MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 13, 2018
Minutes of the previous Committee of the Whole meeting on March 13, 2018, recording discussions and resolutions on various municipal matters including grants-in-aid and land use applications.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, MARCH 13, 2018
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Mattson
- Councillor Rogers
REGRETS:
- Councillor Weisgerber
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- D. Christenson, Director of Finance
- P. Hurst, Director of Protective Services
- R. Sandhu, Staff Sgt., Westshore RCMP
- J. Cochrane, Deputy Corporate Officer
- 6 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the agenda be amended to include items 4(c), 6.2.3(a)(2) and 8.2 (a-b); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held February 13, 2018 MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Committee of the Whole meeting held February 13, 2018 be adopted. CARRIED
b) Minutes of the Special Committee of the Whole meeting held February 21, 2018 MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Special Committee of the Whole meeting held February 21, 2018 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) A. Evans, Greater Victoria Green Team, Re: Report on Greater Victoria Green Team Activities in View Royal Ms. Evans gave a report to the Committee regarding the various Greater Victoria Green Team activities undertaken and planned for View Royal.
b) G. Horth, General Manager, CREST, Re: CREST Communications Tower Mr. Horth discussed that the cost of the CREST communications tower would be approximately $300,000 with View Royal’s share being $3,000. He described the rationale as to why Nursery Hill Park was not a suitable site; community public safety benefits with the installation; that a draft agreement has been provided to staff to cover off liability; and a proposed construction commencement in the spring.
The Committee and Mr. Horth discussed height of the communications tower; current gaps in service areas; approval in principle; and that a report will be provided to a future meeting of Council.
Staff Sgt. R. Sandhu, Westshore RCMP, noted that the RCMP raised the issue of radio “dead zones” at the Choices facility, the area around Eagle Creek Village, and in the vicinity of the Casino with CREST. These gaps in service pose a safety risk to officers given the essential role of radio communications in police work. CREST is seeking to remedy the situation with this proposed installation.
c) D. Jackman, View Royal Reading Centre, Re: 2018 Grant-in-Aid Christine Jackman, Treasurer, noted that this is the seventy-fifth year of operation for the Reading Centre and discussed funding to operate the Reading Centre as well as statistics regarding patrons and circulation levels. She noted that the lease agreement for their site has been signed to October 2020 and rent increases annually.
5. PUBLIC PARTICIPATION PERIOD
a) I. Bailey, Pacific Centre Family Society Association, spoke to the Committee in regard to funding assistance of $10,000 for the soon to be relocated Skookum Café.
The Committee and Mr. Bailey discussed other funding sources and benefits to View Royal residents.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Mattson, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) Public Safety Report for January – February 2018
- Report dated March 7, 2018 from the Director of Protective Services
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the report dated March 7, 2018 from the Director of Protective Services titled “Public Safety Report for January – February 2018” be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Grants in Aid
- Report dated March 8, 2018 from the Director of Finance
- Letter dated March 12, 2018 from D. Wilson, Executive Director, Pacific Centre Family Services Association, Re: Request for Funding Support, Capital – Skookum Café – Social Enterprise
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-07-18 THAT the Committee recommend to Council that the following 2018 grants in aid be approved:
- View Royal Reading Centre – $30,000;
- Peninsula Streams Society – $10,000;
- West Shore Arts Council – $2,000;
- Fort Rodd Hill and Fisgard Lighthouse – Canada Day – $500;
- Need2 Suicide Prevention Education and Support – $1,070;
- Greater Victoria Bike to Work Society – $500;
- Spectrum Dry Grad Committee 2018 – $1,000;
- Vancouver Island South Film and Media Commission – $500;
- 3rd Arbutus Scout Group – $630;
- M’akola Housing Society – $500;
- Wounded Warrior Run BC – $1,000;
- Shoreline Community School – $20,000, pending approval of completed application;
- Pacific Centre Family Services Association – $5,000;
- Crossing Guard Program – $18, 825, pending approval of completed application; and
- City of Victoria Canada Day Celebration – $1,000;
AND THAT funding for the West Shore Community Policing – Crime Prevention Program of $4,600 be approved from the policing operational budget. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
COW-08-18 THAT the Committee recommend to Council that the total grant in aid funding be increased so that $5,000 remains for allocation throughout the remainder of the year. CARRIED
b) Elections-Related Bylaw Content - Options
- Report dated March 8, 2018 from the Corporate Officer and Deputy Corporate Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
COW-09-18 THAT the Committee recommend to Council that an elections-related bylaw be prepared that provides for:
- mail ballot voting;
- public access to nomination documents and campaign financing disclosure statements on the internet or other electronic means;
- ballot name order by lot;
- an increase in the number of qualified nominators from two to ten; and
- the second advance polling date to occur four days in advance of general voting day. CARRIED Councillor Rogers voted in the negative
c) Chief Administrative Officer Update
- Report dated March 8, 2018 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
THAT the report dated March 8, 2018 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the meeting now recess at 5:32 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:16 p.m.
