TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, NOVEMBER 8, 2011

1. CALL TO ORDER

Mayor Hill called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Britton SECONDED: Councillor Screech

THAT the agenda be amended include items 6.1.3 (a), 6.2.4 (a) and 12.1.4 (a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held October 11, 2011

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Committee of the Whole meeting held October 11, 2011 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

(n/a)

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report n/a

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Monthly Building and Subdivision Report for the month of October 2011

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the monthly Building and Subdivision Report for the month of October 2011 be received for information. CARRIED

b) Monthly Bylaw Enforcement Report for the month of October 2011

The Committee discussed removal of trees in the Nursery Hill development; as well as parking enforcement on Magnum Place. The Director of Development Services confirmed that as this is a strata road, concerns are to be dealt with by the strata.

MOVED BY: Councillor Britton SECONDED: Councillor Rogers

THAT the monthly Bylaw Enforcement Report for the month of October 2011 be received for information. CARRIED

c) Monthly RCMP Report for the month of October 2011

The RCMP Staff Sgt. spoke to the Committee in regard to Thetis Lake Regional Park enforcement issues, criminal records checks and LiveScan. The RCMP detachment will provide information for the inclusion in the 2012 budget discussions related to LiveScan.

MOVED BY: Councillor Rogers SECONDED: Councillor Britton

THAT the monthly RCMP Report for the month of October 2011 be received for information. CARRIED

d) Fire Department Report for the months of September and October 2011

1. Report dated November 8, 2011 from the Fire Chief

MOVED BY: Councillor Rogers SECONDED: Councillor Britton

COW-63-11 THAT the Fire Department report for the months of September and October 2011 be received. CARRIED

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report (n/a)

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) RCMP Contract Billing – Year End Estimate

1. Report dated October 27, 2011 from the Director of Finance

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated October 27, 2011 from the Director of Finance titled "RCMP Contract Billing – Year End Estimate" be received for information. CARRIED

b) Extension of the Town’s Residential Garbage and Household Food Waste Collection Contract

1. Report dated November 1, 2011 from the Superintendent of Engineering

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the Committee recommends that Council approves the extension of the Town’s Residential Garbage and Household Food Waste Collection Contract with Waste Management of Canada Incorporated, for two additional years, from June 1, 2012 to May 31, 2014, as per the Services Fees outlined in the 2009-2012 Collection Contract. CARRIED

c) Strategic Plan Status Report

1. Report dated November 3, 2011 from the Executive Assistant

The Committee discussed the inclusion of development cost charges bylaw vis a vis the long term/capital plan; and subdivision servicing standards.

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the report dated November 3, 2011 from the Executive Assistant titled "Strategic Plan Status Report" be received for information. CARRIED

d) Action List Update

1. Report dated November 3, 2011 from the Executive Assistant

The Committee requested clarification regarding the City of Victoria Save-on-Foods Memorial Arena annual funding request; and discussed the upcoming sustainability checklist status report.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report dated November 3, 2011 from the Executive Assistant titled "Action List Update" be receive for information. CARRIED

e) Fire Hall Design Update

1. Report dated November 2, 2011 from the Fire Chief

The Committee discussed the public consultation for this project.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated November 2, 2011 from the Fire Chief titled "Fire Hall Design Update" be received for information. CARRIED

f) Capital Projects Update – November 2011

1. Report dated November 4, 2011 from the Director of Engineering

MOVED BY: Councillor Screech SECONDED: Councillor Britton

THAT the Capital Projects Update – November 2011 report be received. CARRIED

OTHER REPORTS

6.2.4 New Business

a) Agenda Content on Website

The Committee and staff discussed the possibility of placing the entire contents of the agendas online.

7. CORRESPONDENCE

8. BUSINESS ITEMS

8.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair

8.1.1 Chair’s Report

8.1.2 Business Arising from Previous Minutes

8.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

12.1.4 New Business

a) Naming of Park at Watkiss Way and Burnside Road W.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the Committee recommend to Council that staff and the Garry Oak Ecosystem Restoration Team work with Eagle View Elementary School to develop a list of potential park names. CARRIED

12.1.5 Correspondence (n/a)

8.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

8.2.1 Chair’s Report

8.2.2 Business Arising from Previous Minutes

8.2.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

8.2.4 New Business (n/a)

8.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

8.3.1 Chair’s Report

8.3.2 Business Arising from Previous Minutes

8.3.3 Reports

STAFF REPORTS

a) Rezoning and Development Permit Application – 1900 Watkiss Way

1. Report dated November 2, 2011 from the Senior Planner

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the Committee recommend to Council that the following recommendations of the Planning and Development, Transportation, and Parks, Recreation and Environment Advisory Committees be considered in the rezoning and development permit application:

• that the applicant install a landscaped and irrigated median system, similar to the one at Camden Green, to be built at the entrance to the development on Watkiss Way that allows for dedicated left hand turn lanes from both directions;
• that the applicant consult an arborist to conduct a security and risk assessment of the trees bordering the property; and should the report identify risks, that the applicant be responsible for any remediation costs to meet the recommendations of the assessment;
• that the surface treatment of the driveway entrance to the development indicate that there is a crosswalk similar to what is provided currently in the school zone on Watkiss Way; and
• that an outdoor social gathering area be considered.

MOVED BY: Councillor Screech SECONDED: Councillor Britton

THAT the Committee recommend to Council that the main motion be amended to include that staff work to achieve a statutory right-of-way for public access through the property at 1900 Watkiss Way. CARRIED Councillor Rast voted in the negative

Vote on the Main Motion as amended; CARRIED Councillor Britton voted in the negative

COMMITTEE REPORTS

8.3.4 New Business

9. CORRESPONDENCE

(n/a)

10. QUESTION PERIOD

a) L. Pakos, 336 Glenairlie Drive, questioned how visitor parking can be protected in the development at 1900 Watkiss Way.

11. MOTIONS & NOTICES OF MOTION

(n/a)

12. CLOSED MEETING RESOLUTION

(n/a)

13. TERMINATION

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT this meeting terminate. Time: 5:00 p.m. CARRIED