Minutes of a Committee of the Whole Meeting Held on Tuesday, February 9, 2016
Records of the previous committee meeting including discussions on policing priorities, strategic plan amendments, and the CAO update.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 9, 2016
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Screech
- Councillor Rast
- Councillor Rogers
- Councillor Weisgerber
REGRETS:
- Councillor Mattson
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- M. Dillabaugh, Director of Finance
- P. Hurst, Director of Protective Services
- S/Sgt. Wright, Westshore RCMP
- E. Bolster, Deputy Municipal Clerk
0 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the agenda be approved as presented. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held January 12, 2016
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the minutes of the Committee of the Whole meeting held January 12, 2016 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.2 Chair’s Report
a) Policing Priorities for View Royal 2016 – Discussion
Councillor Rast noted that once she receives feedback from Council regarding policing priorities, she will bring these ideas forward to the March Committee of the Whole meeting.
Staff Sgt. Wright spoke to the Committee in regard to a recent arrest in conjunction with an armed robbery just outside of the Town and the activation of a bait car. The Committee and S/Sgt. Wright discussed the use of the Youth Detention Centre for the homeless; national changes to the auxiliary constable program; return of traffic division unit in March 2016; and the Integrated Road Safety Unit.
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Strategic Plan Priorities 2015-2018 - Discussion
The Committee and the Chief Administrative Officer discussed amendments to the Strategic Plan including specific initiatives, timing, and required resources.
The Committee requested that staff bring forward information that Council has previously considered in regard to heritage properties.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
COW-04-16 THAT the Committee recommend to Council that the following amendments to the Strategic Plan Priorities 2015-2018 be approved as discussed at the February 9, 2016 Committee of the Whole meeting:
- recognition that the Fees and Charges Bylaw review will be completed through a series of bylaw amendments;
- addition of status dates for master plan updates as follows:
- transportation – June 2016;
- drainage – fall 2016;
- parks – June 2016; and
- sanitary sewer – 2017;
- addition of March 2016 as the status dates for both the development of a surplus policy and to review the reserve funds ;
- change of timing to 2016 from 2015 for the Streets and Traffic Bylaw review;
- addition of the Sign Bylaw review to be carried out in 2016;
- change of timing to Spring 2016 from 2015 for the Subdivision and Development Servicing Bylaw review;
- change of timing for the development of a tree canopy and urban forestry policy to 2017 from 2016;
- change to Administration staff from Engineering staff for a Pitch-in Week initiative in 2016;
- change of timing to 2017 for the exploration of the development of a heritage policy;
- removal of “Completed” regarding the meetings with key property owners;
- change of timing to 2017 from 2016/2017 for the development of urban design standards to support municipal investment in the public realm;
- identification of consultant resources required for the initiatives outlined for “Support opportunities for local services and employment”;
- change of timing to 2017 for the “identification of missing local services in neighbourhoods and significant lands where new business might consider locating”; and
- extension of timing to include 2016 regarding the Westside Solutions program for sewage treatment. CARRIED
b) Chief Administrative Officer Update
- Report dated February 4, 2016 from the Chief Administrative Officer
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated February 4, 2016 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
7.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
7.1.1 Chair’s Report
7.1.2 Business Arising from Previous Minutes
7.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
7.1.4 New Business
8.1 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
8.1.1 Chair’s Report
8.1.2 Business Arising from Previous Minutes
8.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS
8.1.4 New Business
9.1 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS COMMITTEE REPORTS
8.1.5 New Business
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT this meeting terminate. Time: 4:44 p.m. CARRIED
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