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Mattson
- Councillor Rogers
- Councillor Weisgerber
REGRETS:
- Councillor Mattson
- Councillor Weisgerber
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- J. Rosenberg, Director of Engineering
- L. Chase, Director of Development Services
- D. Christenson, Director of Finance
- J. Chow, Senior Planner
- J. Davison, Planner
- E. Bolster, Deputy Corporate Officer
- 29 members of the public
- 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) I. Bruce, Executive Coordinator, Peninsula Streams Society, Re: 2018 Grant-in-Aid Mr. Bruce spoke to the Committee regarding the Millstream Fishway Project, specifically describing:
- the Millstream Creek watershed;
- project design features such as pools, fish weirs, culvert baffles and culvert outlet structures;
- education about and protection of salmon streams; and
- funding.
b) J. Cormier, Fund Development and Communications Manager, Bridges for Women, Re: 2018 Grant-in-Aid Ms. Cormier spoke to the Committee regarding the Bridges for Women’s mission, clientele and programs.
The Committee and Ms. Cormier discussed various funding sources.
8.3 PUBLIC PARTICIPATION
a) D. Macaulay, 296 Bessborough Avenue, noted that he is not in support of the development at 231 Heddle Avenue and questioned whether there would be opportunity for further public input.
b) W. Tims, 3-15 Helmcken Road, stated her concern regarding people using the Hidden Oaks development as a vehicle turnaround.
c) A. Formosa, 5-15 Helmcken Road, stated his concern regarding people using the Hidden Oaks development as a vehicle turnaround.
d) B. Gaetz, 15 Helmcken Road, stated his concern regarding people using the Hidden Oaks development as a vehicle turnaround.
e) D. Tims, 3-15 Helmcken Road, stated his concern regarding large truck traffic on Helmcken Road as this is not a truck route. The Mayor suggested that Mr. Tims notify Bylaw Enforcement of this matter.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Mayor Screech, Acting Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Official Community Plan Amendment Application No. 2018/01 and Rezoning Application No. 201801 – 231 Heddle Avenue
- Report dated March 8, 2018 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee and staff discussed lot size in the Harbour neighbourhood and the policies of the Official Community Plan that discourage higher density for lots outside the Harbour-Helmcken Community Corridor.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the report dated March 8, 2018 from the Senior Planner titled “Official Community Plan Amendment Application No. 2018/01 and Rezoning Application No. 201801 – 231 Heddle Avenue” be received. CARRIED
b) Official Community Plan Amendment Application No. 2018/02 and Rezoning Application No. 2018/02 – 2401 Burnside Road West
- Report dated March 7, 2018 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
The Committee and staff discussed project statistics; HandyDART’s operations; potential noise and light pollution as well as mitigation options; stream protection; need for a traffic study; and options for use of the land at the northeast corner of the subject property.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
COW-10-18 THAT the Committee recommend to Council that early and ongoing consultation of the Official Community Plan amendment be waived given the minor nature of the proposal;
AND THAT notification to BC Hydro, BC Ministry of Transportation and Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, Fortis BC, School District No. 61, Shaw Cable, Songhees Nation and Telus be made of the public hearing for the proposed Official Community Plan amendment bylaw. CARRIED
c) Shoreline Boat Launch – Provincial Crown Land Lease Application Update
- Report dated March 7, 2018 from the Planner
MOVED BY: Councillor Kowalewich SECONDED: Mayor Screech
COW-11-18 THAT the Committee recommend to Council that the Town continue to cooperate with the Province and attempt to acquire the Crown Land lease and revisit the process in a maximum of four months’ time. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.3.4 New Business
10. CORRESPONDENCE
a) Email dated February 19, 2018 from D. Chambers, Re: Environmental Law Society Paper on Private Use of Public Waterfront Lands
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated February 19, 2018 from D. Chambers, Re: Environmental Law Society Paper on Private Use of Public Waterfront Lands be received. CARRIED
b) Letter dated February 13, 2018 from W. Tims, 3-15 Helmcken Road, Re: Traffic Concerns on Helmcken Road
The Committee and staff discussed various options to address left hand turns into the Hidden Oaks development by those wishing to enter the Eagle Creek Village commercial centre from Helmcken Road.
MOVED BY: Councillor SECONDED: Councillor
COW-12-18 THAT the Committee recommend to Council that the Mayor write to Mrs. Tims and relay that various options were discussed at the March 13, 2018 Committee of the Whole meeting and that the best solution identified would be for the Hidden Oaks strata to install a vehicle gate on their private property. CARRIED
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
a) D. Faulks, 196 Werra Road, requested a copy of this evening’s PowerPoint presentation for the application at 2401 Burnside Road West.
b) J. Hamilton, 1905 Watkiss Way, questioned setbacks from Craigflower Creek for the application at 2401 Burnside Road West.
The Director of Development Services noted that while riparian area setbacks are typically either 15 metres or 30 metres, these distances can be reduced through a variance at the development permit time should a Qualified Environmental Professional establish a Streamside Protection and Enhancement Area with mitigation measures implemented.
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT this meeting terminate. Time: 9:14 p.m. CARRIED
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