Council Committee’s FOLLOW UP ACTIONS LIST (non confidential items)

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Comments
Council	2013-01-10	C-095-13	THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard.	John Rosenberg	Engineering & Parks	In progress as part of the Roads & Streets bylaw review.
Council	2017-07-03	C-026-17	THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval.	Sarah Jones Dawn Christenson	Administration Finance	In progress.
Council	2018-01-09	C-006-18	THAT the recommendation from the Community Development Advisory Committee regarding the creation of a Block Party Policy be referred to staff.	Julie Crockett Elena Bolster	Administration	In progress.
Council	2018-01-23	C-017-18	THAT Council resolution C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m2 from the owner of 494/498 Island Highway for $68,407.15 the Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m2 from the owner of 494/498 Island Highway AND THAT the Town's authorized signatories execute the required documentation.	Sarah Jones	Administration	In progress. Zoning Bylaw 983 rec'd 3rd reading 2017 11 07.
Council	2018-02-20	C-030-18	THAT the property owners within the St. Giles Street neighbourhood north of Trans-Canada Highway be canvassed regarding the possibility of renaming that portion of St. Giles Street.	Jeff Chow	Development Services	In progress.
Council	2018-02-20	Direction	Parks signage and branding-design –discuss with Parks, Recreation and Environment Advisory Committee.	John Rosenberg Lindsay Chase	Development Services Engineering & Parks	Forwarded to 2019 Financial Plan.
Council	2018-03-06	C-041-18	THAT the email dated February 21, 2018 from B. Teves, 2372 Chilco Road, Re: Keeping of Chickens in the CD-16 Zone, be referred to staff for a report on options for keeping chickens in the CD-16 zone.	Lindsay Chase	Development Services	In progress.
Council	2018-03-06	C-043-18	THAT staff work with the Capital Regional District Parks staff to augment water safety at Thetis Lake Park, by piloting drone technology for detection and rescue services in 2018.	Paul Hurst	Protective Services	No progress on this initiative.
Council	2018-09-25	C-123-18	THAT work to complete the Shoreline Drive boat launch be authorized to occur during evening hours.	John Rosenberg	Engineering & Parks	Complete. Work will now be done in July during the day.
Council	2018-09-25	C-126-18	THAT the 2019 Financial Plan include up to $150,000 for a paved pump track bicycle feature to be constructed in View Royal Park by a local contractor on a time and materials basis with the inclusion of skills stations as funding permits.	John Rosenberg Dawn Christenson	Finance Engineering & Parks	Complete. Project approved in 2019 Financial Plan.
Council	2018-09-25	C-127-18	THAT the recommendation from the July 24, 2018 Parks, Recreation and Environment Advisory Committee meeting regarding a temporary park sign in Portage Park be referred to staff for options and comments.	Lindsay Chase	Development Services	In progress.
Council	2018-11-20	C-133-18	THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood AND THAT a report with options be subsequently provided to Council.	Paul Hurst	Protective Services	Compiling information from regional partners. Report to come forward in second quarter of 2019.
Council	2019-01-15	C-001-19	THAT the transit priority concepts in the SNC-Lavalin Inc. – BC Transit Island Highway Transit Priority Plan and Park and Ride Study of July 2018 be approved in principle as Phase 1 of the Island Highway section of the rapid transit corridor AND THAT BC Transit undertake additional planning to ensure that the proposed improvements can be integrated into the next phase of implementation of the bus based rapid transit corridor along Island Highway AND THAT BC Transit undertake additional planning to identify opportunities to extend the proposed transit priority lanes to more fully achieve dedicated bus lanes along the Island Highway Corridor in Phase 1 AND FURTHER THAT BC Transit undertake public engagement activities to share information and collection feedback from key stakeholders and the general public.	John Rosenberg	Engineering & Parks	BC transit has not yet had an open house in View Royal.
