Appendix
Council & Committee’s ADMINISTRATION FOLLOW UP ACTIONS LIST
January 8, 2019Pages 34–5214 sections
Tables tracking open and completed follow-up items from Council and Committee meetings from 2013 through 2018.
$814,600 contract for fire apparatus awarded to Safetek Fire Apparatus$115,270 contract for disaster recovery to Storagepipe Solutions Inc.
Council & Committee’s ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) 2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2016-03-15 | C-17-16 | THAT staff work with the RCMP to develop an objective, needs-based analysis of the requirements for police and civilian resources. | KA | Administration | Two iterations of a general duty assessment study have been completed. Not yet available. |
Page 34–52
Council & Committee’s ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) 2017
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2017-03-07 | C-26-17 | THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval. | SJ | Administration | In progress. |
Page 34–52
Council & Committee’s ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) 2018
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2018-01-09 | C-06-18 | THAT the recommendation from the Community Development Advisory Committee regarding the creation of a Block Party Policy be referred to staff. | JC | Administration | In progress. |
| Council | 2018-01-23 | C-17-18 | THAT Council resolution #C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m² from the owner of 494/498 Island Highway for $68,407.15; the Town initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration; and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m² from the owner of 494/498 Island Highway; AND THAT the Town’s authorized signatories execute the required documentation. |
SJ | Administration | In progress. Zoning Bylaw 983 rec’d 3rd reading 2017 11 07. |
Page 34–52
Council & Committee’s DEVELOPMENT SERVICES FOLLOW UP ACTIONS LIST (non confidential items) 2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2016-03-15 | C-18-16 | THAT staff prepare a Local Area Service Bylaw for storm water management and landscape maintenance both on and off-site along the Helmcken Road and Watkiss Way frontages of 33 Helmcken Road (Eagle Creek Village). | JC | Development Services | Proposal to amend stormwater bylaw presented at December COW. Bylaws to be considered in January. |
Page 34–52
Council & Committee’s DEVELOPMENT SERVICES FOLLOW UP ACTIONS LIST (non confidential items) 2018
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2018-01-09 | C-04-18 | THAT a staff report be provided outlining potential modifications to the notification process for development applications. | LC | Dev. Services | |
| Council | 2018-02-20 | C-30-18 | THAT the property owners within the St. Giles Street neighbourhood north of Trans-Canada Highway be canvassed regarding the possibility of renaming that portion of St. Giles Street. | JC | Dev. Services | In progress. |
| Council | 2018-03-06 | C-41-18 | THAT the email dated February 21, 2018 from B. Teves, 2372 Chilco Road, Re: Keeping of Chickens in the CD-16 Zone, be referred to staff for a report on options for keeping chickens in the CD-16 zone. | LC | Dev. Services | |
| Council | 2018-03-20 | C-51-18 | THAT the Town continue to cooperate with the Province and attempt to acquire the Shoreline Boat Launch Provincial Crown Land lease and revisit the process in a maximum of fourth months’ time; AND THAT staff provide monthly progress reports. | JD | Dev. Services | In progress. |
| Council | 2018-09-25 | C-127-18 | THAT the recommendation from the July 24, 2018 Parks, Recreation and Environment Advisory Committee meeting regarding a temporary park sign in Portage Park be referred to staff for options and comments. | LC | Dev. Services | |
| Council | 2018-12-04 | C-147-18 | THAT a community engagement and satisfaction survey be completed in early 2019 as part of the strategic planning process at a cost not to exceed $40,000. | SJ/LC | Dev. Services/ Administration | RFP has been issued. |
Page 34–52
Council & Committee’s ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) 2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-10-01 | C-95-13 | THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard. | JR | Engineering | In progress as part of the Roads & Streets bylaw review. |
Page 34–52
Council & Committee’s ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) 2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2014-02-11 | Direction | Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public. | JR | Engineering | Moved to 2019. |
