Appendix
Schedule C - Grants-in-aid applications assessment
March 13, 2018Page 342 sections
Compliance matrix assessing each grant applicant against mandatory criteria defined in Policy No. 1600-012.
Missing documentation noted for several applicants including Fort Rodd Hill and Need2
Town of View Royal
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Grants-in-aid applications assessment
March 8, 2018
Schedule C: Criteria and assessment
| Criteria | Tab 1: View Royal Reading Centre | Tab 2: Peninsula Stream Society | Tab 3: West Shore Arts Council | Tab 5: Greater Victoria Volunteer Society | Tab 6: Fort Rodd Hill and Fisgard Lighthouse - Canada Day | Tab 7: Need2 Suicide Prevention Education and Support | Tab 8: Greater Victoria Bike To Work Society | Tab 9: Spectrum Dry Grad Committee 2018 | Tab 10: Vancouver Island South Film and Media Commission | Tab 11: View Royal Park Community Garden Society | Tab 12: 3rd Arbutus Scout Group | Tab 13: Bridges for Women Society | Tab 14: Victoria Sexual Assault Centre | Tab 15: M'akola Housing Society |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Application received by mail, email or fax. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application received by March 1. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Project, event or program takes place between January 1 of the current year to March 31 of the following year. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application is not retroactive (project, event or program is complete or occurred in the past). | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Organization is based in View Royal or provides a service to View Royal residents. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Grant funds will not be used to fund other organizations | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Applicant's status regarding permissive tax exemption is disclosed. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes resolution of Board of Directors or statement of request signed by majority of members. | ✓ | ✓ | ✓ | ✓ | Missing | ✓ | Missing | Missing | ✓ | ✓ | ✓ | ✓ | Missing | Pending |
| Application includes mission statement of the organization. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes nature and goals of project or program. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes statement of projected revenue and expenditures of the project or program. | ✓ | ✓ | ✓ | ✓ | Missing | Missing | ✓ | ✓ | Missing | ✓ | Missing | ✓ | ✓ | ✓ |
| Application includes clear statement of the amount requested. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes names of those involved in carrying out the project or program, and if applicable a list of the Board of Directors. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes a summary of direct and indirect benefits to the Town of View Royal. | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Application includes financial statements for the prior fiscal year. | ✓ | ✓ | ✓ | ✓ | Missing | ✓ | Missing | ✓ | ✓ | ✓ | ✓ | Missing | ✓ | ✓ |
| For prior year recipients, printed material acknowledging the financial support of the Town. | Missing | ✓ | ✓ | n/a | Missing | ✓ | ✓ | ✓ | ✓ | ✓ | Missing | n/a | n/a | n/a |
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Extracted from: 2018 03 13 Committee of the Whole Agenda - Agenda - Pdf