2018 03 13 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 13, 2018
Minutes from the previous regular Committee of the Whole meeting including discussions on the RCMP quarterly report, IT strategic plan, and cannabis legalization regulations.
TOWN OF VIEW ROYAL MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON WEDNESDAY, FEBRUARY 21, 2018
Minutes from a special budget meeting detailing financial plan deliberations for 2018-2022 and specific capital project funding allocations.
PETITION & DELEGATION REQUEST FORM - A. Evans, Greater Victoria Green Team
Request form for Amanda Evans to present a report on the Greater Victoria Green Team's activities and propose future contracts.
Report of Impacts in View Royal August 2017 - March 2018
A summary report and photo documentation of environmental restoration and volunteer efforts conducted by the Greater Victoria Green Team.
PETITION & DELEGATION REQUEST FORM - Gord Horth, CREST
Request form for Gord Horth of CREST to present information regarding a communications tower.
Protective Services & Community Services Report - PUBLIC SAFETY REPORT FOR JANUARY-FEBRUARY 2018
Bi-monthly report detailing Fire Department operations, fire prevention inspections, emergency program activities, and building permit statistics.
VIEW ROYAL FIRE RESCUE ANNUAL STATISTICS 2018
Table and bar chart showing call volumes for View Royal Fire Rescue from 2008 through early 2018.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2018 (Calls Attended)
Breakdown of monthly fire rescue calls for January and February 2018 compared to previous years.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2018 (Impact, Prevention, Training, Volunteer)
Statistical summary of fire impact values, prevention inspections, training hours, and volunteer shift coverage.
COMMITTEE OF THE WHOLE REPORT - GRANTS IN AID
Report on the 2018 Grant in Aid applications, outlining policy limits and the current status of requests.
Schedule A - 2018 Grants-in-aid applications summary
A detailed listing of all organizations that applied for 2018 grants, including requested amounts and compliance with town policy.
Schedule B - Prior recipients with no current year request
List of organizations that received grants in the previous three years but did not apply in 2018.
Schedule C - Grants-in-aid applications assessment
Compliance matrix assessing each grant applicant against mandatory criteria defined in Policy No. 1600-012.
FINANCE & ADMINISTRATION REPORT - ELECTIONS-RELATED BYLAW CONTENT – OPTIONS
Report proposing updates to the town's election procedures bylaw, including mail-in voting and changes to nominator requirements.
TOWN OF VIEW ROYAL BYLAW NO. 480
The existing consolidated bylaw providing for automated voting and the conduct of local government elections.
COMMITTEE OF THE WHOLE REPORT - CAO UPDATE
General administrative update from the CAO regarding digital record migration, traffic signal progress, and park upgrades.
Planning & Development Report - OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION 2018/01 AND REZONING APPLICATION 2018/01 – 231 HEDDLE AVENUE
Report introducing an application to rezone 231 Heddle Avenue from detached residential to attached residential for a nine-unit townhouse development.
Attachment 1. Location Plan
Site location map for 231 Heddle Avenue within the Town of View Royal.
Praxis Architects Inc. - RE: 231 HEDDLE AVENUE
Letter from the applicant's architect describing the development concept, sustainability features, and neighborhood consultation.
Attachment 4 - 231 Heddle Ave. Cover Sheet & Context Plan
Architectural cover sheet showing project data and contextual site plan.
Attachment 5 - AERIAL VIEWS (3D Renderings)
3D renderings of the proposed townhouse development from various aerial perspectives.
Attachment 6 - STREET VIEWS (Photos)
Photographic documentation of the current site and streetscape from several vantage points.
Attachment 7 - PROPOSED LANDSCAPE PLAN
Landscape design plan for the site, including rain gardens and suggested native plant species.
MEMORANDUM - High Level Traffic Review (Watt Consulting Group)
Traffic review memorandum analyzing the impact of the proposed development on the local road network.
Westbrook Consulting Ltd. - Re: 231 Heddle Avenue – Site Servicing Concept
Technical memorandum regarding conceptual sanitary sewer, storm drain, and water infrastructure for the development.
Westbrook Consulting Ltd. - Re: 231 Heddle Avenue – Storm Water Management Concept
Technical report on the proposed storm water management system, including runoff coefficients and detention strategies.
Attachment 15 - Servicing Concept Diagram
Technical site plan overlaying the proposed utility and storm water management infrastructure.
Talbot Mackenzie & Associates - Arborists Report - 231 Heddle Ave, View Royal
Arborist report evaluating 94 trees on and near the site and outlining retention and removal recommendations.
