Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Comments
Council	2013-01-10	C-095-13	THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard.	John Rosenberg	Engineering & Parks	Completed. Included in the new Streets Bylaw No. 980
Council	2017-07-03	C-026-17	THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval.	Sarah Jones; Dawn Christenson; Lindsay Chase	Administration Finance	In progress.
Council	2018-01-09	C-006-18	THAT the recommendation from the Community Development Advisory Committee regarding the creation of a Block Party Policy be referred to staff.	Julie Crockett; Elena Bolster	Administration	Complete.
Council	2018-01-23	C-017-18	THAT Council resolution C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m2 from the owner of 494/498 Island Highway for $68,407.15 the Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m2 from the owner of 494/498 Island Highway AND THAT the Town's authorized signatories execute the required documentation.	Sarah Jones	Administration	In progress. Zoning Bylaw 983 rec'd 3rd reading 2017 11 07.
Council	2018-02-20	C-030-18	THAT the property owners within the St. Giles Street neighbourhood north of Trans-Canada Highway be canvassed regarding the possibility of renaming that portion of St. Giles Street.	Jeff Chow	Development Services	In progress.
Council	2018-02-20	Direction	Parks signage and branding-design –discuss with Parks, Recreation and Environment Advisory Committee.	John Rosenberg; Lindsay Chase	Development Services Engineering & Parks	In Progress. Forwarded to 2019 Financial Plan.
Council	2018-03-06	C-041-18	THAT the email dated February 21, 2018 from B. Teves, 2372 Chilco Road, Re: Keeping of Chickens in the CD-16 Zone, be referred to staff for a report on options for keeping chickens in the CD-16 zone.	Lindsay Chase	Development Services	In progress.
Council	2018-03-06	C-043-18	THAT staff work with the Capital Regional District Parks staff to augment water safety at Thetis Lake Park, by piloting drone technology for detection and rescue services in 2018.	Paul Hurst	Protective Services	Complete.
Council	2018-09-25	C-127-18	THAT the recommendation from the July, 2018 Parks, Recreation and Environment Advisory Committee meeting regarding a temporary park sign in Portage Park be referred to staff for options and comments.	Lindsay Chase	Development Services	In progress.
Council	2018-11-20	C-133-18	THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood AND THAT a report with options be subsequently provided to Council.	Paul Hurst	Protective Services	In progress. Compiling information from regional partners. Report to come forward in 2020
Council	2019-01-15	C-001-19	THAT the transit priority concepts in the SNC-Lavalin Inc. – BC Transit Island Highway Transit Priority Plan and Park and Ride Study of July 2018 be approved in principle as Phase 1 of the Island Highway section of the rapid transit corridor AND THAT BC Transit undertake additional planning to ensure that the proposed improvements can be integrated into the next phase of implementation of the bus based rapid transit corridor along Island Highway AND THAT BC Transit undertake additional planning to identify opportunities to extend the proposed transit priority lanes to more fully achieve dedicated bus lanes along the Island Highway Corridor in Phase 1 AND FURTHER THAT BC Transit undertake public engagement activities to share information and collection feedback from key stakeholders and the general public.	John Rosenberg	Engineering & Parks	In progress. BC Transit has not yet had an open house in View Royal. RFP issued for design of first phase in Colwood.
Council	2019-02-05	C-024-19	THAT a development cost charge waiver bylaw and a housing agreement bylaw be brought forward for consideration once an application for a development permit that includes a not-for-profit rental housing component at West Park Lane has been received AND THAT the development cost charge exemption not exceed $7,000 per unit. Waiver presented to Council for consideration.	Lindsay Chase; John Rosenberg	Development Services Engineering & Parks	Tabled. Adoption of bylaw to be considered at a future Council meeting.
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg	Engineering & Parks	In progress. Waiting for overpass construction to be completed.
COW	2019-03-12	Direction	Provide the recently completed “Access to Emergency Health Services” report published by the Office of the Auditor General.	Paul Hurst	Protective Services	In progress.
Council	2019-03-19	Direction	Wheelchair Accessible Parking – Letter dated February 26, 2019 from S. Cadieux and M. Stilwell – Staff to review and report back.	Lindsay Chase	Development Services	In progress. Will come forward with other zoning bylaw related items.
