TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, DECEMBER 11, 2018
Minutes from the previous Committee of the Whole meeting, detailing discussions on the 2019-2023 Financial Plan and website updates.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, DECEMBER 11, 2018
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Lemon
- Councillor Mattson
- Councillor Rogers
REGRETS:
- Councillor Kowalewich
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- S. Vella, Manager of Accounting
- R. Marshall, Firefighter
- Insp. T. Preston, Westshore RCMP
- J. Cochrane, Executive Assistant
- 0 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:32 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the agenda be amended to include items 7(c) and 9.3.4(a-c); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held November 13, 2018
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held November 13, 2018 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report Councillor Lemon discussed the recent installation of the CREST monopole at 333 Island Highway; recruitment of volunteer firefighters; and Westshore RCMP’s anticipated 2019 initiatives.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS a) Westshore RCMP Quarterly Mayor’s Report – July to September 2018
- Report dated July – September 2018 from the Westshore RCMP
Inspector Preston discussed increases to the bike patrol and police visibility in the community; changes to detachment staffing; and a new initiative to connect with businesses in 2019. He also described the “Coffee with a Cop” program.
The Committee requested that the Integrated Road Safety Unit (IRSU) focus on the two school zones (Helmcken Road and Burnside Road/Watkiss Way) and Burnside Road by the Strawberry Vale Community Hall.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report titled “Westshore RCMP Quarterly Mayor’s Report – July to September 2018” dated July – September 2018 from the Westshore RCMP be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS a) Website Refresh Project
- Report dated December 3, 2018 from the Director of Corporate Administration and the Executive Assistant
The Director of Corporate Administration provided an overview of the proposed website refresh project including potential modifications and enhancements. No other specific suggestions for upgrades were identified at the meeting though these can be provided in December to ensure an accurate project scope.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-32-18 THAT Committee members forward specific suggestions for potential website upgrades to the Executive Assistant during December 2018. CARRIED
b) Strategic Plan: Service Excellence – Communications Review
- Report dated December 6, 2018 from the Director of Corporate Administration and the Executive Assistant
The Committee requested that the policies be reviewed in September 2019 to determine if further improvements are required.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the Committee recommend to Council that the proposed amendments to the following policies be approved:
- Communications to Council Policy No. 0100-036;
- External Communications Policy No. 0100-037;
- Media Communications Policy No. 0100-038; and
- Complaint Policy No. 0100-040. CARRIED Councillor Rogers voted in the negative
c) Capital Projects Update
- Report dated December 5, 2018 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated December 5, 2018 from the Manager of Accounting titled “Capital Projects Update” be received for information. CARRIED
d) 2019-2023 Financial Plan – Council Initiatives
- Report dated December 6, 2018 from the Director of Finance
The list of Council identified initiatives was reviewed to determine which ones should be further investigated prior to the 2019-2023 Financial Plan discussions. The table below summarizes the Committee’s discussions:
| Item: | Initiative: | Notes: |
|---|---|---|
| 1 | Electric vehicle charging stations | Project Summary already in progress. |
| 2 | West Shore Arts Council funding increase | To be included in budget discussions as a Grant-in-Aid application. |
| 3 | Island Highway pedestrian safety improvements (Prince Robert Drive to Public Safety Building) | Project Summary already in progress. |
| 4 | MacLennan Trail tree planting | Remove. To be completed as part of regular tree planting program. |
| 5 | Playground renewal | Included in Project Summary C-32. |
| 6 | Purchase 2401 Burnside Road W | Remove. |
| 7 | Update 2011 OCP | Included in Project Summary N-25. |
| 8 | Promote neighbourhood parties | Remove. Policy already in progress. |
| 9 | Hold vision sessions for the development potential of Atkins commercial/residential/transportation hub around the Galloping Goose Trail rest stop | Included in Project Summary N-25. |
| 10 | Endorse and post signage for the Victoria Waterways Loop | Remove. Councillor Rogers to arrange with staff to have group present to the Committee of the Whole. |
| 11 | Finish Phase 2 of Burnett Road to View Royal Park sidewalk | Project Summary already in progress. |
| 12 | Have a new, objective, independent traffic assessment of Shoreline traffic light impact on morning rush hour | Remove. |
| 13 | Admirals/Craigflower light - left advance for SW bound traffic going to Admirals Walk | Project Summary for 2019 to be completed. |
| 14 | Proper sidewalk along Island Highway on south side from Knollwood to Atkins Interchange | Remove. |
| 15 | Improve street lighting along Watkiss Way to Highland Road parallel to Galloping Goose Trail | Project Summary for 2020 to be completed. |
| 16 | Build round-about at Atkins / 6 Mile Road | Included in Project Summary C-18. |
