MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 10, 2018
Official minutes from the April 10, 2018, meeting documenting approvals, public participation, and resolutions on tax rates and garbage fees.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, APRIL 10, 2018
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer J. Rosenberg, Director of Engineering D. Christenson, Director of Finance L. Chase, Director of Development Services T. Beck, Staff Sgt., Westshore RCMP E. Bolster, Deputy Corporate Officer 5 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the agenda be amended to include items 9.2.3(b)(1)(a-d);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held March 13, 2018
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held March 13, 2018 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
a) T. Robbins, General Manager, Integrated Water Services, Capital Regional District, Re: Planning for Post Disaster Water Supply Across Greater Victoria
Mr. Robbins spoke to the Committee regarding post disaster water supply planning across Greater Victoria, specifically describing the hardened water supply hydrant concept and distribution systems.
The Committee and Mr. Robbins discussed a future presentation to the Juan de Fuca Water Commission and scheduling for installation of hardened hydrants by the Capital Regional District.
5. PUBLIC PARTICIPATION PERIOD
a) D. Critchley, 132 St. Giles Street, noted he does not support the increase to the five year financial plan, specifically the Capital Regional District portion, and is concerned about affordability.
The Mayor commented on View Royal’s affordability compared to other municipalities in the region.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Mattson, Chair
6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports Staff Reports 6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS
a) 2018 Tax Rate Options
- Report dated April 4, 2018 from the Director of Finance
The Director of Finance gave an overview of the report to the Committee.
The Committee and staff discussed assessment averages by property class and various tax rate scenarios.
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
COW-12-18 THAT the Committee recommend to Council that the 2018-2022 Five Year Financial Plan based on Scenario B (Class 8 rate equal to 2017) be approved;
AND THAT staff prepare the 2018 Tax Rate Bylaw. CARRIED
b) 1st Quarter Budget Variance and Capital Project Update Report
- Report dated April 5, 2018 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the report dated April 5, 2018 from the Director of Finance titled “1st Quarter Budget Variance and Capital Project Update” be received for information. CARRIED
c) 2018 Garbage User Fee Increase
- Report dated April 5, 2018 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
COW-13-18 THAT the Committee recommend to Council that a bylaw be prepared to increase the 2018 annual garbage user fees to recover the total cost of providing the service. CARRIED
d) Action List Update – 1st Quarter
- Report dated April 4, 2018 from the Executive Assistant
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated April 4, 2018 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information. CARRIED
e) Chief Administrative Officer Update
- Report dated April 4, 2018 from the Chief Administrative Officer
The Chief Administrative Officer gave a summary of the report to the Committee.
The Committee and staff discussed designated parking on Hallowell Road.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT the report dated April 4, 2018 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS 6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT the meeting now recess at 5:06 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer J. Rosenberg, Director of Engineering L. Chase, Director of Development Services K. Bowbyes, Deputy Director of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Corporate Officer 6 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) J. Ford and M. Kemshaw, LifeCycles Project Society, Re: Update on Welland Community Orchard Project
J. Ford updated the Committee regarding the Welland Community Orchard project, specifically noting project outcomes and funding sources. She described the Orchard’s benefits for education, community building and heritage preservation.
8.3 PUBLIC PARTICIPATION
a) D. Richardson, 121 View Royal Avenue, noted they are opposed to Development Variance Permit No. 2018/01 – 117 View Royal Avenue.
b) S. Perrin, owner, 117 View Royal Avenue, spoke to the Committee regarding Development Variance Permit No. 2018/01 – 117 View Royal Avenue for a fence to confine balls within the sport court. She noted they are hoping to find a fence height that works for everyone and are willing to negotiate the height.
c) N. Hemsworth, 121 View Royal Avenue, stated her opposition to the location of the sport court on the property at 117 View Royal Avenue.
It was noted that the location of the sport court at 117 View Royal Avenue is not the subject of Development Permit No. 2018/01.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers Chair
9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS 9.1.4 New Business 9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair’s Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports STAFF REPORTS
a) 1708 Island Highway – Elements Casino – Development Permit No. 2017/06 – Form and Character Electronic Sign Lighting Levels
- Report dated March 22, 2018 from the Planner
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated March 22, 2018 from the Planner titled “1708 Island Highway – Elements Casino – Development Permit No. 2017/06 – Form and Character Electronic Sign Lighting Levels” be received for information. CARRIED
b) Development Variance Permit No. 2018/01 – 117 View Royal Avenue
- Report dated April 4, 2018 from the Senior Planner
The Senior Planner gave a summary of the report for the Committee.
The Committee discussed fence height.
a) Email dated April 9, 2018 from D. & P. McCooey, 111 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue b) Email dated April 9, 2018 from J. & I. Larsen, 125 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue c) Email dated April 8, 2018 from J. & L. Vass, 110 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue d) Letter dated April 7, 2018 from D. Richardson & N. Hemsworth, 121 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the email dated April 9, 2018 from D. & P. McCooey, 111 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the email dated April 9, 2018 from J. & I. Larsen, 125 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the email dated April 8, 2018 from J. & L. Vass, 110 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue be received. CARRIED
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the letter dated April 7, 2018 from D. Richardson & N. Hemsworth, 121 View Royal Avenue, Re: Development Variance Permit No. 2018/01 – 117 View Royal Avenue be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-14-18 THAT the Committee recommend to Council that Development Variance Permit No. 2018/01 – 117 View Royal Avenue be denied. CARRIED
c) Bylaw No. 950 – Sign Bylaw Final Draft Bylaw Presentation
- Report dated March 22, 2018 from the Planner
The Planner gave an overview of the report to the Committee.
The Committee and staff discussed bylaw enforcement and fines.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated March 22, 2018 from the Planner titled “Bylaw No. 950 – Sign Bylaw Final Draft Bylaw Presentation” be received for information. CARRIED
d) Recreational Cannabis Legalization – Bylaw Amendments and Public Consultation Plan
- Report dated March 22, 2018 from the Planner
The Planner gave a summary of the report to the Committee.
The Committee and staff discussed prohibition of recreational marijuana production specifically within multi-family structures; legalization response timeline; consistency with other municipalities; and community engagement.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated March 22, 2018 from the Planner titled “Recreational Cannabis Legalization – Bylaw Amendments and Public Consultation Plan” be received for information. CARRIED Councillor Mattson voted in the negative
e) Councillor Enquiries
- Report dated April 4, 2018 from the Director of Development Services
The Director of Development Services gave an overview of the report to the Committee.
The Committee and staff discussed design guidelines and future implementation of an amenity contributions and housing policy.
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the report dated April 4, 2018 from the Director of Development Services titled “Councillor Enquiries” be received for information. CARRIED
COMMITTEE REPORTS 9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
9.3.1 Chair’s Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports STAFF REPORTS
a) 30 km/h Speed Limit Review
- Report dated April 3, 2018 from the Deputy Director of Engineering
The Deputy Director of Engineering gave an overview of the report to the Committee.
The Committee and staff discussed designating additional roads 30 km/h; the complaint driven process; and safety.
MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber
THAT the report dated April 3, 2018 from the Deputy Director of Engineering titled “30 km/h Speed Limit Review” be received for information. CARRIED
COMMITTEE REPORTS 9.3.4 New Business
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 8:41 p.m. CARRIED
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