Council	2019-04-02	C-051-19	THAT the email dated March, 2019 from T. and P. Dunbar, Re: Residential Parking in the Six Mile/Thetis Lake Neighbourhood be referred to Bylaw staff AND THAT the Bylaw Officer report back on residential parking in the Six Mile/Thetis Lake neighbourhood to the Committee of the Whole on April 9, 2019.	Mark Groulx	Protective Services	In progress.
Council	2019-04-02	C-053-19	THAT Not-for-Profit Rental Housing Development Cost Charge Waiver Bylaw No. 1020, 2019 be given first, second and third reading AND THAT the Town conduct public engagement regarding the project prior to fourth reading.	John Rosenberg	Engineering & Parks	Tabled. Staff waiting for Council to bring back for consideration.
Council	2019-05-07	C-072-19	THAT the Town write to the Lax Kw’alaams Band (formerly the Port Simpson Band) to determine whether the Lax Kw’alaams Band would like the totem pole located at Portage Inlet Linear Connector Park to be refurbished or remain as is.	Kim Anema	Administration	In Progress.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst	Protective Services	In Progress.
Council	2019-05-21	C-075-19	THAT a report be provided that describes costs and implications for both the Town and the housing industry to adopt the BC Step Code Program AND THAT staff begin a consultation process toward adopting Step Code 3 by June 2020.	Paul Hurst	Protective Services	In Progress. Industry consultation took place in December. Progress report will be sent to Council in February 2020 for a June/July implementation of Step Code.
Council	2019-05-21	C-079-19	THAT the extension of the Residential Garbage and Organics Contract with Waste Management of Canada Incorporated for two one-year extensions, for the period of June 1, 2020 to May 31, 2022, as per the Service Fees outlined in the 2014-2020 contract, plus annual CPI adjustment, be authorized.	John Rosenberg	Engineering & Parks	In Progress. Letter sent to Waste Management confirming extension of contract.
Council	2019-06-18	C-083-19	THAT a $2,500 grant-in-aid in support of W. Stratton’s campaign for the 2019 Tour de Rock be approved.	Dawn Christenson; Steven Vella	Finance	Complete.
Council	2019-06-18	C-086-19	THAT bylaw enforcement for vehicles owned by residents of the Chilco/Nursery Hill area be suspended at both the Thetis Lake overflow parking lot (80 Atkins Road) and Chilco Road AND THAT staff report back with options including: an amendment to Streets and Traffic Regulations Bylaw No. 609 to modify the "residential only" parking definition to a 500m radius for Chilco Road, provision of parking adjacent to Garry Oak Meadows Park, parking on Six Mile Road and revenue/permit parking at the Thetis Lake overflow parking lot (80 Atkins Road).	Paul Hurst; Mark Groulx	Protective Services	In Progress. Meeting with the Director of Engineering. Report to follow with options.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster	Administration	In progress.
Council	2019-06-18	C-090-19	THAT staff continue to gather information on different approaches to RFP processes for non-medicinal cannabis retail sales, including the City of Langford.	James Davison	Development Services	Complete
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison	Development Services	In Progress. Working on it Jan 2020, aim to bring forward in February.
Council	2019-06-18	C-092-19	THAT staff be authorized to continue to cost share the Yard and Garden Waste contract with the Township of Esquimalt until December 31, 2021.	John Rosenberg	Engineering & Parks	Complete. Received new contract December 2019.
Council	2019-07-02	C-099-19	THAT the email dated June 14, 2019 from A. Hliva, 1965 Burnside Road W., Re: Traffic on Burnside Road be referred to staff.	John Rosenberg	Engineering & Parks	In Progress. Staff will contact resident to provide information and will install traffic counter on Burnside.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase	Development Services	In progress.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase	Development Services	In progress. The topic of commercial land uses will be explored more generally in the Land Economic Analysis to be completed this year.
COW	2019-09-10	Direction	Report required regarding RCMP reserves including population growths, RCMP member growth and taxable inventory.	Dawn Christenson	Finance	In progress. Scheduled for February COW meeting.
Council	2019-09-17	C-121-19	THAT prior staff reports regarding heritage be provided to a future Committee of the Whole meeting.	Lindsay Chase	Development Services	In progress.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Dawn Christenson; Paul Hurst	Finance Protective Services	In progress.
