TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, NOVEMBER 12, 2019 @ 3:30 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held October 8, 2019 Pg. 7 - 14

4. PETITIONS & DELEGATIONS a) R. Smith, Senior Manager, Environmental Resource Management, Capital Regional District, Re: Proposed Strategies and Targets for the New Solid Waste Management Plan Pg. 15 - 21

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS 6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Lemon, Chair 6.1.1 Chair's Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

   STAFF REPORTS a) West Shore RCMP Monthly Media Summary

   1. September 2019 Monthly Media Summary prepared by the West Shore RCMP Pg. 22 b) West Shore RCMP - Request for Addition of One Regular Member and One Municipal Employee for 2020
   2. Letter dated November 5, 2019 from Insp. T. Preston, West Shore RCMP, Re: Request for the Addition of One Regular Member and One Municipal Employee for 2020 Pg. 23 - 25
   3. West Shore RCMP Organizational Chart Pg. 26 c) Public Safety Report for September - October 2019
   4. Report dated November 6, 2019 from the Director of Protective Services Pg. 27 - 35 Staff Recommendation: THAT the report dated November 6, 2019 from the Director of Protective Services titled "Public Safety Report for September - October 2019" be received for information. d) Energy Step Code Update
   5. Report dated October 28, 2019 from the Building Official Pg. 36 - 37 Staff Recommendation: THAT the report dated October 28, 2019 from the Building Official titled "Energy Step Code Update" be received for information.

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair 6.2.1 Chair's Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

   STAFF REPORTS a) Capital Project Update

   1. Report dated November 6, 2019 from the Manager of Accounting Pg. 38 - 39 Staff Recommendation: THAT the report dated November 6, 2019 from the Manager of Accounting titled "Capital Project Update" be received for information. b) Proposed Interest Calculation Bylaw Replacement
   2. Report dated November 7, 2019 from the Director of Finance Pg. 40 - 48 Staff Recommendation: THAT the report dated November 7, 2019 from the Director of Finance titled "Proposed Interest Calculation Bylaw Replacement" be received. c) Detailed Financial Plan Review - Development, Recreation and Culture, Environmental and Fiscal Services
   3. Report dated November 6, 2019 from the Director of Finance Pg. 49 - 57 Staff Recommendation: THAT the report dated November 6, 2019 from the Director of Finance titled "Detailed Financial Plan Review - Development, Recreation and Culture, Environmental and Fiscal Services" be received for information. d) Block Party Information
   4. Report dated November 4, 2019 from the Deputy Corporate Officer Pg. 58 - 67 Staff Recommendation: THAT the Committee recommend to Council that the Block Party Toolkit be made available both at Town Hall and on the Town's website. e) Employee - Use of Personal Vehicle
   5. Report dated November 6, 2019 from the Corporate Services Clerk Pg. 68 - 71 Staff Recommendation: THAT the Committee recommend to Council that Policy No. 2600-03 - Employee - Use of Personal Vehicle be amended to reflect the current rates prescribed by Canada Revenue Agency for reasonable per-kilometre allowance. f) Chief Administrative Officer Update
   6. Report dated November 7, 2019 from the Chief Administrative Officer Pg. 72 - 78 Staff Recommendation: THAT the report dated November 7, 2019 from the Chief Administrative Officer titled "CAO Update" be received for information.

   COMMITTEE REPORTS OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 PETITIONS & DELEGATIONS a) D. Harbicht, 240 Stormont Road, Re: Speed Bumps on Stormont Road Pg. 79 - 88

8.2 PUBLIC PARTICIPATION

9. BUSINESS ITEMS 9.1 PARKS, RECREATION, ENVIRONMENT - Councillor Rogers, Chair 9.1.1 Chair's Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports

   STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

   9.1.4 New Business 9.1.5 Correspondence

   9.2 PLANNING & DEVELOPMENT - Councillor Mattson, Chair 9.2.1 Chair's Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports

   STAFF REPORTS a) 1509 Glentana Road - Mixed Residential Form and Character Development Permit Building Envelope Replacement

   1. Report dated November 6, 2019 from the Community Planner Pg. 89 - 121 Staff Recommendation: THAT the report dated November 6, 2019 from the Community Planner titled "1509 Glentana Road - Mixed Residential Form and Character Development Permit Building Envelope Replacement" be received for information. b) Housing Gaps and Needs Study
   2. Report dated November 5, 2019 from the Director of Development Services Pg. 122 - 127 Staff Recommendation: THAT the report dated November 5, 2019 from the Director of Development Services titled "Housing Gaps and Needs Study" be received.

   COMMITTEE REPORTS OTHER REPORTS

   9.2.4 New Business

   9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair 9.3.1 Chair's Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports

   STAFF REPORTS a) Road Issues - Rudyard Road to Stormont Road

   1. Report dated November 7, 2019 from the Director of Engineering and Parks Pg. 128 - 131 Staff Recommendation: THAT the report dated November 7, 2019 from the Director of Engineering and Parks titled "Road Issues - Rudyard Road to Stormont Road" be received for information. b) Eltham Road Sidewalk Request
   2. Report dated November 5, 2019 from the Director of Engineering and Parks Pg. 132 - 133 Staff Recommendation: THAT the Committee recommend to Council that the Eltham Road sidewalk request be included in the Connectivity Master Plan; AND THAT once the plan is adopted, a sidewalk be installed on Eltham Road when/if it is required according to the plan.

   COMMITTEE REPORTS OTHER REPORTS

   9.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, December 10, 2019 at 3:30 p.m.