Employee – Use of Personal Vehicle

TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT

TO: Committee of the Whole
DATE: November 6, 2019
FROM: J. Crockett, Corporate Services Clerk
MEETING DATE: November 12, 2019

Employee – Use of Personal Vehicle

RECOMMENDATION:

THAT the Committee recommend to Council that Policy No. 2600-03. – Employee – Use of Personal Vehicle be amended to reflect the current rates prescribed by Canada Revenue Agency for reasonable per-kilometre allowance.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To update the rates for reimbursement for employees using their personal vehicles for business purposes.

BACKGROUND/DISCUSSION:

The per-kilometer rates the Town has been using to reimburse employees for the use of personal vehicles is vastly outdated and is rarely reviewed.

Current Canada Revenue Agency rates are:

• $0.58 per kilometer for the first 5,000 kilometres driven
• $0.52 per kilometer driven after that

Some previous automobile allowance rates by Canada Revenue Agency were as follows:

2018:

• $0.55 per kilometer for the first 5,000 kilometres driven
• $0.49 per kilometer driven after that

2017 and 2016:

• $0.54 per kilometer for the first 5,000 kilometres driven
• $0.48 per kilometer driven after that

2015:

• $0.55 per kilometer for the first 5,000 kilometres driven
• $0.49 per kilometer driven after that

Schedule “A” (see attached) is the current Policy No. 2600-031 - Employee – Use of Personal Vehicle and the attached Schedule “B” shows the amended Policy No. 2600-031 - Employee – Use of Personal Vehicle Policy which staff are recommending for approval.

RECOMMENDATION:

THAT the Committee recommend to Council that Policy No. 2600-03. – Employee – Use of Personal Vehicle be amended to reflect the current rates prescribed by Canada Revenue Agency for reasonable per-kilometre allowance.

SUBMITTED BY:

J. Crockett, Corporate Services Clerk

REVIEWED BY:

for S. Jones, Director of Corporate Administration