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Committee of the Whole/Documents/TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
Agenda

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

September 18, 2018Pages 1–75 sections

The official meeting agenda for the September 18, 2018, Committee of the Whole meeting, outlining items for Protective Services, Finance, Parks, and Planning.

Meeting date: Tuesday, September 18, 2018 @ 3:30 PMLocation: View Royal Municipal Office - Council Chambers
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TOWN OF VIEW ROYAL

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COMMITTEE OF THE WHOLE MEETING

TUESDAY, SEPTEMBER 18, 2018 @ 3:30 PM

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

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AGENDA

  1. CALL TO ORDER (Mayor Screech)

  2. APPROVAL OF AGENDA (motion to approve)

  3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held July 10, 2018 (Pg.8 - 14)

  4. PETITIONS & DELEGATIONS a) M. Bhalla and Dr. A. Marthyman, South Island Division of Family Practice and Island Health, Re: Western Communities Planning for a Primary Care Network - Primary Care Deficiencies in View Royal and how Council can Assist in Reducing the Deficiencies (Pg.15)

  5. PUBLIC PARTICIPATION PERIOD

  6. BUSINESS ITEMS

    6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Mattson, Chair

    6.1.1 Chair's Report

    6.1.2 Business Arising from Previous Minutes

    6.1.3 Reports

    STAFF REPORTS

    a) Public Safety Report for May - August 2018

    1. Report dated September 11, 2018 from the Director of Protective Services (Pg.16 - 26)

    Staff Recommendation: THAT the report dated September 11, 2018 from the Director of Protective Services titled "Public Safety Report for May - August 2018" be received for information.

    b) Wildfire Deployment - 2018

    1. Report dated September 11, 2018 from the Director of Protective Services (Pg.27 - 28)

    Staff Recommendation: THAT the report dated September 11, 2018 from the Director of Protective Services titled "Wildfire Deployment - 2018" be received for information.

    6.1.4 New Business

    6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair

    6.2.1 Chair's Report

    6.2.2 Business Arising from Previous Minutes

    6.2.3 Reports

    STAFF REPORTS

    a) Revised Purchasing Policy

    1. Report dated September 7, 2018 from the Director of Finance (Pg.29 - 51)

    Staff Recommendation: THAT the Committee recommend to Council that Policy No. 1600-015 (Purchasing) be rescinded and replaced with Policy No. 1600-021 (Purchasing).

    b) Disbursements Signing Policy

    1. Report dated September 12, 2018 from the Director of Finance (Pg.52 - 56)

    Staff Recommendation: THAT the Committee recommend to Council that Policy No. 1600-013 (Cheque Signing) be rescinded and replaced with Policy No. 1600-022 (Disbursements Signing).

    c) 2018 Casino Revenue Report

    1. Report dated September 13, 2018 from the Manager of Accounting (Pg.57)

    Staff Recommendation: THAT the report dated September 13, 2018 from the Manager of Accounting titled "2018 Casino Revenue Report" be received for information.

    d) Capital Projects Update

    1. Report dated September 12, 2018 from the Manager of Accounting (Pg.58 - 59)

    Staff Recommendation: THAT the report dated September 12, 2018 from the Manager of Accounting titled "Capital Projects Update" be received for information.

    1. Project Summary's - Parks Signage and Branding and Information Signs - Three Locations (Pg.60 - 61)

    e) Financial Planning Process and Calendar

    1. Report dated September 12, 2018 from the Director of Finance (Pg.62 - 65)

    Staff Recommendation: THAT the Committee recommend to Council that the proposed 2019-2023 Financial Planning Calendar be approved.

    f) Chief Administrative Officer Update

    1. Report dated September 13, 2018 from the Chief Administrative Officer (Pg.66 - 70)

    Staff Recommendation: THAT the report dated September 13, 2018 from the Chief Administrative Officer titled "CAO Update" be received for information.

    COMMITTEE REPORTS

    OTHER REPORTS

    6.2.4 New Business

  7. CORRESPONDENCE

  8. CLOSED MEETING RESOLUTION

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EVENING BREAK

8.1 CALL TO RECONVENE

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

  1. BUSINESS ITEMS

    9.1 PARKS, RECREATION AND ENVIRONMENT - Councillor Rogers, Chair

    9.1.1 Chair's Report

    9.1.2 Business Arising from Previous Minutes

    9.1.3 Reports

    STAFF REPORTS

    a) View Royal Bike Park

    1. Report dated September 7, 2018 from the Director of Engineering (Pg.71 - 78)

    Staff Recommendation: THAT the Committee provide confirmation to staff that they would like to proceed with building the bike park in View Royal Park; AND THAT the Committee give direction on the type of bike park to be built; AND THAT the Committee direct staff to construct a paved pump track that includes skill stations as funding allows; AND FURTHER THAT the Committee establish the ultimate budget funding for the project.

