2018 05 08 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, APRIL 10, 2018
Official minutes from the April 10, 2018, meeting documenting approvals, public participation, and resolutions on tax rates and garbage fees.
PETITION & DELEGATION REQUEST FORM - BC Transit
Request form for a delegation from BC Transit to present future plans for transit service improvements in View Royal.
Protective Services & Community Services Report: PUBLIC SAFETY REPORT FOR MARCH – APRIL 2018
Bi-monthly report updating the committee on fire prevention, fire rescue training, emergency management, and building department activities.
VIEW ROYAL FIRE RESCUE ANNUAL STATISTICS 2018
Statistical table and chart comparing fire rescue call volumes by type from 2008 through April 2018.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2018
Monthly breakdown of fire rescue calls for 2018 with comparative year-to-date data for previous years.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2018 (Fire Impact, Prevention, and Training)
Data table covering fire damage costs, fire prevention inspections, training hours, and volunteer impact.
Committee of the Whole Report: 2017 Consolidated Financial Statements and Audit Results
A staff report presenting the draft 2017 audited financial statements for recommendation to Council.
Consolidated Financial Statements Town of View Royal Year ended December 31, 2017
Title page and table of contents for the Town's 2017 consolidated financial statements.
MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING
Formal statement by Town management acknowledging responsibility for the preparation and integrity of the financial statements.
Independent Auditor's Report Placeholder
A placeholder page indicating the location of the Independent Auditor's Report in the final document package.
Statement A: Consolidated Statement of Financial Position
Financial statement showing the Town's assets, liabilities, and net financial position as of December 31, 2017.
Statement B: Consolidated Statement of Operations
Financial statement summarizing the Town's revenue, expenses, and annual surplus for the 2017 fiscal year.
Statement C: Consolidated Statement of Change in Net Financial Assets
Financial statement detailing the year-over-year changes in the Town's net financial assets.
Statement D: Consolidated Statement of Cash Flows
Financial statement outlining the sources and uses of cash in operating, capital, and financing activities.
Notes to Consolidated Financial Statements
Detailed explanatory notes providing context, accounting policies, and specific breakdowns for the financial statement line items.
Schedule 1: Consolidated Schedule of Segment Disclosure by Service - 2017
A supplementary schedule breaking down the Town's 2017 revenue and expenses by service segment such as Transportation, Protective Services, and General Government.
Schedule 2: Consolidated Schedule of Segment Disclosure by Service - 2016
A supplementary schedule breaking down the Town's 2016 revenue and expenses by service segment for comparison.
Schedule 3: Consolidated Schedule of Tangible Capital Assets
A detailed schedule of the Town's physical assets, including costs, additions, and accumulated amortization.
Report to Council — Communication of Audit Results
Comprehensive audit findings report from Grant Thornton LLP, detailing audit results, internal controls, and upcoming accounting standards changes.
Finance and Administration Report: Capital Project Update
Report providing status updates and expenditure data for approved 2018 capital projects as of April 30, 2018.
Appendix B: 1st Quarter Budget Variance and Capital Project Update Report
Detailed table tracking specific projects across Transportation, Sewer, Parks, and Administration with budgets and expected completion dates.
AMENITY DONATIONS POLICY 6000-003 – AMENDMENT OPTIONS
Staff report providing options to update the Town's amenity donations policy to include broader donation types.
Attachment “A” POLICY MANUAL POLICY TITLE: Amenity Donations
Copy of the existing Policy No. 6000-003 regarding amenity donations and procedures.
Schedule “A” Average Cost and Term of Maintenance for Pre-Approved Amenity Donation Items
List of average costs and maintenance terms for items like benches, picnic tables, and trees.
Schedule “B” Town of View Royal APPLICATION/CONSENT FOR AMENITY DONATION
Application form for individuals wishing to donate an amenity item to the Town.
CAO UPDATE
Monthly report from the Chief Administrative Officer covering administrative highlights and departmental updates.
ENVIRONMENTAL DEVELOPMENT PERMIT WITH VARIANCES 4 GOVERNOR’S POINT
Staff report on an application for an Environmental Development Permit to complete a partially built retaining wall.
Subject Property Map - 4 Governor's Point Rd
Cadastral map highlighting the subject property at 4 Governor's Point Road.
Subject Property Orthophoto - 4 Governor's Point Rd
Aerial orthophoto showing the house and patio area of the subject property.
Correspondence: To the Mayor and Council of the Town of View Royal regarding 4 Governor's Point Road
Letter from Mike and Wanda Pawlak explaining the proactive construction of the retaining wall and apology for lack of permit.
Site Plan A1.0 - Pawlak Residence
Architectural site plan showing the location of the new masonry wall relative to the existing house.
Elevation A2.0 - Pawlak Residence
Vertical elevation drawing showing the ±2400mm height of the new masonry wall.
