Committee of the Whole/Documents/Council & Committee’s FOLLOW UP ACTIONS LIST (non confidential items)

Appendix

Council & Committee’s FOLLOW UP ACTIONS LIST (non confidential items)

April 10, 2018Pages 29–617 sections

Comprehensive listing of administrative and departmental follow-up actions tracking resolutions from previous council meetings.

2. APPROVAL OF AGENDA

Includes entries from 2014 to April 2018Mentions new Parks and Public Places Bylaw adopted April 3, 2018

Council & Committee’s ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items)

2014

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2014-04-15	C-73-14	THAT a report be provided detailing options to modify Policy No. 6000-003 – Amenity Donations.	SJ/JC	Administration	In progress. Additional information being obtained from other jurisdictions. Finance provided additional information to assist with policy development (to incl. options for larger donations from estates).

2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-03-15	C-17-16	THAT staff work with the RCMP to develop an objective, needs-based analysis of the requirements for police and civilian resources.	KA	Administration	RCMP report that this is in progress. Note: Program takes more than 12 months to complete. Work is still underway.

2017

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2017-03-07	C-26-17	THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval.	SJ	Administration	In progress.

2018

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2018-01-09	C-06-18	THAT the recommendation from the Community Development Advisory Committee regarding the creation of a Block Party Policy be referred to staff.	JC	Administration	In progress.
Council	2018-01-23	C-17-18	THAT Council resolution #C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m² from the owner of 494/498 Island Highway for $68,407.15; the Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration; and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m² from the owner of 494/498 Island Highway; AND THAT the Town’s authorized signatories execute the required documentation.	SJ	Administration	In progress. Zoning Bylaw 983 rec’d 3rd reading 2017 11 07.
Council	2018-03-20	C-49-18	THAT an elections-related bylaw be prepared that provides for: mail ballot voting; public access to nomination documents and campaign financing disclosure statements on the internet or other electronic means; ballot name order by lot; an increase in the number of qualified nominators from two to ten; and the second advance polling date to occur four days in advance of general voting day.	SJ/EB	Administration	In progress. Draft bylaws to come forward in April 2018 for Council’s consideration.

Page 29–61

Council & Committee’s DEVELOPMENT SERVICES FOLLOW UP ACTIONS LIST (non confidential items)

2010

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2010-07-20	C-118-20	THAT a Heritage Designation Bylaw to designate the Hart Road Lime Kiln be brought forward for consideration; AND THAT a Land Use Bylaw Amendment be brought forward for consideration to amend the zoning of the site from R1-C (One Family Residential Medium Lot) to P-3 (Park and Recreation) Zone with a group of other similar Land Use Bylaw Amendments.	LC	Planning	Kiln site is rezoned to Park. Staff recommend that Heritage Designation proceed after restoration works are complete.

2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-03-15	C-18-16	THAT staff prepare a Local Area Service Bylaw for storm water management and landscape maintenance both on and off-site along the Helmcken Road and Watkiss Way frontages of 33 Helmcken Road (Eagle Creek Village).	JC	Development Services	In progress.
Council	2016-09-20	C-84-16	THAT staff provide further information on Phases 2 and 3 of the Hart Road Lime Kiln Restoration Project.	LC	Development Services	Not started.
Council	2016-10-18	C-96-16	THAT staff prepare a report regarding the potential for a Green Building Incentive Program funded through carbon offsets required to be purchased by the Town of View Royal.	LC/DC	Development Services/Finance	In progress.

2017

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2017-01-17	C-08-17	THAT Esquimalt and Songhees Nations be contacted for name suggestions for Portage Inlet Linear Connector Park.	LC	Development Services	In progress.