Council	2019-02-05	C-016-19	THAT the Community Development Advisory Committee investigate Eagle View Elementary students’ usage of the existing informal walkway located on the Capital Regional District watermain on the south side of Watkiss Way and, if the information collected merits additional investigation, provide findings to the Town’s Engineering Department so next steps can be considered, including cost sharing opportunities with interested parties.	Elena Bolster	Administration	Complete. At March 26, 2019 CDAC meeting, Council Liaison Kowalewich advised that the stakeholders in the potential Watkiss Way safety improvements, including Eagle View Elementary as well as the Parent Advisory Council, were contacted. To date, no responses have been provided to either support the need for additional safety measures or to cost-share in these measures.
Council	2019-02-05	C-024-19	THAT a development cost charge waiver bylaw and a housing agreement bylaw be brought forward for consideration once an application for a development permit that includes a not-for-profit rental housing component at West Park Lane has been received AND THAT the development cost charge exemption not exceed $7,000 per unit. Waiver presented to Council for consideration.	Lindsay Chase John Rosenberg	Development Services Engineering & Parks	Tabled.
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg	Engineering & Parks	Waiting for overpass construction to be completed.
COW	2019-03-12	Direction	Provide the recently completed “Access to Emergency Health Services” report published by the Office of the Auditor General.	Paul Hurst	Protective Services	In progress.
Council	2019-03-19	C-041-19	THAT the Town support the addition of one constable to the West Shore RCMP staffing resources for 2019.	Kim Anema	Administration	Complete. Province and RCMP are advised.
Council	2019-03-19	C-042-19	THAT the Committee recommend to Council that the following 2019 grants in aid be approved:City of Victoria Canada Day Celebration – $1,000; Need2 Suicide Prevention Education and Support – $1,070; Fort Rodd Hill and Fisgard Lighthouse – $500; Greater Victoria Volunteer Society – $750; Juan de Fuca Performing Arts Centre Society – $500; M'akola Housing Society – $1,250; Shoreline Community School Association – $20,000; Spectrum Dry Grad Committee 2019 – $1,000; Vancouver Island South Film and Media Commission – $500; Victoria Crossing Guards Association – the Town will provide up to $15,000 to support one crossing guard at each of View Royal Elementary School and Eagle View Elementary School from September to December 2019 upon confirmation of the cost and that the Association be requested to modify future grant in aid applications to correspond to the Town's fiscal year (January December); Wounded Warrior Run BC – $1,000; Strawberry Vale District and Community Club – purchase of round tables – up to $4,000 upon provision of receipt for reimbursement; West Shore Arts Council – $2,000; Victoria Sexual Assault Centre – $5,000 one-time only funding; Greater Victoria Bike to Work Society – $500; View Royal Garden Club - $500; Friends of Knockan Hill Park Society – $300 to assist with newsletter production/distribution; View Royal Reading Centre - $30,000 contingent upon receipt of a grant in aid application and presentation, including future plans, to Council AND THAT $5,000 be set aside for grant in aid allocations for the remainder of 2019 AND FURTHER THAT the 2019 grant in aid budget be increased from $100,000 to $108,470 with the additional $8,470 to be funded from Casino	Dawn Christenson	Finance	Complete. Cheques / letters sent, as applicable, April 4-12, 2019. Budget increase included in Bylaw 1018.
Council	2019-03-19	C-043-19	THAT a $5,000 grant in aid be provided for to the Rotary Club of West Shore for the development of the Sarah Beckett Memorial Playground at City Centre (Langford) AND THAT the 2019 grant in aid budget be increased from $108,470 to $113, 470 with the additional $13,470 to be funded from Casino revenue.	Dawn Christenson	Finance	Complete. Cheque 5259 issued April 12, 2019. Budget increase included in Bylaw 1018.
Council	2019-03-19	Direction	Wheelchair Accessible Parking – Letter dated February 26, 2019 from S. Cadieux and M. Stilwell – Staff to review and report back.	Paul Hurst	Protective Services	In progress.
Council	2019-04-02	C-048-19	THAT a grant-in-aid be approved in the amount of $30,000 to the View Royal Reading Centre AND THAT the View Royal Reading Centre make a presentation to Council, including details on planning and membership, prior to October 2019.	Dawn Christenson	Finance	Complete. Cheque 5268 issued April 12, 2019 with letter inviting them to Council meeting.
