TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, JUNE 11, 2019 @ 3:30 PM

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held May 14, 2019 (Pg.6 - 15)

4. PETITIONS & DELEGATIONS a) C. Jackman, View Royal Reading Centre, Re: View Royal Reading Centre Activities and Future Plans (Pg.16 - 18)

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Lemon, Chair

   6.1.1 Chair's Report

   6.1.2 Business Arising from Previous Minutes

   6.1.3 Reports

   STAFF REPORTS a) Thetis Lake Overflow Parking - Six Mile Road and Atkins Road 1. Report dated June 7, 2019 from the Director of Protective Services (Pg.19 - 21) Staff Recommendation: THAT the report dated June 7, 2019 from the Director of Protective Services titled "Thetis Lake Overflow Parking - Six Mile Road and Atkins Road" be received for information.

    2. Email dated June 5, 2019 from C. Bauzon, Re: Parking in the Chilco/Nursery Hill Area (Pg.22 - 23)
    3. Email dated May 29, 2019 from K. Sinclair, Re: Parking in the Chilco/Nursery Hill Area (Pg.24)
    4. Email dated June 11, 2019 from P. Simonian, Re: Parking in the Chilco/Nursery Hill Area (Pg.25 - 26)
   

   6.1.4 New Business a) Letter dated May 7, 2019 from Insp. T. Preston, West Shore RCMP, Re: Reporting Procedures (Pg.27)

   6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair

   6.2.1 Chair's Report

   6.2.2 Business Arising from Previous Minutes

   6.2.3 Reports

   STAFF REPORTS a) Capital Project Update 1. Report dated June 6, 2019 from the Manager of Accounting (Pg.28 - 29) Staff Recommendation: THAT the report dated June 6, 2019 from the Manager of Accounting titled "Capital Project Update" be received for information.

   b) 2018 General Local Election Review 1. Report dated June 5, 2019 from the Corporate Officer and Deputy Corporate Officer (Pg.30 - 34) Staff Recommendation: THAT a report and draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 be prepared to describe election signage requirements and limitations on the use of the Town's logo;

   AND THAT Council provide direction as to the development of a policy regarding a separate social media presence by incumbents for elections campaign purposes.

   c) CAO Update 1. Report dated June 6, 2019 from the Chief Administrative Officer (Pg.35 - 40) Staff Recommendation: THAT the report dated June 6, 2019 from the Chief Administrative Officer titled "CAO Update" be received for information.

   COMMITTEE REPORTS

   OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 PETITIONS & DELEGATIONS

8.2 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

   9.1 PARKS, RECREATION, ENVIRONMENT - Councillor Rogers, Chair

   9.1.1 Chair's Report

   9.1.2 Business Arising from Previous Minutes

   9.1.3 Reports

   STAFF REPORTS a) View Royal Bike Park 1. Report dated June 6, 2019 from the Director of Engineering and Parks (Pg.41 - 45) Staff Recommendation: THAT the Committee recommend to Council that staff proceed with the construction of Concept "B" for the Bike Pump Track in View Royal Park.

   COMMITTEE REPORTS

   OTHER REPORTS

   9.1.4 New Business

   9.1.5 Correspondence

   9.2 PLANNING & DEVELOPMENT - Councillor Mattson, Chair

   9.2.1 Chair's Report

   9.2.2 Business Arising from Previous Minutes

   9.2.3 Reports

   STAFF REPORTS a) Development Permit No. 2019/08 - 105-108 Glentana Road 1. Report dated June 5, 2019 from the Senior Planner (Pg.46 - 71) Staff Recommendation: THAT the report dated June 5, 2019 from the Senior Planner titled "Development Permit No. 2019/08 - 105-108 Glentana Road" be received for information.

   b) Community Amenity Contribution Policy 1. Report dated June 6, 2019 from the Senior Planner (Pg.72 - 82) Staff Recommendation: THAT the report dated June 6, 2019 from the Senior Planner titled "Community Amenity Contribution Policy" be received for information.

   c) Analysis of City of Langford Approach to Recreational Cannabis Retail Sales 1. Report dated June 5, 2019 from the Community Planner (Pg.83 - 112) Staff Recommendation: THAT the report dated June 5, 2019 from the Community Planner titled "Analysis of City of Langford Approach to Recreational Cannabis Retail Sales" be received for information.

   d) Parking Regulations Update 1. Report dated June 6, 2019 from the Community Planner (Pg.113 - 124) Staff Recommendation: THAT the report dated June 6, 2019 from the Community Planner titled "Parking Regulations Update" be received for information.

   COMMITTEE REPORTS

   OTHER REPORTS

   9.2.4 New Business

   9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair

   9.3.1 Chair's Report

   9.3.2 Business Arising from Previous Minutes

   9.3.3 Reports

   STAFF REPORTS a) Yard and Garden Waste Contract 1. Report dated June 5, 2019 from the Director of Engineering and Parks (Pg.125 - 128) Staff Recommendation: THAT the Committee recommend that Council authorize staff to continue to cost share the Yard and Garden Waste contract with the Township of Esquimalt until December 21, 2021.

   COMMITTEE REPORTS

   OTHER REPORTS

   9.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, July 9, 2019 at 3:30 p.m.