Minutes of a Committee of the Whole Meeting held on September 10, 2019

1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

THAT the agenda be approved as presented.

CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held July 9, 2019

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Committee of the Whole meeting held July 9, 2019 be adopted.

CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

a) J. Devonshire, 242 Glenairlie Drive, spoke on behalf of the View Royal Climate Coalition noting she supports a pilot energy refit program. She invited Council to join the View Royal Climate Coalition at the global climate strike event on September 27, 2019.

b) J. Skrlac, 288 Eltham Road, noted she supports a pilot energy refit program in View Royal.

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) West Shore RCMP Biannual Report

1. Report dated January to June 2019 from Insp. Preston

Insp. Preston spoke to the Committee regarding statistics, enforcement, homeless encampments and open files within the municipality.

The Committee and the Inspector discussed vehicle noise, traffic speed enforcement in school zones, and retail cannabis stores. The Mayor requested that RCMP Officers attend homeless encampments with the BC Housing Outreach Team.

MOVED BY: Mayor Screech SECONDED: Councillor Mattson

THAT the West Shore RCMP Biannual Report dated January to June 2019 from Insp. Preston be received.

CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Capital Project Update

1. Report dated September 4, 2019 from the Manager of Accounting

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated September 4, 2019 from the Manager of Accounting titled “Capital Project Update” be received for information.

CARRIED

b) Detailed Financial Plan Review – Protective Services

1. Report dated September 3, 2019 from the Director of Finance

The Committee and staff discussed the police reserve fund and volunteer firefighter projections vis a vis population growth in the Town. Staff noted that they will provide a report on the police reserve fund.

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

THAT the report dated September 3, 2019 from the Director of Finance titled “Detailed Financial Plan Review – Protective Services” be received for information.

CARRIED

c) Financial Planning Process and Calendar

1. Report dated September 5, 2019 from the Director of Finance

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

COW-32-19 THAT the Committee recommend to Council that the proposed 2020-2024 Financial Planning Calendar be approved.

CARRIED

d) Referred Council Initiatives from December 2018 Committee of the Whole Meeting

1. Report dated September 3, 2019 from the Director of Corporate Administration

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated September 3, 2019 from the Director of Corporate Administration titled “Referred Council Initiatives from December 2018 Committee of the Whole Meeting” be received for information.

CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

COW-33-19 THAT the Committee recommend to Council that prior staff reports regarding heritage be provided to a future Committee of the Whole meeting.

CARRIED

e) Chief Administrative Officer Update

1. Report dated September 5, 2019 from the Chief Administrative Officer

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the report dated September 5, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information.

CARRIED

OTHER REPORTS

6.2.4 New Business

a) Pilot Energy Refit Program – Councillor Lemon

1. Email dated September 5, 2019 from Councillor Lemon, Re: Pilot Energy Refit Program

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

COW-34-19 THAT the Committee recommend to Council that the investigation into a potential pilot energy refit program be referred to staff.

CARRIED

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

THAT the meeting now recess at 5:48 p.m.

---

EVENING BREAK

---

8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:0 p.m.

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Davison, Community Planner M. Gill, Development Asset Technologist E. Bolster, Deputy Corporate Officer 38 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

a) S. Melanson, Hidden Oaks Strata Residents, Re: Community Response to Development Proposal by Invictus Development (Eagle’s Nest)

Ms. Melanson spoke to the Committee regarding the proposal for 1449 Burnside Road West, specifically noting community concerns around density and increased traffic.

Ms. Melanson stated the neighbourhood is not opposed to development but would like to see lower density at the subject property.

8.3 PUBLIC PARTICIPATION

a) R. Quenet, 1481 Burnside Road West, spoke to the Committee regarding his concerns with the rezoning application for 1449 Burnside Road West. He indicated that the density of the development is not in keeping with the rural nature and mixed residential character of the area.

b) M. Quenet, 1481 Burnside Road West, spoke to the Committee regarding her concerns with the rezoning application for 1449 Burnside Road West including parking for construction workers, density, and form and character.

c) S. Henry, 3906 Holland Avenue, spoke to the Committee regarding her concerns with the rezoning application for 1449 Burnside Road West, specifically traffic and density. She requested that the current application be declined and that the massing and density be addressed.

d) M. Strome, 1275 Burnside Road West, spoke to the Committee regarding his concerns with the rezoning application for 1449 Burnside Road West, noting the anticipated increase in traffic and density.

e) C. Finnis, 1262 Stancil Lane, spoke to the Committee regarding his concerns with the rezoning application for 1449 Burnside Road West, specifically traffic and density. He noted that the proposed development should be in keeping with the form and character of the neighbourhood.

f) R. Henson, 1490 Burnside Road West, spoke to the Committee regarding his traffic volume concerns with the rezoning application for 1449 Burnside Road West. He noted that he is opposed to this development.

g) J. Palliser, 15 Quincy Street, spoke to the Committee regarding her concerns with the rezoning application for 1449 Burnside Road West, specifically the increase in traffic.