Page 34–52
Council & Committee’s ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) 2017
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2017-10-17 | C-104-17 | THAT the email dated October 9, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park be received; AND THAT follow-up with the residents of the Chancellor Park neighbourhood occur in one year. | JR | Engineering | Resident survey In progress. |
Page 34–52
Council & Committee’s ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) 2018
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2018-01-23 | C-15-18 | THAT the email dated January 4, 2018 from J. Powell, 140 St. Giles Street, Re: Parks and Roads be referred to staff. | JR | Engineering | Report to be presented at February 12 COW |
| Council | 2018-02-20 | Direction | Parks signage and branding-design –discuss with Parks, Recreation and Environment Advisory Committee | JR/LC | Parks/Dev. Services | Forwarded to 2019 financial plan. |
| Council | 2018-09-25 | C-123-18 | THAT work to complete the Shoreline Drive boat launch be authorized to occur during evening hours. | JR | Engineering | In Progress. |
| Council | 2018-09-25 | C-126-18 | THAT the 2019 Financial Plan include up to $150,000 for a paved pump track bicycle feature to be constructed in View Royal Park by a local contractor on a time and materials basis with the inclusion of skills stations as funding permits. | JR/DC | Engineering/Finance | In Progress. |
| Council | 2018-11-20 | C-140-18 | THAT the email dated November 2, 2018 from J. Cameron, Re: Safety along Watkiss Way be referred to staff and the Community Development Advisory Committee. | JR/JS | Engineering | November CDAC cancelled (lack of quorum). Part of agenda for January 2019 CDAC meeting. |
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Council & Committee’s PROTECTIVE SERVICES FOLLOW UP ACTIONS LIST (non confidential items) 2018
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2018-03-06 | C-43-18 | THAT staff work with the Capital Regional District Parks staff to augment water safety at Thetis Lake Park, by piloting drone technology for detection and rescue services in 2018. | PH | Protective Services | No progress on this initiative. |
| Council | 2018-11-20 | C-133-18 | THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood; AND THAT a report with options be subsequently provided to Council. | PH | Protective Services | Compiling information from regional partners. Report to come forward in second quarter of 2019. |
| Council | 2018-12-04 | C-146-18 | THAT the application for the 2018 Union of British Columbia Municipalities (UBCM) Evacuation Planning Grant be approved; AND THAT staff be directed to bring forward a report when notification of funding approval has been received from UBCM. | TM | Protective Services | Council resolution authorizing application approved December 11/2018, submitted to UBCM |
Page 34–52
COMPLETED ACTIONS LIST (non confidential items) 2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2016-11-01 | C-106-16 | THAT the letter received October 17, 2016 from D. McAllister, 221 Atkins Road and L. & A. Gingras, 225 Hart Road, Re: creation of local improvement area for sewer and expenditure of funds from development cost charges, be referred to staff for their comment and review. | DC/ JR | Finance/ Engineering | Complete. Letter sent July 12, 2018 |
Page 34–52
COMPLETED ACTIONS LIST (non confidential items) 2017
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2017-11-07 | C-113-17 | THAT the letter dated October 6, 2017 from Island Health, Re: Air Quality Related Health Concerns due to Domestic Wood Burning and Backyard Burning be referred to the Fire Department with a request to provide Council with information regarding the differences between certified and non-certified wood burning appliances. | PH | Protective Services | Complete. Report completed and submitted to COW in summer 2018. |
Page 34–52
COMPLETED ACTIONS LIST (non confidential items) 2018
Page 34–52
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2018-05-15 | C-72-18 | THAT Amenity Donations Policy No. 6000-003 be amended to include opportunities for varying levels and types of financial donations. | SJ/JC | Administration | Complete. Replacement “Site Furnishing Amenity and Other Donations Policy No. 6000-003” approved 2018 09 25 (C-116-18). See item C-116-18 below. |
