MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MAY 14, 2019
Official record of the previous Committee of the Whole meeting, including discussions on BC Energy Step Code and homeless camp management.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, MAY 14, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services T. Preston, Inspector, Westshore RCMP E. Bolster, Deputy Corporate Officer
1 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:32 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3(b)(2-6), 6.1.3(c)(2), 9.2.3(a)(2-8) and 9.2.3(d);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held April 9, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held April 9, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
a) K. Cass, 62 Tovey Crescent, spoke to the Committee regarding the BC Energy Step Code and urged Council to adopt a mandatory BC Energy Step Code 3.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP
- West Shore RCMP 2018 Annual Report
Insp. Preston spoke to the Committee regarding the West Shore RCMP 2018 annual report and discussed reporting to the Committee semi-annually.
The Committee and Insp. Preston discussed statistics, enforcement and open files within the municipality.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the West Shore RCMP 2018 Annual Report be received. CARRIED
b) Parks and Public Spaces Bylaw No. 986
- Report dated May 7, 2019 from the Bylaw Enforcement Officer
The Committee and staff discussed the Supreme Court of BC 2015 decision regarding temporary overnight sheltering in parks; the process for prior confirmation of space availability at existing shelters; the need for a comprehensive plan; the potential impacts on neighbourhoods and other park users; and RCMP enforcement of an amended bylaw through trespass as opposed to the current ticketing and injunction process.
The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.
- Town of View Royal Homeless Camp Files – 2018-2019
- Town of View Royal Bylaw Enforcement Business Rules for Engaging Homeless/Campers
- Shelters and Outreach Options
- Email dated May 14, 2019 from M. Barnard, 21 Tawny Place, Re: Parks and Public Spaces Bylaw No. 986
- Email dated May 14, 2019 from R. dePass, 2446 Lund Road, Re: Parks and Public Spaces Bylaw No. 986
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the report dated May 7, 2019 from the Bylaw Enforcement Officer titled “Parks and Public Spaces Bylaw No. 986” be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the Town of View Royal Homeless Camp Files – 2018-2019 be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the Town of View Royal Bylaw Enforcement Business Rules for Engaging Homeless/Campers be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the Shelters and Outreach Options be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the email dated May 14, 2019 from M. Barnard, 21 Tawny Place, Re: Parks and Public Spaces Bylaw No. 986 be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the email dated May 14, 2019 from R. dePass, 2446 Lund Road, Re: Parks and Public Spaces Bylaw No. 986 be received. CARRIED
c) BC Energy Step Code – Introduction
- Report dated May 6, 2019 from the Building Inspector
The Committee and staff discussed lack of trained resources to address Step Code requirements and potential options to address this issue. As well, the costs associated with implementing the Step Code and the need for a consistent standard within the Capital Regional District were noted.
- District of Saanich Energy Step Code Information
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-13-19 THAT the Committee recommend to Council that a report be provided that describes costs and implications for both the Town and the housing industry to adopt the BC Step Code Program;
AND THAT staff begin a consultation process toward adopting Step Code 3 by June 2020. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the District of Saanich Energy Step Code information be received. CARRIED
d) Public Safety Report for March – April 2019
- Report dated May 8, 2019 from the Director of Protective Services
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated May 8, 2019 from the Director of Protective Services titled “Public Safety Report for March – April 2019” be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Projects Update
- Report dated May 9, 2019 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated May 9, 2019 from the Manager of Accounting titled “Capital Projects Update” be received for information. CARRIED
b) 2018 Financial Results Details
- Report dated May 9, 2019 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated May 9, 2019 from the Director of Finance titled “2018 Financial Results Details” be received for information. CARRIED
c) Chief Administrative Officer Update
- Report dated May 8, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated May 8, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the meeting now recess at p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS: Councillor Kowalewich
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer
17 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) N. Freeman, Strawberry Vale District and Community Club, Re: Details of Proposed Project and Grant-in-Aid Received
Mr. Freeman requested that the $4,000 grant-in-aid received from the Town for the purchase of round tables be instead redirected towards the purchase of either chairs or rectangular tables to better accommodate the Club’s needs. The Committee agreed that the 2019 grant-in-aid may be used to purchase chairs and/or rectangular tables and reimbursement for up to $4,000 will be provided upon remittance of a receipt.
