TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA - JUNE 14, 2011
Agenda for the Committee of the Whole meeting on June 14, 2011, detailing discussions and staff reports on protective services, finance, administration, parks, planning, and public works.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, JUNE 14, 2011 at 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
CALL TO ORDER (Mayor Hill)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held May 10, 2011 (motion to adopt)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Monthly Building and Subdivision Report for the month of May 2011 b) Monthly Bylaw Enforcement Report for the month of May 2011 c) Monthly RCMP Report for the month of May 2011 d) Royal Roads University (RRU) Capstone Project “Making Cities Resilient: My City is Getting Ready”
- Report dated June 3, 2011 from the Emergency Program Officer
Staff Recommendation: THAT the Committee receive the report for information.
e) Firehall Project RFP
- Report to be distributed
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Budget Related Questions from May 3, 2011 Meeting of Council
- Report dated June 7, 2011 from the Director of Finance
Staff Recommendation: THAT this report be received for information.
b) Proposed Oath of Office Bylaw No. 807, 2011
- Report dated June 14, 2011 from the Director of Corporate Administration and the Deputy Municipal Clerk
Staff Recommendation: THAT the Committee recommend that Council give first, second and third reading of Oath of Office Bylaw No. 807, 2011 at the June 21, 2011 Council meeting.
c) Action List Update
- Report dated June 10, 2011 from the Chief Administrative Officer
Staff Recommendation: THAT the Committee receive the Action List, which is attached to this report as Attachment “A”, for information.
d) Casino Highway Improvement Project Update
- Verbal report from the Superintendent of Engineering
e) Island Highway Improvement Project Update
- Verbal report from the Director of Engineering
OTHER REPORTS
a) Minutes of the Joint Advisory Committees’ meeting held May 24, 2011
6.2.4 New Business
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
CALL TO ORDER (Mayor Hill)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held May 24, 2011
12.1.4 New Business a) E&N Rail Trail
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS
a) Environmental Development Permit No. 2011/07 – 51 Knollwood Road 1. Report dated June 7, 2011 from the Acting Senior Planner
Staff Recommendation: THAT the Committee recommend to Council that Development Permit 2011/07 for 51 Knollwood Road be considered for approval at the July 5, 2011 Council meeting subject to: * Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; and * Approval for variance to relocate the shed within the 15m setback from the natural boundary with the sea.
AND FURTHER THAT Development Permit 2011/07 include: * A variance to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15.0m to 8.2m to allow the relocation of the shed.
b) Sign Permit with Variances – 1730 Island Highway 1. Report dated June 8, 2011 from the Acting Planning Technician
Staff Recommendation: THAT the Committee recommend that Council consider approval of Sign Permit 2011/01 at a future Council meeting as per the plans attached to the report from the Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;
AND THAT Sign Permit 2011/01 include the following variances: * A variance to the number of Logo Signs allowed on a single building face for Sign Zones 3, 4 or 5 from one per building face or one per wall associated with each business to two per building face or two per wall associated with each business as illustrated on the attached plans. * A variance to the size of the Logo Signs allowed in Sign Zones 3, 4 or 5: * The “Jenner” sign from 2m² to 2.1m² * The “Buick GMC” sign from 2m² to 4.9m² * The “Goodwrench Service” sign from 2m² to 4.5m² * The “Chevrolet” sign from 2m² to 3.9m²
c) Environmental Development Permit – 333A Stewart Avenue 1. Report dated June 8, 2011 from the Acting Senior Planner
Staff Recommendation: THAT the Committee recommend to Council that Development Permit 2011/08 for 333A Stewart Avenue be considered for approval at the July 5, 2011 Council meeting subject to: * Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; * Provision of more detailed information with respect to stormwater management; and * Approval for variance to construct a ramp and associated dock structures within the 15m setback dependent on DND approval of the proposed dock.
AND THAT Development Permit 2011/08 include: * A variance to the setback from the high water mark of the sea specified in Land Use Bylaw, 1990, No. 35 from 15.0m to 0m to allow the construction of the proposed ramp and associated dock structures.
d) Environmental Development Permit – 329 Stewart Avenue 1. Report dated May 30, 2011 from the Acting Planning Technician
Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Permit 2011/05 at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;
AND THAT Development Permit 2011/05 include: * Approval for Development Permit with variance to construct a walkway and associated wharf and wharf structures both within the marine foreshore and within the 15m setback from the natural boundary to the sea.