2018

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2018-01-09	C-03-18	THAT report dated December 7, 2017 from the Senior Planner titled “Official Community Plan Amendment No. 2017/02 and Rezoning Application No. 2017/04 – Thetis Vale Phase 7 (formerly part of 2427 Chilco Road) be received and the applicant be requested to provide additional information identified in the report; AND THAT early and ongoing consultation of the Official Community Plan amendment not be conducted given the minor nature of the proposal; AND FURTHER THAT Council direct staff to notify BC Hydro, BC Ministry of Transportation and Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, FortisBC, School District No. 61, Shaw Cable, Songhees Nation, and Telus of the public hearing for the proposed Official Community Plan amendment bylaw.	JC	Dev. Services	In progress.
Council	2018-01-09	C-04-18	THAT a staff report be provided outlining potential modifications to the notification process for development applications.	LC	Dev. Services
Council	2018-02-06	C-19-18	THAT Development Permit No. 2017/09 as described within the report from the Planner titled "131 Presley Place (formerly 430 Six Mile Road) Development Permit No. 2017/09 Form and Character" be approved; AND THAT Development Permit No. 2017/09 include the following variance: variance to Land Use Bylaw, 1990, No. 35 Section 48.7.b.v, which does not permit a fascia sign elevation that is higher than that of any point on the window sill of any window in the second storey of the building.	JD	Dev. Services	In progress.
Council	2018-02-20	C-29-18	THAT all recreation cannabis land uses in the municipality be prohibited before July 1, 2018 with amendments to the Zoning Bylaw and other associated regulatory and enforcement bylaws.	JD	Dev. Services	In progress. Report on April COW agenda.
Council	2018-02-20	C-30-18	THAT the property owners within the St. Giles Street neighbourhood north of Trans-Canada Highway be canvassed regarding the possibility of renaming that portion of St. Giles Street.	JC	Dev. Services	In progress.
Council	2018-02-20	Direction	Parks signage and branding-design – discuss with Parks, Recreation and Environment Advisory Committee	LC/JR	Dev. Services/Parks
Council	2018-03-06	C-41-18	THAT the email dated February 21, 2018 from B. Teves, 2372 Chilco Road, Re: Keeping of Chickens in the CD-16 Zone, be referred to staff for a report on options for keeping chickens in the CD-16 zone.	LC	Dev. Services
Council	2018-03-20	C-50-18	THAT early and ongoing consultation of the Official Community Plan amendment application No. 2018/02 - 2401 Burnside Road West be waived given the minor nature of the proposal; AND THAT notification to BC Hydro, BC Ministry of Transportation & Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, Fortis BC, School District No. 61, Shaw Cable, Songhees Nation and Telus be made of the public hearing for the proposed Official Community Plan amendment bylaw.	JC	Dev. Services	In progress.
Council	2018-03-20	C-51-18	THAT the Town continue to cooperate with the Province and attempt to acquire the Shoreline Boat Launch Provincial Crown Land lease and revisit the process in a maximum of four months’ time; AND THAT staff provide monthly progress reports.	JD	Dev. Services	In progress.

Page 29–61

Council & Committee’s ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items)

2013

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2013-10-01	C-95-13	THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard.	JR	Engineering	In progress as part of the Roads & Streets bylaw review.

2014

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2014-02-11	Direction	Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public.	JR	Engineering	In progress.
COW	2014-03-11	Direction	Creation of a policy or bylaw amendment in which road works – dependent upon the location in the Town and the extent of road works – are required to be completed during “off-hours” when it may be more convenient to the travelling public. As well, increased signage with respect to road work that impacts traffic flow, including detours.	JR	Engineering	In progress. Will be addressed in the amendment of the Roads & Streets bylaw.

2015

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2015-07-21	C-89-15	THAT two foreshore accesses for Crane Place and Tidewater Road be considered as priority for infrastructure preservation; AND THAT staff be authorized to proceed to contact neighbours adjacent to Crane Place and Tidewater Road to determine the configuration and costs associated with establishing infrastructure access.	JR	Engineering	In progress.

2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-11-01	C-106-16	THAT the letter received October 17, 2016 from D. McAllister, 221 Atkins Road and L. & A. Gingras, 225 Hart Road, Re: creation of local improvement area for sewer and expenditure of funds from development cost charges, be referred to staff for their comment and review.	JR/MD	Engineering/Finance	In progress.
Council	2016-10-04	C-88-16	THAT the Mayor and staff meet with School District No. 61 to discuss parking solutions along Rudyard Road; AND THAT the Directors of Engineering and Protective Services provide a full staff report with options in regard to parking on Rudyard Road which includes engagement from residents of the Rudyard Road neighbourhood.	PH/JR	Engineering	In progress.