    1. Email dated September 18, 2018 from M. Morrison, 46 DeGoutiere Place, Re: View Royal Bike Park (Pg.79)

    2. Email dated September 18, 2018 from J. Wong, Re: View Royal Bike Park (Pg.80)

    COMMITTEE REPORTS

    OTHER REPORTS

    a) Standardized Park Signage from the July 24, 2018 Parks, Recreation and Environment Advisory Committee Meeting

    1. THAT the Committee recommend to Council that a temporary park sign be developed for and installed in Portage Park that is generally in the style of - with the exception being that the elevation profile information is not to be provided - the West Shore Parks and Recreation sign profiled on page 7 of the May 22, 2018 Parks, Recreation and Environment Advisory Committee meeting agenda; AND THAT the sign include contour shading; AND THAT an online survey be developed and made available on the Town's website seeking feedback on the temporary park sign; AND FURTHER THAT the sign include an email address for more information and the Town's website address where the online survey will be available. (PREAC-06-18)

    9.1.4 New Business

    9.1.5 Correspondence

    9.2 PLANNING & DEVELOPMENT - Councillor Weisgerber, Chair

    9.2.1 Chair's Report

    9.2.2 Business Arising from Previous Minutes

    9.2.3 Reports

    STAFF REPORTS

    a) Subdivision and Development Servicing Bylaw Amendment Cash in Lieu of Services

    1. Report dated September 11, 2018 from the Director of Development Services (Pg.81 - 83)

    Staff Recommendation: THAT the report dated September 11, 2018 from the Director of Development Services titled "Subdivision and Development Servicing Bylaw Amendment Cash in Lieu of Services" be received.

    b) Development Permit No. 2018/01 - 242-244 Island Highway

    1. Report dated September 11, 2018 from the Senior Planner (Pg.84 - 117)

    Staff Recommendation: THAT the report dated September 11, 2018 from the Senior Planner titled "Development Permit No. 2018/01 - 242-244 Island Highway" be received for information.

    c) Six Mile Road - Sidewalk to Thetis Lake Regional Park

    1. Report dated September 5, 2018 from the Senior Planner (Pg.118 - 120)

    Staff Recommendation: THAT the report dated September 5, 2018 from the Senior Planner titled "Six Mile Road - Sidewalk to Thetis Lake Regional Park" be received for information.

    COMMITTEE REPORTS

    OTHER REPORTS

    9.2.4 New Business

    9.2.5 Correspondence

    9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair

    9.3.1 Chair's Report

    9.3.2 Business Arising from Previous Minutes

    9.3.3 Reports

    STAFF REPORTS

    a) Hallowell Road Construction Update

    1. Report dated September 12, 2018 from the Director of Engineering (Pg.121 - 123)

    Staff Recommendation: THAT the Committee recommend to Council that Council confirm the intent for newly configured parking stalls on Hallowell Road is for exclusive use by Reliable Controls and the 126 Hallowell Road strata complex.

    b) Helmcken Park and Ride

    1. Report dated September 12, 2018 from the Director of Engineering (Pg.124 - 125)

    Staff Recommendation: THAT the Committee provide direction on the preferred option to further explore concerning the Helmcken Park and Ride parking lot currently owned by the Ministry of Transportation and Infrastructure.

    1. Letter dated August 8, 2018 from E. Miska, Acting Assistant Deputy Minister, Highways Department, Ministry of Transportation and Infrastructure, Re: Helmcken Road Park and Ride (Pg.126)

    COMMITTEE REPORTS

    OTHER REPORTS

    9.3.4 New Business

    9.3.5 Correspondence

    a) Email dated August 7, 2018 from S. & D. Laberge, Re: Parking on Gull Road (Pg.127) b) Email dated July 30, 2018 from W. Satchell, 313 Gull Road, Re: Parking on Gull Road (Pg.128) c) Email dated July 26, 2018 from M. Green, 322 Gull Road, Re: Parking on Gull Road (Pg.129) d) Letter dated July 24, 2018 from A. Griffin, 297 Gull Road, Re: Parking on Gull Road (Pg.130)

  2. CORRESPONDENCE

  3. QUESTION PERIOD

  4. MOTIONS & NOTICES OF MOTION

  5. CLOSED MEETING RESOLUTION

  6. TERMINATION

Next Committee of the Whole Meeting: Tuesday, November 13, 2018 at 3:30 p.m.

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Extracted from: 2018 09 18 Committee of the Whole Agenda - Agenda - Pdf