TOWN OF VIEW ROYAL MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON THURSDAY, FEBRUARY 20, 2020

TOWN OF VIEW ROYAL

MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING

HELD ON THURSDAY, FEBRUARY 20, 2020

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Kowalewich
• Councillor Lemon
• Councillor Rogers

REGRETS:

• Councillor Mattson

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• D. Christenson, Director of Finance
• P. Hurst, Director of Protective Services
• L. Chase, Director of Development Services
• S. Vella, Manager of Accounting
• J. Rosenberg, Director of Engineering
• E. Bolster, Deputy Corporate Officer
• 0 members of the public
• 0 members of the press

1. CALL TO ORDER – Mayor Screech called the meeting to order at 6:00 p.m.

2. APPROVAL OF AGENDA

   MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

   THAT the agenda be approved as presented. CARRIED

3. REPORTS

   a) 2020-2024 Five Year Financial Plan Deliberations

   1. Summary from February 19, 2020 meeting The Director of Finance provided a summary from the February 19, 2020 Council meeting discussion, noting the current taxation increase is 3.72% based on the removal and addition of items from property taxation, prior year surplus and Casino reserve account.

   2. Continued 2020-2024 Financial Plan Deliberations

   a) Capital Plan: The Committee discussed the other capital budget requests and supported those listed in the draft budget (Schedule 3.1) with the following exceptions, notations and amendments:

   Protective Services:

   • Public Safety Building landscaping (C-85) – move project to 2021.

   Transportation Services:

   • Island Highway LED lighting upgrade (C-65) – move $15,000 for 2021 to 2020; add $30,000 a year to the 2020-2024 Financial Plan to be funded through Gas Tax (CWF); and staff to come back with a report that includes a prioritized plan for LED lighting upgrades to residential streets; JR action list
   • Island Highway upgrades Helmcken Road to Colwood interchange design (C-76) – defer project to 2023;
   • Six Mile Road Improvements – four 2020 consultant recommendations (C-18) – increase 2020 amount by $10,000 (to $96,000) due to increased project costs;
   • Watkiss Way sidewalk – Eagle Creek to Stoneridge Drive (C-81) – staff to discuss potential alternative surface materials and widths with the District of Saanich;
   • Eltham Road sidewalk (C-103) – move project to 2020 and increase the project amount to $10,000 to provide yellow painted (no parking) asphalt curb on asphalt road; and
   • Ready Step Roll program (C-79) – project to provide road markings at three schools.

   Parks Services:

   • Centennial Park diamond #4 Fencing improvement (C-95) – defer project to 2022;
   • View Royal water fountain (C-96) – move project to 2020; and
   • as discussed at the February 19, 2020 Special Committee of the Whole Budget Meeting, the capital portion for the Development of road ends (N-12) has been reduced in 2020 from $40,000 to $20,000.

   b) Council Initiatives

   • Resident tree-planting program – add $10,000 to operational budget from Casino reserve account for this project; and
   • Crosswalk at Watkiss Way/Stoneridge Drive/Erskine Lane – the Director of Engineering indicated that he will use operating funds to review the issue.

   The Director of Finance noted the breakdown of the 2019 to 2020 tax funding change for services and will forward this information to the Committee.

4. TERMINATION

   MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

   THAT this meeting terminate. Time: 8:44 p.m. CARRIED