MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ELECTRONICALLY ON TUESDAY, NOVEMBER 10, 2020
Minutes from the previous Committee of the Whole meeting, documenting discussions on council size, financial plans, and sidewalk requests.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ELECTRONICALLY ON TUESDAY, NOVEMBER 10, 2020
UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering S. Vella, Manager of Accounting E. Bolster, Deputy Corporate Officer J. Cochrane, Executive Assistant
5 members of the public attending electronically 0 members of the press
1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:30 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held October 13, 2020
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the minutes of the Committee of the Whole meeting held October 13, 2020 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
a) J. Devonshire, 242 Glenairlie Drive, stated her support for the installation of a sidewalk on Atkins Road and development of a connectivity plan. She requested that both items be brought forward to the 2021 budget deliberations.
b) N. Kessick, 8-199 Atkins Road, stated her support for the installation of a sidewalk on Atkins Road and urged Council to bring this project forward to the 2021 budget deliberations.
c) B. Reitsma, 1-199 Atkins Road, stated his support for the Atkins Road sidewalk installation petition.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Public Safety Report for September - October 2020
- Report dated November 5, 2020 from the Acting Director of Protective Services
The Director of Protective Services summarized the report for the Committee.
The Committee discussed short term rentals, sale of the retired firetruck, earthquake preparedness, building permit statistics, sandwich sign boards, and health and safety of staff during the COVID-19 pandemic.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated November 5, 2020 from the Acting Director of Protective Services titled “Public Safety Report for September - October 2020” be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Council Size
- Report dated October 22, 2020 from the Director of Corporate Administration and Deputy Corporate Officer
The Director of Corporate Administration gave an overview of the report to the Committee.
The Committee and staff discussed costs associated with an Alternative Approval Process, reclassification to a city as one method to increase council size, costs for a larger council, and the need for diversity on council to reflect the community.
The Committee requested that this report be forwarded to the Community Development Advisory Committee for their input and that staff report back to Council with a projection of costs and the number of municipalities in BC with a five-member Council.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated October 22, 2020 from the Director of Corporate Administration and Deputy Corporate Officer be received. CARRIED
a) Council Initiatives for 2021-2025 Financial Plan
- Report dated November 4, 2020 from the Director of Finance
The list of Council identified initiatives was reviewed to determine which ones should be further investigated prior to the 2021-2025 Financial Plan discussions. The table below summarizes the Committee’s discussions:
| Item: | Initiative: | Notes: |
|---|---|---|
| 1 | Connectivity Plan assessment criteria | Included in draft 2021-2025 Financial Plan already as Project Summary N-15 |
| 2 | Wayfinding signage | Included in draft 2021-2025 Financial Plan already as Project summary N-14 |
| 3 | Fish forage beach along north shore of Portage Inlet | Proponent should make a grant-in-aid application to come forward to the 2021 budget deliberations |
| 4 | Trail from Erskine Lane and Hospital Way | Not supported at this time; discussed already by Council on November 3, 2020 and motion passed (C-116-20): “THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.” |
| 5 | Nursery Hill/Brydon Road trail | Included in draft 2021-2025 Financial Plan already as Project Summary C-91 |
| 6 | Chilco Road/Six Mile Park dog off-leash area | Not supported at this time; discussed already by Council on June 2, 2020 and motion passed (C-75-20): “THAT the letter dated June 1, 2020 from D. McDaid, Re: Chilco Park be referred to staff to bring back a report to Council that will describe a process to ensure that, once the current restrictions on gatherings have eased, public engagement be solicited regarding the request for Chilco Park to be designated an off-leash area for dogs.” |
| 7 | Atkins Road sidewalk – Anya Lane to Galloping Goose Regional Trail | Project Summary for 2021 budget deliberations to be completed (see COW-16-20 below) |
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
COW-16-20 THAT the Committee recommend to Council that staff provide a.) an estimate to design the sidewalk and b.) a rough estimate of costs to construct a sidewalk on Atkins Road from the current sidewalk terminus on the southside of Atkins Road near Anya Lane to the municipal boundary with the City of Langford for inclusion in the draft 2021-2025 Financial Plan. CARRIED
b) Capital Project Update
- Report dated November 5, 2020 from the Manager of Accounting
The Committee noted the need to reevaluate the 2020 capital projects due to the COVID-19 pandemic.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated November 5, 2020 from the Manager of Accounting titled “Capital Project Update” be received for information. CARRIED
c) Financial Policies Review
- Report dated November 2, 2020 from the Director of Finance
The Director of Finance gave a summary of the report to the Committee.
The Committee and staff discussed flexibility regarding community amenity contributions.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-17-20 THAT the Committee recommend that Council adopt revised Policy No. 1600-020 – Reserves and Surplus. CARRIED
d) Vehicle Fleet Replacement Plan Update
- Report dated November 5, 2020 from the Manager of Accounting
The Director of Finance gave an overview of the report to the Committee.
The Committee and staff discussed funding for fleet vehicles and cost estimates.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated November 5, 2020 from the Manager of Accounting titled “Vehicle Fleet Replacement Plan Update” be received for information. CARRIED
e) CAO Update
- Report dated November 5, 2020 from the Chief Administrative Officer
The Chief Administrative Officer gave a summary of the report to the Committee.