2017

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2017-06-20	C-72-17	THAT staff investigate options for a natural playground structure in Garry Oak Meadows Park.	JR/DP	Engineering/Parks	In progress.
Council	2017-10-17	C-104-17	THAT the email dated October 9, 2017 from S. Tobias and J. Joy, 115 Conard Street, Re: Chancellor Park be received; AND THAT follow-up with the residents of the Chancellor Park neighbourhood occur in one year.	JR	Engineering	In progress.

2018

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2018-01-23	C-13-18	THAT staff provide a map to Council of 30 km/h and 50 km/h speed limit areas within the Town.	JR	Engineering	Map to be provided at April COW meeting.
Council	2018-01-23	C-15-18	THAT the email dated January 4, 2018 from J. Powell, 140 St. Giles Street, Re: Parks and Roads be referred to staff.	JR	Engineering
Council	2018-02-06	C-25-18	THAT the installation of user pay electric vehicle charging stations at View Royal Town Hall and Centennial Park in 2018 be referred to staff for comment and policy.	JR	Engineering
Council	2018-02-20	Direction	Parks signage and branding-design – discuss with Parks, Recreation and Environment Advisory Committee	JR/LC	Parks/Dev. Services

Page 29–61

Council & Committee’s FINANCE FOLLOW UP ACTIONS LIST (non confidential items)

2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-10-04	C-89-16	THAT staff prepare a report regarding sewer rates of residents of Fort Victoria compared to other View Royal residents; AND THAT this report include rationale for higher sewer rates for mobile home parks.	MD	Finance	In progress.
Council	2016-10-18	C-96-16	THAT staff prepare a report regarding the potential for a Green Building Incentive Program funded through carbon offsets required to be purchased by the Town of View Royal.	DC/LC	Finance/Planning	In progress.
Council	2016-11-01	C-106-16	THAT the letter received October 17, 2016 from D. McAllister, 221 Atkins Road and L. & A. Gingras, 225 Hart Road, Re: creation of local improvement area for sewer and expenditure of funds from development cost charges, be referred to staff for their comment and review.	MD/JR	Finance/Engineering	In progress. DCC research complete.

2017

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2017-11-07	C-111-17	THAT the Community Development Advisory Committee assist Volunteer View Royal and the Highland Games Society in the planning and participation of a 2018 Canada Day Celebration.	DC/SJ	Finance/Administration	Event planning in progress.

2018

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2018-03-20	C-48-18	THAT a $1,000 grant in aid from the unallocated $5,000 grant in aid funding be provided to the Bridges for Women Society to be put towards one of the projects identified in their March 13, 2018 presentation to the Committee of the Whole.	DC	Finance	In progress.

Page 29–61

Council & Committee’s PROTECTIVE SERVICES FOLLOW UP ACTIONS LIST (non confidential items)

2017

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2017-03-16	Direction	The Committee requested that staff bring forward a report to Council on the feasibility of renting out the training ground to generate income.	PH	Protective Services	In progress.
COW	2017-10-10	Direction	PSB Art to be completed in the absence of policy.	PH	Protective Services	RFP to be issued in May 2018.
Council	2017-11-07	C-113-17	THAT the letter dated October 6, 2017 from Island Health, Re: Air Quality Related Health Concerns due to Domestic Wood Burning and Backyard Burning be referred to the Fire Department with a request to provide Council with information regarding the differences between certified and non-certified wood burning appliances.	PH	Protective Services	June 2018 COW.

