TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, OCTOBER 8, 2019
Minutes from the previous Committee of the Whole meeting covering discussions on park initiatives, rezoning applications, and recreational cannabis regulation.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, OCTOBER 8, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services P. Hurst, Director of Protective Services D. Christenson, Director of Finance S. Vella, Manager of Accounting Sgt. C. Boucher, Westshore RCMP E. Bolster, Deputy Corporate Officer 1 member of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3(b), 9.2.3 (a)(2-3) and 9.3.2(a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held September 10, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Committee of the Whole meeting held September 10, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Public Safety Report for July – August 2019
- Report dated September 3, 2019 from the Director of Protective Services
The Director of Protective Services provided an overview of the report. The Committee and Director discussed volunteer firefighter retention rates and residential construction on Songhees Nation.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
THAT the report dated September 3, 2019 from the Director of Protective Services titled “Public Safety Report for July – August 2019” be received for information. CARRIED
b) Westshore RCMP – Inadmissible Patron Program Sgt. Boucher discussed statistics, enforcement and open files within the municipality as well as the proposed Inadmissible Patron Program intended to discourage and deter violent acts in and around restaurants and night clubs.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-37-19 THAT the Committee recommend to Council that the Inadmissible Patron Program be supported as described in the Inadmissible Patrons Policy distributed by the Westshore RCMP at the October 8, 2019 Committee of the Whole meeting. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) 2020-2024 Financial Plan – Council Initiatives
- Report dated October 3, 2019 from the Director of Finance
The list of Council identified initiatives was reviewed to determine which ones should be further investigated prior to the 2020-2024 Financial Plan discussions. The table below summarizes the Committee’s discussions:
| Item: | Initiative: | Notes: |
|---|---|---|
| 1 | Sidewalk construction – Watkiss Way from Eagle Creek to Stoneridge neighbourhood (north side) | Supported - requires coordination with Saanich; multi-year project; look at lighting. |
| 2 | Tree Planting Campaign | Supported |
| 3 | Complete the Nursery Hill trail system by formalizing the connection to the Trans-Canada Highway cycling ramp at Brydon Road | Supported – should be considered as part of a comprehensive Trails Master Plan; Director of Engineering to select typology for cost estimate. |
| 4 | Formalize “Water main Trail” direct route from Erskine Lane to Victoria General Hospital bus terminal | Not supported – requires negotiation with Lot 2 owner; can be considered as part of a comprehensive Trails Master Plan. |
| 5 | Install wayfinding signage for the Portage Trail from Gorge to/from the harbour. Install crosswalk at Shoreline Drive to/from access ramp | Not supported - if usage rates grow significantly, there may be potential to cost-share signage with user groups. |
| 6 | Install stairs down to Lime Kiln Cove beach from the viewing platform; and work with Peninsula Streams to “install” a fish forage beach. No wharf or dock | Not supported – consider a grant-in-aid application if received from Peninsula Streams Society; staff to bring back previous report for discussion. |
| 7 | Work with Peninsula Streams about a fish forage beach from Hospital Creek to the old boat launch at Portage Linear Park | Not supported – consider a grant-in-aid application if received from Peninsula Streams Society. |
| 8 | Install 2-3 bus shelters along Six Mile where populations are (not on Atkins), including at the top of Thetis Lake | Not supported – BC Transit monitors ridership levels and supplies bus shelters for View Royal to install as required. |
| 9 | Create a plan to partner with CRD and third parties towards purchase/preserve 1720 Wilfert Road as park and its natural ecosystems. | Not supported |
| 10 | Install solar panels on Town Hall and Public Safety Building to augment its building power needs. Install low flush toilets at the Town Hall. | Not supported – staff to instead investigate the cost of a cost/benefit analysis for retrofit work. |
| 11 | A Centennial Park revision plan for more varied active sports (including outdoor pickleball courts like in Saanich) with community consultation and survey | Supported |
| 12 | Review the existing trails and neighbourhood connections for improved public safety and mobility issues, including railings for seniors. | Supported – can be considered as part of a comprehensive Trails Master Plan proposed for consideration in 2020- 2024 Financial Plan. |
| 13 | Work with the CRD Parks to install a toilet in Portage Park similar to the successful one we now have in View Royal Park | Supported – cost estimate to be based on installation in the summer months only. |
| 14 | Take a look at the Township of Esquimalt’s innovative dog park plans to see how we can provide more amenities in View Royal Park | Supported – can be considered as part of View Royal Park Master Plan update proposed for consideration in 2020- 2024 Financial Plan. |
| 15 | Reassess/improve the shoreline access ramp for ease of use for recreational paddlers as per our 2016 Parks Master Plan | Not supported |
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 3, 2019 from the Director of Finance titled “2020-2024 Financial Plan – Council Initiatives” be received. CARRIED
b) Vehicle Fleet Replacement Plan Update
- Report dated October 3, 2019 from the Manager of Accounting
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated October 3, 2019 from the Manager of Accounting titled “Vehicle Fleet Replacement Plan Update” be received for information. CARRIED
c) Detailed Financial Plan Review – Transportation & Parks Services
- Report dated September 30, 2019 from the Director of Finance
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated September 30, 2019 from the Director of Finance titled “Detailed Financial Plan Review – Transportation & Parks Services” be received for information. CARRIED
d) Budget Variance and Capital Project Update Report to September 30, 2019
- Report dated September 30, 2019 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated September 30, 2019 from the Director of Finance titled “Budget Variance and Capital Project Update Report to September 30, 2019” be received for information. CARRIED
e) Action List Update – 3rd Quarter
- Report dated October 3, 2019 from the Executive Assistant
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated October 3, 2019 from the Executive Assistant titled “Action List Update – 3rd Quarter” be received for information. CARRIED
f) Chief Administrative Officer Update
- Report dated October 3, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 3, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the meeting now recess at 5:23 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Davison, Community Planner J. Chow, Senior Planner 19 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) T. Main, Victoria Regional Pickleball Association, Re: Request for Outdoor Pickleball Courts in View Royal
Ms. Main spoke to the Committee regarding the Victoria Regional Pickleball Association’s request for an outdoor pickleball court in View Royal, potentially located at Centennial Park.
