TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JUNE 11, 2019
Formal record of the previous Committee of the Whole meeting proceedings, including motions and reports received.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JUNE 11, 2019 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: S. Jones, Acting CAO/Director of Corporate Administration D. Christenson, Director of Finance J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services T. Preston, Inspector, Westshore RCMP J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 1 member of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the agenda be amended to include item 6.1.3(a)(4), 6.1.3(b) and 9.1.4(a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held May 14, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held May 14, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) C. Jackman, View Royal Reading Centre, Re: View Royal Reading Centre Activities and Future Plans
Ms. Jackman noted that the View Royal Reading Centre will soon have a new website and plan to have a booth at the Canada Day celebration at Craigflower Manor with the goal of attracting a broader membership. She stated the only new expenses included in their 2019 budget are for repairs and maintenance (plumbing) and a new computer.
The Committee and Ms. Jackman discussed user rates of approximately 100 regular attendees, membership demographics, location, hours of operation, and the Town’s funding of both the View Royal Reading Centre and the Greater Victoria Public Library. Ms. Jackman confirmed that the View Royal Reading Centre will always require funding from the Town.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Thetis Lake Overflow Parking – Six Mile Road and Atkins Road
- Report dated June 7, 2019 from the Director of Protective Services
- Email dated June 5, 2019 from C. Bauzon, Re: Parking in the Chilco/Nursery Hill Area
- Email dated May 29, 2019 from K. Sinclair, Re: Parking in the Chilco/Nursery Hill Area
- Email dated June 11, 2019 from P. Simonian, Re: Parking in the Chilco/Nursery Hill Area
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated June 5, 2019 from C. Bauzon, Re: Parking in the Chilco/Nursery Hill area be received for information. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated May 29, 2019 from K. Sinclair, Re: Parking in the Chilco/Nursery Hill area be received for information. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated June 11, 2019 from P. Simonian, Re: Parking in the Chilco/Nursery Hill area be received for information. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-17-19 THAT the Committee recommend that Council temporarily suspend bylaw enforcement for vehicles owned by residents of the Chilco/Nursery Hill area at both the Thetis Lake overflow parking lot (80 Atkins Road) and on Chilco Road;
AND THAT staff report back with options including: an amendment to Streets and Traffic Regulations Bylaw No. 609 to modify the “residential only” parking definition to a 500m radius for Chilco Road, provision of parking adjacent Garry Oak Meadows Park, parking on Six Mile Road and revenue/permit parking at the Thetis Lake overflow parking lot (80 Atkins Road). CARRIED
b) West Shore RCMP
Insp. Preston noted the West Shore RCMP’s five priorities for the year are organized crime, crime prevention, motor vehicle safety, property theft, and community relations.
The Committee and Insp. Preston discussed statistics, enforcement and open files within the municipality.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the verbal report from Insp. Preston, West Shore RCMP be received. CARRIED
6.1.4 New Business
a) Letter dated May 7, 2019 from Insp. T. Preston, West Shore RCMP, Re: Reporting Procedures
Insp. Preston summarized the new reporting procedures that include monthly verbal updates and the distribution of compiled media releases. Two written reports will be provided annually with the year-end report to be accompanied by a video component.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the letter dated May 7, 2019 from Insp. T. Preston, West Shore RCMP, Re: Reporting Procedures be received. CARRIED
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Projects Update
- Report dated June 6, 2019 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated June 6, 2019 from the Manager of Accounting titled “Capital Projects Update” be received for information. CARRIED
b) 2018 General Local Election Review
- Report dated June 5, 2019 from the Corporate Officer and Deputy Corporate Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-18-19 THAT the Committee recommend to Council that staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo. CARRIED
c) CAO Update
- Report dated June 6, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated June 6, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the meeting now recess at 5:07 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: S. Jones, Acting CAO/Director of Corporate Administration J. Rosenberg, Director of Engineering D. Christenson, Director of Finance J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 5 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
a) View Royal Bike Park
- Report dated June 6, 2019 from the Director of Engineering and Parks
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-19-19 THAT the Committee recommend to Council that staff proceed with the construction of Concept “B” for the Bike Pump Track in View Royal Park. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
a) Central Trees in View Royal Park
In response to a question concerning tree mortality, the Director of Engineering stated that, although there is irrigation for the trees sited near the centre of View Royal Park, approximately 70% of the trees are deceased. In the autumn, these trees will be replaced with those best suited to the conditions.
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Development Permit No. 2019/08 – 105-108 Glentana Road
- Report dated June 5, 2019 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee noting the amendments from the previously approved development permit ((Development Permit No. 2018/03) and confirming that no new variances are requested with this application.
The Committee, staff and the architect, T. Ankenman, Ankenman, Marchand, discussed reduction to one common deck from four, elevations, and tree retention/removal.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated June 5, 2019 from the Senior Planner titled “Development Permit No. 2019/08 – 105-108 Glentana Road” be received for information. CARRIED
b) Community Amenity Contribution Policy
- Report dated June 6, 2019 from the Senior Planner
The Senior Planner summarized the report for the Committee.
The Committee and staff discussed comparisons to other municipalities in the region.
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
COW-20-19 THAT the Committee recommend to Council that a Community Amenity Contribution Policy Open House be held on June 24, 2019. CARRIED
c) Analysis of City of Langford Approach to Recreational Cannabis Retail Sales
- Report dated June 5, 2019 from the Community Planner
The Community Planner reviewed the report for the Committee.
The Committee and staff discussed financial benefit/revenue, retail sales of cannabis within the Town, obtaining information from the City of Langford, and the rezoning process and business license fees associated with the sale of cannabis.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-21-19 THAT the Committee recommend to Council that staff make a Freedom of Information request to the City of Langford regarding funds received by the City of Langford through the RFP process for non-medicinal cannabis retail sales. CARRIED
d) Parking Regulations Update
- Report dated June 6, 2019 from the Community Planner
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-22-19 THAT the Committee recommend to Council that staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town’s parking needs now and into the future. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Mayor Screech, Acting Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Yard and Garden Waste Contract
- Report dated June 5, 2019 from the Director of Engineering and Parks
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-23-19 THAT the Committee recommend that Council authorize staff to continue to cost share the Yard and Garden Waste contract with the Township of Esquimalt until December 31, 2021. CARRIED
COMMITTEE REPORTS
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
11. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 8:36 p.m. CARRIED
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