B. C. Land Surveyor's Certificate of Location - Strata Lot 4
Official land survey documenting property boundaries and structure locations.
Environmental Review Report – Retaining Wall Modification at 4 Governors Point Rd
Professional environmental assessment of the impact of the retaining wall on the marine shoreline area.
Figure 1. Location of 4 Governors Point Road and approximate location of retaining wall modification
Aerial map figure illustrating the shoreline location and retaining wall work site.
Environmental Report Photos - 4 Governors Point Rd
Site photos showing the partially constructed wall and invasive species growth.
Ryzuk Geotechnical Field Review / Site Instruction
Geotechnical review of the wall construction and drainage components.
94 Talcott -Therapeutic Recovery Community Rezoning to Amend P-4: Regional Institutional Use
Staff report on a rezoning application to allow a 50-bed Therapeutic Recovery Community at the former Youth Corrections Centre.
Subject Property Map - 94 Talcott Rd
Detailed property map of the 94 Talcott Road parcel and surrounding areas.
Correspondence: Rezoning Application for 94 Talcott Road from Our Place Society
Detailed proposal letter from Our Place Society outlining the vision and operational model for the Therapeutic Recovery Community.
Rezoning Plan for Our Place - 94 Talcott Road
Illustrated site and landscape plan showing greenhouses, workshops, and gardens for the proposed community.
FREQUENTLY ASKED QUESTIONS - Therapeutic Recovery Community
Informational document answering common questions about resident selection, facility security, and funding.
INFORMATION OPEN HOUSE - Our Place Therapeutic Recovery Community
Poster boards from the public open house explaining the objective, cost-effectiveness, and differences from the previous Choices facility.
The Our Place Therapeutic Recovery Community Conceptual Site Plan
A 1:250 scale conceptual site plan for facility upgrades.
The Our Place Therapeutic Recovery Community Proposed and Existing Views
Comparative renderings and photos of the site looking North, East, and Northwest.
Building Code summary letter for rezoning application - 94 Talcott Road
Engineering memo detailing the required upgrades and code compliance for the change in occupancy.
B.C. Land Surveyor's Building Location Certificate - 94 Talcott Road
Survey certificate showing the existing building footprint at 94 Talcott Road.
Correspondence: Island Health Re: Therapeutic Recovery Community Rezoning Application
Support letter from the Medical Health Officer regarding the health and social benefits of the proposed facility.
Correspondence: CRD Integrated Water Services Re: 94 Talcott Road
Technical comments from the CRD regarding water distribution capacity and fire flow requirements for the rezoning.
TOWN OF VIEW ROYAL PROJECT SUSTAINABILITY CHECKLIST
Checklist evaluating the economic and environmental sustainability of the 94 Talcott Road project.
BC Transit HandyDART Traffic Impact Study - Attachment 2
Technical traffic analysis evaluating the projected impact of a proposed HandyDART operations and maintenance facility on local intersections and road networks.
Stantec Riparian Areas Assessment—2401 Burnside Road - Attachment 3
Environmental memo summarizing the collection and analysis of fish and fish habitat data for watercourses adjacent to the proposed development site.
BKL Post-Construction Noise Impact and Mitigation Assessment Recommendations R0 - Attachment 5
Acoustic assessment outlining methods to confirm project noise levels and establishing thresholds for mitigation measures at nearby receiver locations.
Proposed handyDART Facility Public Engagement Summary - Attachment 7
Report summarizing the public outreach efforts, stakeholder consultation, and neighborhood feedback regarding the proposed regional facility.
Correspondence from Laura Webster Re: OCP Application No. 2018/02
Resident at 2298 Meadowvale Dr expressing surprise and concern over the volume of 90-115 fleet vehicles impacting local roadways.
Correspondence from Angela Hanes Re: 2401 Burnside Rd W.
Resident strongly opposing the industrial facility due to the risk of coolant or oil leaks devastating the salmon-bearing Craigflower Creek.
Correspondence from Kathleen McKechnie Re: Proposed HandyDART Facility
30-year resident expressing concerns over bus back-up beeping, traffic gridlock at Watkiss and Burnside, and reduced resale value of homes.
Correspondence from Josh Aspin Re: Proposed HandyDART Facility
Local homeowner recording strong opposition to putting an industrial operation in a residential area.
Correspondence from Dan Anderson Re: Burnside Transit Yard? NO!
Resident and neighbor of a volunteer fisheries member detailing the environmental risks of asphalt runoff and toxic effluents to endangered coho salmon.
Correspondence from Peter Fulker Re: Handydart Facility Proposal
Resident at 2322 Francis View Drive stating opposition based on noise and light pollution that would impact the 'beautiful view' from his house.
Correspondence from Rob Glenn Re: BC Transit HandyDART Proposed Facility
Resident questioning the logic of placing an industrial facility with 90 to 150 buses right next to an elementary school.
