2018 09 18 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
The official meeting agenda for the September 18, 2018, Committee of the Whole meeting, outlining items for Protective Services, Finance, Parks, and Planning.
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 10, 2018
Official minutes from the previous Committee of the Whole meeting, recording attendance, discussions, and adopted motions.
PETITION & DELEGATION REQUEST FORM - M. Bhalla and Dr. A. Marthyman
A request form from M. Bhalla and Dr. A. Marthyman to address the Committee regarding primary care deficiencies and the planning for a Primary Care Network.
PUBLIC SAFETY REPORT FOR MAY – AUGUST 2018
A report from the Director of Protective Services providing updates on fire prevention, training, and emergency management operations.
VIEW ROYAL FIRE RESCUE MONTHLY STATISTICS 2018
Detailed statistical data regarding fire impact, prevention activities, training hours, and call volumes for 2018.
Wildfire Deployment – 2018
A report detailing the Town's deployment of fire personnel and equipment to assist with the 2018 BC wildfire season.
Revised Purchasing Policy
A proposal from the Director of Finance to update the municipal purchasing policy to improve efficiency and align with best practices.
POLICY TITLE: Purchasing (POLICY #: 1600-021 PROPOSED)
The full text of the proposed updated Purchasing Policy, outlining thresholds and ethical considerations.
POLICY TITLE: Purchasing (POLICY #: 1600-015 CURRENT)
The full text of the existing 2004 municipal purchasing policy for historical comparison.
Appendix C: Key Differences between Purchasing Policies #1600-015 and #1600-021
A summary table comparing approval authorities, thresholds, and methods between the current and proposed purchasing policies.
Disbursements Signing Policy
A report proposing a new policy for signing cheques and electronic funds transfers to strengthen fraud prevention.
POLICY TITLE: Disbursements Signing (POLICY #: 1600-022 PROPOSED)
The text of the proposed policy governing the secure disbursement of municipal funds.
POLICY TITLE: Cheque Signing (POLICY #: 1600-013 CURRENT)
The current 1995 policy for cheque signing for comparison.
2018 CASINO REVENUE REPORT
A report summarizing the casino revenue payments received by the Town for the first half of 2018.
Capital Projects Update
An update informing Council of the status and anticipated completion dates for 2018 capital projects.
Town of View Royal Capital Project Update (August 31, 2018)
A detailed spreadsheet showing year-to-date spending, variances, and completion status for individual capital projects.
Project Summary-Revised: Parks Signage and Branding
A strategic project summary for implementing consistent park signage throughout the Town.
Project Summary: Information signs – three locations
A discretionary project summary for increasing public awareness of park locations and amenities through signs.
FINANCIAL PLANNING PROCESS AND CALENDAR
A report detailing the proposed process and timeline for developing the Town's 2019-2023 Financial Plan.
Appendix A: Financial Planning Process Flow Chart
A visual flow chart illustrating the cyclical stages of financial planning from preparation to tax rate setting.
Appendix B: 2019-2023 Financial Planning Calendar
A table outlining specific meeting dates and milestones for the upcoming financial planning cycle.
CAO UPDATE
A general update from the Chief Administrative Officer on municipal projects, staffing, and departmental activities.
View Royal Bike Park
A report providing an update on the public survey and design process for a proposed new bike park in View Royal Park.
BIKE PARK DESIGNS
Illustrative photographs and design diagrams of different types of bike parks and pump tracks.
Correspondence from Mike Morrison Re: View Royal Bike Park
An email from a resident supporting the proposed bike park project.
Correspondence from Jasmine Wong Re: Bike Park Support
A letter from a resident and local business owner in support of building a paved bike pump park.
Subdivision and Development Servicing Bylaw Amendment Cash in Lieu of Services
A proposal to amend the municipal servicing bylaw to allow developers to pay cash in lieu of infrastructure works in specific situations.
BYLAW NO. ___ A BYLAW TO AMEND THE SUBDIVISION AND DEVELOPMENT SERVICING BYLAW
Draft bylaw text for the proposed amendment allowing cash in lieu of services.
DEVELOPMENT PERMIT 2018/01 – 242-244 Island Highway
A detailed planning report on a development permit application for a four-storey, 37-unit multifamily building.
Attachment 1. Subject Property Map (242-244 Island Hwy)
A site map showing the location of the subject property and surrounding road network.
Attachment 2: Letter from Alan Lowe Architect Inc.
The applicant's formal letter describing the project vision and rationale for requested variances.
Attachment 3: Architectural plans – Alan Lowe Architects
A complete set of architectural drawings including site plans, floor plans, elevations, and 3D renderings.
Attachment 4: Landscape Plan – Lombard North Group
The detailed landscape and planting plan for the 242-244 Island Highway development.
Attachment 5: DEVELOPMENT PERMIT AREA GUIDELINES - REVIEW
A staff review document assessing the project's compliance with municipal design guidelines for mixed residential areas.
Six Mile Road – Sidewalk to Thetis Lake Regional Park
A report responding to resident requests for a sidewalk extension near Thetis Lake Regional Park.
Hallowell Road Construction Update
An update on parking reconfiguration on Hallowell Road related to the E&N Rail Trail project.
Correspondence from Silverwood at Thetis Cove Strata Council
A letter from a neighboring strata council seeking clarification on the parking changes at Hallowell Road.
Helmcken Park and Ride
A report exploring options for the Town to acquire or lease the Helmcken Park and Ride lot from the Province.
Correspondence from MOTI Re: Helmcken Road Park and Ride
A letter from the Ministry of Transportation and Infrastructure responding to the Town's interest in the parking lot.
Correspondence from Shelly and David Laberge Re: Complaint (Gull Road)
A resident complaint regarding commuters using Gull Road as an unofficial park and ride.
Correspondence from Wayne Satchell Re: Transient parking on Gull Rd.
A resident letter expressing concerns about emergency vehicle access and bank erosion due to transient parking on Gull Road.
Correspondence from Michael Green Re: RESIDENTIAL PARKING
A resident suggestion to install residential-only parking signage on Gull Road.
Correspondence from Allan Griffin Re: Parking on Gull Rd.
A letter detailing the negative impacts of daily commuters parking on Gull Road and requesting resident-only signage.