Council	2019-04-02	C-049-19	THAT the Town of View Royal enter into the Fire Department Mutual Aid Agreement with the City of Langford substantially in the form attached to the Fire Chief’s report dated March 26, 2019 AND THAT the Town’s authorized signatories be permitted to execute the agreement.	Paul Hurst	Protective Services	Complete.
Council	2019-04-02	C-050-19	THAT the West Shore Parks and Recreation Society be invited to present to the Committee of the Whole on April 9, 2019 regarding the 2019 Budget.	Kim Anema	Administration	Complete. WSPRS attended the 2019-04-09 COW meeting.
Council	2019-04-02	C-051-19	THAT the email dated March 24, 2019 from T. and P. Dunbar, Re: Residential Parking in the Six Mile/Thetis Lake Neighbourhood be referred to Bylaw staff AND THAT the Bylaw Officer report back on residential parking in the Six Mile/Thetis Lake neighbourhood to the Committee of the Whole on April 9, 2019.	Mark Groulx	Protective Services	In progress.
Council	2019-04-02	C-052-19	THAT the Financial Plan be adjusted to reflect a 5.2% tax increase AND THAT the Financial Plan Bylaw No. 1018, 2019 be given first, second and third reading.	Dawn Christenson	Finance	Completed – Bylaw 1018 adopted April 16, 2019.
Council	2019-04-02	C-053-19	THAT Not-for-Profit Rental Housing Development Cost Charge Waiver Bylaw No. 1020, 2019 be given first, second and third reading AND THAT the Town conduct public engagement regarding the project prior to fourth reading.	John Rosenberg	Engineering & Parks	Staff waiting for Council to bring back for consideration.
Council	2019-04-16	C-055-19	THAT Environmental Development Permit No. 2019/05 dated April 10, 2019 for 37 Stoneridge Drive be approved AND THAT Environmental Development Permit No. 2019/05 contain the following variance: Variance from the 30m setback to 8m from the natural boundary of any lake, pond, marsh or stream, subject to the Provincial Riparian Area Regulations. AND THAT Environmental Development Permit No. 2019/05 have the following conditions: Planting of native plants only; Removal of non-native plants (blackberry) in the area; Implementation of erosion and sediment control measures during construction; Environmental monitoring coordinated with the QEP (biologist) As per Sections 4 and 5 of the attached Riparian Area Assessment Report dated August 24, 2018.	James Davison	Development Services	Complete.
Council	2019-04-16	C-056-19	THAT the current advisory committee structure be retained AND THAT the current Advisory Committee Procedures be amended to remove the July meeting from the meeting schedule AND FURTHER THAT ad hoc committees be formed as required.	Elena Bolster	Administration	Complete. Advisory Committee procedures amended.
Council	2019-04-16	C-057-19	THAT consideration of Great Canadian Gaming Corporation’s “Temporary change to liquor license” application be delegated to staff until such time as the earlier of: Great Canadian Gaming Corporation receiving approval for their requested structural, permanent changes or Until September 30, 2019.	Lindsay Chase	Development Services	Complete.
Council	2019-04-16	C-058-19	THAT the 2019 West Shore Parks and Recreation Budget be approved as presented.	Elena Bolster	Administration	Complete. Letter was sent to WSPRS on 2019-04-17.
Council	2019-04-16	C-059-19	THAT the prohibition of overnight parking in the Thetis Lake Park overflow parking lot continue.	Mark Groulx	Protective Services	Complete. Superseded by C-086-19.
Council	2019-04-16	C-060-19	THAT the tax rates be implemented for 2019 based on a decrease to the Business/Other ratio (Class 6) to 3.55 and increase the Recreation/Non profit ratio (Class 8) by 15% AND THAT a bylaw be prepared to implement the tax rates accordingly.	Dawn Christenson	Finance	Completed – Bylaw 1019 adopted May 7, 2019.
