TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 11, 2020
Minutes from the February 11, 2020 meeting covering discussions on ride-hailing, strategic planning, and a public tree planting program.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, FEBRUARY 11, 2020
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services D. Christenson, Director of Finance E. Bolster, Deputy Corporate Officer 0 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the agenda be amended to remove item 6.1.3(a) and include items 6.1.4(a), 6.2.2(a) and 9.1.4(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held January 14, 2020
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Committee of the Whole meeting held January 14, 2020 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) West Shore RCMP
- Verbal report from Inspector Preston removed from agenda
b) Public Safety Report for November – December 2019
- Report dated February 5, 2020 from the Director of Protective Services
The Director of Protective Services reviewed the report for the Committee.
The Committee and staff discussed residential growth at the Songhees Nation, increase in strata insurance rates, and enforcement at Thetis Lake Regional Park during the summer months.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated February 5, 2020 from the Director of Protective Services titled “Public Safety Report for November - December 2019” be received for information. CARRIED
6.1.4 New Business
a) Ride-Hailing – Councillor Rogers Councillor Rogers requested that the Town proactively work with municipalities in the region on a standardized ride-hailing bylaw.
The Chief Administrative Officer noted that the Town’s Business License Bylaw could be amended to include ride-hailing.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-02-20 THAT the Committee recommend to Council that staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions. CARRIED
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
a) Pilot Energy Retrofit Program – Update The Chief Administrative Officer noted staff is currently in the process of looking into a Pilot Energy Retrofit Program and the Town would have an opportunity to submit grant applications through the Union of British Columbia Municipalities for this program.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the verbal Pilot Energy Retrofit Program update provided by the Chief Administrative Officer be received. CARRIED
6.2.3 Reports
STAFF REPORTS
a) 2019 Casino Revenue Report
- Report dated February 5, 2020 from the Manager of Accounting
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT the report dated February 5, 2020 from the Manager of Accounting titled “2019 Casino Revenue Report” be received for information. CARRIED
b) 2019-2022 Strategic Plan
- Report dated February 6, 2020 from the Director of Corporate Administration and Interim Executive Assistant
The Director of Corporate Administration gave a presentation to the Committee regarding the proposed 2019-2022 Strategic Plan.
The Committee and staff discussed the move towards a more visionary document than prior versions; the use of targets and measures; the urgency of environmental goals and related work plan items; and the changes that may result to the Plan through the upcoming budget deliberations.
The Committee provided the following feedback:
- add the E&N Rail Corridor to A. 1.c) so the regional traffic impact on View Royal can be more widely addressed;
- clarify wording for the corridor and gateway map in B. 1.b) and the urban placemaking design work in B. 4.a); and
- add Esquimalt and Colwood in E. 2.b) as adjacent municipalities where we can arrange intermunicipal events around park connections.
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
COW-03-20 THAT the Committee recommend to Council that the 2019-2022 Strategic Plan be approved in principle;
AND THAT the 2019-2022 Strategic Plan be made available for public information. CARRIED
c) Policing Reserve Requirement Forecast
- Report dated February 6, 2020 from the Director of Finance
The Director of Finance gave an overview of the report to the Committee.
The Committee and staff discussed various scenarios presented and the possibility of placing funds into an annual reserve to anticipate increases.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
COW-04-20 THAT the Committee recommend that Council refer consideration of annual contributions to the policing reserve to the 2020-2024 Financial Plan discussions. CARRIED
d) CAO Update
- Report dated February 6, 2020 from the Chief Administrative Officer
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
THAT the report dated February 6, 2020 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the meeting now recess at 5:57 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE
Mayor Screech called the meeting to order at 7:04 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Rogers
REGRETS: Councillor Mattson
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering J. Davison, Community Planner E. Bolster, Deputy Corporate Officer
0 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
a) Boulevard Tree Planting Partnership Program – Mayor Screech The Committee and staff discussed the feasibility of developing a Boulevard Tree Planting Partnership Program similar to that available in the District of Saanich.
Staff discussed the growth of the Town’s program over the last five years – increasing from $36,000 in 2014 to $70,000 in 2019 with approximately 200 trees planted last year alone. The Committee discussed the possibility of establishing a partnership with a local nursery for some form of tree planting program for residents or some type of strategy that could include the assistance of the Greater Victoria Green Team.
MOVED BY: Mayor Screech SECONDED: Councillor Kowalewich
COW-05-20 THAT the Committee recommend to Council that the funding of a public tree planting program be referred to the 2020-2024 budget discussions. CARRIED
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Mayor Screech, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Cannabis Retail Store Rezoning – 1495 Admirals Road
- Report dated February 3, 2020 from the Community Planner
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT the report dated February 3, 2020 from the Community Planner titled “Cannabis Retail Store Rezoning – 1495 Admirals Road” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Watkiss Way Roundabout – Safety Improvement Request
- Report dated February 5, 2020 from the Deputy Director of Engineering
The Director of Engineering noted that through the 2020 LED program, improved lighting will occur in this area.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated February 5, 2020 from the Deputy Director of Engineering titled “Watkiss Way Roundabout – Safety Improvement Request” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 7:29 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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