MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, NOVEMBER 12, 2019
Official minutes from the previous Committee of the Whole meeting covering discussions on solid waste management, RCMP reports, and traffic calming on Stormont Road.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, NOVEMBER 12, 2019
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services P. Hurst, Director of Protective Services D. Christenson, Director of Finance Insp. T. Preston, West Shore RCMP J. Smith, Engineering Clerk E. Bolster, Deputy Corporate Officer 2 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held October 8, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held October 8, 2019 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) R. Smith, Senior Manager, Environmental Resource Management, Capital Regional District, Re: Proposed Strategies and Targets for the New Solid Waste Management Plan
Mr. Smith noted that a Solid Waste Management Plan is mandated by the Province and needs periodic updating. He discussed:
- the Plan update process;
- consultation on the draft fifteen strategies;
- per capita waste reduction targets;
- extending the life of the Hartland Road Landfill; and
- the goal of having the draft Plan to the Ministry of the Environment by the end of 2020.
The Committee and Mr. Smith discussed recycling, illegal dumping, organics processing, on-going monitoring at the Hartland Road Landfill, and potential engagement with youth through the school districts in the region.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
Councillor Lemon noted she had attended a meeting with representatives from the West Shore RCMP, District of Langford and City of Colwood to discuss potential initiatives to assist at-risk youth. She also stated she participated in a ride-along with the West Shore RCMP on November 8, 2019.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP Monthly Media Summary
- September 2019 Monthly Media Summary prepared by the West Shore RCMP
Insp. Preston discussed statistics, enforcement, and open files within the municipality.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the September 2019 West Shore RCMP Monthly Media summary be received. CARRIED
b) West Shore RCMP – Request for Addition of One Regular Member and One Municipal Employee for 2020
- Letter dated November 5, 2019 from Insp. T. Preston, West Shore RCMP, Re: Request for the Addition of One Regular Member and One Municipal Employee for 2020
- West Shore RCMP Organizational Chart
The Committee and Insp. Preston discussed the request for an additional member and one municipal employee for 2020.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-40-19 THAT the Committee recommend to Council that the West Shore RCMP request for one additional regular member and one additional municipal employee for 2020 be referred to the 2020 budget deliberations. CARRIED
c) Public Safety Report for September – October 2019
- Report dated November 6, 2019 from the Director of Protective Services
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
THAT the report dated November 6 from the Director of Protective Services titled “Public Safety Report for September – October 2019” be received for information. CARRIED
d) Energy Step Code Update
- Report dated October 28, 2019 from the Building Official
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated October 28, 2019 from the Building Official titled “Energy Step Code Update” be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
At the Chair’s request, there was agreement that the Council meeting scheduled for November 19 be moved to November 21.
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated November 6, 2019 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated November 6, 2019 from the Manager of Accounting titled “Capital Project Update” be received for information. CARRIED
b) Proposed Interest Calculation Bylaw Replacement
- Report dated November 7, 2019 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated November 7, 2019 from the Director of Finance titled “Proposed Interest Calculation Bylaw Replacement” be received. CARRIED
c) Detailed Financial Plan Review – Development, Recreation and Culture, Environment and Fiscal Services
- Report dated November 6, 2019 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated November 6, 2019 from the Director of Finance titled “Detailed Financial Plan Review – Development, Recreation and Culture, Environment and Fiscal Services” be received for information. CARRIED
d) Block Party Information
- Report dated November 4, 2019 from the Deputy Corporate Officer
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-41-19 THAT the Committee recommend to Council that the Block Party Toolkit be made available both at Town Hall and on the Town’s website. CARRIED
e) Employee – Use of Personal Vehicle
- Report dated November 6, 2019 from the Corporate Services Clerk
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-42-19 THAT the Committee recommend to Council that Policy No. 2600-03 – Employee – Use of Personal Vehicle be amended to reflect the current rates prescribed by Canada Revenue Agency for reasonable per-kilometre allowance. CARRIED
f) Chief Administrative Officer Update
- Report dated November 7, 2019 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated November 7, 2019 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the meeting now recess at 5:22 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE:
Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 10 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. Harbicht, 240 Stormont Road, Re: Speed Bumps on Stormont Road
D. Harbicht spoke to the Committee regarding his concerns with people using Rudyard and Stormont Roads to avoid the Island Highway/Helmcken Road intersection. He stated that speed bumps should be installed to prevent this cut-through driving. He presented the Committee with a petition comprising 106 signatures.