Council	2019-04-16	C-061-19	THAT a bylaw be prepared to increase the 2019 annual garbage user fees to recover the total cost of providing the service.	Dawn Christenson	Finance	Completed – Bylaw 1021 adopted May 7, 2019.
Council	2019-04-16	C-062-19	THAT Development Permit Application No. 2019/04 – 209 Nia Lane be approved with the following conditions: That a detailed plan be provided for invasive species removal and increasing native vegetation; That the Talbot Mackenzie & Associates November 30, 2018 pruning review recommendation be followed, except that the pruning must be completed prior to December 31, 2019; Work to be monitored by a third certified arborist commissioned by and reporting directly to the Town, at the applicant’s expense, with such work to include photographic documentation and Security deposit to be provided for landscaping and for damage to the natural environment	Jeff Chow	Development Services	Complete.
Council	2019-05-07	C-063-19	THAT the 2018 audited financial statements be approved.	Dawn Christenson	Finance	Completed, Financial Statements submitted to Province May 15, 2019.
Council	2019-05-07	C-064-19	THAT the application for the 2019 Union of British Columbia Municipalities (UBCM) Asset Management Planning Grant be approved.	Steven Vella	Finance	Completed, application submitted May 3, 2019.
Council	2019-05-07	C-065-19	THAT two 4’x8’ signs for advertising the Canada Day celebrations on July 1, 2019 be approved for posting until Sunday, July 7, 2019 at the Craigflower Manor.	Elena Bolster	Administration	Complete. Victoria Highland Games Society (J. Maxwell) notified on 2019-05-10.
Council	2019-05-07	C-066-19	THAT up to $2,000 in carbon offsets be purchased from the Quadra Island Forestland Conservation Project by June 1, 2019 so that the Town can be officially carbon neutral in operations for the 2018 reporting year.	Jeff Chow	Development Services	Complete.
Council	2019-05-07	C-067-19	THAT the Mayor write to BC Transit and the Victoria Regional Transit Commission noting that the Town supports all measures to improve transit service in the region and the Town looks forward to hearing discussions on how this can be accomplished AND FURTHER THAT BC Transit and the Victoria Regional Transit Commission investigate a business case on how to improve ridership.	Jennifer Cochrane	Administration	Complete. Letters sent 2019-05-13.
Council	2019-05-07	C-068-19	THAT Councillor Mattson be appointed as the Town’s representative to the Colquitz/Gorge Watershed Special Management Area Initiative.	Elena Bolster	Administration	Complete. Songhees Nation notified on 2019-05-10.
Council	2019-05-07	C-069-19	THAT, in response to the Capital Regional District’s (CRD) request, the Town indicate its support for the CRD’s operation of a foodlands trust and willingness to participate in funding the CRD’s operation of a foodlands trust.	Elena Bolster	Administration	Complete. CRD notified on 2019-05-10.
Council	2019-05-07	C-070-19	THAT the Town write to the Province requesting that continuous provincial funding be provided to the Victoria Sexual Assault Centre.	Elena Bolster	Administration	Complete. Letter sent 2019-05-13.
Council	2019-05-07	C-071-19	THAT the Town support the referral from the City of Victoria for a change to Clarke & Co.’s Food Primary Licence application at 1002 Blanshard Street extending the hours of operation/hours from 9:00 a.m. to 12:00 a.m. to 9:00 a.m. to 1:00 a.m.	Elena Bolster	Administration	Complete. Letter sent 2019-05-10.
Council	2019-05-07	C-072-19	THAT the Town write to the Lax Kw’alaams Band (formerly the Port Simpson Band) to determine whether the Lax Kw’alaams Band would like the totem pole located at Portage Inlet Linear Connector Park to be refurbished or remain as is.	Kim Anema	Administration	In Progress. Currently investigating strategies and protocols elsewhere.
Council	2019-05-07	Direction	Council requested additional information on the 2018 financial results and a financial statement overview at a future meeting.	Dawn Christenson	Finance	Complete. Report presented at May 14 COW "2018 Financial Results Details", received for information.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst	Protective Services	On going. Awaiting legal opinion and survey results from other municipalities.
