Minutes of a Committee of the Whole Meeting Held on Tuesday, January 8, 2019
Minutes from the previous Committee of the Whole meeting detailing discussions on gaming industry impacts, animal control agreements, and traffic issues.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JANUARY 8, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Councillor Kowalewich, Acting Mayor
- Councillor Lemon
- Councillor Mattson
- Councillor Rogers
REGRETS:
- Mayor Screech
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- D. Christenson, Director of Finance
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- P. Hurst, Director of Protective Services
- Sgt. Sandhu, Westshore RCMP
- E. Bolster, Deputy Corporate Officer
- 3 members of the public
- 0 members of the press
1. CALL TO ORDER
Councillor Kowalewich called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the agenda be amended to include items 9.2.3(a)(2-3) and 9.3.4(c) and move items 9.3.4 (a-c) to 6.2.4 (a-c) and 10(a) to 7(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held December 11, 2018
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held December 11, 2018 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) C. Keeling, Vice President, Stakeholder Relations and Responsible Gaming, Great Canadian Gaming Corporation, Re: Gaming Industry in British Columbia – Elements Casino
Mr. Keeling introduced R. Mutti, Vice President Operations West, and S. Oan, General Manager, Elements Casino, to the Committee.
Mr. Keeling gave a presentation highlighting industry governance, use of gaming revenues, economic impacts, responsible gaming and anti-money laundering.
The Committee, Mr. Keeling, Mr. Mutti and Mr. Oan discussed staffing levels, availability of the Casino’s multi-purpose room for non-profits, patron demographics, potential on-site hotel, and FINTRAC.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Renewal of Animal Control Services Agreement with CRD
- Report dated January 2, 2019 from the Director of Protective Services
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-01-19 THAT the Committee recommend to Council that the Animal Control Contract be renewed with the Capital Regional District for a period of four years substantially in the form attached to the Director of Protective Services report dated January 2, 2019 entitled “Renewal of Animal Control Services Agreement with CRD”. CARRIED
b) West Shore RCMP
- Verbal report from Sgt. R. Sandhu
The Committee and Sgt. Sandhu discussed potential redeployment of RCMP members to Houston, British Columbia due to the Coastal GasLink natural gas pipeline protest.
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Councillor Kowalewich, Acting Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Projects Update
- Report dated January 3, 2019 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated January 3, 2019 from the Manager of Accounting titled “Capital Projects Update” be received for information. CARRIED
b) Strategic Plan Update – 4th Quarter
- Report dated January 2, 2019 from the Executive Assistant
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated January 2, 2019 from the Executive Assistant titled “Strategic Plan Update – 4th Quarter” be received for information. CARRIED
c) Action List Update – 4th Quarter
- Report dated January 2, 2019 from the Executive Assistant
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated January 2, 2019 from the Executive Assistant titled “Action List Update – 4th Quarter” be received for information. CARRIED
d) Chief Administrative Officer Update
- Report dated January 3, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated January 3, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
a) Six Mile Road/Island Highway Traffic Signals during Peak Hours – Councillor Kowalewich
The Committee and Director of Engineering discussed traffic volumes at the Six Mile Road/Island Highway intersection during peak traffic hours.
The Director of Engineering indicated that a recommendation for Council’s consideration has been included in the upcoming 2019 Financial Plan to undertake a review of the Six Mile corridor, including this intersection. It is proposed that this work span portions of 2019 and 2020 to ensure that the impact of completion of the McKenzie Interchange Project can be reflected.
b) Watkiss Way/Helmcken Road Intersection – Councillor Kowalewich
The Committee and the Director of Engineering discussed the history of the Watkiss Way/Helmcken Road intersection.