2018

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2018-02-06	C-23-18	THAT the application for the 2018 Union of British Columbia Municipalities (UBCM) Emergency Operations Centre Grant be approved.	TM	Protective Services	UBCM grant approved, awaiting funds.
Council	2018-03-06	C-43-18	THAT staff work with the Capital Regional District Parks staff to augment water safety at Thetis Lake Park, by piloting drone technology for detection and rescue services in 2018.	PH	Protective Services	In progress.
Council	2018-03-13	C-44-18	THAT the Fire Dispatch Proposal received from the City of Surrey in response to the joint Fire Dispatch RFP process be accepted as the preferred proposal and that staff begin the process to conclude transition program and contract.	PH/KA	Protective Services/Admin.	Currently in transition to new dispatch centre. Expect completion by June 2018.
Council	2018-03-20	C-53-18	THAT the letter received March 7, 2018 from B. Johnson, Herbate Road, Re: Use of Public and Parkland, be referred to CRD Animal Control; and that Town staff meet with CRD staff to discuss animal control within Thetis Lake Regional Park.	PH	Protective Services	In progress.

Page 29–61

COMPLETED ACTIONS LIST (non confidential items)

2014

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2014-07-29	Direction	Homeless sleeping in Parks - Council requested that staff provide an update on the status of proposed related bylaw amendments and review available options.	LC/PH	Development Services/Bylaw	Complete. New Parks and Public Places Bylaw adopted April 3, 2018.

2015

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2015-06-16	C-76-15	THAT through the Parks Master Plan process that staff report back on options for prioritizing waterfront access locations and use.	JR/LC	Engineering/Planning	Complete. Addressed during the 2018-2022 Financial Plan.

2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2016-12-13	Direction	Look into options of removal of witnessing statutory declarations in regard to renewal of secondary suites.	LC	Development Services	Complete.

2017

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2017-03-09	Direction	Bus shelter report in 2017 - re. whether the Town needs more and where	JR	Engineering	Complete. Discussed during the 2018-2022 financial Plan.
COW	2017-03-16	Direction	The Committee requested additional information regarding the annual replacement program and a status update on the IT Strategic Plan implementation.	DC	Finance	Complete: Updated IT strategic plan presented at February 13/18 COW
COW	2017-04-04	Direction	Install two heritage pillars from the old Craigflower Bridge de construction – staff to report back	JR	Engineering	Complete.
Council	2017-06-20	C-66-17	THAT the June 2017 Parks Master Plan be adopted as amended; AND THAT the 2017 Parks Master Plan action list be brought forward as part of the 2018 budget deliberations.	DC/LC	Finance/ Development Services	Complete.
Council	2017-07-18	C-82-17	THAT staff work with residents of the 2400 block of Lund Road and the developer of Chilco Road - Phases 6 and 7 (Limona Construction) for traffic calming solutions and report back to Council.	JR	Engineering	Complete. Yellow centre line to be installed during 2018 line painting program.
Council	2017-09-05	C-90-17	THAT the email dated July 17, 2017 from D. Wardale regarding the Colwood Interchange be referred to staff for clarification.	JR	Engineering	Complete. Advanced warning flashing sign to be installed 2018.
Council	2017-09-19	C-95-17	THAT the Town of View Royal purchase a road dedication of approximately 284.9m2 from the owner of 494/498 Island Highway; AND THAT staff prepare a Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size; AND THAT the Town of View Royal Receive a statutory right-of-way for drainage purposes of approximately 168.5 m2 from the owner of 494/498 Island Highway; AND THAT staff prepare a road closure and removal of highway dedication bylaw for an area of approximately 42.8 m2 on Island Highway adjacent to 494/498 Island Highway and, at the appropriate time after bylaw adoption, dispose of this area to the owner of 494/498 Island Highway for consolidation with 494/498 Island Highway; AND THAT the Town’s authorized signatories execute the required documentation; AND FURTHER THAT these recommendations be brought forward immediately following the In-Camera meeting as a rising report to the regular Council meeting on September 19, 2017.	SJ	Administration	Rescinded by C-17-18 on 2018 01 23. Remove from 2017 Action List.
Council	2017-11-07	C-108-17	THAT the application for the 2017 Union of British Columbia Municipalities’ (UBCM) Emergency Social Services Grant be approved; AND THAT staff bring forward a report when notification of funding approval has been received from UBCM.	TM	Protective Services	Complete.
Council	2017-12-12	C-125-17	THAT Development Permit No. 2017/03 be denied; AND THAT Development Permit No. 2017/03 be referred back to staff to work with the developer to amend the application.	JC	Development Services	Complete.
Council	2017-12-12	C-126-17	THAT $1,000 grant-in-aid be provided to the Wounded Warrior Run BC to be funded from the 2818 grant-in-aid.	DC	Finance	Complete: Cheque issued January 19, 2018

