2020 03 10 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 11, 2020
Minutes from the February 11, 2020 meeting covering discussions on ride-hailing, strategic planning, and a public tree planting program.
TOWN OF VIEW ROYAL MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON WEDNESDAY, FEBRUARY 19, 2020
Minutes from a special budget meeting detailing deliberations on the five-year financial plan and non-core funding requests.
TOWN OF VIEW ROYAL MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON THURSDAY, FEBRUARY 20, 2020
Minutes of a special budget meeting focusing on capital plan items for transportation, parks, and council initiatives.
TOWN OF VIEW ROYAL MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON TUESDAY, FEBRUARY 25, 2020
Final minutes from the special budget meeting series where the property tax increase for 2020 was formally recommended.
West Shore RCMP 2019 Annual Year End Report
Comprehensive 2019 annual report for the West Shore RCMP detailing crime statistics, operational highlights, and strategic policing priorities.
Public Safety Report for January - February 2020
A report detailing municipal permit summaries, bylaw enforcement activities, and fire rescue statistics for the months of January and February 2020.
COVID-19 municipal preparedness
An email from Councillor John Rogers expressing concerns about the town's preparedness for the COVID-19 pandemic and suggesting policy reviews for staff and first responders.
A Doctor's Perspective Re: COVID-19
A shared medical perspective by James Robb, MD, providing specific hygiene and stocking advice for the early stages of the COVID-19 pandemic.
GRANTS IN AID
A staff report evaluating the 2020 applications for Grants in Aid, funded by casino revenue, and recommending approval in accordance with town policy.
Schedule A 2020 Grants in Aid applications summary
A detailed table of organizations applying for 2020 grants, their requested amounts, and compliance status.
Schedule B Prior recipients with no current year request
A summary list of organizations that received grants in 2018 or 2019 but did not submit an application for 2020.
Schedule C Criteria and assessment
An evaluation matrix assessing each 2020 grant applicant against specific policy criteria such as financial statements and service to View Royal.
CAO UPDATE
A monthly report from the Chief Administrative Officer providing updates on administration, finance, development services, engineering, and protective services.
PETITION & DELEGATION REQUEST FORM - Dave Gawley
A formal request for a delegation to address the Committee regarding the community response to the 'Eagles Nest' proposal at 1449 Burnside Road West.
Draft Lime Kiln Conservation Plan
A staff report from 2012 reintroduced for the 2020 meeting, outlining options for the rehabilitation and conservation of the historic lime kiln at Hart Road.
HART ROAD LIME KILN CONSERVATION PLAN
A comprehensive heritage conservation plan prepared by Donald Luxton and Associates Inc., detailing the history, significance, and condition of the Hart Road Lime Kiln.
Hart Road Lime Kiln Conservation Plan
A comprehensive conservation plan for the historic Hart Road Lime Kiln, detailing its condition, historical significance, and phased implementation options for preservation or restoration.
APPENDIX A - Research Summary
A summary of the historic title search and a list of publications related to the Hart Road Lime Kiln site.
APPENDIX B - General Guidelines for the Maintenance and Conservation of Industrial Heritage
Eight general principles for the preservation and adaptation of industrial heritage sites as established by TICCIH.
APPENDIX C - Technical Reports (Cover Page)
A table of contents for the technical reports included in the conservation plan, covering structural, material, geotechnical, and tree assessments.
RE: Hart Road Lime Kiln Heritage Conservation Plan - Structural Review
A letter from consulting engineers providing a structural condition assessment of the lime kiln, noting its poor condition and risk of collapse.
Hart Road Lime Kiln Heritage Conservation Plan - Structural Review
Technical review of the structural stability and repair recommendations for the masonry chimney and base of the historic lime kiln.
View Royal Lime Kiln Project Description and Observations
Engineering assessment of the lime kiln structure including descriptions of the masonry base, internal firing chamber, and chimney stack condition.
View Royal Lime Kiln Elevations and Sections
Technical engineering drawings providing north, east, and west elevations and cross-sections of the historic lime kiln structure.
HART ROAD LIME KILN, VIEW ROYAL, BC GEOTECHNICAL ASSESSMENT
Assessment of the foundation support system and site geology to determine the impacts of proposed restoration and future development.
View Royal Lime Kiln Restoration Tree Issues
Arborist report evaluating the impact of trees growing on or near the kiln structure and providing recommendations for their removal or preservation.
APPENDIX D - ICOMOS Charter for the Interpretation and Presentation of Cultural Heritage Sites
International charter establishing professional standards and principles for communicating the significance of cultural heritage sites to the public.