Council	2019-09-17	C-123-19	THAT the "residential parking permit zone" provision not be included in draft Streets Bylaw No. 980, 2019 AND THAT a provision be made to permit the use of skateboards, push scooters, strider bikes, rollerskates, and in-line skates on sidewalks in draft Streets Bylaw No. 980, 2019 AND THAT the boulevard parking provisions proposed in draft Streets Bylaw No. 980, 2019 regarding: minimum shoulder width of 2.5m minimum clearance of 6.0m on the roadway and maximum encroachment into a roadway 30cm be utilized AND THAT the Town's current Bylaw Enforcement Policy be followed with respect to existing non-permitted boulevard encroachments/improvements AND THAT proposed Streets Bylaw No. 980, 2019 be forwarded to the Community Development Advisory Committee for information AND FURTHER THAT a public information open house be held on Monday, October 7, 2019.	Sarah Jones	Administration	Complete. Streets Bylaw No. 980, 2019 adopted on 2019 11 21.
Council	2019-10-01	C-125-19	THAT the request for $20,718.00 of financial assistance for the relocation of a fire hydrant at the New Road Therapeutic Recovery Community (94 Talcott Road) be referred to the 2020 budget deliberations.	Dawn Christenson	Finance	In progress. Will be included grant-in-aid discussion in March 2020.
COW	2019-10-08	Direction	Look into providing a bus shelter on Admirals Road in front of the Admirals Walk Shopping Centre.	John Rosenberg 18	Engineering & Parks	Complete. Extremely low ridership, high of 3 people daily.
Council	2019-10-15	C-126-19	THAT staff proceed with preparing an amendment to Business License and Regulation Bylaw No. 952, 2016 to include Inter-Community Business Licensing.	Dawn Miles; Paul Hurst	Protective Services	In progress. Draft Bylaw amendment has been prepared for adoption in Q1 2020.
Council	2019-10-15	C-127-19	THAT the award of contract for Information Technology Managed Services to E.S. Williams & Associates Inc. (ESW) at a monthly cost of up to $55 per user and $220 per server (exclusive of taxes) for a two-year term effective January 2, 2020, with up to three (3) additional one-year extensions be approved.	Dawn Christenson	Finance	In progress. The proposed contract is under legal review.
Council	2019-10-15	C-128-19	THAT the Inadmissible Patron Program be supported as described in the Inadmissible Patrons Policy distributed by the Westshore RCMP at the October 8, 2019 Committee of the Whole meeting.	Elena Bolster	Administration	Complete. Insp. Preston, Westshore RCMP notified.
Council	2019-10-15	C-129-19	THAT staff work with the applicant of 7 Erskine Lane (Rezoning Application No. 2018/06) to finalize a suitable community amenity contribution package prior to preparing a rezoning bylaw for consideration.	Jeff Chow	Development Services	Complete
Council	2019-10-15	C-130-19	THAT coincident with the adoption of the Streets Bylaw No. 980, 2019, there be educational materials developed and distributed that highlight the various aspects of the bylaws – such as alternative modes of transportation, parking regulations and the types of permits available – and that such information also note the benefits of the Bylaw.	Sarah Jones	Administration	In progress.
Council	2019-10-15	C-131-19	THAT the email dated October 2, 2019 from R. Rose, 293 Eltham Road, Re: Eltham Road Safety be referred to staff to report back with options.	John Rosenberg	Engineering & Parks	Complete. POS form for Council consideration 2020 Financial Plan.
Council	2019-10-15	C-132-19	THAT the Mayor write to Min. Trevana, Ministry of Transportation and Infrastructure, requesting that the Minister provide a response to each matter as outlined in Mayor Screech’s letter to Min. Trevana dated September 26, 2019 regarding the proposed handyDART Facility at 01 Burnside Road W.	Jennifer Cochrane; Kim Anema	Administration	Complete. Letter sent October 18, 2019.
Council	2019-10-15	C-133-19	THAT the email received September 30, 2019 from S. Low, Re: Colquitz/Gorge SMA Watershed meeting on September 20, 2019 be referred to staff to report back to Council.	Lindsay Chase	Development Services	In progress.
Council	2019-11-05	C-134-19	THAT the report dated October 31, 2019 from the Community Planner titled “Recreational Cannabis Regulation” be postponed to the next scheduled Council meeting.	James Davison	Development Services	In progress. Public hearing January 21, 2020. 2nd reading copy of bylaw sent to MOTI for approval.