231 Heddle Ave - Tree Preservation Plan
An arborist report detailing tree preservation measures, including demolition protocols and site monitoring requirements for the property at 231 Heddle Avenue.
231 Heddle Ave - Tree Resource Spreadsheet
A comprehensive data table listing individual trees by ID, species (Garry Oak, Douglas Fir, Arbutus), health status, and whether they are to be retained.
Site Plan + View Locator - 231 Heddle Ave
An architectural drawing showing the proposed site layout, building footprints, and neighborhood view perspectives for the Heddle Avenue development.
Town of View Royal Project Sustainability Checklist - 231 Heddle Ave
A completed municipal form evaluating the economic, environmental, and social sustainability features of the proposed development at 231 Heddle Ave.
Staff Report - Official Community Plan Amendment Application No. 2018/02 and Rezoning Application No. 2018/02 – 2401 Burnside Road West
A planning report recommending the rezoning of land at 2401 Burnside Road West to permit the construction of a new BC handyDART operation and maintenance facility.
Attachment 1. Location Plan - 2401 Burnside Road West
A map illustrating the geographic location of the subject property relative to the Trans Canada Highway and surrounding residential streets.
Attachment 3: Topographic Survey - 2401 Burnside Road West
Detailed survey plans showing the existing topography, property lines, and statutory rights-of-way for the Burnside Road site.
Attachment 4: Letter from Victoria Regional Transit Commission - January 30, 2018
Correspondence from the Transit Commission chair expressing support for the new handyDART facility to meet increasing regional demand.
Attachment 5: Letter from BC Transit Regarding Rezoning Application
A formal application letter from BC Transit outlining the project description, operational needs, and policy compliance for the handyDART facility.
Attachment 6: Site Plan – WSP, January 12, 2018
A technical site plan showing the layout of the proposed handyDART office, maintenance building, bus wash, and parking areas.
Attachment 7: Street Perspectives – WSP, January 12, 2018
Visual photo-simulations of the proposed facility as viewed from various vantage points on Burnside Road West and Watkiss Way.
Attachment 8: Preliminary Site Servicing Investigation
A technical investigation report by WSP regarding water service, sanitary sewer, and storm water management requirements for the development.
Attachment 9: Traffic Impact Study - December 2017
An extensive study analyzing the traffic volumes, trip generation, and intersection operations resulting from the proposed BC Transit facility.
Attachment 10: Project Sustainability Checklist - 2401 Burnside Road West
A completed sustainability checklist for the BC Transit project, highlighting environmental features like low-flow irrigation and stormwater management.
Town of View Royal Project Sustainability Checklist (Attachment 10)
Final page of a sustainability checklist for an OCP amendment application at 2401 Burnside Road West, focusing on community stakeholder involvement.
COMMITTEE OF THE WHOLE REPORT: SHORELINE BOAT LAUNCH PROVINCIAL CROWN LAND LEASE APPLICATION UPDATE
A report providing an update on the status of the Provincial Crown Land Lease for a proposed boat launch and presenting four options for project continuation.
Intertidal and Sub-tidal Habitat Assessment of View Royal Emergency Rescue Boat Launch Proposal – Shoreline Road Site – July 2016
Technical environmental assessment of the proposed Shoreline Road boat launch site, identifying key species like Olympia oysters and Littleneck clams.
Town of View Royal General Ledger Detail 2017 - Other Transportation Projects
Detailed financial ledger for project expenses related to the Shoreline kayak launch and emergency boat launch during the 2017 fiscal year.
Town of View Royal General Ledger Detail 2016 - Other Transportation Projects
Detailed financial ledger for project expenses related to the Shoreline boat launch application and reports during the 2016 fiscal year.
Correspondence from Dorothy Chambers Re: Environmental Law Society paper on private use of public waterfront lands
An email forwarding a report to municipal councils regarding the encroachment of private property onto public lands along the Gorge Waterway.
Protecting Public Green Space: THE NEED TO PROTECT PUBLIC WATERFRONT ON THE GORGE FROM PRIVATE USE AND OCCUPATION
A research paper and submission by the UVic Environmental Law Centre identifying 11 examples of possible private encroachment on public lands.
Protecting Waterfront Parks
A detailed survey report identifying private encroachments, unpermitted structures (docks, fences), and access barriers at public waterfront sites in Esquimalt and Saanich.
Correspondence from Wilma Tims regarding traffic concerns at 3-15 Helmcken Road
A letter from a resident of a townhouse complex detailing safety issues and traffic congestion caused by the neighboring Eagle Creek Village shopping development.