MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 10, 2018

1. CALL TO ORDER

Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the agenda be amended to move item 9.1.3(a) to 6.2.3(e) and include items 9.1.4(a) and 9.3.2(a); AND THAT the agenda be approved as amended. CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held June 12, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Committee of the Whole meeting held June 12, 2018 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Mattson, Chair

6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports STAFF REPORTS 6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS

a) Strategic Plan Update

1. Report dated July 5, 2018 from the Executive Assistant

The Committee and staff discussed the status of the Development Cost Charges Bylaw review and the Parks and Trails Map.

In response to a question from Councillor Rogers, the Mayor clarified that the planning of trails in parks was not identified as a 2018 initiative in the Strategic Plan and instead progress is being made on updating the Parks and Trails Map and the Parks, Recreation and Environment Advisory Committee is discussing parks signage.

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT report dated July 5, 2018 from the Executive Assistant titled “Strategic Plan Update” be received. CARRIED

b) Action List Update – 2nd Quarter

1. Report dated July 5, 2018 from the Executive Assistant

The Committee discussed the following motions as described in the report titled “Action List Update – 2nd Quarter” dated July 5, 2018 from the Executive Assistant:

1. C-118-10 - heritage designation for Hart Road Limekiln – remove;
2. C-18-16 - Local Service Area Bylaw for stormwater management along frontages of 33 Helmcken Road – in abeyance until a suitable tool is found to ensure long term maintenance;
3. C-08-17 - name suggestions for Portage Linear Connector Park – remove;
4. Direction from the Committee of the Whole meeting held February 11, 2014 – amending signage requirements for strata developments – expected completion in future;
5. Direction from the March 11, 2014 Committee of the Whole meeting – bylaw or policy amendment for completion of road works during “off hours” - remove;
6. C-89-15 – foreshore access for Crane Place and Tidewater Road – remove;
7. C-106-16 – creation of local improvement area for sewer and expenditure of funds from DCC’s – remove;
8. C-88-16 – parking solutions along Rudyard Road – remove;
9. C-72-17 – natural playground structure in Garry Oak Meadows Park – remove;
10. C-58-18 – appeal of property assessment for 94 Talcott Road – complete;
11. C-74-18 – inclusion of electric vehicle charging stations in the 2019-2023 Financial Plan – complete;
12. C-81-18 – grant-in-aid for Beacon Community Association – complete;
13. Direction from the March 16, 2017 Committee of the Whole meeting – feasibility of renting out the Public Safety Building training ground – remove; and
14. Direction from the October 10, 2017 Committee of the Whole meeting – Public Safety Building art – Chief Sam indicated to Mayor Screech that he would provide suggested artist names.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the report dated July 5, 2018 from the Executive Assistant titled “Action List Update – 2nd Quarter” be received as amended. CARRIED

c) 2nd Quarter Budget Variance and Capital Projects Update Report

1. Report dated July 3, 2018 from the Manager of Accounting

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated July 3, 2018 from the Manager of Accounting titled “2nd Quarter Budget Variance and Capital Projects Update Report” be received. CARRIED

d) Chief Administrative Officer Update

1. Report dated July 5, 2018 from the Chief Administrative Officer

The Committee requested that the monthly “Chief Administrative Officer Update” report be linked to the Town’s monthly e-newsletter.

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the report dated July 5, 2018 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED

e) Chilco Trails Network Opening Celebration

1. Report dated July 4, 2018 from the Director of Development Services

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

COW-20-18 THAT the Committee recommend to Council that “Option 2 - Guided/semi-guided walk of the Chilco Trails” be the celebration event held in recognition of the completion of the Chilco Trails Network on Sunday, September 9, 2018 from 10:00 a.m. – 12:00 p.m. CARRIED

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the meeting now recess at 5:15 p.m.

EVENING BREAK

CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:03 p.m.

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 7 members of the public 0 members of the press

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

9.1.4 New Business

a) View Royal Park Trees Councillor Rogers stated that several trees in View Royal Park are either dead or declining in health.

It was noted that several of the locations selected by Council in July 2015 for specimen tree plantings were identified at that time as requiring irrigation and the mortality rate has been high because of the size of the trees and the extent of hand-watering required. The Director of Engineering said that it would be worth waiting to replant trees in these locations until after an irrigation system has installed to that area of the Park.

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports STAFF REPORTS

a) Development Variance Permit No. 2018/03 – 231 Heddle Avenue

1. Report dated July 3, 2018 from the Senior Planner

The Senior Planner gave a summary of the report to the Committee.

The Committee and staff discussed road width; proximity of the residence at 235 Heddle Avenue to the proposed common driveway for 231 Heddle Avenue; and protection of Garry Oak trees.

Consultant M. Wignall of Westbrook Consulting Ltd. discussed privacy screening to be placed on top of the retaining wall between 231 and 235 Heddle Avenue and use of the existing driveway corridor to protect the Garry Oak trees.

Consultant J. Koren stated he has yet to discuss privacy screening with the owners of 235 Heddle Avenue.

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the report dated July 3, 2018 from the Senior Planner titled “Development Variance Permit No. 2018/03 – 231 Heddle Avenue” be received for information. CARRIED

b) Rezoning Application No. 2018/06 – 7 Erskine Lane

1. Report dated July 3, 2018 from the Senior Planner

The Senior Planner gave a summary of the report to the Committee.

Consultant M. Johnston of M.H. Johnston and Associates Inc. discussed site contamination and remediation requirements; installation of sidewalks for pedestrian safety; traffic impact study; and off-site parking.

The Committee and the consultant discussed density; impact to the neighbourhood; pedestrian safety; affordable housing; potential latecomers’ agreement; community amenity contribution; and visitor parking.

MOVED BY: Councillor Rogers SECONDED: Mayor Screech

THAT the report dated July 3, 2018 from the Senior Planner titled “Rezoning Application No. 2018/06 – 7 Erskine Lane” be received for information. CARRIED

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair

9.3.1 Chair’s Report 9.3.2 Business Arising from Previous Minutes

a) Hallowell Road – Councillor Rogers

Councillor Rogers inquired about the June 28, 2018 letter from the Strata Council at 121 Aldersmith Place regarding parking vis a vis the Hallowell Road project.

The Committee agreed that additional parking would not be able to be provided on Hallowell Road. Accordingly, the Director of Engineering will provide a response to the Strata Council.

9.3.3 Reports STAFF REPORTS COMMITTEE REPORTS

9.3.4 New Business

10. CORRESPONDENCE

11. MOTIONS & NOTICES OF MOTION

11. QUESTION PERIOD

a) M. Hemsworth, 121 View Royal Avenue, questioned why an illegal structure was allowed to be built at 117 View Royal Avenue.

13. CLOSED MEETING RESOLUTION

14. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich

THAT this meeting terminate. Time: 8:00 p.m. CARRIED