The Committee and staff discussed public response to revised sewer billing, face masks are made available to the public at Town Hall, and the potential to interview residents for archival information about the municipality.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated November 5, 2020 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
a) Letter dated November 2, 2020 from Deputy Minister K. Krishna, Ministry of Municipal Affairs and Housing, Re: COVID-19 Safe Restart Grant for Local Governments
The Committee and staff noted that a portion of these funds could go towards the West Shore Parks and Recreation restart plan from its member municipalities. The Committee and staff discussed limitations for use and reporting out on how the funds are spent.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the letter dated November 2, 2020 from Deputy Minister K. Krishna, Ministry of Municipal Affairs and Housing, Re: COVID-19 Safe Restart Grant for Local Governments be received. CARRIED
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the meeting now recess at 5:14 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer J. Cochrane, Executive Assistant
16 members of the public attended electronically 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. & C. Law, 275 Kerwood Street, Re: Development Permits No. 2020/06 and 2020/07 – 275 Kerwood Street
Ms. Law spoke to the Committee regarding requested development permits for the property at 275 Kerwood Street, specifically boathouse repairs, work in the setback area, dock replacement, and reduction in size of the boathouse.
The Committee and Ms. Law discussed the boathouse, cumulative effect to and visual impact of the foreshore, potential Council site visits, Council’s interest in more natural shorelines, installation of stairs, and addressing slope failure.
b) E. Hansen, 199 Atkins Road, Creekside Glen Strata Council, Re: Request for Sidewalk Extension on Atkins Road
Mr. Hansen provided a presentation to the Committee regarding the need for a sidewalk extension on Atkins Road and noted support from neighbouring residents for this project.
Mayor Screech noted that the Committee had discussed this item in the afternoon and sidewalk options will be brought forward to the 2021 budget deliberations for consideration.
8.3 PUBLIC PARTICIPATION
a) M. Sansregret, 11-199 Atkins Road, stated her support for the installation of a sidewalk on Atkins Road for safety purposes.
b) D. Harding, 2679 Myra Place, stated her support for the installation of a sidewalk on Atkins Road as people use their driveway currently to access the Galloping Goose Regional Trail.
c) R. Painter, 1 Tuzo Court, stated his support for an off-leash dog park in the Chilco Road area, installation of a sidewalk on Atkins Road, speed reduction within the Town, and climate change.
d) B. Saladana, 279 Kerwood Street, began to provide comments on Ms. Law’s earlier presentation for 275 Kerwood Street. The Mayor interrupted and instead requested Mr. Saladana bring his concerns forward to Council once these development permit applications come back to Council.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Filming Permit Information
- Report dated November 5, 2020 from the Community Planner
The Community Planner gave an overview of the report to the Committee.
The Committee and staff discussed modifications to the proposed guidelines, the need for a regional approach, post filming restoration to natural habitats and a requirement for damage deposits.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the report dated November 5, 2020 from the Community Planner titled “Filming Permit Information” be received for information. CARRIED
b) Community Climate Action Plan Primer
- Report dated November 5, 2020 from the Senior Planner
The Senior Planner summarized the report for the Committee.
The Committee and staff discussed steps taken to reduce the Town’s emissions, the timing for a municipal natural assets inventory is upon completion of the Community Climate Action Plan, and community engagement.
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated November 5, 2020 from the Senior Planner titled “Community Climate Action Plan Primer” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Letter dated October 30, 2020 from Mayor Haynes, District of Saanich, Re: Proposed Speed Limit Reduction Pilot Program
i. Memorandum dated November 6, 2020 from the Director of Engineering, Re: Speed Limit Reductions
The Committee and staff discussed speed limit reductions throughout the Town and funding of signage should the speed limit change. The Director of Engineering noted challenges with reducing speed limits in the Town, specifically for first responders who need to respond to calls in a timely manner and who would not be exempt from a reduced speed limit.
MOVED BY: Councillor Rogers SECONDED Councillor Mattson
THAT the letter dated October 30, 2020 from Mayor Haynes, District of Saanich, Re: Proposed Speed Limit Reductio Pilot Program be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the memorandum dated November 6, 2020 from the Director of Engineering, Re: Speed Limit Reduction be received. CARRIED
b) Email dated October 5, 2020 from J. Devonshire, View Royal Climate Coalition, Re: Municipal Natural Assets Initiative (MNAI) Presentation
MOVED BY: Councillor Mattson SECONDED Councillor Rogers
THAT the email dated October 5, 2020 from J. Devonshire, View Royal Climate Coalition, Re: Municipal Natural Assets Initiative (MNAI) Presentation be received. CARRIED
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
a) R. Painter, 1 Tuzo Court, questioned whether Council would consider moving to a twenty-four-hour permanent school zone limit on school zone streets.
The Committee noted that the Town would look at the data if it came forward, but expressed concern that the importance of slowing for a school zone may be negated if it was in place all the time.
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT this meeting terminate. Time: 8:36 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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