9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair

9.2.1 Chair’s Report

Councillor Mattson noted that rezoning of a property is a privilege, not a right; and Council must listen to all applications but will not necessarily approve all applications.

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Rezoning – 1449 Burnside Road West (Eagle’s Nest)

1. Report dated September 3, 2019 from the Community Planner

The Community Planner gave a summary of the report to the Committee.

D. Foord, Invictus Commercial Investment Corporation, applicant, gave a presentation to the Committee regarding:

• past and current development details, including renderings;
• public consultation process;
• density and floor space ratio;
• parking;
• outdoor space concept for the development’s residents;
• transportation impact;
• shadow studies;
• tenant compensation package;
• View Royal’s Official Community Plan and Hospital Neighbourhood Plan objectives and policies; and
• community benefits.

Mr. Foord noted that other municipalities allow development next to Agricultural Land Reserve land and feels he is not being given direction as to what type of proposal the Town would like to see.

The Committee, staff and the applicant discussed height, density, traffic, subdivision rationale, and the gateway location of the property.

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the Committee recommend to Council that staff work with the applicant to reduce the density and building height of the proposal and that the revised proposal be brought back to Committee of the Whole for review.

OPPOSED Mayor Screech and Councillors Lemon and Mattson opposed

MOVED BY: Mayor Screech SECONDED: Councillor Lemon

COW-35-19 THAT the Committee recommend to Council that the rezoning application for 1449 Burnside Road West (Eagle’s Nest) be declined.

CARRIED Councillors Kowalewich and Rogers opposed

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

a) Proposed Streets Bylaw No. 980, 2019

1. Report dated September 3, 2019 from the Development Asset Technologist and Corporate Officer

The Director of Corporate Administration and Director of Engineering gave a summary of the report to the Committee.

The Committee and staff discussed existing, non-permitted boulevard encroachments/improvements; signage; on-street parking provisions; and bylaw enforcement.

MOVED BY: Mayor Screech SECONDED: Councillor Rogers

COW-36-19 THAT the Committee recommend to Council that the “residential parking permit zone” provision not be included in draft Streets Bylaw No. 980, 2019;

AND THAT a provision be made to permit the use of skateboards, push scooters, strider bikes, rollerskates, and in-line skates on sidewalks in draft Streets Bylaw No. 980, 2019;

AND THAT the boulevard parking provisions proposed in draft Streets Bylaw No. 980, 2019 regarding:

• minimum shoulder width of 2.5m,
• minimum clearance of 6.0m on the roadway, and
• maximum encroachment into a roadway of 30cm be utilized;

AND THAT the Town’s current Bylaw Enforcement Policy be followed with respect to existing, non-permitted boulevard encroachments/improvements;

AND THAT proposed Streets Bylaw No. 980, 2019 be forwarded to the Community Development Advisory Committee for information;

AND FURTHER THAT a public information open house be held on Monday, October 7, 2019.

CARRIED

COMMITTEE REPORTS

10. CORRESPONDENCE

a) Email dated August 7, 2019 from T. Seney, 115-290 Lions Cove, Re: Vehicle Noise Pollution

MOVED BY: Mayor Screech SECONDED: Councillor Rogers

THAT the email dated August 7, 2019 from T. Seney, 115-290 Lions Cove, Re: Vehicle Noise Pollution be received.

CARRIED

b) Email dated August 1, 2019 from P. Hind, 278 Island Highway, Re: Traffic Delays on Island Highway

MOVED BY: Mayor Screech SECONDED: Councillor Rogers

THAT the email date August 1, 2019 from P. Hind, 278 Island Highway, Re: Traffic Delays on Island Highway be received.

CARRIED

11. MOTIONS & NOTICES OF MOTION

12. QUESTION PERIOD

13. CLOSED MEETING RESOLUTION

14. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 9:49 p.m.

CARRIED

---

MAYOR

---

CORPORATE OFFICER