APPENDIX E - Possible Sign Materials for Interpretive Signs
List and description of potential physical materials considered for use in creating interpretive signs at the heritage site.
Town of View Royal, Statement of Significance, 2010: ALL SAINTS ANGLICAN CHURCH
Heritage assessment detailing the history, architectural features, and community significance of All Saints Anglican Church.
Town of View Royal, Statement of Significance, 2010: ST. COLUMBA ANGLICAN CHURCH
A heritage statement of significance for St. Columba Anglican Church, outlining its historical, architectural, and cultural value to the community.
ST. COLUMBA ANGLICAN CHURCH & ALL SAINTS ANGLICAN CHURCH VIEW ROYAL, BRITISH COLUMBIA HERITAGE ASSESSMENT
A comprehensive heritage assessment report prepared by Commonwealth Historic Resource Management Limited regarding two historical Anglican churches in View Royal.
Statement of Significance – Atkins Lime Kiln, Hart Road
A detailed heritage profile of the Atkins Lime Kiln on Hart Road, documenting its construction, history in the lime industry, and character-defining elements.
APPENDIX D – ICOMOS Charter for the Interpretation and Presentation of Cultural Heritage Sites
An appendix reference to the international ICOMOS charter regarding the standards for presenting cultural heritage sites.
APPENDIX E – Possible Sign Materials for Interpretive Signs
A technical listing of materials suitable for creating interpretive signage at heritage sites, such as the Hart Road Lime Kiln.
Draft Lime Kiln Conservation Plan
The final page of a 2012 report detailing materials and methods for the conservation and interpretation of the Lime Kiln site.
Lime Kiln Conservation Plan Term Of Reference
A 2010 report seeking endorsement for the Terms of Reference and budget for the development of a conservation plan for the historic Lime Kiln on Hart Road.
VIEW ROYAL LIME KILN HERITAGE CONSERVATION PLAN TERMS OF REFERENCE - REQUEST FOR PROPOSALS
Draft request for proposals outlining the requirements for professional consultants to prepare a heritage conservation plan for the Lime Kiln.
VIEW ROYAL LIME KILN HERITAGE CONSERVATION PLAN TERMS OF REFERENCE - ESTIMATED BUDGET
A detailed cost estimate for the Lime Kiln conservation project, broken down by professional fees and investigation stages.
HERITAGE ASSESSMENT OF CHURCHES
A 2010 report regarding the potential heritage registration of All Saint's Church and St. Columba Church due to their planned closure by the Anglican Diocese.
Appendix 1— Community Heritage Register
An educational excerpt explaining the purpose, usage, and legal framework of a community heritage register in British Columbia.
Background to Heritage Reports
A 2020 report providing a historical overview of Council's discussions and decisions regarding heritage assets and policy since 2010.
REZONING – 1449 Burnside Rd W (Eagle Nest)
A staff report introducing a revised rezoning application for a 247-unit apartment development at 1449 Burnside Rd W.
Subject Property Map - 3, 5 & 9 Helmcken and 1449 Burnside Rd W
A cadastral map identifying the location and layout of the parcels involved in the Eagles Nest rezoning application.
Subject Property Orthophoto - 3, 5 & 9 Helmcken and 1449 Burnside Rd W
An aerial photograph showing the existing development and tree cover on the Eagles Nest project site.
EAGLES NEST Rezoning Application Submission Summary Document
A developer-prepared submission document detailing the vision, planning context, and transportation goals for the Eagles Nest residential project.
EAGLES NEST Development Proposal Presentation
A visual presentation for the 'Eagles Nest' development project covering traffic impact assessments, community engagement history, site evolution, and the proposed development plan.
Project Information - Eagle Nest Residences (Drawing A001)
A technical sheet providing project statistics, legal description, building code summary, and a topographic survey plan for the development site.
Architectural Site Plan - Eagle Nest Residences (Drawing A201)
A detailed architectural site plan showing building locations (Buildings 1, 2, and 3), setbacks, and fire access lanes for the proposed development.
Level Plans - Eagle Nest Residences (Drawings A202-A205)
Technical floor plans for the proposed development, including the underground parkade (P1) and residential levels 0 through 4.
Eagle Nest Residences - Level 5 Plan
Architectural floor plan for level 5 of the Eagle Nest Residences development.
Eagle Nest Residences - Level 6 Plan
Architectural floor plan for level 6 of the Eagle Nest Residences development.
Eagle Nest Residences - Unit Plans
Detailed floor plans for various unit types (1 Bed, 2 Bed, 3 Bed) in the development.