Council	2019-05-21	C-073-19	THAT Development Permit No. 2019/03 be approved as per the May 14, 2019 report from the Senior Planner titled "Development Permit Application 2019/03 - Apartment Buildings - 1938 West Park Lane" AND THAT Development Permit No. 2019/03 include the following variances: variance to the number of building storeys from five to six variance to the amount of impermeable surface from 50% to 72% and variance to the maximum height of retaining walls from 1.2 to 4.1m. AND FURTHER THAT Development Permit No. 2019/03 include the following conditions: establish and maintain a FireSmart Priority Zone 0-10 m around existing and any new structures bordering continuous forest and along the western and eastern boundaries of the subject property, next to Thetis Lake Regional Park favour widely-spaced (> 3 m crown separation), slow-growing deciduous and/or broad-leaved native trees (i.e., arbutus), as these types of trees typically are not as combustible as coniferous species limit the use of any coniferous hedges and wooden fences around structures along forested boundaries, as these features could act as a conduit for fire. Low wooden fences are acceptable, providing there is a separation of at least 3 m between the fence and any structure develop a FireSmart landscaping plan by incorporating fire-resistive native shrubs and groundcover in combination with fire-resistant landscape features (mowed lawns, landscape tiles, water features). See FireSmart Landscaping on Southeastern Vancouver Island (brochure), Strathcona Forestry Consulting regularly remove invasive plants (broom, thistle, etc.). Dried broom is very combustible under certain conditions (i.e., warm dry summers) any areas of soil disturbance should be promptly re-vegetated with approved landscaping materials and/or native plant species to prevent encroachment from invasive plant species consult with Capital Regional District Parks regarding fuel management treatment along mutual boundaries use fire retardant roof covering assemblies rated Class A, B, or C (i.e., metal, tile, ULC- rated asphalt) and feature non-combustible siding materials (i.e .. stucco, metal siding, brick, cement shingles or cementitious materials.	Jeff Chow	Development Services	Complete.
Council	2019-05-21	C-074-19	THAT Development Permit No. 2019/02 be approved as per the May 15, 2019 report from the Senior Planner titled "Development Permit Application 2019/02 - Environmental - 1938 West Park Lane": AND THAT Development Permit No. 2019/02 include the following conditions: As per the Civil Cut/Fill Matrix (Site Grading Lot B) from Associated Engineering, dated March 1, 2019:the maximum extent of cuts on Lot A shall be no more than 6.0m from natural grade ensure any land clearing activities are conducted in compliance with the BC Wildfire Act and local bylaws As per the Update to Wildland-Urban Interface Fire Hazard Assessment – Thetis Lake Trailer Park and Campground - Strathcona Forestry Consulting, April 4, 2019:as per the BC Wildfire Act, if a high-risk activity (i.e., land clearing) is taking place between 1 April and 31 October, the operator must keep at the activity site firefighting hand tools, in a combination and type to properly equip each person who works at the site with a minimum of one firefighting hand tool, and an adequate fire suppression system (onsite portable water tanker and firefighting tools - shovels, pulaskis, portable water backpacks}. In addition, efforts must be made to maintain an adequate fire break between any high-risk activity and areas of continuous forest to ensure a fire originating at the site does not escape the site develop an Emergency Plan of Action, listing key contact information in case of fire and/or other emergency at the site hazard abatement (removal of slash/disposal of debris piles) must take place in compliance with Town of View Royal bylaws ensure construction workers are made aware of the risk of fire in the interface zone, especially during a dry summer season. Smoking should be banned by workers during high/extreme fire weather under direction of a forestry professional with experience in fuel reduction, reduce/remove woody fuels prior to commencement of work, conduct a Hazard Tree assessment to ensure the safety and stability of any suspect and/or wildlife trees to be retained within 1% tree lengths of any structures and/or mutual boundary conduct a light understory thinning combined with removal of	Jeff Chow	Development Services	Complete.