| 17 | Construct sidewalk east side of 6 Mile Road to Thetis Lake | Remove. It is the developer’s responsibility. |
| 18 | Work with region to widen Island Highway at 6 Mile Road for both bus and cycling lanes | Remove. |
| 19 | Install entrance wayfinding signs for Portage and View Royal Park and more parking and toilets | Signs: Included in Project Summary N-14. Portable toilets for View Royal Park: Project Summary for 2019 to be completed. |
| 20 | View Royal Park Master Plan review: Parking, toilets, bridge etc. | Project Summary for 2019 to be completed. |
| 21 | Trail signage needed in parks such as Chilco, Knockan Hill, Nursery Hill, Eagle Creek | Included in Project Summary N-14. |
| 22 | Formalize the informal trails that already exist connecting communities: Nursery Hill to Byron Road; water main trail from Erskine to VGH; revisit circular trail at Eagle Creek; build the Glentana trail | Remove. See Project Summary N-15 (Trails Master Plan) and C-52 (Eagle Creek Trail). |
| 23 | Build the circular trail to / from Mill Hill Park to Edwards Park across hill contours | Remove. |
| 24 | Hire Hallmark Society to compile ‘Statement of Significance’ list of important structures in View Royal | Remove. |
| 25 | Survey residents about needs / uses for a town centre community hall - location options, size, uses, creative funding, etc. | Included in Project Summary N-25. |
| 26 | Town Art Policy and funding to draw in visitors and tourists | Remove. Policy already in progress. |
| 27 | Allocate Realstar affordable housing fund for built in View Royal to house displaced residents | Remove. |
| 28 | Re-establish Transportation Advisory Committee | Remove. To discuss in Strategic Planning. |
| 29 | Establish a volunteer trail building group | Remove. To discuss in Strategic Planning. |
| 30 | Create a citizen advisory for the bike skills park | Remove. |
| 31 | Proactive planning for short/long term lists: sidewalks, trails, parks master action items | Remove. Parks: Included in Parks Master Plan. Sidewalks: Included in Asset Management Plan. |
| 32 | Revise ‘unsightly premises’ to include side and rear yards | Remove. |
| 33 | Streamline tree removal applications/responses; increase fines for unlawful destruction | Remove. Bylaw review already in progress. |
| 34 | Implement the new DCC. Formalize the amenity contribution terms and amounts | Remove. Already in progress. |
| 35 | Review / update our policy on Air B&Bs | Remove. Part of the Bylaw Amendments Update initiative (Zoning Bylaw). |
| 36 | Assist Transit in holding community sessions for residents’ input to find out what they (VR) needs in terms of service | Remove. Already in progress by BC Transit. |
| 37 | Participate in regional and provincial discussions for E&N transportation corridor. Highest, best, most efficient, innovative, most compatible, safest, quietest, etc. | Remove. |
| 38 | Petition province to revise Transit Board 1) allow 2 seats for Western Communities 2) allow for representative rotation amongst municipalities. | Remove. Mayor Screech to send letter to follow up on request made to the Province in May 2018. |
| 39 | Work with CRD Parks to have supporting infrastructure on regional trails (garbage cans, dog bags, toilets) | Remove. |
| 40 | Adapt Saanich / Esq or Victoria heritage conservation policies / bylaw | Remove. |
| 41 | Do the existing emergency ‘containers’ need replenishing, content re-stocking etc. | Remove. Included in operational budget. |
| 42 | Get 2 more ‘hardened hydrants’ in View Royal + distribution equipment + deployment training | Remove. CRD responsibility. |
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT project summaries be prepared for consideration in the 2019-2023 Financial Plan discussions as follows:
- Admirals/Craigflower light left advance for SW bound traffic (item 13 – for 2019);
- street lighting on Watkiss Way to Highland Road parallel to Galloping Goose Regional Trail (item 15 – for 2020);
- portable toilets for View Royal Park (item 19 – for 2019); and
- View Royal Park Master Plan review (item 20 – for 2019);
AND THAT the information already provided by the West Shore Arts Council be included in the 2019-2023 Financial Plan discussions relating to grants-in-aid. CARRIED
e) CAO Update
- Report dated December 6, 2018 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated December 6, 2018 from the Chief Administrative Officer titled “CAO Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Letter dated December 5, 2018 from E. de Rosenroll and C. Norris, South Island Prosperity Project, Re: South Island Prosperity Project
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-34-18 THAT the letter dated December 5, 2018 from E. de Rosenroll and C. Norris, South Island Prosperity Project, Re: South Island Prosperity Project be received. CARRIED
b) Email dated December 5, 2018 from D. Shaw, Community Engagement Coordinator, Pacific Football Club, Re: Royal Canadian Air Force Flyby - Esquimalt
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
COW-35-18 THAT the email dated December 5, 2018 from D. Shaw, Community Engagement Coordinator, Pacific Football Club, Re: Royal Canadian Air Force Flyby - Esquimalt be received. CARRIED
c) Email dated December 5, 2018 from K. Mgodi, Shoreline Community School Association, Nights Alive Program, Re: Letter of Support
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the Committee recommend to Council that a letter of support be provided to the Shoreline Community School Association, Nights Alive Program in support of their Civil Forfeiture Grant application. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the meeting now recess at 5:53 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:02 p.m.