Eagle Nest Residences - Section
Cross-section architectural drawing showing building heights and underground parking levels.
Eagle Nest Residences - Site Analysis Diagram
Site analysis diagram showing the development's relationship to surrounding properties like Eagle Creek Village and Hidden Oaks.
Eagle Nest Residences - Perspectives
Architectural 3D perspective drawings of the proposed development from various vantage points.
Eagle Nest Residences - Perspective Rendering
Color-rendered perspective drawings and artistic sketches of the development and public realm.
Eagle Nest Residences - Site Plan
Civil engineering site plan showing building footprints, access points, and rain gardens.
Eagle Nest Residences - Landscape Materials
Landscape architecture plan detailing proposed vegetation, paving, and rain garden locations.
Eagle Nest Residences - Landscape Sections
Landscape cross-sections showing the interface between buildings, private patios, and the public sidewalk.
Eagle Nest Residences - Topographic Survey Plan
Detailed topographic survey of the project site at 3 Helmcken Road.
Helmcken Road Rezoning Application Cover Letter
Letter from dHKarchitects on behalf of Invictus Commercial Investment Corp explaining the redesigned 247-unit apartment proposal.
EAGLES NEST Rezoning Application Community Engagement Summary
Summary of public consultation efforts including neighbor workshops and community meetings for the rezoning application.
STORM WATER MANAGEMENT PLAN for Eagle Nest Residences
Technical report outlining strategies to manage stormwater runoff on-site using detention and treatment facilities.
EAGLE NEST DEVELOPMENT Traffic Impact Assessment Update
Update to the traffic study assessing the impact of the proposed development on surrounding intersections.
Eagle Nest Development Traffic Impact Assessment Update
Technical report analyzing traffic impacts of a proposed 247-unit development at Helmcken Road and Burnside Road West, including trip generation and intersection analysis.
APPENDIX A: SYNCHRO BACKGROUND
Technical description of the Synchro and SimTraffic modelling software used for the traffic study and the Level of Service (LOS) grading criteria.
MEMORANDUM: Review of Options to Add Additional Capacity on Helmcken Road
A memorandum from WATT Consulting Group reviewing options to address westbound queuing issues on Helmcken Road near Watkiss Way.
Arborist Report: Demolition Impact Assessment & Tree Preservation Plan
Report assessing the impact of proposed development on existing trees and detailing mitigation measures and preservation requirements.
Tree Resource
A 10-page detailed inventory of 105 individual trees on or near the site, specifying species, health, structural condition, and retention status.
Highstreet Development Topographical Plan of 3 Helmcken Road
Engineering survey plan showing the existing topography, buildings, and surveyed locations of trees on the project site.
Eagles Nest Residences Site Plan
Architectural site plan showing building locations (3 to 6 storeys), property lines, and landscape preservation areas.
Tree Resource Spreadsheet Methodology and Definitions
Explanatory document defining the terms, measurement techniques, and health/structural condition ratings used in the Tree Resource inventory.
Detail Drawing: Tree Protection Fencing
Standard technical drawing specifying the requirements for construction of protective fencing around trees during site work.
Phase I Environmental Site Assessment (ESA) located at Helmcken Road & Burnside Road W
Cover page for an environmental assessment report for the subject property conducted by McElhanney.
This Page is Left Intentionally Blank
An intentionally blank placeholder page.
Phase I ESA: Helmcken Rd & Burnside Rd W, View Royal, BC
A Phase I Environmental Site Assessment conducted by McElhanney for several properties to identify potential environmental concerns prior to redevelopment.
Appendix A Select Site Photographs
A collection of 26 site photographs documenting existing structures, oil storage tanks, and various areas of potential environmental concern identified in the Phase I ESA.
Appendix B Select Aerial Photographs
Historical aerial photographs of the site used for interpretation of past land uses and development stages.
Phase I ESA: Helmcken Rd & Burnside Rd W - Aerial Photographs
A series of historical aerial photographs and interpretations (1956–2017) of the site at Helmcken Rd and Burnside Rd W as part of an Environmental Site Assessment.
Appendix C - Land Titles
Cover page for the Land Titles appendix within the Phase I Environmental Site Assessment.
Title Search Print - CA5514492
Land title search for the property at 1480 Burnside Road, registered to Julie Anne Henson and Robert William Henson.
Title Search Print - CA5749621
Land title search for property under Title Number CA5749621, registered to Julie Anne Henson and Robert William Henson.
Title Search Print - CA6364876
Land title search for 1480 Burnside Road West, registered to J&R Henson Construction Ltd.
