rosemary Griffiths, Re: 331 Stewart proposal for development of house requiring variances.
Rosemary Griffiths, a long-term resident, expresses opposition to variances for height, setbacks, and environmental regulations for the 331 Stewart Avenue project.
Email dated May 11, 2019 from I. Brown, Re: 331 Stewart Avenue - Natural Watercourse and Shoreline Environmental Development Permit
Resident Ian D. Brown urges the council to deny three variances for 331 Stewart Ave., including boundary clearance, height, and setback from the high water line.
Planning and Development Report: Official Community Plan – Draft Regional Context Statement
A staff report presenting a draft regional context statement for the Town's Official Community Plan to align with the CRD's 2018 Regional Growth Strategy.
Attachment 1: Regional Context Statement
A detailed draft statement explaining how View Royal's land use, housing, and transportation policies conform to regional growth objectives.
Attachment 2: Regional Growth Strategy - Capital Regional District - January 2018
The first 32 pages of the 66-page Capital Regional District Regional Growth Strategy document, outlining the regional vision and objectives for sustainability through 2038.