PRESENT WERE:
- Mayor Screech
- Councillor Lemon
- Councillor Mattson
- Councillor Rogers
REGRETS:
- Councillor Kowalewich
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- L. Chase, Director of Development Services
- J. Chow, Senior Planner
- J. Davison, Planner
- J. Cochrane, Executive Assistant
- 1 member of the public
- 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS a) Development Variance Permit No. 2018/04 – 371 Island Highway
- Report dated December 5, 2018 from the Senior Planner
The Committee and staff discussed access to and from the subject property.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated December 5, 2018 from the Senior Planner titled “Development Variance Permit No. 2018/04 – 371 Island Highway” be received for information. CARRIED
b) Amendment to Storm Water Regulation Bylaw No. 902, 2015 – Off-Site Storm Water Facilities
- Report dated December 4, 2018 from the Senior Planner
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated December 4, 2018 from the Senior Planner titled “Amendment to Storm Water Regulation Bylaw No. 902, 2015 – Off-Site Storm Water Facilities” be received for information. CARRIED
c) Councillor Mattson Inquiry – Stream Protection
- Report dated December 3, 2018 from the Director of Development Services
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated December 3, 2018 from the Director of Development Services titled “Councillor Mattson Inquiry – Stream Protection” be received for information. CARRIED
d) Bylaw Amendments Update
- Report dated December 5, 2018 from the Planner
The Committee and staff discussed the potential amendments to the Zoning Bylaw; public consultation for the Streets Bylaw; and an escalating rate structure for the Fees and Charges Bylaw.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-37-18 THAT the report dated December 5, 2018 from the Planner titled “Bylaw Amendments Update” be received for information. CARRIED
e) Recreational Cannabis Legalization: Update Bylaw Amendments and Stakeholder Consultation Plan
- Report dated December 6, 2018 from the Planner
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated December 6, 2018 from the Planner titled “Recreational Cannabis Legalization: Update Bylaw Amendments and Stakeholder Consultation Plan” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS a) Councillor Mattson Inquiry – 280/278 Island Highway Access Concerns
- Report dated December 6, 2018 from the Director of Engineering
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated December 6, 2018 from the Director of Engineering titled “Councillor Mattson Inquiry – 280/278 Island Highway Access Concerns” be received for information. CARRIED
COMMITTEE REPORTS
9.3.4 New Business a) Six Mile Road/Island Highway Traffic Signals during Peak Hours – Councillor Kowalewich
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the item titled “Six Mile Road/Island Highway Traffic Signals during Peak Hours – Councillor Kowalewich” be tabled until the next Committee of the Whole Meeting on January 8, 2019. CARRIED
b) Watkiss Way/Helmcken Road Intersection – Councillor Kowalewich
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the item titled “Watkiss Way/Helmcken Road Intersection – Councillor Kowalewich” be tabled until the next Committee of the Whole Meeting on January 8, 2019. CARRIED
c) Portage Inlet/Hospital Creek
- Email dated December 11, 2018 from L. Critchley, 132 St. Giles Street, Re: Hospital creek pollution
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated December 11, 2018 from L. Critchley, 132 St. Giles Street, Re: Hospital creek pollution be received. CARRIED
- Email dated December 11, 2018 from D. Chambers, Salmon in the City Project, Re: McKenzie interchange berm and water, at 11:00 today
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated December 11, 2018 from D. Chambers, Salmon in the City Project, Re: McKenzie interchange berm and water, at 11:00 today be received. CARRIED
10. CORRESPONDENCE
a) Email dated November 15, 2018 from D. Anderson, Highland Road, Re: Watkiss Way/Helmcken Road Congestion
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated November 15, 2018 from D. Anderson, Highland Road, Re: Watkiss Way/Helmcken Road congestion be received. CARRIED
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 8:42 p.m. CARRIED
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