MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON DECEMBER 12, 2017
Formal record of the discussions and decisions made during the Committee of the Whole meeting held in December 2017.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON DECEMBER 12, 2017
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services Insp. L. Chomyn, Westshore RCMP J. Davison, Planner T. Mollin, Emergency Program Officer J. Crockett, Executive Assistant 0 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3 (a-b); 9.1.2(a-b) and 9.2.3(c);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held November 14, 2017
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held November 14, 2017 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
4.1 View Royal Elected Official's Emergency Roles
a) Presentation from the Emergency Program Officer
The Emergency Program Officer, T. Mollin, gave a PowerPoint presentation to the Committee regarding an elected official’s policy group role during an emergency or disaster. He also described:
- related Provincial legislation;
- the BC Emergency Management and Emergency Operations Centre (EOC) structure;
- the Town’s EOC facilities;
- activation criteria and levels;
- demobilization; and
- social media and communications.
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Mattson, Chair
6.1.1 Chair's Report Councillor Mattson noted that he is looking forward to working with the Director of Protective Services and Inspector Chomyn in his new role as the Chair of the Protective Services and Community Services Committee.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Westshore RCMP Update
- Verbal report from Insp. L. Chomyn The Inspector gave an update to the Committee regarding calls for service; monitoring of gang activity; specialized equipment required to safely respond to fentanyl overdose calls; and Choices Transitional Home.
b) Public Safety Building Update
- Verbal report from the Director of Protective Services The Director gave an update to the Committee regarding the recent homeless vigil staged in Portage Park.
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Projects Update
- Report dated December 6, 2017 from the Manager of Accounting
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated December 6, 2017 from the Manager of Accounting titled "Capital Projects Update" be received. CARRIED
b) Bylaw No. 950 - Sign Bylaw Introduction of Draft Bylaw
- Report dated December 4, 2017 from the Planner
The Planner provided a PowerPoint presentation and reviewed the report for the Committee, specifically:
- sources, context and the Bylaw’s structure;
- sign districts;
- prohibited signs;
- variances;
- sign area calculation;
- lighting levels; and
- enforcement.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated December 4, 2017 from the Planner titled "Bylaw No. 950 - Sign Bylaw Introduction of Draft Bylaw" be received. CARRIED
c) Chief Administrative Officer Update
- Report dated December 7, 2017 from the Chief Administrative Officer
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the report dated December 7, 2017 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the meeting now recess at 4:56 p.m. CARRIED
EVENING BREAK
8.1 CALL TO RECONVENE Mayor Screech called the meeting to order at 8:29 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration L. Chase, Director of Development Services D. Christenson, Director of Finance J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planner J. Crockett, Executive Assistant 8 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) M. Baier, Limona Construction, and M. Johnston, consultant, explained that the requirement for a Thetis Vale Phase 7 rezoning application is due to the park dedication in one area needing to be reduced from 113m² to 6.8m². This park dedication reduction is due to their error regarding the siting of a rock wall. They noted that Limona Construction will pay to build the trail and fence.
b) C. Little, 2215 Meadowvale Drive, discussed the stop work order placed on the construction of their deck fourteen months ago. She noted that they are now aware of the environmental requirements and want to work with the land, retaining a Qualified Environmental Professional, replanting native species and siting the deck outside of the Streamside Protection and Enhancement Area. She thanked the Senior Planner for his work and also Councillor Rogers who suggested the Littles work with the Anglers’ Association on area stewardship initiatives.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION, ENVIRONMENT - Councillor Rogers, Chair
9.1.1 Chair's Report
9.1.2 Business Arising from Previous Minutes
a) Glentana Road Trail
In response to a question about the use of volunteers to flag a route and brush a trail from Glentana Road into Portage Park, it was noted that Council direction from December was for staff to discuss the early execution of the covenant requirements regarding the trail and installation of fencing with the developer of 105-108 Glentana Road.
Staff reported that they are currently working with the developer on this direction and that there is no cash value associated with the covenant, meaning that any cost savings through the use of volunteer labour would simply be realized as a windfall to the developer and not the Town. The project is now the obligation of the developer secured through rezoning and no other amenity would be provided to the Town if the project was undertaken by volunteer labour.
b) View Royal Park – Circular Trail
The Committee discussed the potential to modify the existing circular walking trail to accommodate bicycles and deliberated over trail width; trail surfacing materials; low cycling usage rates; as well as compatibility with the View Royal Park Master Plan and recent work completed under that Plan.
MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber
COW-30-17: THAT the Committee recommend to Council that a cost estimate to widen to 2.1 metres and modify the surfacing materials of the circular trail in View Royal Park be included in the 2018-2022 Financial Plan discussions. CARRIED
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT - Councillor Weisgerber, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Official Community Plan Amendment No. 2017/02 and Rezoning Application No. 2017/04 - Thetis Vale Phase 7 (formerly part of 2427 Chilco Road)
- Report dated December 7, 2017 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee, staff and applicant discussed the trail vis a vis width and the user experience, materials and standards, longer term maintenance, and potential geotechnical impact of the boulder wall.
COW-31-17: THAT the report dated December 7, 2017 from the Senior Planner titled "Official Community Plan Amendment No. 2017/02 and Rezoning Application No. 2017/04 - Thetis Vale Phase 7 (formerly part of 2427 Chilco Road) be received and the applicant be requested to provide additional information identified in the report;
AND THAT the Committee recommend to Council that early and ongoing consultation of the Official Community Plan amendment not be conducted given the minor nature of the proposal;
AND FURTHER THAT Council direct staff to notify BC Hydro, BC Ministry of Transportation and Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, FortisBC, School District No. 61, Shaw Cable, Songhees Nation, and Telus of the public hearing for the proposed Official Community Plan amendment bylaw. CARRIED
b) Environmental Development Permit No. 2017/07 - 2215 Meadowvale Drive
- Report dated December 7, 2017 from the Senior Planner
THAT the report dated December 7, 2017 from the Senior Planner titled "Environmental Development Permit No. 2017/07 - 2215 Meadowvale Drive" be received. CARRIED
c) 1708 Island Highway - Elements Casino Development Permit No. 2017/06 - Form and Character
- Report dated December 4, 2017 from the Planner
The Senior Planner summarized the report for the Committee.
The Committee and staff discussed the illumination, size and shape of the proposed signs.
MOVED BY: Mayor Screech SECONDED: Councillor Weisgerber
THAT the report dated December 4, 2017 from the Planner titled "1708 Island Highway - Elements Casino Development Permit No. 2017/06 - Form and Character" be received. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
a) Notice of Development Permits - Councillor Mattson
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
COW-32-17: THAT the Committee recommend to Council that a staff report be provided outlining potential modifications to the notification process for development applications. CARRIED
9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT this meeting now terminate. Time: 9:35 p.m. CARRIED
MAYOR ____________________ CLERK ____________________