Title Search Print - CA6364879
Land title search for LOT 10, BLOCK 5, PLAN 1726, registered to J&R Henson Construction Ltd.
Appendix D - ERIS Ecolog Database Search Results
Cover page for the ERIS database search results appendix.
ERIS Database Report - Helmcken Phase I ESA
An environmental risk database report for 3 Helmcken Road, identifying nearby waste generators and historical pesticide use.
Appendix E - Opta Fire Insurance Records
Cover page for the historical fire insurance records appendix.
Enviroscan Report
Environmental scan report provided by Opta Information Intelligence for the Helmcken Road property.
Opta Historical Environmental Services Enviroscan
Terms and conditions and a summary report indicating no historical environmental records were found for the Helmcken Phase I ESA project.
Appendix F: Vancouver Public Library Civic Directories
Results of a city directory search conducted by the Vancouver Public Library's InfoAction department for properties on Burnside Rd, Camden Ave, Conrad St, Helmcken Rd, and Holland Ave.
Parking Study - “Eagle Nest” at Helmcken Rd & Burnside Rd
A parking study prepared by Watt Consulting Group to assess the adequacy of proposed parking for the Eagle Nest development based on site characteristics and observed demand.
Helmcken Road Report - Eagle Nest
A review of the Helmcken Road corridor near the Eagle Nest site, focusing on traffic operations, collision data, and proposed roadway modifications to mitigate congestion.
Appendix A: Roadway Modification Queue Length Impacts
A diagram illustrating existing and estimated 2028 post-development queue lengths with proposed laning upgrades at Helmcken Rd and Burnside Rd.
Appendix B: Roadway Modifications Concept Plans
Engineering concept plans for laning upgrades, including a second westbound through lane and pedestrian refuge, and a northbound left-turn lane.
Appendix C: Dedicated Right Turn Lane Concept Plan
A concept plan showing a proposed second westbound through lane and a dedicated right-turn lane at the Helmcken Rd and Watkiss Way intersection.
Microtremor Survey Memo - Proposed Residential Development - 3 & 5 Helmcken Road
A geotechnical memo from Ryzuk Geotechnical detailing a microtremor survey to estimate depth to bedrock and determine the Seismic Site Class for the development.
Limited Hazardous Materials Investigation - 3 Helmcken Road, Victoria, BC
A non-destructive hazardous materials investigation of a two-level apartment building identified for potential demolition.
Limited Hazardous Materials Survey - 3 Helmcken Road, Victoria, BC
A technical survey report by Island EHS identifying hazardous materials such as asbestos, lead, and silica in the building located at 3 Helmcken Road.
Appendix 1 - Photographs
Photographic documentation of material samples taken during the hazardous materials survey at 3 Helmcken Road and 1445/1449 Burnside Road.
Appendix 2 - Laboratory Results / Asbestos Bulk Sample Report
Detailed laboratory analysis results for bulk samples collected during the hazardous materials survey.
Helmcken & Burnside Tenant Relocation Matrix – January 22, 2020
A comparative chart showing tenant relocation compensation and notice requirements for the Eagles Nest project versus municipal and provincial standards.
Eagle’s Nest Development Data | 20-02-04
A technical data sheet summarizing the density, unit counts, and site specifications for the Eagle's Nest development.
Planning & Development Report: REZONING APPLICATION 2020/02 – 9 Erskine Lane
A staff report regarding an application to rezone 9 Erskine Lane from Rural Residential to Mixed Residential for a 372-unit rental apartment development.
Attachment 1. Location Plan - 9 Erskine Lane
A map showing the subject property at 9 Erskine Lane and its proximity to Watkiss Way and Hospital Way.
Attachment 2 - Rezoning Application for 9 Erskine Lane (Cover Letter)
A letter from WestUrban Developments Ltd. formally submitting the rezoning application and explaining the project vision.
Attachment 3 - Erskine Multifamily Architectural Plans
A set of architectural drawings including site plans, floor plans, and elevations for the proposed 9 Erskine Lane development.
Attachment 3: Erskine Multifamily Proposed Materials (PR7)
Architectural material board for the 9 Erskine Lane development detailing cladding, roofing, and trim specifications.
Attachment 3: Erskine Multifamily Proposed Renderings (PR8)
Visual renderings of the overall development site and the five-storey residential building proposed for the lot.
Attachment 4: SCHEDULE A – ZONING TEXT (RM-3 Zone: Mixed Residential)
Proposed zoning text amendments defining the principal uses, density requirements, and building height restrictions for the RM-3 zone.
Official Community Plan Bylaw No. 811, 2011 - Policy Excerpts
Excerpts from the Official Community Plan relating to land use designations, housing diversity, transportation, and environmental conservation.