Page 29–61

2018

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2018-01-09	C-01-18	THAT the Town of View Royal participate in a Fire Dispatch RFP process with other municipalities in the region.	KA	Administration	Complete. RFP for Fire Dispatch services for City of Colwood, Town of View Royal, Township of Esquimalt, Town of Sidney, and District of North Saanich was posted 2018-01-31 and closed 2018-02-23.
Council	2018-01-09	C-02-18	THAT a cost estimate to widen to 2.1 metres and modify the surfacing materials of the circular trail in View Royal Park be included in the 2018-2022 Financial Plan discussions.	JR/DC	Engineering/Finance	Complete.
Council	2018-01-09	C-05-18	THAT the recommendation from the Parks, Recreation and Environment Advisory Committee regarding the revised View Royal Community Garden Society’s Five Year Projects, 2018-2022 Plan be referred to staff.	JR	Engineering	Complete.
COW	2018-01-16	Direction	That a yellow line be painted on Lund Road in 2018 and that the appropriate budget be increased to accommodate this work and its required on-going maintenance.	JR	Engineering	Complete.
COW	2018-01-16	Direction	Archives to provide brief text directly to the Engineering Department to facilitate the installation of a small plaque on the recently installed salvaged pillars from the former Craigflower Bridge.	CD	Administration	Text, graphic and layout provided to Engineering on 2018 03 13. Complete.
Council	2018-01-19	C-02-18	THAT a cost estimate to widen to 2.1 metres and modify the surfacing materials of the circular trail in View Royal Park be included in the 2018-2022 Financial Plan discussions.	DC/JR	Finance/ Engineering	Complete.
Council	2018-01-23	C-14-18	THAT Council supports the adoption of Bylaw No. 4093 “Capital Regional District Transportation Service Establishment Bylaw No. 4093, 2016”.	EB	Administration	Complete. Letter sent 2018-01-24.
Council	2018-01-23	C-16-18	THAT the placement of a bus shelter on the north side of Island Highway near Shoreline Middle School be included in the 2018 budget deliberations for discussion.	JR	Engineering	Complete.
Council	2018-01-23	C-16-18	THAT the placement of a bus shelter on the north side of Island Highway near Shoreline Middle School be included in the 2018 budget deliberations for discussion.	DC/JR	Finance/ Engineering	Complete.
Council	2018-01-23	C-07-18	THAT the Town write a letter to each of the twenty fossil fuel companies requesting payment for the cost to the Town of global warming.	JC	Administration	Complete. Letters sent to fossil fuel companies 2018-01-26.
Council	2018-01-23	C-08-18	THAT Development Variance Permit No. 2017/03 – 53 Knollwood Road be approved.	JC	Dev. Services	Complete.
Council	2018-01-23	C-09-18	THAT Development Permit No. 2017/07 be approved; AND THAT Development Permit No. 2017/07 include the following conditions: Native vegetation is to be planted within the portion of the property that is within the Streamside Protection and Enhancement Area; A landscape security deposit is to be submitted prior to building permit issuance for the provision and installation of native vegetation. AND FURTHER THAT Development Permit No. 2017/07 include the following variance: Variance to the minimum required siting of a primary building from rear lot line from 6.0m to 5.1m to permit the siting of a deck.	JC	Dev. Services	Complete.
Council	2018-01-23	C-10-18	THAT Council approve Development Permit 2017/06 as described within the report from the Planner titled “1708 Island Highway— Elements Casino DP2017/06 Form and Character” with the exception of the electronic messaging portion of the sign identified within the report as ‘N2’; AND THAT the electronic messaging portion of the sign identified as ‘N2’ in the report be tabled for discussion at a regular meeting of Council; AND THAT Development Permit 2017/06 include the following variances: variance to Section 50.2, from one freestanding sign to three freestanding signs per lot; variance to Section 48.7.a.iii, not permitting a freestanding sign on a property with a front or flanking yard setback of less than 