Council	2019-11-05	C-135-19	THAT the Town write to the Capital Regional District noting the Town accepts the proposed amendment to the Capital Regional District 2018 Regional Growth Strategy Bylaw 4017 Amendment (proposed Bylaw 4328) AND THAT the Town looks forward to the formal referral that will seek support of adoption.	Elena Bolster	Administration	Complete. Letter sent to the CRD 2019-11-12.
Council	2019-11-05	C-136-19	THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1033, 2019, a covenant be registered on the lands to secure the following prior to issuance of a building permit: 1. A community amenity contribution of $3500.00 per residential unit and 2. A requirement for approval by the Director of Engineering for off-site works and road dedication with consideration to the August 28, 2019 7 Erskine Lane Conceptual Servicing/Access Plan prepared by Islander Engineering.	Jeff Chow	Development Services	In Progress.
Council	2019-11-05	C-137-19	THAT consideration of first and second reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1033, 2019 be postponed until the next scheduled Council meeting.	Jeff Chow	Development Services	Complete.
Council	2019-11-05	C-138-19	THAT consideration of first and second reading for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1034, 2019 be postponed until the next scheduled Council meeting.	James Davison	Development Services	Complete.
Council	2019-11-21	C-139-19	THAT Development Permit No. 2019/10 be approved as per the report from the Community Planner dated November 13, 2019 titled “1509 Glentana Road – Mixed Residential Form and Character Development Permit Building Envelope Replacement”.	James Davison	Development Services	Complete.
Council	2019-11-21	C-140-19	THAT the West Shore RCMP request for one additional regular member and one additional municipal employee for 2020 be referred to the 2020 budget deliberations.	Dawn Christenson	Finance	In progress. This item will be brought forward as a non-core item during the 2020-2024 Financial Plan discussions
Council	2019-11-21	C-141-19	THAT the Block Party Toolkit be made available both at Town Hall and the Town’s website.	Elena Bolster	Administration	In progress. Awaiting completion of Special Events application form.
Council	2019-11-21	C-142-19	THAT Policy No. 2600-03 – Employee – Use of Personal Vehicle be amended to reflect the current rates prescribed by Canada Revenue Agency for reasonable per-kilometre allowance.	Julie Crockett	Administration	Complete.
Council	2019-11-21	C-143-19	THAT staff bring forward options for traffic calming on Stormont Road (near Island Highway/Stormont Road) to the 2020 budget deliberations.	John Rosenberg; Dawn Christenson	Engineering & Parks Finance	Complete. POS form for Council consideration 2020 Financial Plan.
Council	2019-11-21	C-144-19	THAT the installation of a pedestrian walkway on Eltham Road be included as part of the 2020-20 Financial Plan.	John Rosenberg; Dawn Christenson	Engineering & Parks Finance	Complete. POS form for Council consideration 2020 Financial Plan.
Council	2019-11-21	C-145-19	THAT the letter dated November 8, 2019 from B. Hobbis, Victoria/Esquimalt Harbour Society, be referred to staff for review and subsequent report back to Council AND THAT the review take into consideration how the Society's advisory committee proposal is tied to the current roles and responsibilities of the Harbour Master and all other groups in which the Town already participates such as Colquitz/Gorge Watershed Special Management Area Initiative, Esquimalt Harbour Advisory Committee and the Gorge Waterway Initiative.	Sarah Jones	Administration	In progress.
Council	2019-11-21	C-146-19	THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1033, 2019 – 7 Erskine Lane be referred to a Joint Advisory Committee meeting in early January 2020.	Jeff Chow	Development Services	In progress.
Council	2019-11-21	C-147-19	THAT a Public Hearing be scheduled for January 21, 2020 for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1033, 2019.	Jeff Chow	Development Services	Complete.
Council	2019-11-21	C-148-19	THAT a Public Hearing be scheduled for January 21, 2020 for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1034, 2019.	James Davison	Development Services	Complete.
Council	2019-11-21	C-149-19	THAT the Cannabis Retail Store Buffer Guidelines document be adopted as the policy for locating cannabis retail stores in the Town of View Royal.	James Davison	Development Services	In progress. Bringing forward as part of Public Hearing January 21, 2020.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

Related Documents