Council	2019-05-21	C-075-19	THAT a report be provided that describes costs and implications for both the Town and the housing industry to adopt the BC Step Code Program AND THAT staff begin a consultation process toward adopting Step Code 3 by June 2020.	Paul Hurst	Protective Services	Industry consultation to take place in October. Report to be provided in December.
Council	2019-05-21	C-076-19	THAT the Town provide letters of support to the Strawberry Vale District Community Club to accompany their Provincial and Federal grant applications.	Elena Bolster	Administration	Complete. Letters provided to N. Freeman on 2019-05-22.
Council	2019-05-21	C-077-19	THAT the Housing Gaps and Needs Study Terms of Reference provided as "Attachment 1" to the Director of Development Services' May 6, 2019 report titled "Housing Gaps and Needs Terms of Reference and Grant Application" be endorsed AND THAT the Director of Development Services be designated as the Town's authorized representative for the purpose of making the grant application to the Union of BC Municipalities' "2019 Housing Needs Reports" program AND THAT the total project budget for the Housing Gaps and Needs Study be increased from $40,000 to $45,000 if the UBCM grant application is successful.	Lindsay Chase	Development Services	Complete.
Council	2019-05-21	C-078-19	THAT the Town of View Royal supports the current proposed activities and are willing to provide overall grant management with respect to the Town of View Royal’s Housing Gaps and Needs Study.	Lindsay Chase	Development Services	Complete.
Council	2019-05-21	C-079-19	THAT the extension of the Residential Garbage and Organics Contract with Waste Management of Canada Incorporated for two one-year extensions, for the period of June 1, 2020 to May 31, 2022, as per the Service Fees outlined in the 2014-2020 contract, plus annual CPI adjustment, be authorized.	John Rosenberg	Engineering & Parks	Staff to issue letter to Waste Management confirming the mutual agreement for a 2 year extension.
Council	2019-06-04	C-080-19	THAT Development Variance Permit No. 2019/02 be approved as described in the report from the Community Planner entitled “240 Helmcken Road Development Variance Permit – Retaining Wall” dated May 28, 2019 AND THAT Development Variance Permit No. 2019/02 include the following variances to Zoning Bylaw No. 900, 2014: a variance from 1.2m to 2.1m for the height of a retaining wall in a front yard (Section 4.8.3 and 4.8.7) and a variance from 2m to 2.2m for the height of a retaining wall in a rear yard (Section 4.8.11) AND FURTHER THAT landscaping to the satisfaction of staff, and at the applicant’s expense, be included in Development Variance Permit No. 2019/02.	James Davison	Development Services	Complete.
Council	2019-06-04	C-081-19	THAT the construction of the 2019 Burnett Road Improvement Project be awarded to Ecklundson Construction Ltd. in the Amount of $159,536.03 AND THAT additional funding be approved in the amount of approximately $140,000 for a total project cost of $300,000 which includes: contingencies - $45,000 design and construction inspection - $30,000 electrical work - $30,000 and half a lane of extra paving - $35,000.	John Rosenberg	Engineering & Parks	Complete. Contract awarded.
Council	2019-06-04	C-082-19	THAT a $6,076.20 grant-in-aid be provided to Eagle View Elementary School for the installation of new playground equipment with funding from the Administration contingency budget.	Dawn Christenson	Finance	Complete. Cheque 5342 issued on June 21, 2019.
Council	2019-06-18	C-083-19	THAT a $2,500 grant-in-aid in support of W. Stratton’s campaign for the 2019 Tour de Rock be approved.	Dawn Christenson Steven Vella	Finance	Payment scheduled for next cheque run.
Council	2019-06-18	C-084-19	THAT Development Permit No. 2019/08 be approved to amend Development Permit No. 2018/03 as per the June 12, 2019 report from the Senior Planner titled "Development Permit No. 2019/08 – 105-108 Glentana Road" AND THAT Covenant CA7438655 registered on the land titled of 105, 106, 107 and 108 Glentana Road be amended to the number of common decks from four to one	Jeff Chow	Development Services	Complete.
Council	2019-06-18	C-085-19	THAT staff prepare a credit card acceptance policy for Council’s consideration.	Dawn Christenson	Finance	Complete. Policy approved by Council July 2, 2019.
