TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held November 8, 2011 Pg. 1-7 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair 6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

STAFF REPORTS a) Monthly Building and Subdivision Report for the month of November 2011 Pg. 8-11 b) Monthly Bylaw Enforcement Report for the month of November 2011 Pg. 12 c) Monthly RCMP Report for the month of November 2011 Pg. 13-14

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair 6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

STAFF REPORTS a) Grant in Aid Policy F-200.12

1. Report dated December 8, 2011 from the Director of Finance Pg. 15-26

Staff Recommendation: THAT the Committee recommend to Council that staff be directed to amend the Grant-in-Aid policy for Council’s consideration.

b) Craigflower Replacement Bridge Update

1. Verbal report from the Superintendent of Engineering

c) Capital Projects Update – December 2011

1. Report dated December 9, 2011 from the Director of Engineering Pg. 27-29

Staff Recommendation: THAT the Capital Projects Update Report – December 2011 be received.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair 12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS a) New Business

12.1.4 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair 12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

STAFF REPORTS a) Development Variance Permit – 1681 Island Highway

1. Report dated December 6, 2011 from the Planning Technician Pg. 30-39

Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/09 at a future Council meeting as per the plans attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Variance Permit 2011/09 include the following variance:

• Variance to the maximum area of Free Standing sign face in Sign Zone 4 from 6m² to 7.9m².

b) Development Variance Permit – 1511 Admirals Road

1. Report dated December 5, 2011 from the Planning Technician Pg. 40-58

Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/08 at a future Council meeting as per the plans attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Variance Permit 2011/08 include the following variances:

• Variance to the number of Fascia Signs allowed on a building face from one (1) to three (3);
• Variance to the total allowable area of signs on a building from 11 m² to 31 m².

c) Private Dock Development Guidelines Public Consultation Plan Report

1. Report dated December 8, 2011 from the Planning Technician Pg. 59-66

Staff Recommendation: THAT the Committee recommend that Council consider approval of the Private Dock Development Guidelines Public Consultation Plan at a future Council meeting as attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730.

COMMITTEE REPORTS

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair 12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, January 10, 2012