| Council | 2018-07-03 | C-94-18 | THAT Development Variance Permit No. 2018/02 be approved as per the plans attached to the June 21, 2018 report from the Senior Planner titled “Development Variance Permit No. 2018/02 – 275 Plowright Road”; AND THAT Development Variance Permit No. 2018/02 include the following variances: siting of a principal building to the rear lot line in section 6.1.4 of Zoning Bylaw No. 900, 2014 from 7.5, to 0.0m; separation of an existing accessory building adjacent to proposed deck extension from a principal building in section 4.6.3 of Zoning Bylaw No. 900, 2014 from 3.0m to 0.1m; and height of a fence in section 4.8.1 of Zoning Bylaw No. 900, 2014 from 2.0m to 2.6m. AND FURTHER THAT the fence is constructed within the lot line of 275 Plowright Road. | JC | Dev. Services | Complete |
| Council | 2018-07-17 | C-100-18 | THAT a grant-in-aid be approved to Greater Victoria Crossing Guards Association for the period of September to December 2018 for a total of $12,400; AND THAT a grant-in-aid be approved to Greater Victoria Crossing Guards Association for the period of January to June 2019 for a total of $18,600; AND FURTHER THAT a letter be sent to the Greater Victoria Crossing Guards Association indicating that the Town expects that there will be a through discussion of this program in the future including the inclusion of other agencies and School District No. 61 in funding the program. | DC | Finance | Complete. Cheque # 4249 Aug 3/18. Letter sent with cheque. 2019 Budget item noted |
| Council | 2018-07-17 | C-99-18 | THAT Soil Permit No. 2018/01 be approved in accordance with the reports and plans attached to the July 12, 2018 report from the Senior Planner titled “Soil Permit Application No. 2018/01 – 7 Erskine Lane”; AND THAT Soil Permit No. 2018/01 include the following conditions: Compliance with the requirements of Soil Deposit/Removal Bylaw No. 869, 2013; There shall be no washing and crushing of contaminated soils. Issuance of a tree permit with a tree protection plan is required prior to beginning work around the protected root zones of trees. The permit expires one year from the date of issuance. At expiry of the permit, if a development permit or building permit has not been issues: the remediated areas be vegetated or ground covered to discourage non-invasive plant species in disturbed areas; and certification of slope stability and no net increase in offsite drainage by a Professional Engineer, Geoscientist, or Certified Hydrologist as appropriate. AND FURTHER THAT Soil Permit No. 2018/01 be issued upon: receiving a security deposit of $4,000; and approval from the Ministry of Environment and Climate Change in regard to the Environmental Management Act and Contaminated Sites Regulations. | JC | Dev. Services | Complete |
| Council | 2018-09-04 | C-108-18 | THAT Storagepipe Solutions Inc. be awarded the contract for off-site backup and “warm site” disaster recovery services for a value of $115,270 plus applicable taxes based on a 60-month term, plus incremental costs for these services due to future growth of data volume, if required. | DC | Finance | Complete. Contract fully executed Sep 26/18 |
| Council | 2018-09-04 | C-109-18 | THAT itgroove Professional Services Ltd. be awarded the contract for Microsoft Office 365 implementation services. | DC | Finance | Complete |
| Council | 2018-09-04 | C-110-18 | THAT discussion regarding a temporary park sign for Portage Park be tabled to the September 18, 2018 Committee of the Whole meeting for discussion. | EB | Administration | Complete. Discussed at the 2018-09-18 COW mtg. |
| Council | 2018-09-04 | C-111-18 | THAT a grant-in-aid of up to $1,000 be approved to support the West Shore Chamber of Commerce’s All Candidates Forum. | DC | Finance | Complete. Cheque # 5028 Sep 14/18 |
| Council | 2018-09-04 | C-112-18 | THAT a grant-in-aid in the amount of $250 be approved to support the View Royal Falcons U16B at the 2018 Western Softball Championships. | DC | Finance | Complete. Cheque # 4245 Aug 3/18 |
| Council | 2018-09-04 | C-114-18 | THAT the Town write to WestUrban Developments to encourage respectful and safe vehicular movements and parking on the shared strata road during the construction project taking place at 301 Nursery Hill Drive; AND THAT the Chief Administrative Officer meet with the relevant strata representatives of Nursery Hill Drive to discuss strata enforcement options. | KA/JC | Administration | Complete. Resolved by Bylaw Enforcement. |