M. Grinder, 241 Stormont Road, gave a PowerPoint presentation and spoke to the Committee regarding the need for speed bumps on Stormont Road. He noted the problem times are 6:30-9:00 a.m. and 3:00 – 6:00 p.m.
Mr. Harbicht requested that the Committee consider installing rubber speed bumps between 240 and 244 Stormont Road and asked that the timing of the traffic light at the Island Highway/Stormont Road intersection be increased to a two minute delay.
8.3 PUBLIC PARTICIPATION
a) L. Jeaurond, 254 Ardenlea Place, spoke on behalf of the View Royal Climate Coalition in support of the development of a Connectivity Master Plan, including separated bike lanes and solar lit walkways.
b) R. Rose, 293 Eltham Road, spoke to the Committee regarding the need for the installation of a sidewalk on Eltham Road.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Mayor Screech, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) 1509 Glentana Road – Mixed Residential Form and Character Development Permit Building Envelope Replacement
- Report dated November 6, 2019 from the Community Planner
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated November 6, 2019 from the Community Planner titled “1509 Glentana Road – Mixed Residential Form and Character Development Permit Building Envelope Replacement” be received for information. CARRIED
b) Housing Gaps and Needs Study
- Report dated November 5, 2019 from the Director of Development Services
The Director of Development Services gave an overview of the report to the Committee, noting that the information is based on the most recent Census data (May 2016) and is intended to provide a snapshot in time of housing in View Royal.
The Committee and staff discussed reporting of secondary suites, recently constructed purpose-built rentals both in and adjacent to the Town, and approved but not-yet constructed rental accommodation. It was stated that “tourist commercial” properties may skew the data as, while it may be affordable, it is not zoned for this purpose.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated November 5, 2019 from the Director of Development Services titled “Housing Gaps and Needs Study” be received. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Road Issues Rudyard Road and Stormont Road
- Report dated November 7, 2019 from the Director of Engineering and Parks
The Director of Engineering gave a summary of the report to the Committee.
The Committee and staff discussed:
- traffic volume statistics in relation to other streets in View Royal;
- lack of data to show excessive speeding;
- other locations with higher traffic volumes and speeds in the Town that would request speed bumps if this was deemed an appropriate traffic calming solution;
- potential traffic changes that may come with the anticipated completion of the McKenzie Interchange Project;
- costs to install a speed bump with signage;
- issues if the Town installed sub-standard infrastructure;
- impact to first responders;
- potential insurance implications; and
- cost for road improvements of approximately $250,000 near the Island Highway/Stormont Road intersection.
MOVED BY: Mayor Screech SECONED: Councillor Rogers
COW-43-19 THAT the Committee recommend to Council that staff bring forward options for traffic calming on Stormont Road (near the Island Highway/Stormont Road intersection) to the 2020 budget deliberations. CARRIED
Councillor Lemon recused herself from the meeting at 8:13 p.m., as she resides on Eltham Road.
b) Eltham Road Sidewalk Request
- Report dated November 5, 2019 from the Director of Engineering and Parks
The Director of Engineering and Parks reviewed the report for the Committee.
The Committee and staff discussed loss of parking on the street through the installation of pedestrian improvements.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
COW-44-19 THAT the Committee recommend to Council that the installation of a pedestrian walkway on Eltham Road be included as part of the 2020-2024 Financial Plan. CARRIED Councillor Rogers opposed
Councillor Lemon returned at 8:25 p.m.
COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 8:31 p.m. CARRIED
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