AND FURTHER THAT Development Permit 2011/05 include the following variance: * A variance to the setback from the natural boundary to the sea specified in Land Use Bylaw, 1990, No. 35 from 15m to 0m to allow the construction of the proposed walkway.
e) Development Variance Permit – 44 Bamford Court 1. Report dated June 1, 2011 from the Acting Planning Technician
Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/032 to vary the rear yard setback in the Mill Hill Residential Comprehensive Development (CD-16 Zoning Table) specified in Land Use Bylaw, 1990, No. 35 from 6m to 1.3m at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;
AND THAT Development Variance Permit 2011/03 include the following condition: * That the existing Wildland Urban Interface Fire Hazard Assessment from Phase 5 of Thetis Vale be amended to include a comprehensive assessment of the lot and affected lands as a condition of the Development Variance Permit.
f) Development Variance Permit – 2420 Chilco Road 1. Report dated June 1, 2011 from the Acting Planning Technician
Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/02, to vary the definition of “Grade”, in Land Use Bylaw, 1990, No. 35, for the purposes of the calculation of heights of buildings, to reflect the new finished grade of the lots as shown on the plan attached to this report, at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;
AND THAT Development Variance Permit 2011/02 include the following condition: * That an amended Lot Grading and Erosion Control Plan be submitted with the proposed amended grades as submitted with this application, and that final grade contours with an interval sufficient for building height calculation be included on that plan to the satisfaction of the Development Services and Engineering departments.
COMMITTEE REPORTS
a) Minutes of the Planning and Development Advisory Committee meeting held May 24, 2011
Draft Official Community Plan 1. THAT the Committee recommend to Council that the Draft Official Community Plan include provisions for if and when light rapid transit sites are identified that the Town will undertake a planning study of the land around those identified sites to ensure that any development meets the requirements and vision set out in the Official Community Plan. (PDAC-01-11) 2. THAT the Committee recommends that Council not support stand alone or surface parking facilities; AND THAT “park and rides” where proposed be incorporated into comprehensive developments. (PDAC-02-11)
Rezoning Application for 17 Eaton Avenue 1. THAT the Committee recommends that Council approve the application for 17 Eaton Avenue on the individual merits; AND THAT the Committee’s recommendation is not intended to set a precedent for the neighbourhood. (PDAC-03-11) 2. THAT the Committee recommends to Council that any further applications similar to the rezoning application for 17 Eaton Avenue be held off until the new Official Community Plan and the Infill Housing Guidelines are adopted. (PDAC-04-11)
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair
12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
a) Minutes of the Transportation Advisory Committee meeting held May 24, 2011
Draft Official Community Plan 1. THAT the Committee recommend to Council that the OCP support the Atkins neighbourhood concept combined with a transit exchange, but not a park and ride facility. (TAC-01-11) 2. THAT the Committee recommend to Council that the OCP support higher density focus for village centres; being achieved through multiple buildings in the area that could be between five and ten stories in height rather than one building greater in height than ten stories.(TAC-02-11) 3. THAT the Committee recommend to Council that regional rail transit serve the door of the hospital to ensure maximized convenience to one of the region’s two major medical facilities.(TAC-03-11) 4. THAT the Committee recommend to Council that the OCP support the development of safe, well lit walking/bilking routes and trails; including way-finding signage directing pedestrians and cyclists to the location of local and regional routes and trails. (TAC-04-11) 5. THAT the Committee recommend to Council that the OCP support increasing density through infill developments and consider designated parking bays as an additional method of traffic calming. (TAC-05-11) 6. THAT the Committee recommend to Council that the OCP support the building of sidewalks that accommodates wheelchairs and motorized scooters, etc; AND THAT all developments are viewed in view of accessibility for disabled persons. (TAC-06-11)
Rezoning Application for 17 Eaton Avenue 1. THAT the Committee recommend to Council that the rezoning application for 17 Eaton Avenue be approved on individual merits; AND THAT the Transportation Advisory Committee’s recommendation is not intended to set a precedent for the neighbourhood. (TAC-07-11)
Parking on Conard Street 1. THAT the Committee recommend to Council that no parking be permitted along the length of Conard Street; AND THAT a review of traffic calming in the Conard Street area be conducted. (TAC-08-11)
12.3.4 New Business
CORRESPONDENCE
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, July 12, 2011