| Council | 2018-09-04 | C-115-18 | THAT Council approves the LifeCycles Volunteer Appreciation Event in Welland Legacy Park on September 22, 2018 from 4:00 p.m. – 7:00 p.m.; AND THAT LifeCycles be permitted to serve cider provided that a Special Occasion License is obtained by LifeCycles from the Province. | JS | Engineering | Complete |
| Council | 2018-09-25 | C-116-18 | THAT Amenity Donations Policy No. 6000-003 be replaced with Site Furnishing Amenity and Other Donations Policy No. 6000-003 | SJ | Administration | Complete. Replacement “Site Furnishing Amenity and Other Donations Policy No. 6000-003” approved 2018 09 25 (C-116-18). See item C-72-18 above. |
| Council | 2018-09-25 | C-117-18 | THAT Policy No. 1600-013 (Cheque Signing) be rescinded and replaced with Policy No. 1600-022 (Disbursements Signing). | DC | Finance | Complete. Bank notified |
| Council | 2018-09-25 | C-118-18 | THAT Town of View Royal staff, pursuant to section 781 of the Local Government Act, request the Minister of Municipal Affairs and Housing’s authorization to write off the following unpaid property taxes: Roll 401 70100.030; Roll 401 70100.051; Roll 401 70100.070; Roll 401 70100.160; Roll 401 70100.310; and Roll 401 70100.460. | DC | Finance | Complete, outstanding taxes have been written off. |
| Council | 2018-09-25 | C-119-18 | THAT the $17,202.60 grant in aid request from the Strawberry Vale District and Community Club be forwarded to the 2019 budget deliberations; AND THAT it be suggested to the Strawberry Vale District and Community Club that they may wish to pursue additional quotes for the purchase of tables and chairs. | DC | Finance | Complete. Letter sent September 25/18. Budget item noted |
| Council | 2018-09-25 | C-120-18 | THAT the Mayor write a letter of support in principle for the Western Communities’ Primary Care Network Service Plan and note the Town’s interest in working with stakeholders towards alleviating primary care deficiencies. | JC | Administration | Complete. Letter sent 2018-10-02. |
| Council | 2018-09-25 | C-122-18 | THAT Policy No. 1600-015 (Purchasing) be rescinded and replaced with Policy No. 1600-021 (Purchasing). | DC | Finance | Complete. Staff information session Oct 19/18 |
| Council | 2018-09-25 | C-124-18 | THAT the proposed 2019-2023 Financial Planning Calendar be approved as amended. | DC | Finance | Complete. Calendar distributed and posted on website |
| Council | 2018-09-25 | C-126-18 | THAT the 2019 Financial Plan include up to $150,000 for a paved pump track bicycle feature to be constructed in View Royal Park by a local contractor on a time and materials basis with the inclusion of skills stations as funding permits. | DC/JR | Finance/ Engineering | Complete. Budget item noted |
| Council | 2018-09-25 | C-128-18 | WHEREAS the BC Transit proposal to build a Regional HandyDART facility at 2401 Burnside Road West has been thoroughly rejected by the community; WHEREAS Council unanimously supported a motion to write to BC Transit explaining that, in the face of significant community opposition, Council is not in favour of moving forward with the Official Community Plan and rezoning application for 2401 Burnside Road West – June 5, 2018; WHEREAS BC Transit has withdrawn the application; WHEREAS the availability of parks and associated recreation is a critical component for a vibrant and healthy community; WHEREAS the property at 2401 Burnside Road West is currently zoned park in the Land Use Bylaw and Official Community Plan for its protection of Craigflower Creek and its recreational opportunities; and WHEREAS Bylaw No. 1004 adopted September 4, 2018 ensures the funds required to make the purchase; THEREFORE BE IT RESOLVED that staff be instructed to engage in discussions with the Province to purchase 2401 Burnside Road West; AND FURTHER BE IT RESOLVED that View Royal Council indicate its intention to keep this property as park to support the future recreational needs of the community and explore the possibility of using a limited portion for affordable housing. | KA/SJ | Administration | Complete. |
| Council | 2018-09-25 | C-129-18 | THAT Council confirm the intent for newly configured parking stalls on Hallowell Road is for exclusive use by Reliable Controls and the 126 Hallowell Road strata complex. | JR | Engineering | Complete |
| Council | 2018-09-25 | C-130-18 | THAT the Town write to the Ministry of Transportation and Infrastructure requesting that they review the Six Mile Road and Chilco Road intersection and provide options to improve access onto Six Mile Road based on their findings. | EB | Administration | Complete. Letter sent 2018-09-26 |
