Committee of the Whole/Documents/Council & Committee's Administration/Engineering/Finance/Fire Follow Up Actions List
Appendix
Council & Committee's Administration/Engineering/Finance/Fire Follow Up Actions List
April 12, 2016Pages 34–495 sections
Detailed spreadsheets tracking outstanding and in-progress tasks assigned to various municipal departments.
Dates ranging 2010 to 2016Tracks items for Engineering, Planning, Fire, and AdministrationStatus comments indicate 'In progress' or 'Ongoing'
Administration Follow Up Actions List
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-04-15 | C-73-14 | THAT a report be provided detailing options to modify Policy No. 6000-003 – Amenity Donations. | SJ/JC | Administration | In progress. |
2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2016-03-15 | C-17-16 | THAT staff work with the RCMP to develop an objective, needs-based analysis of the requirements for police and civilian resources. | KA | Administration | In progress. |
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Engineering Follow Up Actions List
2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-10-01 | C-95-13 | THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard. | JR | Engineering | In progress as part of the Roads & Streets bylaw review. |
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2014-02-11 | Direction | Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public. | JR | Engineering | In progress. |
| COW | 2014-03-11 | Direction | Creation of a policy or bylaw amendment in which road works – dependent upon the location in the Town and the extent of road works – are required to be completed during "off-hours" when it may be more convenient to the travelling public. As well, increased signage with respect to road work that impacts traffic flow, including detours. | JR | Engineering | In progress. Will be addressed in the amendment of the Roads & Streets bylaw. |
| Council | 2014-04-15 | C-72-14 | THAT a report be prepared describing a.) the requirements to achieve to 0% tree canopy net loss and b.) alternative approaches to achieve some reductions to tree canopy net loss; AND THAT the report also include information regarding the resources required to provide a free boulevard tree program. | JR | Engineering | In progress. |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-02-17 | C-19-15 | THAT Council facilitate an invasive plant workshop for volunteer residents to train them in the proper removal of invasive species. | JR | Engineering | In progress. |
| Council | 2015-04-07 | C-44-15 | THAT staff report back to Council in regard to parking on Rudyard Road which takes into consideration View Royal Elementary School and their responsibilities. | JR | Engineering | In progress. |
| Council | 2015-06-16 | C-76-15 | THAT through the Parks Master Plan process that staff report back on options for prioritizing waterfront access locations and use. | JR/LC | Engineering/Planning | In progress. |
| Council | 2015-07-21 | C-89-15 | THAT two foreshore accesses for Crane Place and Tidewater Road be considered as priority for infrastructure preservation; AND THAT staff be authorized to proceed to contact neighbours adjacent to Crane Place and Tidewater Road to determine the configuration and costs associated with establishing infrastructure access. | JR | Engineering | In progress. |
2016
No items.
Page 34–49
Finance Follow Up Actions List
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2015-01-13 | Direction | Secondary Suite Renewals – look into the possibility of online payments. | MW/LC | Finance | Finance/Planning staff have explored this issue. The eHOG application links directly to our accounting software VADIM. Its set up required customization by VADIM and an update to the website. The Town currently has the software available to process business license renewals online. However, it is not set-up. Finance has requested a quote for the set-up fee. To implement online renewals of suite permits the business license renewal software would need to be customized. VADIM will also be providing a quote for this. VADIM software is not currently able to process initial applications or to provide printable licenses. However they suggested these applications could be available soon as they are currently working on the required software. |
2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2016-04-05 | Direction | Undertake review of Grant-in-Aid Policy prior to 2017 budget deliberations. | MD | Finance |
Page 34–49
Fire Department Follow Up Actions List
2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-12-10 | C-121-13 | THAT the Town of View Royal develop a comprehensive brochure providing an overview of the Bylaw Enforcement service for public distribution and for information on the Town website. | PH | Fire | Ongoing. |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-04-21 | C-52-15 | THAT a Town hired contractor remediate the property at 551 Prince Robert Drive at the home owner's expense, and if the owner fails to pay the costs associated by December 31, 2015, the amount be transferred to the 2016 property taxes. | EC | Bylaw | Ongoing. File will conclude in May 2016. |
2016
No items.
Page 34–49
Planning Follow Up Actions List
2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2010-04-20 | C-50-10 | THAT staff prepare a report with recommendations regarding a Parks and Public Places Regulations Bylaw. | LC | Planning | Project included in Council Strategic Plan for 2016. Project underway. |
| Council | 2010-07-20 | C-118-20 | THAT a Heritage Designation Bylaw to designate the Hart Road Lime Kiln be brought forward for consideration; AND THAT a Land Use Bylaw Amendment be brought forward for consideration to amend the zoning of the site from R1-C (One Family Residential Medium Lot) to P-3 (Park and Recreation) Zone with a group of other similar Land Use Bylaw Amendments. | LC | Planning | Kiln site is rezoned to Park. Staff recommend that Heritage Designation proceed after restoration works are complete. |
2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-12-10 | C-121-13 | THAT the Town of View Royal complete a review of the Streets and Traffic Bylaw, Noise Bylaw, Unsightly Premises Bylaw, Business License Bylaw in the order as described herein. | LC | Planning | Now in Council Strategic Plan for 2016 and 2017. Projects underway. |
2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-07-29 | Direction | Homeless sleeping in Parks - Council requested that staff provide an update on the status of proposed related bylaw amendments and review available options. | LC/PH | Planning/Bylaw | In progress. |
| Council | 2014-10-21 | C-130-14 | THAT Environmental Development Permit Application No. 2014/04 be tabled pending the completed geotechnical report and the implications on the retaining wall. | JC | Planning | In progress. Waiting for information from applicant. |
2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2015-01-13 | Direction | Secondary Suites – report to remove requirement of statutory declaration to an electronic declaration | LC | Planning | The electronic statutory declaration for homeowner grants was part of a custom package from VADIM. Planning and Finance staff are exploring how VADIM might be adapted to enable online renewal of suite permits and business licenses. This project would also require work to be completed on the Town website. Staff are working to secure costs estimates and will provide these to Council as soon as they are available. It is anticipated that these estimates will be available prior to the 2016 budget being considered. |
| Council | 2015-01-20 | Direction | Watkiss Way Park Access – 1900 Watkiss Way - The Director of Development Services noted that the trail is currently under construction and she will confirm the signage. | LC | Planning | Signage will be placed when construction is complete and the trail is safe to use. |
2016
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2016-02-09 | Direction | Provide Council with past reports re: heritage designation. | LC | Planning | |
| Council | 2016-03-15 | C-18-16 | THAT staff prepare a Local Area Service Bylaw for storm water management and landscape maintenance both on and off-site along the Helmcken Road and Watkiss Way frontages of 33 Helmcken Road (Eagle Creek Village). | JC | Planning | In progress. |
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Extracted from: 2016 04 12 Committee of the Whole Agenda