Correspondence from Bev Screen and Ken Kirkpatrick Re: HandyDART Facility Proposal
Residents concerned about diesel stench, noise pollution, and the loss of salmon habitat for the sake of 'extra dollars in the bank.'
Correspondence from Nancy Campbell Re: HandyDART Facility Proposal
Brief expression of concern regarding increased traffic and noise in a quiet residential area close to schools.
Correspondence from June and Bob Haynes Re: HandyDART Facility Proposal
Residents opposing the amendment of zoning from Park, Open Space, and Recreation to Industrial Use.
Correspondence from Arnold van Klaveren Re: Proposed HandyDART Facility
Resident listing several concerns including proximity to the Galloping Goose Trail and lack of watershed consultation.
Correspondence from Bill Emile Re: HandyDART Proposal 2401 Burnside Rd. W
Volunteer Streamkeeper notes that 1,800 coho were counted in 2014 and warns that an oil spill from the maintenance yard would be 'impossible to contain.'
Correspondence from Monica and Ken Chew Re: Proposed HandyDART Facility
Residents calling the proposal 'completely inappropriate' and citing the safety of schoolchildren and existing traffic hazards.
Correspondence from Lee McGuire Re: Council and Committee Information
Resident critical of the council's leadership and its authority to convert park area into an industrial zone against neighbors' concerns.
Correspondence from Lorraine Skinner Re: Apposed to This
Resident shocked by the noise, odors, and number of employees the facility would bring to a residential area near a school.
Correspondence from Brandon Green Re: Proposed Rezoning of 2401 Burnside Road
Resident voicing concerns regarding traffic congestion, noise from buses idling and backing up, and impaired property values.
Correspondence from Janice Kraft Re: Proposal - HandyDART Facility
Residents concerned about a commercial undertaking in a residential area and its impact on the heavily used Galloping Goose Trail.
Correspondence from Elizabeth Roberts Re: HandyDART Facility Proposal
Resident asking the council to vote 'No' to protect the last significant piece of neighborhood green space and local wildlife.
Letter from Avis Rasmussen regarding BC Transit Application 2018-02
A handwritten letter and supporting newspaper clippings opposing the rezoning of E&N Railway land for a BC Transit maintenance and operation facility.
Correspondence from Anonymous regarding Greenspace and Development
An email from a local resident expressing deep concern over the rapid loss of greenspace and wildlife habitat due to recent developments at Watkiss Way and Burnside Road West.
Correspondence from Darin Thompson regarding OCP amendment for handydart facility
An email voicing opposition to the rezoning of 2401 Burnside West to commercial use, citing the proximity to a sensitive salmon-bearing stream.
Email dated May 7, 2018 from A. Bickerton, 1980 Burnside Road W., Re: 94 Talcott Road - Therapeutic Recovery Community Rezoning
Correspondence from a local resident expressing support for the Our Place Therapeutic Recovery Center proposal.
TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE REPORT: 242-244 ISLAND HWY REZONING R-1B to RM-3
A staff report introducing a rezoning application for a 37-unit residential apartment building with variances for lot width and front setback.
Subject Property Map - 242-244 Island Hwy
A map illustrating the specific location and surrounding context of the 242-244 Island Highway development site.
Subject Property Orthophoto - 242-244 Island Hwy
An aerial orthophoto showing the current land use and buildings on the 242-244 Island Highway properties.
Applicant’s Statement – Alan Lowe Architect Inc. – February 20, 2018
A letter from the project architect describing the proposed 4-storey wood-framed building and its compliance with the Official Community Plan.
Site Survey – Bradley Cunnin – September 28, 2017
Topographic site plans and surveyor's certificates defining the legal boundaries and elevations of the subject property.
Plans and Elevations – Alan Lowe Architect Inc. - February 19, 2018
A comprehensive set of architectural drawings including site plans, floor plans, elevations, streetscapes, and cross-sections.
Landscape Plan - 244 Island Highway
A detailed landscape design plan specifying the vegetation, lawn areas, and softscape treatments for the proposed development.
242-244 Island Highway Circulation Comments Summary
Technical review comments from municipal departments and external agencies including BC Hydro, Canada Post, and CRD Water.
TOWN OF VIEW ROYAL Planning & Development Report: 2401 Burnside Road West
Staff report regarding BC Transit's proposal for a handyDART regional transit operation and maintenance facility.
Attachment 1. Location Plan - 2401 Burnside Road West
A regional and local map identifying the project site location for the proposed BC Transit facility.
Attachment 2. Noise Impact Study - BKL Consultants Ltd., April 12, 2018
A technical report analyzing potential noise generation from bus operations and providing mitigation recommendations for neighboring residences.
Attachment 4. Traffic Impact Study - WSP, April 27, 2018
A transportation study outlining current and future traffic impacts related to the proposed transit facility's bus and employee traffic.