TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 13, 2018
Minutes from the previous regular Committee of the Whole meeting including discussions on the RCMP quarterly report, IT strategic plan, and cannabis legalization regulations.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 13, 2018 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering D. Christenson, Director of Finance P. Hurst, Director of Protective Services S. Vella, Manager of Accounting Insp. L. Chomyn, Westshore RCMP E. Bolster, Deputy Corporate Officer 6 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be amended to include items 9.1.4(a), 9.2.4(a) and 9.3.4(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held January 16, 2018
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the minutes of the Committee of the Whole meeting held January 16, 2018 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) R. Martin, Board Chair, M. Sawa, Chief Executive Officer, and P. McKinnon, Director of Finance and Facilities, Greater Victoria Public Library, Re: 2018 Greater Victoria Public Library (GVPL) Budget
R. Martin introduced GVPL staff M. Sawa, CEO; P. McKinnon, Director of Finance and Facilities; L. Jordan, Deputy CEO/Director Strategic Planning; and H. Hughes, President, CUPE 410.
Ms. Sawa, spoke to the Committee in regard to the number of GVPL visits, circulation, attendance, programs and events. She highlighted the GVPL’s 2018 budget drivers and savers and noted that the View Royal 2018 requisition is $513,399.
The Committee and GVPL staff discussed budget changes for other municipalities, the breakdown of the View Royal requisition, CUPE negotiations, and Provincial support.
b) G. Arskey, MyCivic, Re: MyCivic Apps
Mr. Arskey gave a presentation regarding the MyCivic Apps software. He described that this product is fully customizable and relies on a municipality’s website for data.
The Committee and Mr. Arskey discussed initial and ongoing costs, including staffing requirements; the City of Abbotsford’s recent launch as one of the first municipalities in Canada to use the MyCivic App software package; and the inability of MyCivic Apps to do mass notification in the event of an emergency.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Mattson, Chair
6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
Staff Reports a) West Shore RCMP Quarterly Mayor’s Report
- Report dated October 1 – December 31, 2017 from the West Shore RCMP
Insp. Chomyn spoke to the Committee regarding organized crime, distracted driving, property crime, theft of vehicles, prolific offenders, and detachment staffing.
The Committee and Insp. Chomyn discussed use of a bait car, D.A.R.E. program, statistics, traffic offences, and upcoming cannabis legalization.
MOVED BY: Councillor Weisgerber SECONDED: Mayor Screech
THAT the report dated October 1 – December 31, 2017 from the West Shore RCMP titled “West Shore RCMP Quarterly Mayor’s Report” be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS a) 2017 Casino Revenue Report
- Report dated January 30, 2018 from the Director of Finance
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated January 30, 2018 from the Director of Finance titled “2017 Casino Revenue Report” be received for information. CARRIED
b) Information Technology Strategic Plan Update
- Report dated February 8, 2018 from the Director of Finance
The Director of Finance gave a summary of the report to the Committee.
The Committee and staff discussed how technological tools will assist staff; updates being included in the 2018 budget; cloud storage; maintenance of IT systems in the future; and IT system comparisons with other municipalities.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated February 8, 2018 from the Director of Finance titled “Information Technology Strategic Plan Update” be received for information. CARRIED
c) Chief Administrative Officer Update
- Report dated February 8, 2018 from the Chief Administrative Officer
The Chief Administrative Officer gave an overview of the report to the Committee.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich
THAT the report dated February 8, 2018 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS 6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich
THAT the meeting now recess at 5:05 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE:
Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO:
K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services D. Christenson, Director of Finance K. Bowbyes, Deputy Director of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Corporate Officer 6 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) S. Clarke, Acting Administrator, and G. Brown, Manager of Finance, West Shore Parks and Recreation, Re: 2018 West Shore Parks and Recreation Society Budget
Ms. Clarke spoke to the Committee in regard to the 2018 West Shore Parks and Recreation Society Budget. She noted that the requisition has not increased since 2016 and that reserves set aside for repairs and maintenance are proposed to be used this year to fund the operating budget. Ms. Clarke provided regional comparisons for recreation funding.
b) G. Horth, General Manager, CREST, Re: Major Network Upgrade – Placement of Tower at the View Royal Public Safety Building
Mr. Horth updated the Committee regarding CREST’s major network upgrade, including feedback from the open house held in the fall of 2017 regarding the monopole tower proposed for 333 Island Highway. Subsequent to the open house, CREST learned that the monopole tower must be 47m as opposed to the originally contemplated 40m. Mr. Horth discussed proposed siting, installation methodology, accessory equipment, radio frequency level, and seismic rating. He indicated a desire to install the monopole tower beginning in the summer of 2018 with completion anticipated by the end of 2018.