Mr. Freeman presented the Committee with a renovation plan for the Strawberry Vale Community Hall – a three-phase project to renovate the kitchen and bar; upgrade electrical; and repair and improve the exterior grounds. He noted the Club is seeking a grant-in-aid from the Town and is also requesting letters of endorsement from the Town for the renovation project to accompany Provincial and Federal grant applications.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-14-19 THAT the Committee recommend to Council that the Town provide letters of support to the Strawberry Vale District and Community Club to accompany their Provincial and Federal grant applications. CARRIED
8.3 PUBLIC PARTICIPATION
a) G. Mathies, 333A Stewart Avenue, spoke to the Committee regarding his opposition to the application for 331 Stewart Avenue stating both the building height and setback will negatively impact the enjoyment of his property.
b) T. & J. Dellaviola, 333 Stewart Avenue, spoke to the Committee regarding the application for 331 Stewart Avenue noting they support the applicant’s wish to build a home, but not as currently designed. Due to the setbacks requested, they feel the current design will negatively impact their privacy and enjoyment of their home. They hope the applicant will work with the neighbours on an amended design.
c) C. Cameron, 327 Stewart Avenue, spoke to the Committee regarding her opposition to the application for 331 Stewart Avenue as both the height and the setback will negatively impact the enjoyment of her property.
d) N. Lisimaque, 240 Helmcken Road, spoke to the Committee regarding his application for a retaining wall at 240 Helmcken Road and discussed the orientation of the retaining wall to the neighbouring property. He stated he has approached the neighbours to discuss plantings for screening the retaining wall and has yet to hear back.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit – New House Build
- Report dated May 6, 2019 from the Community Planner
The Community Planner gave a review of the report to the Committee.
T. Cumming, designer, discussed orientation of neighbouring homes in relation to 331 Stewart Avenue and the topographical challenges of the subject property.
The Committee discussed the design and requested variances and also encouraged the applicant to further engage with his neighbours.
- Email dated May 13, 2019 from G. Mathies, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
- Email dated May 13, 2019 from C. Cameron, 327 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
- Email dated May 13, 2019 from R. & D. Wardale, 319 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
- Letter dated May 12, 2019 from T. & J. Dellaviola and J. & H. Heckl, 333 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
- Email dated May 11, 2019 from P. Hyslop, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
- Letter dated May 11, 2019 from R. Griffiths, 323 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
- Email dated May 11, 2019 from I. Brown, 328 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated May 6, 2019 from the Community Planner titled “331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit – New House Build” be received for information. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated May 13, 2019 from G. Mathies, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated May 13, 2019 from C. Cameron, 327 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated May 13, 2019 from R. & D. Wardale, 319 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the letter dated May 12, 2019 from T. & J. Dellaviola and J. & H. Heckl, 333 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated May 11, 2019 from P. Hyslop, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the letter dated May 11, 2019 from R. Griffiths, 323 Stewart Avenue, Re: 331 Stewart Avenue – Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the email dated May 11, 2019 from I. Brown, 328 Stewart Avenue, Re: Natural Watercourse and Shoreline Environmental Development Permit be received. CARRIED
b) Official Community Plan – Draft Regional Context Statement
- Report dated May 8, 2019 from the Senior Planner
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated May 8, 2019 from the Senior Planner titled “Official Community Plan – Draft Regional Context Statement” be received for information. CARRIED
c) Housing Gaps and Needs Terms of Reference and Grant Application
- Report dated May 6, 2019 from the Director of Development Services
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-15-19 THAT the Committee recommend to Council:
- THAT Council endorse the Housing Gaps and Needs Study Terms of Reference provided as “Attachment 1” to the Director of Development Services’ May 6, 2019 report titled “Housing Gaps and Needs Terms of Reference and Grant Application”;
AND THAT Council designate the Director of Development Services as the Town’s authorized representative for the purpose of making the grant application to the Union of BC Municipalities’ “2019 Housing Needs Reports” program;
AND THAT the total project budget for the Housing Gaps and Needs Study be increased from $40,000 to $45,000 if the UBCM grant application is successful;
AND FURTHER THAT Council pass the following resolution:
“The Town of View Royal Council supports the current proposed activities and are willing to provide overall grant management with respect to the Town of View Royal’s Housing Gaps and Needs Study.” CARRIED
d) 240 Helmcken Road – Development Variance Permit – Retaining Wall
- Report dated May 6, 2019 from the Community Planner
The Committee and staff discussed the requested variances as well as the need for a landscape plan to show screening of the retaining wall for the owners of 238 Helmcken Road.
The applicant discussed the engagement process he has undertaken with the owners of 238 Helmcken Road.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated May 6, 2019 from the Community Planner titled “240 Helmcken Road – Development Variance Permit – Retaining Wall” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Mayor Screech, Acting Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Extension of the Residential Garbage and Organics Collection Contract
- Report dated May 6, 2019 from the Engineering Clerk
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-16-19 THAT the Committee recommend that Council authorize the extension of the Residential Garbage and Organics Contract with Waste Management of Canada Incorporated for two one-year extensions, for the period of June 1, 2020 to May 31, 2022, as per the Service Fees outlined in the 2014-2020 contract, plus annual CPI adjustment. CARRIED
COMMITTEE REPORTS
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
11. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 8:10 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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