Attachment 6: 9 ERSKINE LANE DEVELOPMENT Traffic Impact Assessment
A comprehensive traffic study assessing the impact of a proposed 362-unit residential development on surrounding intersections and roads.
Attachment 6 - APPENDIX A: SYNCHRO BACKGROUND
Technical description of the Synchro and SIDRA traffic modeling software and Level of Service (LOS) criteria used in the assessment.
Attachment 6 - APPENDIX B: SITE PLAN (PR1)
Detailed architectural site plan showing building footprints (Lots A and B), parking layout, and consultant contact information.
Attachment 6 - APPENDIX C: 2019 EXISTING TRAFFIC CONDITIONS
Detailed modeling report data for existing traffic at key intersections including Erskine Lane/Stoneridge Drive and Watkiss Way.
Attachment 6: Traffic Analysis - 2019 Existing Conditions
Technical traffic modeling reports analyzing 2019 existing PM peak conditions at key intersections near the proposed development site.
Attachment 6, APPENDIX D: BACKGROUND TRAFFIC CONDITIONS
Detailed intersection analysis modeling projected AM and PM peak traffic for 2022 and 2032 background horizons without the development.
Attachment 6, APPENDIX E: POST DEVELOPMENT TRAFFIC CONDITIONS
Traffic impact analysis evaluating intersection performance upon opening and at 10-year growth horizons with the proposed development traffic added.
TECHNICAL DESIGN BRIEF - 9 ERSKINE LANE VIEW ROYAL, BC MULTI FAMILY RESIDENTIAL DEVELOPMENT
A technical engineering brief (Attachment 7) outlining servicing infrastructure for a 372-unit residential development, including water, sanitary, and storm systems.
9 Erskine Lane – Technical Design Brief
Engineering report detailing the sanitary design requirements, sewer capacity analysis, and water management plans for the proposed development at 9 Erskine Lane.
APPENDIX A SITE PLAN - FIGURE 1
Site plan layout for the 9 Erskine Lane development showing building footprints for Buildings A, B, C, and D.
APPENDIX B WATER NETWORK – FIGURE 2 AND FUS CALCULATIONS
Water network mapping and fire underwriter survey (FUS) calculations to determine fire protection water supply requirements for each building on the site.
APPENDIX C OFFSITE SANITARY SEWER - FIGURE 3 AND SANITARY SEWER CAPACITY ASSESSMENT
Assessment of the offsite sanitary sewer system's capacity to handle the projected flow from the new development.
APPENDIX D STORMWATER MANAGEMENT - FIGURE 4
Stormwater management site plan illustrating drainage catchments and proposed management areas.
Environmental Overview: 9 Erskine Lane, View Royal BC (PID 002-364-531)
A detailed environmental assessment of the 9 Erskine Lane property, identifying sensitive ecosystems, mature trees, and potential wildlife habitats including bird nests.
Ryzuk Geotechnical: Proposed 5 to 6 Story Building, 9 Erskine Lane, View Royal, BC
Geotechnical engineering report summarizing subsurface conditions and providing construction recommendations for the multi-story buildings at 9 Erskine Lane.
Geotechnical Investigation: Proposed 5 to 6 Story Building - 9 Erskine Lane
A geotechnical report by Ryzuk Geotechnical assessing soil conditions, excavation requirements, and seismic considerations for a proposed development.
LOCATION PLAN - Proposed 5-6 Story Building - 9 Erskine Lane
An aerial site map detailing property lines, rock walls, cut slopes, and nearby landmarks for the 9 Erskine Lane development.
TERMS OF ENGAGEMENT - Ryzuk Geotechnical
Legal terms and conditions governing the professional relationship and services provided by Ryzuk Geotechnical.
Letter from Gary and Sue Melanson Re: Rezoning - 1449 Burnside Road W. - Eagles Nest
Resident correspondence opposing the Eagles Nest development due to high density and traffic concerns at the Helmcken and Burnside intersection.
Email from Tracey Moody Re: Rezoning - 1449 Burnside Road W. - Eagles Nest
Email from a resident expressing concern that the proposed building's height and density are inappropriate for the neighborhood's character.
Email from Olivia Young Re: Invictus Proposal
Detailed correspondence from a Saanich resident regarding the massive scale of the development and its impact on regional traffic corridors.
Email from Sue Henry Re: Input on Committee of the Whole agenda item for Tuesday March 10, 2020
Residents expressing technical concerns regarding the development's non-compliance with the Official Community Plan (OCP) land use designations.