7.5m; variance to Section 50.2, the minimum clearance of a freestanding sign from 2.4m to 1.2m; variance to Section 50.2, the maximum sign area of a freestanding sign within Sign Zone 4 from 6m² to 8.6m²; variance to Section 50.2 the minimum clearance of a freestanding sign from 2.4m to 0m; variance to Section 50.2 the maximum freestanding sign area in Sign Zone 4 from 6m² to 6.6m²; variance to Section 48.6.q the maximum letter height from 16 inches to 28.5 inches; variance to Section 48.7.b.v fascia signs location not being permitted more than 76cm above the second storey floor (three signs); variance to Section 48.6.q the maximum letter height from 16 inches to 16 5/8 inches; AND FURTHER THAT Development Permit 2017/06 include the following conditions: light intensity and timing of illumination must be adjustable on all signs. Illuminated signs must not be mounted at an upwards angle (more than 90 degrees from horizontal). External sign illumination must not project light at an upwards angle (more than 90 degrees from horizontal).	JD	Dev. Services	Complete.
Council	2018-01-23	C-11-18	THAT the revised Regional Growth Strategy Bylaw No. 4017 dated January 2018 be accepted.	LC	Dev. Services	Complete.
Council	2018-01-23	C-12-18	THAT the draft Parks and Public Places Bylaw be referred to the Parks, Recreation and Environment Advisory Committee for information only	JC	Administration	Complete. Forward to PREAC meeting on 2018-01-30.
Council	2018-02-06	C-18-18	THAT Development Permit No. 2017/03 be approved; AND THAT Development Permit No. 2017/03 include the following variances: 1. variance to the minimum siting of Block A from the front lot line (St. Giles Street) from 5.0m to 3.3m; 2. variance to the minimum siting of 5.0 from the flanking lot line (Trans-Canada Highway) for Block A (4.7m) and Block B (2.6m); 3. variance to the maximum width of a driveway crossing from 7m to 8.5m; 4. variance to permit the siting of parking spaces in the front yard (St. Giles Street) from 1.2m to 0m for five spaces; 5. variance to the parking space gradient from 6% to 7% for nine parking spaces; 6. variance to the width of a maneuvering aisle from 7.6m to 6.0m for the central driveway; and 7. variance to the siting of accessory structures from 1.2m from a lot line to 0m. AND FURTHER THAT Development Permit No. 2017/03 include the following conditions: Prior to building permit issuance, a s. 219 covenant shall be registered to prohibit vehicle parking in the main driveway. The driveway is also to be marked and/or signed accordingly. No structures (e.g. retaining walls) or trees that would restrict vehicle turning movements out of individual driveways and parking spaces be placed within 0.8m of either side of the main driveway. A security deposit acceptable to the Town for on-site landscaping is to be provided prior to building permit issuance.	JC	Dev. Services	Complete.
Council	2018-02-06	C-20-18	THAT “collaborate with neighbouring municipalities to improve public communications for emergency/disaster events” be added as an action and specifically “acquire a mass notification system” be added as an initiative to the “Maintain Strong Relationships with our Neighbours” Strategic Plan Priority.	SJ	Administration	Complete.
Council	2018-02-06	C-21-18	THAT the updated Strategic Plan Priorities for 2018 be approved as amended.	SJ	Administration	Complete.
Council	2018-02-06	C-22-18	THAT Ted Robbins, General Manager, Capital Regional District Water be invited to a future Committee of the Whole meeting to discuss the possibility of collaborating on developing and implementing a regional post disaster water supply distribution plan.	EB	Administration	Complete. T. Robbins to attend the 2018 April COW meeting.
Council	2018-02-06	C-24-18	THAT the installation of a pedestrian bridge over Craigflower Creek from Parkcrest Drive easement into View Royal Park by 2022 be referred to the 2018 budget deliberations.	JR/DC	Engineering/Finance	Complete. It was determined it was not a priority during the 2018-2022 Financial Plan.
