TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 9, 2019
Official minutes from the Committee of the Whole meeting held on July 9, 2019, recording attendance, decisions, and discussions.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, JULY 9, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance J. Rosenberg, Director of Engineering L. Chase, Director of Development Services P. Hurst, Director of Protective Services T. Preston, Inspector, Westshore RCMP E. Bolster, Deputy Corporate Officer 8 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the agenda be amended to include item 6.1.3(c), 7(a) and 9.2.3(a)(3); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held June 11, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Committee of the Whole meeting held June 11, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) A. Smith, Greater Victoria Crossing Guards Association, Re: Cost of Service and Safety Concerns
Ms. Smith, President, Greater Victoria Crossing Guards Association, spoke to the Committee regarding the funds required for a crossing guard at each elementary school in View Royal from September to December 2019.
She described real and perceived safety concerns and noted that the presence of a crossing guard will encourage more pedestrian trips to and from the schools.
She requested that the Town allow the Greater Victoria Crossing Guards Association to complete its’ two-year plan with full service at both elementary schools and the middle school in View Royal. This approach will provide a better understanding of both community needs and the viability of the crossing guard program.
The Committee discussed the need for both Greater Victoria School District No. 61 to participate financially in the program and a more comprehensive approach amongst municipalities.
The Mayor noted he will write to the Minister of Education and Greater Victoria School District No. 61 requesting a meeting to discuss funding for crossing guards and the future of crossing guards in the region.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Detachment – Proposal for Municipal Bylaws – RCMP Disclosure Fee Schedule
- Letter dated May 15, 2019 from Insp. Preston, Officer in Charge, West Shore RCMP
- Draft Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1023, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the West Shore RCMP Detachment – Proposal for Municipal Bylaws – RCMP Disclosure Fee Schedule be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the draft Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1023, 2019 be received. CARRIED
b) Public Safety Report for May – June 2019
- Report dated July 4, 2019 from the Director of Protective Services
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the report dated July 4, 2019 from the Director of Protective Services titled “Public Safety Report for May – June 2019” be received for information. CARRIED
c) West Shore RCMP
- Verbal report from Insp. Preston
The Committee and Insp. Preston discussed statistics, enforcement, homeless encampments and open files within the municipality.
Councillor Mattson thanked Insp. Preston for the two RCMP Officers and reserve constables that attended View Royal’s Canada Day celebration at Craigflower Manor. He updated the Committee on the ride-along that he had with the West Shore RCMP.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
COW-24-19 THAT the Committee recommend to Council that the Town write to the Vancouver Island Health Authority and the Ministry of Transportation and Infrastructure requesting that homeless encampments located, respectively, to the east of the Watkiss Way and Hospital Way intersection in the District of Saanich and near the Colwood interchange be disbanded. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Draft Disposition of Assets Policy No. 1600-023
- Report dated July 4, 20198 from the Director of Corporate Administration
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-25-19 THAT the Committee recommend to Council that the draft Disposition of Assets Policy No. 1600-023 be adopted. CARRIED
b) Budget Variance and Capital Projects Update Report to June 30, 2019
- Report dated July 4, 2019 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated July 4, 2019 from the Manager of Accounting titled “Budget Variance and Capital Projects Update Report to June 30, 2019” be received for information. CARRIED
c) Detailed Financial Plan Review – General Government Services
- Report dated July 4, 2019 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
THAT the report dated July 4, 2019 from the Director of Finance titled “Detailed Financial Plan Review – General Government Services” be received for information. CARRIED
d) Action List Update – 2nd Quarter
- Report dated July 5, 2019* from the Executive Assistant
The Committee requested that there be an amendment to Streets and Traffic Bylaw No. 609,2005 to facilitate regional trail cyclists remaining on their bicycles while crossing the road at a trail/road intersection.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated July 5, 2019 from the Executive Assistant titled “Action List Update – 2nd Quarter” be received for information. CARRIED
e) Chief Administrative Officer Update
- Report dated July 4, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated July 4, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Email dated June 10, 2019 from Mayor Desjardins, Township of Esquimalt, Re: Deer Management
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-26-19 THAT the Committee recommend to Council that the Town of View Royal work with other interested municipalities in the region to seek Provincial government support for a deer management program. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the meeting now recess at 5:18 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 0 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Community Amenity Contribution (CAC) Policy and Open House
- Report dated July 4, 2019 from the Senior Planner
- Letter dated July 2, 2019 from C. Edge, Executive Director, Victoria Residential Builders Association, Re: Community Amenity Contribution Policy Proposal
- Letter dated July 8, 2019 from D. Foord, President/CEO, Invictus Commercial Investment Corporation, Re: Community Amenity Contribution Policy
MOVED BY: Mayor Screech SECONDED: Councillor Lemon
COW-27-19 THAT the Committee recommend to Council that the draft Community Amenity Contribution Policy be adopted. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated July 2, 2019 from C. Edge, Executive Director, Victoria Residential Builders Association, Re: Community Amenity Contribution Policy Proposal be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated July 8, 2019 from D. Foord, President/CEO, Invictus Commercial Investment Corporation, Re: Community Amenity Contribution Policy be received. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
a) Re-Establishment of an Advisory Design Panel – Councillor Mattson
Councillor Mattson suggested that the Town reinstate an advisory design panel to provide Council with aesthetic parameters for development projects.
It was noted that advisory design panels do not develop a design palette, but instead are qualified professionals (architects, landscape architects generally) that critique development submissions.
An assessment of the Town’s design guidelines will be undertaken as part of the upcoming Official Community Plan review. This analysis may address Councillor Mattson’s interests.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-28-19 THAT The Committee recommend to Council that staff report back to Council on the idea of re-establishing an advisory design panel. CARRIED
b) Strengthening Council’s Authority at the Development Permit Stage – Councillor Mattson
Councillor Mattson questioned whether there is an opportunity for Council to strengthen its authority over the final design of a development at the rezoning stage.
Mayor Screech noted that the Town has a legal obligation to approve a development if it meets the Town’s development permit guidelines.
MOVED BY: Councillor Kowalewich SECONDED: Mayor Screech
COW-29-19 THAT the Committee recommend to Council that staff report back on form and character development permit guidelines in general and any strengthening of Council’s authority permitted under the legislation. CARRIED
c) Requirement for 10% Affordable Housing Units – Councillor Mattson
Councillor Mattson requested that there be a requirement for developers to provide ten per cent of the units being created as affordable housing units in all new multi-family developments.
Mayor Screech noted that as part of the strategic planning process, staff are working on a housing needs analysis. The Director of Development Services suggested that this topic be revisited once the Town’s housing gaps and needs analysis has been completed as other types of needs may be identified in that work.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-30-19 THAT the Committee recommend to Council that staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments. CARRIED
d) Physician Offices in the Erskine Lane Area – Councillor Mattson
Councillor Mattson noted he feels there is an opportunity for future developments in the Erskine Lane area to have dedicated physician office space.
It was noted that funds have been allocated in the 2019 budget to undertake a land economic study in several areas of the municipality, including a portion of the Hospital precinct and that a variety of land uses including space for physicians would be considered.
MOVED BY: Councillor Kowalewich SECONDED: Mayor Screech
COW-31-19 THAT the Committee recommend to Council that staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality. CARRIED
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
11. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 8:04 p.m. CARRIED
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