MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON TUESDAY, MARCH 29, 2016

April 12, 2016Pages 9–129 sections

Meeting minutes covering capital budget reviews and specific council member initiatives for the long-term financial plan.

March 29, 2016$350,000 for Burnett Road projectProposed tax increase of 7.42%

TOWN OF VIEW ROYAL

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MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING

HELD ON TUESDAY, MARCH 29, 2016

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services E. Bolster, Deputy Municipal Clerk

0 members of the public 0 members of the press

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1. CALL TO ORDER

Mayor Screech called the meeting to order at 4:45 p.m.

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2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

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3. PETITIONS & DELEGATIONS

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4. PUBLIC PARTICIPATION

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5. REPORTS

a) 2016 - 2020 Five Year Financial Plan Deliberations

1. Information requested at last meeting

a) Stoneridge Subdivision Fencing The Director of Engineering reviewed the rationale for the 2015 fencing and retaining wall work completed in the Stoneridge wetlands.

2. Discussion

The Chief Administrative Officer stated that since the March 22, 2016 Committee of the Whole Special Budget meeting there have been no changes to the revised proposed tax increase of 7.42%.

He noted that the 2016 amended draft budget includes a $2,549,978 capital program funded by various sources and some changes have been made as follows since the March 22, 2016 meeting:

use of Casino revenue funds reduced from $1,208,462 to $798,462;
use of Gas Tax funds reduced from $1,163,645 to $703,645;
removal of the use of funds from the DCC Park Improvement; and
use of DCC Parkland Reserve funds reduced from $60,000 to $15,000.

The 2016 taxation impact of the capital program is 2.24%.

The Chief Administrative Officer presented the revised balance for both the Casino and Gas Tax funds from 2015 to 2020.

a) Capital Budget [Tab 15]

Transportation – Road Reconstruction: The Director of Engineering stated that a review of the Burnett Road project has identified work that can be completed for a total of $350,000 from Gas Tax funds. The project – which will focus on initiatives that can be accomplished now and that will not need to be removed in the future – can be completed to Pheasant Lane but will not include work in the rail corridor at this time. He noted that the Town will solicit comments/feedback from neighbouring residents through some form of mailer. The Committee supported this amended plan with respect to the Burnett Road project.

The following 2016 Capital Project items were reviewed and decisions made:

Transportation – Annual Pavement Rehabilitation: Hospital Way tripartite project with VIHA and BC Transit – $35,000 – defer to 2017

Transportation – Structures: Helmcken Road at Burnside Road West traffic island – $25,000 – move from 2017 back to 2016

Parks – Park Improvements: Welland Park fencing – completion of westside fence – remove $8,000 for this project as a specific initiative and include the work instead the first project under the general Parks: Fencing Capital Program

Parks – Park Development:

View Royal Park – implementation of View Royal Park plan – reduce scope of work to bring the anticipated capital project budget from $100,000 to $50,000
View Royal Park – fitness stations/equipment – $80,000

Parks – Park Vehicles: New ½ ton pick-up and accessories – $30,000

Parks – Improvements to Public Buildings: Park shop shed repair – $13,500

Fire Services – Vehicles: Vehicle replacement – vehicle replacement – $100,000

Bylaw – Bylaw Enforcement:

Body cameras – $3,000
Pole mounted camera – $11,000 – remove project from list

Police Services: RCMP Building – top floor works – $5,000

Administration/General Government:

Annual information services replacement program – $50,000
IT Strategic Plan implementation – $154,852 – change funding source from taxation to Casino funds
LAN reorganization and DocuWare – remove $90,000 as inadvertently left on Capital Projects list from prior year
Land Acquisitions – Misc. land acquisitions – $100,000

Chief Administrative Officer described the proposed implementation of the IT Strategic Plan. It was noted that

b) 2016 Council Members’ Proposed Initiatives:

The Committee agreed to the following with respect to Council members’ proposed initiatives [Tab 21]:

#1: kayak launch on Shoreline Drive – $50,000 – remove project from list as work already included as a Capital Project [Tab 15];
Design for kayak launch at end of Shoreline Drive – $10,000 – remove project from list;
Design for boat launch at Portage Inlet Linear Connector Park - $10,000 – remove project from list;
#8: crosswalk at Kami Court/Burnside Road – $30,000;
#11: new flag poles for Town Hall – $2,000;
#12: pedestrian access opened from upper to lower Quincy Street – $1,000 for design in 2016 and $35,000 for potential construction in 2017;
#13: pave the driveway into View Royal Park– $30,000 – remove project from list as work already included as a Capital Project [Tab 15];
#14: expanded invasive species removal program - $50,000 – to be determined at next Budget meeting;
#16: banners for two seasons for Helmcken Road and Island Highway – $5,000 – with $3,500 to be funded from taxation and $1,500 to be funded from Casino;
#17: aerial photo of municipality for Council Chambers – $2,000 to be funded from Casino;
#18: crosswalk with flashing signals at Burnside Road and High Street – estimate of $25,000 and, as decided at the March 1, 2016 meeting, potential construction in 2017;
#19: crosswalk with flashing signals at Six Mile Road and Nursery Hill Drive – $18,000 – remove project from list as work already included as a Capital Project [Tab 15]
#20: Watkiss Way walking route – $15,000 – scope of work to be identified and brought back for consideration; to be funded from Gas Tax;
#25: Edwards Park summit split rail fencing – reduce scope of work from $20,000, as estimated, to $5,000; and
#26: sidewalk in front of Town Hall – $25,000 – remove project from list due to parking, Hydro and drainage issues.

The Director of Engineering described funds required to complete E & N Rail Trail stairs on the west side of Helmcken Road. The Committee agreed that the required $15,000 can be allocated from Gas Tax funds.

c) Revenue Review [Tab 5]

The Committee and staff reviewed forecasted revenue for 2016, specifically building permits, utilities; business licenses; tax certificates; other engineering; investment interest and the Small Communities Protection Grant.