c) Parking on View Royal Avenue – Councillor Mattson
- Email dated December 22, 2018 from C. Ryzuk, Re: Parking on View Royal Avenue
The Director of Engineering noted that the Bylaw Enforcement Officer issued warning tickets to vehicles parked along View Royal Avenue during December and that there were no issues regarding safety or emergency vehicle access.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the email dated December 22, 2018 from C. Ryzuk, Re: Parking on View Royal Avenue be received. CARRIED
7. CORRESPONDENCE
a) District of Saanich referral received December 18, 2018, Re: Temporary Commercial Permit – Goodwill Investments Ltd., Lot A, Section 19, Lake District, Plan VIP78109 and Section 3, Range 0, West Highland District
The Committee and staff discussed lack of permanent road access to the site; possible transportation impacts in View Royal should the easement be terminated; and concern about potential expanded storage uses at the site.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-02-19 THAT the Committee recommend to Council that the Town of View Royal respond to the District of Saanich regarding Temporary Commercial Permit, Application No. TUP00015 for enclosed storage of materials at 450 Creed Road – Goodwill Investments Ltd. (Lot A, Section 19, Lake District, Plan VIP78109 and Section 3, Range 0, West Highland District) indicating the Town’s opposition. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the meeting now recess at 5:16 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Councillor Kowalewich called the meeting to order at 7:00 p.m.
PRESENT WERE: Councillor Kowalewich, Acting Chair Councillor Mattson Councillor Rogers
REGRETS: Mayor Screech Councillor Lemon
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- L. Chase, Director of Development Services
- J. Chow, Senior Planner
- E. Bolster, Deputy Corporate Officer
- 8 members of the public
- 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) S. Dana, 311 Stewart Avenue, spoke to the Committee regarding the congestion at the Watkiss Way/Helmcken Road intersection and the possibility of reinstating another southbound lane on Helmcken Road.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Development Variance Permit No. 2018/03 – 231 Heddle Avenue
- Report dated January 2, 2019 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
The Committee and staff discussed screening (hedge and chain link fence) for adjacent property owners as well as consultation regarding the retaining wall.
M. Wignall, Westbrook Consulting Engineers, noted that maintenance of the proposed hedge would fall under the purview of the development’s strata corporation.
Email dated January 8, 2019 from A. Baker, 251 Heddle Avenue, Re: Development Variance Permit No. 2018/03 – 231 Heddle Avenue
Email dated January 10, 2018 from A. Baker, 251 Heddle Avenue, Re: Development Variance Permit No. 2018/03 – 231 Heddle Avenue
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 8, 2019 from A. Baker, 251 Heddle Avenue, Re: Development Variance Permit No. 2018/03 – 231 Heddle Avenue be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 10, 2018 from A. Baker, 251 Heddle Avenue, Re: Development Variance Permit No. 2018/03 – 231 Heddle Avenue be received. CARRIED
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the report dated January 2, 2019 from the Senior Planner titled “Development Variance Permit No. 2018/03 – 231 Heddle Avenue” be received for information. CARRIED
b) Town Initiated Development Permit – 2379 Lund Road
- Report dated January 2, 2019 from the Director of Development Services
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated January 2, 2019 from the Director of Development Services titled “Town Initiated Development Permit – 2379 Lund Road” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Master Sanitary Sewer Plan
- Report dated December 27, 2018 from the Director of Engineering
The Director of Engineering introduced Mr. I. Whitehead, Project Manager, McElhanney Consulting Services Ltd., to the Committee. Mr. Whitehead gave a presentation to the Committee regarding the proposed Master Sanitary Sewer Plan, specifically highlighting:
- system capacity;
- condition of pumping and lift stations;
- storm water infiltration and inflow rates;
- recommended upgrades; and
- requirement for additional analysis to more tightly calibrate the Town’s needs and flow monitoring.
The Committee, staff, Mr. Whitehead and Mr. J. Howard, Colquitz Engineering, discussed current volumes, future capacity, and climate change impacts.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-03-19 THAT the Committee recommend to Council that the Master Sanitary Sewer Plan as attached to the Director of Engineering’s report dated December 27, 2018 entitled “Master Sanitary Sewer Plan” be adopted. CARRIED
COMMITTEE REPORTS
9.3.4 New Business
a) Six Mile Road/Island Highway Traffic Signals during Peak Hours – Councillor Kowalewich moved to item 6.2.4(a)
b) Watkiss Way/Helmcken Road Intersection – Councillor Kowalewich moved to item 6.2.4(b)
c) Parking on View Royal Avenue – Councillor Mattson moved to item 6.2.4(c)
10. CORRESPONDENCE
a) District of Saanich referral received December 18, 2018, Re: Temporary Commercial Permit – Goodwill Investments Ltd., Lot A, Section 19, Lake District, Plan VIP78109 and Section 3, Range 0, West Highland District moved to item 7(a)
11. MOTIONS & NOTICES OF MOTION
11. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 7:52 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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