The Committee and Mr. Horth discussed height and width of the monopole tower and the provision of monopole renderings from various locations in the Town.
The Chief Administrative Officer noted that a formal resolution of approval would be required as well as an agreement between the Town and CREST.
8.3 PUBLIC PARTICIPATION
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers Chair
9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS a) View Royal Park Community Garden Society – Urban Agriculture Five Year Expansion Plan for View Royal Park
- Report dated February 6, 2018 from the Parks Supervisor
The Director of Engineering gave an overview of the report to the Committee.
The Committee and staff discussed the scope of the Society’s expansion plan; potential conflict between user groups in View Royal Park and private use of public spaces generally; and parking limitations.
MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber
COW-03-18 THAT the Committee recommend to Council that $1,500 be included in the 2018 budget to allow for the construction of up to ten garden beds in View Royal Park as determined between the View Royal Park Community Garden Society and staff. CARRIED
COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business a) Phase Six Chilco – Off-Leash Area – Councillor Rogers
Councillor Rogers questioned whether the open, paved and fenced green space in Chilco Phase 6 could be used as an off-leash dog area.
The Director of Engineering noted that this area is privately held strata property with a right-of-way over it for the Town’s stormwater infrastructure and is therefore not available for use as an off-leash dog area.
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair’s Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports
STAFF REPORTS a) Recreational Cannabis Legalization: Options for Town Regulation
- Report dated February 6, 2018 from the Planner
The Planner gave a summary of the report to the Committee.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
COW-04-18 THAT the Committee recommend that Council prohibit all recreational cannabis land uses in the municipality before July 1, 2018 with amendments to the Zoning Bylaw and other associated regulatory and enforcement bylaws. CARRIED
b) Street Renaming – St. Giles Street
- Report dated February 7, 2018 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the report dated February 7, 2018 from the Senior Planner titled “Street Renaming – St. Giles Street” be received for information. CARRIED
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
COW-05-18 THAT the Committee recommend to Council that property owners within the St. Giles Street neighbourhood north of the TransCanada Highway be canvassed regarding the possibility of renaming that portion of St. Giles Street. CARRIED
COMMITTEE REPORTS
9.2.4 New Business a) Parking Requirements – Garage Use – Councillor Rogers
Councillor Rogers stated his concerns regarding garages not being used for the parking of vehicles and that vehicles from secondary suites are parking on streets.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Committee recommend to Council that staff bring back options to ensure parking needs are met onsite. DEFEATED Mayor Screech and Councillors Kowalewich, Mattson and Weisgerber voted in the negative
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report 9.3.2 Business Arising from Previous Minutes a) 280 Island Highway – Access
The Director of Engineering spoke to the Committee regarding access for 280 Island Highway, specifically highlighting the ultimate road design, traffic volumes, left turn movements, similar accesses on Island Highway, and temporary road design.
MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber
THAT the report from the Director of Engineering regarding 280 Island Highway – Access be received. CARRIED
9.3.3 Reports
STAFF REPORTS COMMITTEE REPORTS
9.3.4 New Business a) Eagle Creek – Pedestrian Access – Councillor Kowalewich
Councillor Kowalewich expressed concern for pedestrian safety along the westerly side of the Watkiss Way driveway at Eagle Creek Village.
MOVED BY: Councillor Rogers SECONED: Councillor Mattson
COW-06-18 THAT the Committee recommend to Council that a letter be sent to the property owner of 33 Helmcken Road (Eagle Creek Village Property Ltd.) regarding installation of a pedestrian walkway on the westerly side of their private driveway located off of Watkiss Way. CARRIED
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 8:46 p.m. CARRIED
MAYOR CLERK
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