| Council | 2018-11-20 | C-132-18 | THAT public notification be conducted for consideration of Temporary Use Permit No. 2018/01 – 280 Island Highway at the December 4, 2018 Council meeting. | JC | Dev. Services | Complete |
| Council | 2018-11-20 | C-134-18 | THAT the proposed Development Cost Charges rates presented by S. Hurst at the November 13, 2018 Committee of the Whole meeting and listed as follows be given preliminary approval: single family residential - $9,226/per dwelling unit; multi-family residential – $6,128/per dwelling unit; commercial - $38.54/per m2 gross floor area (GFA); institutional - $45.61/per m2 gross floor area (GFA); AND THAT stakeholder consultation be undertaken. | JR | Engineering | Complete |
| Council | 2018-11-20 | C-135-18 | THAT outstanding internal debt for the Public Safety Building construction project of $290,671 not be repaid to the sewer fund operating surplus. | DC | Finance | Completed with 2018 year-end adjustments |
| Council | 2018-11-20 | C-136-18 | THAT the Town provide a letter to the Victoria Highland Games Association indicating a). a willingness to partner through provision of a property tax exemption for the property at 1801 Admirals Road; and b). that further partnering opportunities, such as fee waivers or reductions, will be considered in the future and pending the status of the Victoria Highland Games Association’s community centre project. | EB | Administration | Complete. Letter sent 2018-11-21 |
| Council | 2018-11-20 | C-137-18 | THAT Councillor Mattson be appointed as the Town lead to the Victoria Urban Reconciliation Steering Committee. | EB | Administration | Complete. |
| Council | 2018-11-20 | C-138-18 | THAT the Parks and Trails Map be made available on the Town’s website; AND THAT staff make additions and amendments to the Map as they see fit. | LC | Dev. Services | Complete |
| Council | 2018-11-20 | C-139-18 | THAT a formal request be made of the Province to allow municipal heritage designation of the Craigflower Manor site. | EB | Administration | Complete. Letter sent 2018-11-22 |
| Council | 2018-11-20 | C-141-18 | THAT the Greater Victoria Public Library 2019 Budget and Five Year Financial Plan be approved in principle. | EB | Administration | Complete. Letter sent 2018-11-21 |
| Council | 2018-11-20 | C-142-18 | THAT the letter dated October 29, 2018 from N. Ottosen, Back Pack Project Victoria, BC, Re: Back Pack Project be received; AND THAT links to United Way and the Victoria Foundation be posted on the Town’s social media pages. | JC | Administration | Complete. |
| Council | 2018-11-20 | C-143-18 | THAT a Town of View Royal team be formed for the Coldest Night of the Year Walk on February 23, 2019. | JC | Administration | Complete. |
| Council | 2018-11-20 | C-144-18 | THAT the Town of View Royal ratifies and confirms the appointment of its current CRD representatives to the Capital Region Housing Corporation Board. | EB | Administration | Complete. Letter sent 2018-11-22 |
| Council | 2018-12-04 | C-145-18 | THAT Temporary Use Permit No. 2018/01 – 2820 Island Highway be approved with the following conditions: • Term: Expiry on July 31, 2019 • Conditions: Portable structure specified and located as shown in Attachment 2. • Open only on Saturdays and Sundays from 1:00 p.m. to 4:00 p.m. • A Permit to Encroach in Road Allowance issued by the Director of Engineering. The permit would set fees, establish performance standards, require maintenance, name the Town as additional insured, and require deposits to ensure removal, among other matters. |
JC | Dev. Services | Complete |
| Council | 2018-12-04 | C-148-18 | THAT the contract for construction and delivery of one ULC, NFPA compliant heavy rescue fire apparatus (SPARTAN/SVI brand) be awarded to Safetek Fire Apparatus of Abbotsford, BC in the amount of $814,600, excluding taxes. | PH | Protective Services | Complete. Purchase Order issued December 10/2018. |
| Council | 2018-12-04 | C-149-18 | THAT the Town participate in the LGMA Commemorative Tree Planting Program. AND THAT a tree be planted as part of the Town’s participation in Local Government Awareness Week in May 2019. | EB | Administration | Complete. Reimbursement from LGMA will occur once tree is purchased. 2018-12-12 |
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Related Documents
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