Council	2018-02-06	C-26-18	THAT the completion of the circular path within Eagle Creek Trail in 2018 be referred to the 2018 budget deliberations.	JR/DC	Engineering/Finance	Complete. Deferred for discussions as part of the 2019 budget deliberations.
Council	2018-02-06	C-27-18	THAT Council objects to the City of Colwood’s application to rezone this property for the following reasons: the current use of the land as a park and ride provides a valuable facility that contributes to regional transportation solutions and resultantly makes a positive contribution to reductions in the region’s greenhouse gas emissions; the park and ride provides overflow parking for events at the neighbouring public recreation facility; and an alternative park and ride site with the same or greater number of stalls has not been identified to replace this critical facility. AND THAT Council is seeking clarity from the City of Colwood as to the circumstances and/or conditions under which this land became road right of way and also how, as a result of those circumstances and/or conditions, ownership would necessarily be conferred to the City of Colwood upon creation of title.	EB	Administration.	Complete. Letter sent to the City of Colwood 2018-02-08.
Council	2018-02-06	C-24-18	THAT the installation of a pedestrian bridge over Craigflower Creek from Parkcrest Drive easement into View Royal Park by 2022 be referred to the 2018 budget deliberations.	DC/JR	Finance/ Engineering	Complete.
Council	2018-02-06	C-26-18	THAT the completion of the circular path within Eagle Creek Trail in 2018 be referred to the 2018 budget deliberations.	DC/JR	Finance/ Engineering	Complete.
Council	2018-02-20	C-28-18	THAT $1,500 be included in the 2018 budget to allow for the construction of up to ten garden beds in View Royal Park as determined between the View Royal Park Community Garden Society and staff.	JR/DC	Engineering/Finance	Complete.
Council	2018-02-20	C-31-18	THAT a letter be sent to the property owner of 33 Helmcken Road (Eagle Creek Village Property Ltd.) regarding safety concerns for pedestrians and the installation of pedestrian walkway on the westerly side of their private driveway located off of Watkiss Way.	JC	Administration	Complete. Letter sent 2018-02-06.
Council	2018-02-20	C-32-18	THAT the 2018 Greater Victoria Public Library budget be approved as presented at the February 13, 2018 Committee of the Whole meeting.	EB	Administration	Complete. Letter sent 2018-02-21
Council	2018-02-20	C-33-18	THAT the amended 2018 West Shore Parks and Recreation Society budget be approved as presented at the February 13, 2018 Committee of the Whole meeting.	EB	Administration	Complete. Letter sent 2018-02-21
Council	2018-02-20	C-34-18	THAT a representative from the Queen’s Harbour Master, Department of National Defence be invited to a Committee of the Whole meeting to discuss updates to the Esquimalt Harbour Practices and Procedures.	EB	Administration	Complete. Request/letter sent 2018-02-22.
Council	2018-02-20	C-35-18	THAT a letter be sent to the Ministry of Transportation and Infrastructure requesting that a sidewalk be installed on the east side of Admirals Road from Hallowell Road to Craigflower Road.	JC	Administration	Complete. Letter sent 2018-02-23.
Council	2018-02-20	Direction	Parks signage and branding-design – discuss with Parks, Recreation and Environment Advisory Committee	JC	Administration	On 2018 03 27 PREAC agenda; PREAC will continue discussion. Admin. role complete.
Council	2018-02-20	C-28-18	THAT $1,500 be included in the 2018 budget to allow for the construction of up to ten garden beds in View Royal Park as determined between the View Royal Park Community Garden Society and staff.	DC/JR	Finance/ Engineering	Complete.
Council	2018-03-06	C-37-18	THAT, pursuant to Section 58(1) of the Local Government Act, that Kenneth Lyle Schaalje be appointed Chief Election Officer for conducting the 2018 general local elections; AND THAT Marion Bernice Villines and Elena Bertina Bolster be appointed Deputy Chief Election Officers for the 2018 general local elections.	EB	Administration	Complete.
