Town of View Royal Committee of the Whole Meeting Agenda - Tuesday, March 8, 2016

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held February 9, 2016........................................ Pg.1-4

4. PETITIONS & DELEGATIONS a) J. Ford, Lifecycles Project Society, Re: Welland Legacy Park Orchard Project ................................ Pg.5

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair 6.1.1 Chair’s Report a) View Royal Policing Priorities 2016...................................................................... Pg.6 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports STAFF REPORTS a) Public Safety Report for January – February 2016 1. Report dated March 2, 2016 from the Director of Protective Services ......... Pg.7-14 Staff Recommendation: THAT the Committee receive this report for information. 6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair 6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS a) CAO Update 1. Report dated March 3, 2016 from the Chief Administrative Officer............ Pg.15-17 Staff Recommendation: THAT the report dated March 3, 2016 from the Chief Administrative Officer titled “CAO Update” be received for information. b) Records and Information Management – Data Governance 1. Report dated March 1, 2016 from the Director of Corporate Administration ............................................................................................. Pg.18-20 Staff Recommendation: THAT Council receive the Director of Corporate Administration’s March 1, 2016 report entitled “Records and Information Management – Data Governance”. c) Freedom of Information & Protection of Privacy Regarding Emails 1. Report dated March 3, 2016 from the Executive Assistant ........................ Pg.21-26 Staff Recommendation: THAT the report dated March 3, 2016 from the Executive Assistant titled “Freedom of Information & Protection of Privacy Regarding Emails” be received for information. d) 2016 – 2020 Five Year Financial Plan Deliberations 1. Operating Packages Review (continued) 2. Capital Budget Review OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair 8.1.1 Chair’s Report 8.1.2 Business Arising from Previous Minutes 8.1.3 Reports STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS 8.1.4 New Business

9.1 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair 9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports STAFF REPORTS a) Goats for Vegetation Control and Management 1. Report dated March 1, 2016 from the Planner ........................................... Pg.27-35 Staff Recommendation: THAT the Committee receive the report dated March 1, 2016 from the Planner titled “Goats for Vegetation Control and Management” for information. b) Zoning Bylaw No. 900, 2014 Housekeeping/Amendments Review 1. Report dated March 1, 2016 from the Planner ........................................... Pg.36-44 Staff Recommendation: THAT the Committee receive the report dated March 1, 2016 from the Planner titled “Zoning Bylaw No.900, 2014 Housekeeping/Amendments Review” for information. c) Land Use Bylaw 1990 No. 35 – Sign Regulations Housekeeping/Amendments Review 1. Report dated March 1, 2016 from the Planner ........................................... Pg.45-50 Staff Recommendation: THAT the Committee receive the report dated March 1, 2016 from the Planner titled “Land Use Bylaw 1990 No. 35 – Sign Regulations Housekeeping/Amendments Review” for information. d) Local Service Area Bylaw – 33 Helmcken Road (Eagle Creek Village) 1. Report dated March 3, 2016 from the Senior Planner................................ Pg.51-58 Staff Recommendation: THAT the March 3, 2016 report from the Senior Planner titled “Local Service Area Bylaw – 33 Helmcken Road (Eagle Creek Village)” be received; AND THAT Committee of the Whole recommend to Council that staff be directed to prepare a Local Area Service bylaw for storm water management and landscape maintenance both on and off-site along the Helmcken Road and Watkiss Way frontages of 33 Helmcken Road (Eagle Creek Village). e) Regional Growth Strategy Informal Referral 1. Report dated March 1, 2016 from the Director of Development Services Pg.59-163 Staff Recommendation: THAT the Committee receive the report dated March 1, 2016 from the Director of Development Services titled “Regional Growth Strategy Information Referral” for information. COMMITTEE REPORTS 9.1.4 New Business

10.1 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair 10.1.1 Chair’s Report 10.1.2 Business Arising from Previous Minutes 10.1.3 Reports STAFF REPORTS COMMITTEE REPORTS 10.1.4 New Business

11. CORRESPONDENCE

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. TERMINATION

Next Committee of the Whole Meeting: Tuesday, April 12, 2016 at 3:30 p.m.