Council	2019-06-18	C-086-19	THAT bylaw enforcement for vehicles owned by residents of the Chilco/Nursery Hill area be suspended at both the Thetis Lake overflow parking lot (80 Atkins Road) and Chilco Road AND THAT staff report back with options including: an amendment to Streets and Traffic Regulations Bylaw No. 609 to modify the "residential only" parking definition to a 500m radius for Chilco Road, provision of parking adjacent to Garry Oak Meadows Park, parking on Six Mile Road and revenue/permit parking at the Thetis Lake overflow parking lot (80 Atkins Road).	Paul Hurst Mark Groulx	Protective Services	Meeting with the Director of Engineering on July 19. Report to follow with options.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones Elena Bolster	Administration	No progress at this time.
Council	2019-06-18	C-088-19	THAT staff proceed with the construction of Concept "B" for the Bike Pump Track in View Royal Park.	John Rosenberg	Engineering & Parks	Complete. Construction of Concept B has started.
Council	2019-06-18	C-089-19	THAT a Community Amenity Contribution Policy Open House be held on June 24, 2019.	Jeff Chow	Development Services	Complete.
Council	2019-06-18	C-090-19	THAT staff continue to gather information on different approaches to RFP processes for non-medicinal cannabis retail sales, including the City of Langford.	James Davison	Development Services	In progress.
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison	Development Services	In progress.
Council	2019-06-18	C-092-19	THAT staff be authorized to continue to cost share the Yard and Garden Waste contract with the Township of Esquimalt until December 31, 2021.	John Rosenberg	Engineering & Parks	Staff are waiting for Esquimalt to confirm contract extension.
Council	2019-06-18	C-093-19	THAT the email dated June 4, 2019 from C. Kitson, President, Erskine Lane Strata, Re: future development on Erskine Lane be referred to staff to consider as part of future land development on Erskine Lane.	Lindsay Chase	Development Services	Complete. Staff have reviewed the submission. It may or may not be practical in light of the draft Community Amenity Policy.
Council	2019-07-02	C-094-19	THAT Policy No. 1600-024 (Credit Card Acceptance) as attached to the Director of Finance's June 25, 2019 report titled "Credit Card Acceptance Policy" be approved.	Dawn Christenson	Finance	Complete. Approved policy forwarded to Corporate Services Clerk for filing.
Council	2019-07-02	C-095-19	THAT the Town invite Capital Regional District staff to make a presentation to Council regarding amendments to the Regional Growth Strategy population projections amendment.	Elena Bolster	Administration	CRD staff invited to attend the 2019-07-16 Council meeting.
Council	2019-07-02	C-096-19	THAT the award for the Town's 2019 Hospital Pump Station Electrical Replacement Contract be awarded to E.H. Emery Electric Ltd. at a price of $138,880.00 plus GST and PST where applicable AND THAT the Town's authorized signatories execute the required documentation.	John Rosenberg	Engineering & Parks	Letter of award sent to contractor.
Council	2019-07-02	C-097-19	THAT the Chief Administrative Officer be authorized to sign the Memorandum of Understanding that supports the Regional Concept of Operations during events of regional emergency significance as attached to the Regional Emergency Management Partnership report dated June 21, 2019.	Kim Anema	Administration	Complete.
Council	2019-07-02	C-098-19	THAT the Town provide a letter to the Southern Vancouver Island Nature Trails Society to support their upcoming proposal to the BC Real Estate Foundation supporting sustainable multi-use trail development.	Elena Bolster	Administration	Complete. Letter of support provided on 2019-07-04.
Council	2019-07-02	C-099-19	THAT the email dated June 14, 2019 from A. Hliva, 1965 Burnside Road W., Re: Traffic on Burnside Road be referred to staff.	John Rosenberg	Engineering & Parks	Staff will contact resident to provide information and will install traffic counter on Burnside.

Council Committee’s FOLLOW UP ACTIONS LIST (non confidential items) - Q2 2019

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