Council	2018-03-06	C-39-18	THAT the proposed 2018-2022 Financial Plan be amended to advance Phase 4 of the Chilco Trails Project from 2019 to 2018 and that it be funded from Gas Tax; AND THAT the project budget be increased by $15,000 to a total budget of $140,000 to account for cost increases and inflation.	LC/DC	Dev. Services/Finance	Complete. New RFP issued.
Council	2018-03-06	C-40-18	THAT the Town write a letter of support to Premier John Horgan and the Public Safety Minister/Solicitor General, Mike Farnworth, stating the need for a Human Trafficking Task Force and the Federal law, Protection of Communities and Exploited Persons Act, to be enforced.	EB	Administration	Complete. Letter sent 2018-03-13.
Council	2018-03-06	C-38-18	THAT the 2018-2022 Financial Plan be approved in principle and further that the 2018-2022 Five-Year Financial Plan bylaw be prepared for consideration at the next Council meeting.	DC	Finance	Complete.
Council	2018-03-06	C-39-18	THAT the proposed 2018-2022 Financial Plan be amended to advance Phase 4 of the Chilco Trails Project from 2019 to 2018 and that it be funded from Gas Tax; AND THAT the project budget be increased by $15,000 to a total budget of $140,000 to account for cost increases and inflation.	DC/LC	Finance/Dev. Services	Complete.
Council	2018-03-13	C-45-18	THAT the attached town initiated OCP and Rezoning amendment application for 2379 Lund Road be authorized; AND THAT the CRD be advised that this is an application in process with an expectation that the 2004 Regional Growth Strategy Water Servicing Policy will apply.	LC	Dev. Services	Complete. Correspondence sent to CRD March 14, 2018.
Council	2018-03-18	C-42-18	THAT the Town support the 2020 North American Indigenous Games in principle.	JC	Administration	Complete. Letter of support sent 2018-03-07.
Council	2018-03-20	C-52-18	THAT the Mayor write to Mrs. Tims and relay that various options were discussed at the March 13, 2018 Committee of the Whole meeting and that the best solution identified would be for the Hidden Oaks strata to install a vehicle gate on their private property.	JC	Administration	Complete. Letter sent 2018-03-15.
Council	2018-03-20	C-54-18	THAT BC Transit be invited to a Council meeting to elaborate on future plans for improvements to transit service within View Royal.	EB	Administration	Complete. Request sent to BC Transit to attend 2018-05-08 COW mtg.
Council	2018-03-20	C-46-18	THAT the following 2018 grants in aid be approved: View Royal Reading Centre – $30,000; Peninsula Streams Society – $10,000; West Shore Arts Council – $2,000; Fort Rodd Hill and Fisgard Lighthouse – Canada Day – $500; Need2 Suicide Prevention Education and Support – $1,070; Greater Victoria Bike to Work Society – $500; Spectrum Dry Grad Committee 2018 – $1,000; Vancouver Island South Film and Media Commission – $500; 3rd Arbutus Scout Group – $630; M’akola Housing Society – $500; Wounded Warrior Run BC – $1,000; Shoreline Community School – $20,000, pending approval of completed application; Pacific Centre Family Services Association – $5,000; Crossing Guard Program – $18, 825, pending approval of completed application; and City of Victoria Canada Day Celebration – $1,000; AND THAT funding for the West Shore Community Policing – Crime Prevention Program of $4,600 be approved from the policing operational budget.	DC	Finance	Complete.
Council	2018-03-20	C-47-18	THAT the total grant in aid funding be increased so that $5,000 remains for allocation throughout the remainder of the year.	DC	Finance	Complete.
Council	2018-04-03	C-55-18	THAT a letter of support be provided to the Connections Place Society in regard to their establishment of a Clubhouse International in the Greater Victoria area.	EB	Administration	Complete. Letter of support sent 2018-04-04
Council	2018-04-03	C-56-18	THAT Phil Devonshire and Rik Tacoma be appointed to the Board of Variance from March 1, 2018 to February 28, 2021.	EB	Administration	Complete. Appointment letters sent on 2018-04-04.

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Extracted from: 2018 04 10 Committee of the Whole Agenda - Agenda - Pdf