The Committee and Ms. Main discussed court size, user groups and player demographics.
8.3 PUBLIC PARTICIPATION
a) D. Harbicht, 240 Stormont Road, discussed safety concerns on Rudyard/Stormont Road with speeding and drivers making illegal left-hand turns onto Rudyard Road from Helmcken Road during prohibited hours. He presented the Committee with a neighbourhood petition.
The Committee suggested that Mr. Harbicht attend a future Committee of the Whole meeting under Petitions and Delegations if his group wishes to provide a visual presentation.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Mayor Screech, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Rezoning Application No. 2018/06 – 7 Erskine Lane
- Report dated September 30, 2019 from the Senior Planner
- Email dated October 5, 2019 from C. Kitson, 17-14 Erskine Lane, RE: Rezoning Application No. 2018/06 – 7 Erskine Lane
- Email dated October 8, 2019 from Councillor Rogers, Re: Erskine/Stoneridge Petition Re: #7 Erskine Lane Tonight
The Senior Planner gave a summary of the report to the Committee.
M. Johnston, applicant, spoke to the Committee regarding potential community amenity contribution package, density, height, parking, traffic impact and anticipated construction start date.
The Committee and staff discussed the community amenity contribution package, street width, intersection improvements at Watkiss Way, traffic calming and potential park development.
The Director of Development Services discussed the importance of amenities that provide lasting value for the community. She noted that there is time to ascertain what would best meet the needs of the neighbourhood with respect to the expenditure of the community amenity contribution.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
COW-38-19 THAT the Committee recommend to Council that staff work with the applicant to finalize a suitable community amenity contribution package prior to preparing a rezoning bylaw for consideration. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated October 5, 2019 from C. Kitson, 17-14 Erskine Lane, Re: Rezoning Application No. 2018/06 – 7 Erskine Lane be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated October 8, 2019 from Councillor Rogers, Re: Erskine/Stoneridge Petition Re: #7 Erskine Lane tonight be received. CARRIED
b) Recreational Cannabis Regulation Update
- Report dated October 3, 2019 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
The Committee and staff discussed business license fees for cannabis stores; development of guidelines that will consider buffers from other cannabis stores and schools; proximity from Songhees Nation and Esquimalt Nation; preference for a zoning approach to permit the use; and lack of anticipated revenue sharing by the Province with municipalities at this time.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 3, 2019 from the Community Planner titled “Recreational Cannabis Regulation Update” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
a) Hallowell Road Barrier Councillor Rogers inquired about the planting plan for the median barrier on Hallowell Road.
The Director of Engineering noted that this work is the responsibility of the Capital Regional District and that he will confer with the CRD to ensure the planting plan is implemented.
9.3.3 Reports
STAFF REPORTS
a) Road Issues Rudyard Road and Stormont Road
- Report dated October 3, 2019 from the Director of Engineering and Parks
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
COW-39-19 THAT the Committee recommend to Council that the report dated October 3, 2019 from the Director of Engineering & Parks titled “Road Issues Rudyard Road and Stormont Road” be tabled to the November 12, 2019 Committee of the Whole meeting. TABLED
COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
a) Skateboard Park – Parsons Bridge – Councillor Rogers Councillor Rogers noted his concern with the graffiti, vandalism and garbage at the public access that is seemingly related to the skateboarding activity under Parsons Bridge.
The Chief Administrative Officer noted that staff will be reporting back to Council with a view to understanding the associated risks.
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 8:48 p.m. CARRIED
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